19FR6327Q00005 Occupational medicine services.pdf

Embassy of the United States of America

U.S. Embassy Paris October 16th, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19FR6327Q0005 Occupational medicine services for locally employed staff for the U.S. Mission in France.

Enclosed is a Request for Quotations (RFQ) for Occupational medicine services for locally employed staff in France. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by Friday October 30th, 2026 at 4:00PM CET (Central European Time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to Pariscontracting@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Craig N. Deatrick Contracting Officer https://www.sam.gov/

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 1

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16266551

2. CONTRACT NO.

3. Award/effective date 4. Order number

5. Solicitation number

19FR6327Q0005

6. Solicitation issue date

October 16, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SEVERINE RUINOT

b. Telephone number (No collect calls)

0033 1 43 12 25 13

8. Offer due date/local time

October 30, 2026- 16:00

9. ISSUED BY CODE 10. This acquisition is Unrestricted or Set aside:____ % FOR:

US EMBASSY PARIS Small business Women-owned small business

PROCUREMENT OFFICE

2 Avenue Gabriel

Hubzone small business

(WOSB) Eligible under the women-owned

Small business program NAICS:

750008 Paris Pariscontracting@state.gov

EDWOSB

8 (A)

Service-disabled veteran-owned small business

SIZE STANDARD:

11. Delivery for fob destination unless block is Marked

See schedule

12. DISCOUNT TERMS 13a. This contract is a rated order under DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

US EMBASSY PARIS

Attn: PARIS FMC DBO 2 Avenue Gabriel 75008 Paris ParisFMCDBO1@state.gov

CODE

17b. Check if remittance is different and put such address in offer 18b. Submit invoices to address shown in block 18a unless block below is checked SEE ADDENDUM

19.

ITEM

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Occupational medicine services for Locally Employed Staff – BASE YEAR

Occupational medicine services for L.E. Staff – OPTION YEAR ONE

Occupational medicine services for L.E. Staff – OPTION YEAR TWO

All All All

25. ACCOUNTING AND APPROPRIATION DATA

26. Total award amount(For Govt. Use Only)

27a. Solicitation incorporates by reference far 52.212-1, 52.212-4. far 52.212-3 and 52.212-5 are attached. addenda are are not attached

27b. Contract/purchase order incorporates by reference far 52.212-4. far 52.212-5 is attached. addenda are are not attached

28. Contractor is required to sign this document and return ____ copies to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

29. Award of contract: ref. _________________ offer dated ____________. your offer on solicitation (block 5), including any additions or changes which are set forth herein, is accepted as to items:

30a. Signature of offeror/contractor 31a. UNITED STATES OF AMERICA (Signature of contracting officer)

30b. Name and title of signer (type or print)

30c. Date signed

31b. Name of contracting officer (type or print)

31c. Date signed mailto:Pariscontracting@state.gov mailto:ParisFMCDBO1@state.gov

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 2

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN received inspected accepted, and conforms to the contract, except as noted: _______________________________

32b. Signature of authorized government representative

32c. Date 32d. Printed name and title of authorized government representative

32e. Mailing address of authorized government representative 32f. Telephone number of authorized government representative

32g. E-Mail of authorized government representative

33. Ship number 34. Voucher number 35. Amount verified correct for

36. Payment complete partial final

37. Check number partial final

38. S/R Account no.

39. S/R Voucher no. 40. Paid by

41.a. I certify this account is correct and proper for payment 42a. Received by (print)

41b. Signature and title of certifying officer

41c. Date

42b. Received at (location)

42c. Date rec’d (yy/mm/dd) 42d. Total containers

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 3

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

SF 1449 cover sheet Continuation To SF-1449, RFQ Number 19FR6327Q0005, Prices, Block 23 Continuation To SF-1449, RFQ Number 19FR6327Q0005, Schedule Of Supplies/Services, Block 20

Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

Offeror Representations and Certifications

ATTACHMENTS

Attachment A- American and French holidays 2026 Attachment B- American and French holidays 2027

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 4

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19FR6327Q0005

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this indefinite delivery indefinite quantity (IDIQ) contract is the provision of occupational medicine services for locally employed staff in accordance with the Statement of work detailed in Section 1, Block 20.

