Q and A 19GE5020Q0019.pdf

Supply and Installation Tetra Repeaters

Embassy of the United States of America

Beirut, Lebanon Combined Synopsis and Solicitation 19GE5020Q0019

Questions and Answers

Q1: Is this a replacement of the existing repeaters or is it a new installation?

A1:

This is a new installation.

Q2: if existing installation, could we receive photos of the current setup?

A2:

No photos are available since it is a new installation.

Q3: Above Q1 and Q2 will also enable us to determine or raise further clarifications on the requirement of an equipment rack and other ancillary equipment / installation cables and material.

A3:

Installation is required with all needed rack, cables, and accessories.

Q4: Given the ongoing pandemic which may affect movement, would the Embassy be able to accommodate changes if inconveniences are experienced during time of delivery?

A4:

Refer to FAR 52.212-4 Contract Terms and Conditions – Commercial Items

f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

Q5: Is the desired warranty 2 years or 1 year?

A5:

The desired warranty is one year including labor and parts.

Q6: What are the frequencies for Downlink and Uplink?

A6:

The used frequencies bands are as follow:

Base Stations TX: 390-395 Mhz; Base Stations RX: 380-385 Mhz.

Radios and Mobiles TX: 380-385 Mhz; Radios and Mobiles RX: 390-395 Mhz.

Q7: Are the frequencies based on the donor side or the mobile side?

A7: See A6 above.

Q8: is the installation line for the actual service, or if it’s for any ancillary items that will be needed to complete the installation that are NOT on the list of materials needed. Please advise if you would like the service itself, or if you just need the vendor/contractor to provide any items that may have been left out of the Bill of Materials requested.

A8: The requested TETRA repeaters shall be supplied, installed and activated by the contractor. The contractor shall be responsible for installing the repeaters with all needed rack, cables, connectors, feeders and accessories to provide a fully operational system according to the specs requirements.

Q9: Do you expect maintenance under a professional services agreement post launch or is the job complete at launch?

A9: A warranty for one year including labour and parts is requested. A service level agreement is not requested after contract completion.

Q10: Delivery of Supplies and Services are required within 60 calendars days of award. A confirmation that delivery can be provided within 30 days (1 months) of award to final destination. Delivery shall be made f.o.b. destination to either the Beirut Port or either Beirut Seaport as soon as possible but not later than 60 calendar days. Further inland transportation by the contractor is required and it can be coordinate with the needed installation of the equipment. Within 15 calendars days after the shipment has been cleared by customs clearance the contractor shall make delivery of all products to the inland destination”. Please confirm what would be the number of days for delivery of equipment to FOB Beirut Port, delivery of equipment to final inland destination and afterwards delivery of service.

A10: Delivery of the equipment FOB to Beirut Port has to be done within 60 calendars day of award.

The contractor is responsible to inland transportation that has to happen within the next 15 days after the custom clearance.

Q11: Please note that the repeater model TS 9200 is a Hytera repeater, which is from The People’s Republic of China. At the same time, applicable clauses to this contract are FAR 52.204-24, FAR 52.204-25 and 52.204-26.

A11: The brand Name Hytera has been removed as preferred brand since his procurement is not permitted according FAR 52.204-24, 52.204-25, 52.204-26.