Attachment A Specifications Scope of work and Drawings.pdf

PDF 855 KB Posted Aug 25, 2026

Attached to: Supply, Installation and Rental of six Charging Stations
Solicitation number: 19FR6326Q0102
Issued by: Department of State US Embassy Paris

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Written by GovTribe AI · Aug 25, 2026

This is a Scope of Work (SOW) for the supply, installation, and rental of six electric vehicle charging stations at the U.S. Embassy in Paris, France, dated August 11, 2026.

The project requires an experienced contractor to provide all labor, materials, tools, equipment, supervision, and related items for complete installation and commissioning. Work shall be performed October through December 2026, with the contractor beginning within 30 calendar days of award and completing within 120 calendar days. Standard working hours are 9:00-12:00 and 13:00-17:00, Monday through Friday, with holiday closures listed for both American and French national holidays. The property will remain occupied during work; the contractor must minimize disturbances. All work must comply with EM-385 safety requirements, OSHA standards, French occupational safety regulations, and French/European building codes. A Safety and Health Protection Plan (PPSPS) and appropriate electrical certifications ("Certificat d'habilitation électrique") are mandatory.

The charging infrastructure comprises six three-phase 22kVA stations equipped with dual simultaneous charging points supporting Modes 1, 2, and 3 per IEC 61851 standards, with Type 2/2S connectors per IEC 62196. Equipment must be Green'up Home or equivalent, featuring 3G/4G communication systems, OCPP 1.6+ interoperability, 30mA integrated electrical protection, and charge indicators. Installation locations include the Embassy entrance (2 fixed stations), workshop basement (3 mounted stations), and mail room (1 mounted station), each with specified circuit breakers, electrical lines, and protection systems. Deliverables include 40 RFID cards for vehicle identification, monthly usage reports in Excel format with detailed billing data, technical documentation, operating manuals, software backup, and maintenance schedules. Contractor responsibilities include removal of existing equipment, TGBT Energy Management System installation, annual preventive maintenance with detailed reporting, full warranty coverage excluding vandalism, and corrective maintenance as needed. