RFQ19FS1A18Q0032.pdf

United States Department of State Foreign Service Institute George P. Shultz National Foreign Affairs Training Center Arlington, VA 22204

August 27, 2018

LETTER FOR ALL PROSPECTIVE OFFERORS

FROM: Foreign Service Institute, Office of Acquisitions

SUBJECT: Establishment of Purchase Order/Contract for Course Simulation Development

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposal is being requested and a written solicitation will not be issued.

This solicitation is issued as a Request for Quote (RFQ). When submitting quote, offeror shall use RFQ number 19FS1A18Q0032.

The U.S. Department of State, Foreign Service Institute, Office of Acquisitions intends to issue a single source award for a Course Facilitator for a period of one (1) base year in accordance with the attached Statement of Work (SOW). This RFQ is 100% set-side requirement for small business. Offeror must be registered in the System for Award Management (SAM) to be considered for award.

Questions regarding this RFQ should be sent via email to the Contracting Specialist at GreeneDL@state.gov. Questions are due no later than September 7, 2018 at 10:00 a.m. Eastern Time. Any questions that are received in conjunction with this solicitation and the corresponding responses by the government will be issued as an amendment.

Proposal shall be received via email no later than September 13, 2018 by 12:00 p.m. Eastern Time at GreeneDL@state.gov. Proposal will include any discounted pricing and are required to be valid for 90 days.

NOTICE OF STATEMENTS:

1. Evaluation procedures are provided in Part IV – Preparation and Submission of

Quotations. Selection for Award will be based on the Lowest Price Technically Acceptable approach.

2. Clauses at 52.212-4, Contract Terms and Conditions—Commercial Items and 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Items, applies to this acquisition.

mailto:GreeneDL@state.gov.

mailto:GreeneDL@state.gov.

This RFQ shall be completed and submitted in addition to any other quote form utilized by offeror. Please thoroughly review the attached Statement of Work, for a full description of required services. Further instructions are provided in Part IV – Preparation and Submission of Quotations.

Regards, /s/

Malik Simone Contracting Officer United States Department of State Foreign Service Institute Office of Acquisitions

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER) THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDEX

1. REQUEST NO.

19FS1A18Q0032

2. DATE ISSUED

08/27/2018

3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF. UNDER

BDSA REG. 2 AND/OR DMS

REG. 1

RATING

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204

5a. ISSUED BY 6. DELIVER BY (date)

09/13/2018

7. DELIVERY

OTHER

(See Schedule)FOB DESTINATION X

9. DESTINATION

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

a. NAME OF CONSIGNEE

NAME: Dudley L. Greene EMAIL: greenedl@state.gov

TELEPHONE NUMBER

703-746-2325

8. TO:

FOREIGN SRVC INSTITUTE (FSI)

4000 ARLINGTON BLVD

LOADING DOCK

b. STREET ADDRESS

c. CITY

ARLINGTON

a. NAME: b. COMPANY

Contact: Duns:

c. STREET ADDRESS

d. CITY d. STATE e. ZIP CODE d. STATE

VA

e. ZIP CODE

22204

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING

OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

09/13/2018 12:00:00

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter.

Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and Local taxes)

SEE LINE ITEMS SECTION

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations [ ] are [ X ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION 15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

19FS1A18Q0032

001 Development and delivery of a half-day simulation as a capstone exercise for use in its Atrocity Prevention course and Human Rights and Democracy course in accordance with the attached RFQ document.

1.00 LT

Doc Ref No:

FOB:Delivery Date

09/13/2018 Destination

19FS1A18Q0032

Line Item Summary

Solicitation Number:

19FS1A18Q0032

Contract Number: Title: Date of Solicitation:

08/27/2018

Line Item No. Description Quantity Unit Unit Price Total Cost

RFQ: 19FS1A18Q0032

Title: Developing a Simulation Exercise for Atrocity Prevention and Human Rights and Democracy course

PART I – SUPPLIES OR SERVICES AND PRICE/COST

This is a solicitation in accordance with FAR Part 13, Simplified Acquisition Procedures.

This is a small business set aside. NAICS code is 611430- Professional and Management Development Training.