B. The contract will be for a one-year period from the date of the contract award, with two (2) one-year options.

C. The contract type will be an indefinite-quantity indefinite-delivery type of contract under which may be placed firm-fixed price delivery orders.

D. The Contractor shall provide employees of the US Missions with all the mandatory services for the medical follow-up of employees according to Article L-4322-1 and following of the Labor Code and based on the Department of State requirements (3FAM 7130, 14 FAM 433.4 and Motor Vehicle Safety Management Program #4 – Medical Certification).

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all occupational medicine services set forth in the scope of work.

I thru II – pages 11 to 12

All required services are performed and no more than one (1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 5

2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

https://www.acquisition.gov/far/52.212-4

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 6

II. PRICING

2.1 Base year total estimate in Euros- January 1, 2027 through December 31, 2027

CLIN SERVICE UNIT MONTH

QUANTITY

Estimated number of employees*

UNIT PRICE IN

EUROS

Excluding VAT

ESTIMATED

TOTAL PRICE

IN EUROS

Excluding VAT

Per Annum

Medical examination visit each

12 EUR EUR

First Visit (new employee) each

EUR EUR

0003 No Show Visit each

Maternity leave return

SMR Surveillance Medicale Renforcee -

Special Comprehensive Visit each 25 EUR EUR

SMR - Travailleurs de nuit - Special

Comprehensive Visit for Night Workers each 15 EUR EUR

Total Estimated price in Euros Excluding VAT - BASE Year

EUR

VAT 20%

Total Estimated price in Euros Including VAT - BASE Year

*Estimated number of Locally Engaged Staff employees - subject to variation

MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of 100 Employees.

This reflects the contract minimum for this period of performance, for the base year.

The amount of all orders shall not exceed 450 employees. This reflects the contract maximum for this period of performance, for the “base” year.

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 7

2.2 Option year one total estimate in Euros- January 1, 2028 through December 31, 2028

Estimated number of employees*

UNIT PRICE IN

EUROS

Excluding VAT

ESTIMATED

TOTAL PRICE

IN EUROS

Excluding VAT

Per Annum

Medical examination visit each

SMR Surveillance Medicale Renforcee -

Special Comprehensive Visit each 25 EUR EUR

SMR - Travailleurs de nuit - Special

Total Estimated price in Euros Excluding VAT - Option Year#1

Total Estimated price in Euros Including VAT -Option Year#1

* Estimated number of Locally Engaged Staff employees - subject to variation

MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of 100 Employees.

This reflects the contract minimum for this period of performance, for the option year one.

The amount of all orders shall not exceed 450 employees. This reflects the contract maximum for this period of performance, for the option year “one.”

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 8

2.3 Option year two total estimate in Euros- January 1, 2029 through December 31, 2029

Estimated number of employees*

UNIT PRICE IN

EUROS

Excluding VAT

ESTIMATED

TOTAL PRICE

IN EUROS

Excluding VAT

Per Annum

Medical examination

SMR Surveillance Medicale Renforcee -

Special Comprehensive Visit each 25 EUR EUR

SMR - Travailleurs de nuit - Special

Total Estimated price in Euros Excluding VAT - Option Year#2

Total Estimated price in Euros Including VAT - Option Year#2

* Estimated number of Locally Engaged Staff employees - subject to variation

MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of 100 Employees.

This reflects the contract minimum for this period of performance, for the option year one.

The amount of all orders shall not exceed 450 employees. This reflects the contract maximum for this period of performance, for the option year “two.”

