19GB50256Q0009_FY2026 NEC WWTP PMSC.pdf

U.S. Embassy Libreville Date: April 8, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19GB5026Q0009

Enclosed is a Request for Quotations (RFQ) for maintenance services for the sanitary sewer collection system and the wastewater treatment system at the U.S.

Embassy, Libreville, Gabon. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference on-line. The pre-proposal virtual conference will be held on Tuesday April 21, 2026, at 15:00 (local time) at the US Embassy Libreville. Prospective offerors/quoters should contact Judith ABOUROU (LibrevilleProcurement@state.gov) by Friday April 17, 2026, at 13:00 local time for additional information and to confirm participation.

Quotations are due by Friday May 11, 2026, at 13:00, local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to LibreContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

SBU - CONTRACTING AND ACQUISITIONS

mailto:LibrevilleProcurement@state.gov mailto:LibreContracting@state.gov

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR

4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given.

Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Nathaniel Rudy Contracting Officer

Enclosure: RFQ Number 19GB5026Q0009

SBU - CONTRACTING AND ACQUISITIONS

https://www.sam.gov/

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19GB5026Q0009, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19GB5026Q0009, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Exhibit 1 Statement of Work

• Attachment 1 Equipment list

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15833925

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19GB5026Q0009

6. SOLICITATION ISSUE DATE

04/08/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

b. TELEPHONE NUMBER (No collect calls)

+241 011 45 72 41

8. OFFER DUE DATE 05/11/2026

LOCAL TIME 10:00 a.m.

9. ISSUED BY CODE 19GB50 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19GB50 16. ADMINISTERED BY CODE 19GB50

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE 19GB50

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See details in the “Section 1 – The schedule - continuation to SF-1449” for pricing table for Base + 4 Option Years + Option per FAR 52.217-8.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _2___

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED 04/08/2026

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

American Embassy Libreville Attn: GSO/ Procurement BP. 4000 Sablière Libreville GABON LibreContracting@state.gov

American Embassy Libreville BP. 4000 Sablière Libreville GABON

American Embassy Libreville ATTN: GSO/ Procurement

American Embassy Libreville ATTN : Financial Management Office mailto:LibreContracting@state.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19GB5026Q0009

PRICES, BLOCK 23

1.0 INTRODUCTION

1.1 The American Embassy in Libreville, Gabon requires services to provide maintenance services for the sanitary sewer collection system and the wastewater treatment system at the U.S. Embassy Compound, U.S. Embassy, Libreville, Gabon in accordance with this contract. These services shall result in all systems being serviced under this agreement and being in good operational condition when activated.

1.2 The wastewater treatment and collection systems to be maintained are as follows:

• Sanitary Sewer Collection System

• Waste Water Treatment Plant

1.3 The Overseas Buildings Operations (OBO) has a requirement to obtain wastewater treatment plant maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, wastewater treatment chemicals, tools, wastewater treatment testing kits/equipment, administrative and all associated management support functions. The wastewater treatment service contract includes but is not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control wastewater-related issues such as flow control, blower maintenance & operation, air diffuser operation and adjustment, activated sludge aeration (Dissolved Oxygen), clarifier cleaning and operation, weir cleaning and adjustment, air-lift pumps operation and adjustment, filtration cleaning and operation (if applicable), disinfection control, effluent testing and adjustment. All work shall comply with the requirements described in the following, as a minimum:

• AWWA Standards (American Water Works Association)

• ANSI Standards

• SDS Regulations

• ASTM D NFPA Codes UL Standards IEEE Standards

• NEMA Standards

• OSHA Standards

• And all applicable manufacturer O&M and installation instructions/requirements.

2.OBJECTIVES

2.1 The purpose of this scope of work is to define the requirements for the preventive maintenance of the wastewater collection and treatment systems located at the US Embassy Compound. All work shall be executed in accordance with this SOW, approved wastewater treatment plant practices and shall be compliant with all applicable local and federal safety, equipment and building codes and standards. The intent of this service contract is as follows:

Sanitary Sewer Collection System: to optimize the performance of the collection system, and reduce (or eliminate) the frequency of overflows, basement back-ups, sewer pipe failures, lift station failures and peak flows.

Wastewater Treatment Plant: to adjust the wastewater treatment plant based on plant operating parameters, descale and adjust plant operations, prevent/monitor/ plant corrosion, verify local operating procedures within the manufacture’s guidelines, and familiarize operators on wastewater treatment plant operations and regulations.

3. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in ______s (US dollars). Prices for all Contract Line-Item Numbers (CLIN) shall include proper disposal of toxic substances where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

4. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than July 2026.

5. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

5.1 Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description Quantity of

Equipment Type of services

No. of service

Unit price / Service

Total per year ($)

001 Wastewater Treatment Plant

1 Annual PM visits

001-A Sewage Lift Station

1 Annual PM Visits

002 Operator testing, technical analysis, report

1 Annual Report 1

002-A 2-day Site Visits 1 Semi-annual review, inspection & report

Total Base Year

5.2 Option Year 1. The Contractor shall provide the services shown below for Option

Year 1 of the contract and continuing for a period of 12 months.

t

Type of services

No. of service

Unit price / service

Total per year ($)

001 Wastewater Treatment Plant

1 Annual PM visits

001-A Sewage Lift Station 1 Annual PM Visits

002 Operator testing, technical analysis, report

1 Annual Report 1

002-A 2-day Site Visits 1 Semi-annual review, inspection & report

Total Option Year

5.3 Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

Type of services

No. of service

Unit price / Service

Total per year ($)

001 Wastewater Treatment Plant

1 Annual PM visits

001-A Sewage Lift Station 1 Annual PM Visits

002 Operator testing, technical analysis, report

1 Annual Report

002-A 2-day Site Visits 1 Semi-annual review, inspection & report

Total Option Year 2

5.4 Option Year 3. The Contractor shall provide the services shown below for Option

Year 3 of the contract, and continuing for a period of 12 months

Type of services

No. of service

Unit price / Service

Total per year

001 Wastewater Treatment Plant

1 Annual PM visits

001-A Sewage Lift Station

1 Annual PM Visits

002 Operator testing, technical analysis, report

1 Annual Report

002-A 2-day Site Visits 1 Semi-annual review, inspection & report

Total Option Year 3

5.5 Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

Type of services

No. of service

Unit price / Service ($)

Total per year ($)

001 Wastewater Treatment Plant

1 Annual PM visits

001-A Sewage Lift Station 1 Annual PM Visits

002 Operator testing, technical analysis, report

1 Annual Report

002-A 2-day Site Visits 1 Semi-annual review, inspection & report

Total Option Year 4

5.6. Option per FAR 52.217-8. If exercised, the Contractor shall provide the services shown below for this Option of the contract and continuing for a period not to exceed 6 months.

Type of services

No. of service

Unit price / Service ($)

Total per year

001 Wastewater Treatment Plant

1 Annual PM visits

001-A Sewage Lift Station

1 Annual PM Visits

002 Operator testing, technical analysis, report

1 Annual Report

002-A 2-day Site Visits 1 Semi-annual review, inspection & report

Total Option Year 4

5.7. Total for all years: Base Year $

Option Year 1

Option Year 2 $ Option Year 3 $ Option Year 4 $

Option per FAR 52.217-8 $

TOTAL

5.8 Repair option. Repairs are NOT included under this agreement and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below.

Any necessary repairs or parts will be submitted for approval and then billed against a separate purchase order (PO). The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year $ /hr.

Option Year 1 $ /hr.

Option Year 2 $ /hr.

Option Year 3 $ /hr.

Option Year 4 $ /hr.

Option per FAR 52.217-8

5.9. Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside this contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24 hours per day, 365 days a year. Submit cost for Emergency Services below. Please indicate how the emergency service will be billed (hourly, trip charge, etc.).

Emergency Service Rates

Base Year $ / per hour plus travel expenses Option Year 1 $ / per hour plus travel expenses Option Year 2 $ / per hour plus travel expenses Option Year 3 $ / per hour plus travel expenses Option Year 4 $ / per hour plus travel expenses Option FAR 52.217-8

$ / per hour plus travel expenses

6.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed.