1.0 CONTRACT LINE ITEM NUMBER (CLIN)

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

TOTAL

PRICE

0001 Development of a Simulation Exercise for Atrocity Prevention and Human Rights & Democracy course

1 LT $ $

Total $

PART II – SPECIFICATION/STATEMENT OF WORK

1.0 Introduction

The Foreign Service Institute seeks development and delivery of a half-day simulation as a capstone exercise for use in its Atrocity Prevention course (offered once per year) and Human Rights and Democracy course (offered three time per year). The simulation would be developed with input from the Bureaus of Democracy, Human Rights and Labor (DRL), International Organizations (IO), and Conflict and Stabilization Operations (CSO) as well as the U.S. Agency for International Development (USAID).

2.0 Background

The George P. Shultz National Foreign Affairs Training Center of the Department of State is the federal government’s primary training facility for personnel of the foreign affairs’ community. The Foreign Service Institute (FSI) is the Department bureau that provides training for employees of the Department of State and other agencies at the Shultz Center.

FSI offers more than 650 courses.

FSI/SPAS orients State Department and other USG employees to the foreign affairs environment; provides high-quality job-related training for foreign and civil service personnel in the administrative management, consular, economic, political, and public and Human Rights and Democracy course diplomacy and stability operations areas; improves the professional skills and abilities of Department of State office management specialists and office support personnel; enhances functional and management skills of the Foreign Service National staff; and provides employees of foreign affairs agencies knowledge about foreign countries and regions and an understanding of American interests and policies related to those countries and regions.

The Political Training Division (POL) of FSI’s School of Professional and Areas Studies (SPAS) intends to engage a contractor to design a dynamic exercise that will help foreign affairs professionals recognize risk factors, patterns of escalation, and early warning signs of a potential atrocity or civilian harm, including non-lethal atrocities such as large scale, deliberate sexual violence and torture. The exercise will provide students an opportunity to practice analyzing potential perpetrators and other key actors, their means, motives/grievances, and windows of risk /windows of opportunity to develop potential pathways towards violence. Students will practice taking steps to prevent escalation, to take early action to limit or stop atrocities, and to respond to potential atrocities, in coordination with interagency colleagues. A greater emphasis will be placed on early preventative action as opposed to response.

3.0 General Scope

This requirement will include the development and initial delivery of the simulation, including all materials available in a teaching toolkit for instructors to use in future courses, as well as post-action analysis that allows for upgrades to the simulation based on participant needs and feedback. Specific materials would comprise a written simulation scenario, individual role-play instructions and supplemental products for the students, and a series of high quality technology “injects” (such as fictional media clips, Twitter feeds, and video announcements) that build on the exercise scenario and require participants to adapt to a complex and quickly-changing security environment.

This new simulation would replicate the complexity of making decisions similar to many U.S. interagency scenarios. It will mirror the issues participants might encounter as foreign affairs officers overseas and domestically, and integrate the variety of available U.S.

government tools highlighted throughout the course. The simulation would require participants to work through common challenges encountered within an Embassy and the Department of State to formulate a whole of government response to the evolving simulated situation, while also engaging with international partners, including multilaterally. It will require students to build consensus and use all the resources at their disposal as they respond and adapt to the uncertainty and pressures of fast-breaking events communicated through simulation technology. The simulation would require participants to work through challenges within the Embassy and Department of State, while also engaging in complex interagency negotiations.

and Human Rights and Democracy course

Multimedia Tabletop Exercise:

FSI is actively seeking the development and delivery of a multimedia exercise scenario for use in FSI/SPAS/POL course offerings, particularly Preventing Genocide and Mass Atrocities through Multilateral Diplomacy (PP230) and Promoting Human Rights and Democracy (PP530). The scenario should include both video/audio and written products and should be scalable for time and class size, and able to be adapted for use in other FSI courses.

Contractor Duties and Requirements:

Blanket Requirement: The multimedia tabletop exercise scenario should artificially replicate the complexity and stress of making decisions and implementing USG policy in an environment similar to those at our most challenging U.S. missions, including multilateral missions such as the U.S. mission to the United Nations. The focus of the multimedia-based scenario will be on practical applications of skills and concepts to effectively recognize early warning signs of a potential atrocity or civilian harm, including sexual violence, and identify available tools for developing prevention, early action, and response strategies. The training scenario should incorporate methods of assessing the conflict using the State/USAID Atrocity Assessment Framework, and using findings to develop recommended actions or policy. Students should be able to consider a wide range of tools including diplomatic, programmatic, economic, legal, or possibly military action.