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 9

III. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to 20% VAT are: CLIN0001 to CLIN0006

TOTAL ESTIMATED PRICE in euros All Tax included

Base year

_______________ EUR

Option year # one (1)

Option year # two (2)

GRAND TOTAL - Base plus Option years ALL TAX

INCLUDED

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 10

CONTINUATION TO SF-1449,

RFQ NUMBER 19FR6327Q0005

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I- SCOPE OF SERVICES

The Contractor shall provide locally employed staff (LES) of the US Missions with all the mandatory services for the medical follow-up of employees according to Article L-4322-1 and following the French Labor Code and based on the Department of State requirements (3FAM 7130, 14 FAM 433.4 and Motor Vehicle Safety Management Program #4 – Medical Certification). Services shall be provided only by medical professionals who are DES (“Diplôme d’Etudes Specialisées”) qualified in “Médecine du Travail”. The use of a subcontractor is not authorized for these services.

The Contractor shall provide the LES of the U.S. Missions in France with all occupational health services required under applicable French law, including the provisions of the French Labor Code relating to the monitoring of employees’ health and occupational medical examinations, as well as the applicable U.S.

Department of State requirements, including 3 FAM 7130, 14 FAM 433.4, and Motor Vehicle Safety Management Program #4 – Medical Certification, as applicable.

The Contractor shall ensure that all required occupational health examinations, medical follow-up, and related services are provided in accordance with the frequency, conditions, and procedures prescribed by French law and applicable U.S. Mission requirements.

1. Mandatory Examinations The services shall include, but shall not be limited to:

a. Examinations for new employees

• Initial occupational health examinations for newly hired employees, in accordance with the applicable French legal requirements and the employee's occupational risk category.

⚠Note that the examination must take place before employment.

b. Periodic occupational health monitoring

• Mandatory periodic occupational health examinations and follow-up in accordance with the employee's applicable health-monitoring category, occupational risks, age, health status, and the periodicity established under French law.

c. Reinforced medical monitoring

• Medical fitness examinations and periodic medical follow-up required for employees subject to

“suivi individuel renforcé”, including employees exposed to specific occupational risks as defined by French law.

• Additional medical examinations, tests, or assessments required because of the employee's position, occupational exposure, or specific safety requirements.

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 11

d. Chauffeurs and employees who operate Mission vehicles

• Medical examinations and certification required for chauffeurs, whether regular or incidental, in accordance with applicable French occupational health requirements and U.S. Department of State motor vehicle safety requirements. ⚠Those examinations must take place every two years.

e. Medical examinations following leave or absence The Contractor shall provide the mandatory occupational health examinations required following:

• extended sick leave;

• occupational injury or occupational disease;

• maternity leave;

• other legally prescribed periods of absence; and

• any other circumstances for which a return-to-work, pre-return, or other occupational health examination is required under French law.

2. Medical Personnel

• Examinations for new hires as well as for those with a “suivi individuel renforcé” must be performed by an occupational physician.

• Other examinations or visits may be performed by an occupational health nurse or another appropriately qualified healthcare professional where permitted by French law and under the applicable occupational physician's protocol.

• The Contractor shall ensure that all medical personnel assigned to the U.S. Missions are appropriately licensed, qualified, and authorized to perform the services provided under this contract.

⚠Virtual consultations shall only be used where legally permissible and with the prior agreement of the Embassy.

3. Scheduling and Availability The Contractor shall provide sufficient appointment capacity to ensure that employees receive required occupational health examinations in a timely manner and that no significant backlog develops.

• Appointments shall normally be scheduled during the employee's working hours, between 9:00 a.m. and 5:00 p.m., unless otherwise agreed with the Embassy.

• On-site waiting time shall not exceed 10 minutes.

• Appointments for newly hired employees should normally be available within two weeks of the request.

• Appointments required following an employee's return from sick leave, maternity leave, occupational injury, or other legally required absence should normally be available within one week of the request.

• The Contractor shall provide a minimum of 10 appointment slots per month for U.S. Mission employees, or such greater number as may be necessary to meet the Mission's requirements and prevent a backlog.

• The Contractor shall provide additional or supplemental appointment slots, upon reasonable request, to accommodate periods of increased demand, including new-hire examinations and examinations following extended sick leave, maternity leave, or occupational injury.

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• The Contractor shall coordinate with the Embassy's designated point of contact to monitor appointment availability and ensure that mandatory examinations are completed within the required timeframes.