The Notice to Proceed will establish a date (a minimum of ten

(10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

American Embassy Libreville, Gabon UNCLASSIFIED U.S. Department of State

CONTINUATION TO SF-1449,

RFQ NUMBER 19GB5026Q0009

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. GENERAL REQUIREMENTS

1.1 This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the contractor at the U.S Embassy Compound, U.S. Embassy Libreville, Gabon.

1.2 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The contractor shall take no direction verbal or otherwise from personnel other than the Contracting Officer or Contract Officer's Representative.

1.3 This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional wastewater treatment services, wastewater treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this wastewater treatment maintenance contract.

1.4 The contractor’s proposed and U. S. Government (USG) accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order. Additionally, the task order shall be a firm fixed price task order.

1.5 This statement of work and applicable deliverables and documents as developed by the contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the contractor.

1.6 All deliverables, documents, proposals, etc. submitted by the contractor under this statement of work shall remain the property of the USG. All USG documents and data provided to the contractor shall remain the property of the USG. The contractor shall limit duplication and dissemination of all USG documents and contractor developed documents under this statement of work to/within the contractor’s execution team. Duplication or distribution of project documents outside the contractor’s team is strictly prohibited without the express written approval and authorization of the Contracting Officer. Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the USG, including all documents and data that the USG provided to the contractor. All service contract documents and media shall be submitted to the USG along with the contractor’s service report.

1.7 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

1.8 The contractor shall ensure that all Embassy/Post facilities, equipment and systems recommended for and maintained or installed by the contractor are done so with the highest quality and cost-effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The contractor shall assure us that any equipment/wastewater treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services, as practical taking into consideration local economy and resources. The contractor shall utilize reliability centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the contracting officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

1.9 After review of the USG Statement of Work and technical data provided by the contractor, any discrepancies, errors, conflicts, etc. that are discovered by the contractor, the contractor shall forward those items to the CO via written correspondence. Submittal of this written correspondence shall be completed within 3 days upon receipt of the US Government Statement of Work.

1.9.1 The contractor shall provide 3 customer references of similar scope of work and its US dollar value.

1.9.2 The Contractor will not use any method or substances that may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, sub-contractor, or Contractor's staff shall be the whole responsibility of the Contractor. The U.S. Embassy, Libreville, Gabon will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

1.9.3 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process that has been agreed to by the U.S. Embassy, Libreville, Gabon COR and the Contractor.

1.9.4 The Contractor shall provide the technician’s resume and training documentations within twenty (20) calendar days of the notice to proceed.

1.10 No work on any portion of the collection system or the wastewater treatment plant shall be permitted on the last regular workday of the week. All work under this contract must be scheduled to ensure that the day following the work is a normal working day for the US Embassy. Further, the contractor must certify availability to return immediately to the US Embassy compound to correct any operating issues that may arise following contractor work.

2.0. CONTRACTING OFFICER REPRESENTIVE and POST CONTROL OFFICER

2.1 All technical questions concerning the scope and requirements of the U.S. Embassy, Libreville, Gabon wastewater treatment service contract shall be directed to the Contracting Officer’s Representative (COR):

COR

Lennox M. BROWNE - Facility Manager BrowneLM@state.gov

2.2 The Post Control Officer (PCO) will be the contractor’s point of contact at the U.S.

Embassy, Libreville, Gabon. All questions concerning coordination of wastewater treatment service activities while at post shall be directed to the Post Control Officer, with weekly reporting to the COR:

PCO

Jean Baptiste BOUNGUENDJI - Post Control Officer (PCO) BounguendjiJB@state.gov

3.0 PERFORMANCE CRITERIA

3.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

• US Embassy satisfaction in respect to the maintenance of wastewater collection and treatment system; prompt reaction to any change in arrangements or operational requirements of the US Embassy;

• compliance with the statutory and regulatory provisions of the laws of the jurisdiction;

• best in class practices within the industry;

• risk reduction for the US Embassy;

• preservation of asset value; and reduction in operating costs.

The Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

3.2 Performance Benchmarks

The Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Embassy and the Contractor.

The Contractor must allow the US Embassy access to the quality control system as well as the relevant quality systems of its subcontractors to enable monitoring and quality auditing of the maintenance service.

The US Embassy may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

3.3 Performance Monitoring and Reporting

The Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when reasonably required by the US Embassy.