It should be decision-based, with alternative endings, and should teach descriptively how the student should process information, problem-solve, and prioritize goals, in a situation with no clear right or wrong answer.

Process: The contractor will participate in a team approach to overall scenario design, delivery and evaluation while working directly with the FSI instructor or instructor team, as well as subject matter experts from the Bureaus of Democracy, Human Rights, and Labor (DRL); International Organizations (IO); and Conflict and Stabilization Operations (CSO), as well as the U.S. Agency for International Development (USAID) who will provide overall guidance and learning objectives for the products (e.g. video, facilitator guide, and student guide). This process will include but not be limited to a joint kickoff meeting, script review and approval, storyboard review and approval, and any other meetings, design reviews, or revisions as directed by FSI throughout the design process.

The contractor will be responsible for preparing documentation of work performed in addition to the training products.

and Human Rights and Democracy course

Period of Performance:

Period of performance of this contract shall be a base year on or about September 30, 2018 to September 29, 2019. Expected dates for the Atrocity Prevention course and Human Rights and Democracy course will be determined.

4.0 Deliverables

The purpose of this award will be to design, develop, and deliver to FSI/SPAS/POL an exercise scenario which consists of a written exercise scenario, written supplemental products for the students, and a series of staged/produced professional high-quality video “injects” - short one- to five-minute video clips that build on the exercise scenario. The scenario should use factual organizational references (ie: UN, AFRICOM, AU, etc.) but fictional names for countries and cities as well as any characters in the scenario, such as heads of state, community leaders, spokespersons, etc.

Contractor shall deliver:

A multimedia training module that includes media injects including as Twitter updates and three to five staged/produced professional high-quality video clips of television news reports, interviews, and camera footage of decision-based scenario events, including alternate outcomes, on DVD or WMV format, which meet section 508 compliance requirements

Facilitator’s guide for the instructor in an electronic format

Student instruction guide (including background materials and other supplemental written materials) in an electronic format

5.0 Specific Contractor Requirements

The contractor shall provide:

• Without support from FSI, script, cast, stage, film, and edit a realistic, professional-quality set of 3-5 scenario-driven video clips of television news reports, interviews, and camera footage of scenario-based events, on DVD or WMV format which meet section 508 compliance requirements, are compatible with FSIs learning management system, and are a standalone finished product usable by FSI instructors in various courses

• Participate in a team approach to overall scenario design, delivery, and evaluation while working directly with the FSI instructor or instructor team who will provide overall guidance and learning objectives for the products (video, facilitator guide, and student guide) and Human Rights and Democracy course

• Participate in design reviews and revisions

• Select and utilize appropriate teaching aids, including audio-visual materials, to be used in the course

• Prepare and provide appropriate products and documentation of work performed

6.0 Right of First Refusal

The government will have the RIGHT of FIRST REFUSAL over any proposed sub- Contractors as well as for any program managers, facilitators, and role players.

PART III – OTHER CONTRACTUAL TERMS AND CONDITIONS

FSII FSI INVOICING INSTRUCTIONS AND NON-PAYMENT FOR

UNAUTHORIZED WORK

Non-Payment for Unauthorized Work

The Government shall not be obligated to pay the Contractor any amount in excess of the total contract funded amount.

The contractor shall not perform work outside the period of performance unless a modification is issued by a Contracting Officer.

An unauthorized commitment is an agreement/change in the level or quantity of services being provided, that is not binding solely because the Government representative who made it lacked the authority to enter into that agreement/change on behalf of the Federal Government. ·

No payments will be made for unauthorized services or for any unauthorized changes to the work specified in Section B Supplies or Services and Prices/Costs or Section C Descriptions/Specifications/Statement of Work (if applicable). This includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

Personnel without procurement authority who order supplies or services, who attempt to change the terms and conditions of an existing contract, or who commit the Government to pay the contractor for anything received, may be referred for disciplinary action and may also be liable for payment.

and Human Rights and Democracy course

FSI Invoicing Instructions

Contractor shall submit invoice to one of the following addresses: FSIPayable@state.gov (Please request a receipt confirmation)

Or

Department of State Foreign Service Institute

Washington, D. C. 20522-4201

ATTN: Office of Budget and Management

The invoice must include the following information:

* Contractor name and address to which payment is to be made;

* DUNS number;

* Contract number in Block 2 (if any);

* Order number in Block 3;

Requisition/Reference number in Block 4 (if any);

* Ordering office in Block 1O;

* Amount owed by FSI;

* Time payment discount, even if 'net';

* Itemized billing;

* Unique vendor invoice number;

*Contact name and telephone number;

*Invoice date;

*Description, price, and quantity of goods/services;

*Date of period of performance· (rendered services), delivery and/or shipment of goods.