4. Cancellation Policy No payment shall be due for an appointment cancelled by the Embassy at least two working days before the scheduled appointment time.

The Contractor shall not charge the Embassy for appointments cancelled within this timeframe, regardless of whether the appointment was scheduled with a physician, nurse, or other healthcare professional.

In case of no-show or late cancellation, CLIN0003 fee shall apply.

5. Location and Accessibility The Contractor shall provide occupational health services at medical facilities that are reasonably accessible to U.S. Mission employees.

Medical facilities used to provide the services shall be located within a maximum travel time of approximately 20 minutes from the Chancery with public transportation and under normal traffic conditions, whenever practicable.

The Contractor shall, where necessary, provide access to multiple locations to ensure reasonable accessibility for employees assigned to different U.S. Mission facilities.

The Contractor shall minimize the amount of employee work time required to attend mandatory occupational health examinations.

6. Compliance and Documentation The Contractor shall:

• ensure that all services are provided in compliance with applicable French occupational health and labor legislation and the applicable U.S. Department of State requirements;

• provide the employee and/or the Embassy with the legally required documentation resulting from each examination, including certificates, attestations, or medical fitness determinations where applicable;

• promptly notify the Embassy's designated occupational health contact of any missed, cancelled, or overdue mandatory examination, to the extent permitted by applicable confidentiality and data-protection requirements;

• maintain appropriate records of appointments and examinations in accordance with applicable French legal requirements and professional confidentiality obligations; and

• cooperate with the Embassy to ensure that required examinations and medical certifications remain current.

Nothing in this Scope of Work shall require the Contractor to disclose confidential medical information to the Embassy beyond information that may lawfully be communicated to the employer under French law, including applicable fitness, restrictions, recommendations for workplace accommodation, or other legally authorized information.

II- PERIOD OF PERFORMANCE

The period of performance is from January 1st, 2027 until December 31st, 2027.

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 13

SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEVIATION JAN 2026)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903)

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 14 and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 15

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

RFQ 19FR6327Q0005 Occupational medicine services for locally employed staff Page 16

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

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(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause

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ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (DEVIATION JAN 2026 )

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(DEVIATION FEBRUARY 2026 )

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (DEVIATION FEB 2026)

52.228-4 WORKER’S COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS

(APRIL 1984)

52.229-6 TAXES - FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION JAN 2026)

52.240-93 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS

(DEVIATION JAN 2026)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEVIATION JAN 2026)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from January 1, 2027, through December 31, 2027.

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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(b) All delivery orders or tsk orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered “issued” when –

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either –

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 100 employees, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of than 450 (four hundred and fifty) employees

(2) Any order for a combination of items in excess of than 450 (four hundred and fifty) employees or

(3) A series of orders from the same ordering office within 2 (two) days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirement clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 (two) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

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52.216-22 INDEFINITE QUANTITY (DEVIATION FEBRUARY 2026 )

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after December 31, 2029.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 (three) years.

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52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT:

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

652.216-70 ORDERING - INDEFINITE-DELIVERY CONTRACT (APR 2004)

The Government shall use one of the following forms to issue orders under this contract:

(a) The Optional Form 347, Order for Supplies or Services, and Optional Form 348, Order for Supplies or Services Schedule - Continuation; or,

(b) The DS-2076, Purchase Order, Receiving Report and Voucher, and DS-2077, Continuation Sheet.

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652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE

UNITED STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S.

Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

(End of clause)

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE) (AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices in an original preferably by email to ParisFMCDBO1@state.gov to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

Invoices shall be addressed to:

AMERICAN EMBASSY PARIS

A l’attention de : FMC VOUCHERS / DBO 2, avenue Gabriel 75382 PARIS Cedex 08 Tél.:331.43.12.22.22

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB 2015)

(a) The Department of State observes the following days as holidays:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Easter Monday Labor Day Veteran’s Day WWII mailto:ParisFMCDBO1@state.gov

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Memorial Day Ascension Day With Monday Juneteenth Independence Day French National Day Assumption Day Labor Day Columbus Day All Saints’ Day Veterans Day WWI Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if…