4.0 WASTEWATER TREATMENT AND COLLECTION SYSTEM SPECIFICATIONS

4.1 All equipment, chemicals, and testing procedures and kits shall be approved by the COR prior to use in the service contract.

4.2 The contractor will be responsible for submitting the manufacture specifications;

MSDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in both English and or French languages.

4.3 The Contractor shall test the wastewater treatment system for proper operating conditions through field-testing and shall adjust the plant to bring it into compliance with the required operating parameters as specified in Exhibit A Statement of Work

4.4 The Contractor will be responsible for the sewer collection system cleaning, inspection and maintenance as specified in Exhibit A Statement of Work.

5.0 SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

5.1 The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Embassy Libreville Compound and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

5.1.1 The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety rules, regulations, standards, and SDS sheets.

5.1.2 All electrical equipment and associated materials for the Services Contract comply with UL requirements.

5.1.3 Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances

5.1.4 Ensure that the Contractor’s personnel comply with all safety procedures and requirements

5.1.5 Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Embassy Libreville on request.

5.1.6 Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE) required for safe implementation of this contract;

5.1.7 Training program(s) shall be presented and must satisfy the US Embassy Libreville during the submittal process.

6.0 MAINTENANCE SPECIFICATION DETAILS

6.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the Manufacture’s maintenance specification shall prevail.

6.2 Hours of Work. The Contractor shall schedule all preventive maintenance during normal working hour which are defined as 8:00 to 17:30, Monday to Friday, inclusive of periodic maintenance that may be required on Saturdays, with the exception of any regular or special public holidays on which the US Embassy Compound is not open, or as agreed with the US Embassy prior to commencement of the contract.

7.0 SCOPE OF WORK

7.1 The Contractor shall provide both the required maintenance parts (air/oil filters, belts, chart paper, etc.) and necessary products and services to perform the required system maintenance and report the results. The wastewater collection and treatment system service contract shall clean and preserve the collection system, wastewater treatment plant, and plant discharge effluent conveyance system. The contract shall also establish a cost-effective wastewater treatment program to meet all effluent discharge goals with cost-effective, safe, and environmentally acceptable processes.

7.2 The sanitary sewer collection and wastewater treatment maintenance contractor shall provide a “support service wastewater collection and treatment” contract. The support service wastewater treatment contract shall involve joint responsibilities between the US Embassy Facility Management staff and the wastewater system collection and treatment Contractor.

7.3 The Service program shall consist of the US Embassy Facility Management staff conducting routine (daily/weekly) operator testing of the wastewater collection and treatment systems and monthly e-mailing the results to the wastewater treatment contractor, with copy to OBO/FAC (water_testing_group@state.gov). The contractor will then be responsible for conducting a technical analysis of the routine wastewater treatment testing results from the embassy. The contractor will then respond to the embassy within 24 hours to direct the embassy facility management staff to make any changes to the collection system and/or treatment plant operations to reestablish effective and efficient wastewater treatment to meet discharge standards.

7.4 The Contractor shall visit the US Embassy once a year for 2-day consecutive intervals (agreed to between the COR, Facility Manager, and the Contractor). The contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

7.5 The Contractor shall provide documented chemicals that have a storage life expectance of at least 1 year.

7.6 The Contractor shall determine the dosage levels of chemicals and stay within the operating parameters specified under Exhibit A Statement of Work.

7.8 The Contractor shall provide five (5) hours of instruction annually in English to familiarize operators in necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

7.9 During each site visit to the plant, the Contractor shall review the plant operator’s daily operating logs to verify safe and effective operation of the plant. The Contractor will highlight all areas where plant-operating conditions are outside of acceptable operating range and shall provide instructions on how to correct the deficiency.

7.10 The Contractor shall review the routine wastewater treatment testing results from the US Embassy monthly and respond to the facility management staff at the US Embassy within 24 hours if changes to the collection system and/or treatment plant operations are recommended to reestablish effective and efficient wastewater treatment to meet discharge standards. This contract shall also discuss the wastewater treatment plant conditions and the water quality of the effluent with the COR, Facility Manager and operating engineers and follow up with a written service report within ten (10) business days after each visit.

The report shall be in English and contain the results of wastewater treatment contractor’s on-site tests, comments on the status of each system, and specific recommendations for action if necessary.

7.11 The Contractor shall perform the required services as described in Exhibit A – Wastewater Collection and Treatment System.

8.0 HOURS OF PERFORMANCE

8.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 0800 and 1730 PM Monday through Thursday and 0800 and 1300 on Fridays. No work shall be performed on US Government and local holidays.

Below is a list of the holidays.

9.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

9.1 Representative. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy.

The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

9.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made 2 months before the scheduled site visit. No technician will be allowed on site without prior authorization.

9.3 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

9.4 Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

9.5 Security & Protection of the US Embassy. The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy Diplomatic personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

9.5.1 Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

9.5.2 Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

9.5.3 The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

9.5.4 Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

9.5.5 The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative

(COR).

9.6 Photographs. Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.-controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

9.7 Transmission of document. Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

9.8 Standards of Conduct

9.8.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

9.8.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

9.8.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

9.8.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting.

Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

9.8.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

9.8.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

9.8.7 Key Control. The Contractor will not be issued any keys. The keys will be managed by a FAC technician assigned to the visit.

9.8.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

10.0 DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel (per 9.2)

1 2 months before site visit

COR

Transition / Start-up Plan for assuming all preventive maintenance responsibilities (if requested by CO) (per 12.0 – Transitions/Contacts)

1 (if requested) Within 2 months after contract award or as otherwise directed by the Contracting Officer

CO & COR

Insurance certificates evidencing all required coverages, including naming the U.S. Government as additional insured where required (per 11.1–11.8)

1 Package Within 10 calendar days after contract award and prior to start of performance:

updated upon renewal or change

CO

Checklist signed by Contractor’s employee (per Exhibit 1 – Statement of Work) indicating all tasks performed and parts replaced.

1 After completion of each maintenance service

COR

Invoice with attached signed Maintenance Checklist and supporting documentation (per

13.0 – Submission of Invoices)

1 After completion of each maintenance service

COR

Material Safety Data Sheets (MSDS) shall be provided by the (Exhibit 1)

1 When Contractor uses HAZMAT materials

POSHO

Deficiency Report with Bill of Materials (BOM) and Labor Quote for any deficiencies outside the SOW (per Continuation to SF-1449 – Block 20 in 1.9 and per exhibit 1)

1 per deficiency event

Within 5 business days of identifying deficiency, or as otherwise agreed with COR

COR

Annual Preventive Maintenance Service Report (to include record of results per Exhibit 1)

After completion of each maintenance service

COR

List of recommended onsite inventory levels for expendable/consumable parts and materials (per 4.1.2 and 5.1)

1 Within 30 calendar days after contract award; updated as needed after major changes

COR

11.0 INSURANCE REQUIREMENTS

11.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

11.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury).

As stated herein, this contract shall incorporate Gabonese law with regard to insurance for Bodily Injury, on or off site.

(1) Bodily Injury, On or Off the Site, in U.S. Dollars

Per Occurrence *See remarks below

Cumulative *See remarks below

(2) Property Damage, On or Off the Site, in U.S. Dollars

Per Occurrence $500,000

Cumulative $1,000,000

* The law does not provide a specific amount, but it does provide calculation methods. This is in accordance with the article 61 through 65 of the Gabonese law “Code de Sécurité Sociale”. The actual amount to be paid will depend on the salary earned. For that purpose, all contractors shall provide a proof that they are in line with the regulation by providing the document delivered by the “Caisse Nationale de Sécurité Sociale”: the “Attestation pour soumission”.

11.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

11.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

11.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

• any property of the Contractor,

• its officers,

• agents,

• servants,

• employees, or

• any other person arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

11.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

11.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

11.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

12.0 TRANSITIONS

Within 2 months after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract.

The plan shall assign priority to the selection of all supervisors to be used under the contract.

13.0 SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to:

LibrevilleVouchering@state.gov

Kindly label your invoice as follows:

mailto:LibrevilleVouchering@state.gov

US Embassy Libreville ATTN: Financial Management Officer BP.4000 Libreville GABON Contract Number: XXXXXX

14.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

14.1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

14.2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

14.3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

https://www.acquisition.gov/far/52.212-4

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting…