Combined_Synopsis_Solicitation_19GE5018Q0059.pdf

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3331 E-Mail: PfannkucheS@state.gov

September 14, 2018

Combined Synopsis and Solicitation Solicitation Number 19GE5018Q0059

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and Delivery of IT Equipment to the American Embassy Tashkent, Uzbekistan. The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach.

The buyer is accepting offers for the requested Brand Name ONLY, see the attached Justification for other than Full and Open competition (JOFOC). It is the offeror’s responsibility to prove that the equipment it is offering meets the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5018Q0059 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC2005-100, effective August 22, 2018.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

Term of Contract:

The ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered products in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Other Specific Requirements:

• If applicable, the Contractor shall comply with all import requirements mandated by the Government of the Uzbekistan. Furthermore, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed items.

• The Contractor must obtain all necessary export licenses regardless of shipping method. The end user is the Uzbekistan National Border Guards. The Contractor must state in its export license request that this is a U.S. government funded contract.

• All manuals and literature shall be in the English language.

Basis of Price:

The price of all items shall include their transportation f.o.b. destination Tashkent 100093, Uzbekistan in accordance with FAR 52.247-35.

Warranty:

Warranty for all purchased equipment, factory defects only, is (1) one year from the date of receipt and acceptance at delivery location. The Contractor shall provide a copy of warranty information and provide and support a standard one year warranty. A telephone help desk number shall be provided.

Within the warranty period, the contractor shall provide technical support, via telephone, to trouble-shoot and restore the system to operational state. If unable to restore system to the EXBS’ satisfaction, the contractor shall replace the unit free of charge. The contractor shall ship a replacement for the defective unit to EXBS (U.S. Embassy Tashkent) and EXBS will ship the defective unit to the contractor.

The price for warranty support shall be included in the price for each item.

Shipping and Customs Clearance:

Vendor is responsible for Uzbekistan customs clearance and administration fees.

Delivery:

Delivery shall be made f.o.b. destination as soon as possible but not later than ninety (90) calendar days from the date of contract award.

Delivery shall be made to the following address:

“Diplomatic Cargo” U.S. Embassy Tashkent Attn: EXBS 3, Moyqorghon Street, 5th block Yunusabad, Tashkent 100093, Uzbekistan

Partial deliveries may be accepted, if approved by the Point of Contact (POC) prior to shipping [POC will be provided upon award].

Marking and Submission of Documents:

The Contractor shall send titles or certificates of origin and shipping documents for the required items being imported to the Point of Contact (POC) 30 days in advance of delivery of the items to Tashkent, Uzbekistan.

Coordination:

The Contractor shall coordinate the delivery with the Point of Contact (POC).

POC information will be provided at the time of award.

Condition of Delivered Equipment: Only new equipment is authorized; no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

APPLICABLE CLAUSES AND PROVISIONS

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/far/ and http://farsite.hill.af.mil/vfdosara.htm, respectively.

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, FAR 52.212-2, FAR 52.212-3, – to be completed with other certifications and submitted with the offer; FAR 52.212-4, FAR 52.247-35, DOSAR 652.232-70, DOSAR 652.242-73, DOSAR 652.243-70, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items - the applicable clauses under paragraph (b) are: 52.203-6, 52.204-10, 52.209-6, 52.209-9, 52.222-19, 52.222-50, 52.223-18, 52.225-13, [52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37], 52.232-40, 52.232- 33.

The following and provision(s) are provided in full text:

Addendum to 52.212-2 Evaluation – Commercial Items (Oct 2014)

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at FAR 52.212-2, as provided in this solicitation.

https://www.acquisition.gov/far/ http://farsite.hill.af.mil/vfdosara.htm

The Government has the right to award without any discussions. The following factors shall be used to evaluate offers:

(a) The following factors shall be used to evaluate offers:

(i) Price The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, etc. U.S. Embassy Tashkent is VAT exempt and can provide documentation if needed.

(ii) Technical Capability/Acceptability

Technical capability is equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.214-34 Submission of Offers in the English Language (Apr 1991) Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000) If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu/ in effect as follows:

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Aug 2018)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial Items (Aug 2018) is augmented as follows:

1) The period of acceptance of offers is herewith changed to 90 calendar days.

2) Preparation of Offers - shall complete and submit the following:

http://ice.cgfs.state.sbu/

VOLUME I:

1. PRICING

The offeror shall complete the table below:

CLIN Description Unit of Issue

Quantity Unit Price Total Amount

0001 HP EliteDesk 800 G3 Tower PCs each 575

0002 HP 22er 21.5-inch Display 21.5-inch Monitors (HP Product number

T3M72AA#ABA)

each 575

0003 Computer Mousepads each 575

0004 Delivery lot 1

TOTAL CLIN 0001 - 0004 (state currency ____________ ): _______________________________

2. REPRESENTATIONS AND CERTIFICATIONS

52.212-3 Offeror Representations and Certifications—Commercial Items (Aug 2018)

Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications. A completed copy of these provisions MUST be included on the System for Award Management (SAM) web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

VOLUME II:

1. TECHNICAL CAPABILITY

The proposed items shall meet all of the following technical specifications:

https://www.sam.gov/portal

Technical Compliance Matrix (Brand Name):

REQUIRED SPECIFICATIONS - OFFERED SPECIFICATIONS (TO

BE COMPLETED BY OFFEROR) -

CLIN 0001:

HP EliteDesk 800 G3 Tower PCs:

a. Pre-installed Microsoft Windows 10 Pro (permanent license)

b. Intel® Core™ i5-7600 Processor (3.5 GHz, up to 4.1

GHz w/Turbo Boost, 6 MB cache, 4 cores) + Intel® HD Graphics 630

c. HP EliteDesk 800 G3 Tower Bronze 250W Chassis

d. 16 GB (2x8 GB) DDR4-2400 Unbuffered Memory

e. 500 GB 7200 RPM SATA 3.5" HDD

f. VGA Display Port

g. Ultraslim DVD-Writer

h. HP DisplayPort

i. Wired keyboard and mouse HP PS/2

j. LAN port: Intel® Ethernet I210-T1 PCIe x1 Gb

Network Interface Card

k. HP Internal Serial + PS/2 Port

l. Display port cable: HP DisplayPort to HDMI 4K adapter

All electrical equipment shall accept 220 voltage input

All hardware and software components must be pre-installed and operational in the HP EliteDesk 800 G3 Tower.

CLIN 0002:

HP 22er 21.5-inch Display 21.5-inch Monitors (HP Product number T3M72AA#ABA):

a. Native resolution: 1920 x 1080 @ 60 Hz

b. Contrast ratio: 1000:1 static; 10000000:1 dynamic

c. Brightness: 250 cd/m²

d. Pixel pitch: 0.247 mm

e. Response time: 7 ms gray to gray

f. Signal input connectors: 1 VGA; 1 HDMI (with HDCP support)

g. Display Tilt & Swivel Range: Tilt: -5 to +25°

h. Dimensions (W X D X H): 19.6 x 7.23 x 15.14 in (with stand); 19.6 x 1.39 x 11.88 in (without stand)

i. Weight: 5.38 lb (with stand); 4.56 lb (without stand)

All electrical equipment shall accept 220 voltage input.

CLIN 0003:

Computer Mousepads:

a. No greater than 11-inch (length) by 14-inch (width) by

0.15 (height) and no less than 7-inch (length) by 7-inch (width) by 0.08-inch (height).

b. All computer mouse pads must be the same dimensions and color from the same manufacture.

c. Made of high-quality cloth surface for smooth gliding and thick, rubberized base.

ATTACHMENT: Justification for Other than Full and Open Competition (JOFOC).

Submission of Offers:

The complete offer submission shall include:

(1) Price Offer and Representations and Certifications

(2) Technical Capability – Completed Technical Compliance Matrix.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 1600 hrs ET on Tuesday, September 18, 2018 to Sarah Pfannkuche, via email to: PfannkucheS@state.gov and FrankfurtRPSO@state.gov. Late questions may not be considered.

The email subject line must read “Solicitation 19GE5018Q0059”.

mailto:PfannkucheS@state.gov mailto:FrankfurtRPSO@state.gov

Offer due date:

Offers shall be submitted as soon as possible but not later than 1600 hrs ET on Friday, September 21, 2018 to Sarah Pfannkuche, via email to: PfannkucheS@state.gov and FrankfurtRPSO@state.gov. The email subject line must read “Solicitation 19GE5018Q0059”. The size shall not exceed 20MB. Late submissions may not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

{END OF SOLICITATION}

mailto:PfannkucheS@state.gov mailto:FrankfurtRPSO@state.gov