Failure to submit an invoice with all required information will result in invoice being returned for proper sub- mission. The resubmitted invoice should state the resubmitted date not the original invoice date.

Please cite the contract number, if any (Block 2), the order number (Block 3), and the Requisition/Reference number (Block 4) in all correspondence.

Payment will be due on the.30th calendar day after either (1) the date of receipt of proper invoice in the designated office, or (2) the date the services are accepted by the Government.

(End of clause) and Human Rights and Democracy course

652.242-70 CONTRACTING OFFICER’S REPRESENTATIVE (COR) (AUG

1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un- less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is [TBD]

(End of clause)

FSI4 Contractor Self-Identification

All contractor personnel attending meetings, answering Government telephones, and/or working in other situations where their con- tractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public, of other government personnel or Congress that they are Government officials. Contractor personnel must also ensure that all documents or reports produced by them are suitably marked as contractor products or that contractor participation is appropriately disclosed. This direction shall be adhered to unless otherwise waived, in writing, by the cognizant Contracting Officer.

At no time will any contractor utilize letterhead for any correspondence between the contractor and any other entity depicting or intimating that the Contractor is a member/employee of the U.S. Government, either as an individual or as a company/corporation. Ex- ample: Using the Department of State Seal (or any other Government's agency seal) in their letterhead.

(End of clause) and Human Rights and Democracy course

PART IV – PREPARATION AND SUBMISSION OF QUOTATIONS

1.0 TYPE OF CONTRACT

The Government contemplates the award of a Firm Fixed Price Delivery Order resulting from this Request for Quotation (RFQ).

2.0 QUOTE SUBMISSION PROCESS

Offeror shall submit their offer via email to Dudley Greene at GreeneDL@state.gov no later than 12:00pm (EST) September 13, 2018.

No telephone calls will be accepted. All questions concerning the solicitation must be submitted in writing.

Written inquires will be answered in writing via amendment, however, because of the response time, no such inquires will be considered if received after 10:00am (EST) on September 7, 2018. All questions should be submitted to GreeneDL@state.gov.

3.0 FORMAT AND INSTRUCTIONS FOR QUOTE SUBMISSION

Quote must be prepared in accordance with the instructions in this Part. Failure to completely comply with these instructions, in either format or content, may lead to the rejection of a proposal.

• The Contractor shall provide a company Point of Contact including telephone number and email address who will be available to respond to any questions the Government may have.

• The Contractor shall submit pricing in accordance with instructions provided in Part I – Supplies or Services and Price/Costs.

4.0 EVALUATION CRETERIA

1. Technical factors:

a. Technical Approach- the government will evaluate the proposal on how well the offeror’s quoted approach to developing the deliverable meets our requirements as stated in Part II. The approach must demonstrate an understanding of the requirement and a viable path to the solution.

b. Proposed SME - the government will review the qualifications of the proposed SME against the requirements stated in Part II. Resumes must highlight relevant capabilities of key technical personnel who will work directly on the project. Key capabilities are expertise on atrocity mailto:GreeneDL@state.gov mailto:GreeneDL@state.gov and Human Rights and Democracy course prevention policy and programming, experience developing training for atrocity prevention, extensive knowledge of U.S. government entities involved with atrocity prevention, experience developing interactive simulation-based trainings.

c. Experience- The government will evaluate the experience in performing relevant work similar in scope to the scope found in Part II. Contractor with more relevant experience will be evaluated positively.

2. Past Performance - The government will review past performance.

3. Price.

5.0 BASIS FOR AWARD

The Government intends to award to the lowest price technically acceptable offeror. To be determined technically acceptable, the offer must be in accordance with the items listed in Part II. The Government anticipates awarding a firm-fixed-price delivery order contract.

The delivery order resulting from this RFQ will be awarded to that responsible offer submitting a technically acceptable quote with the lowest evaluated price.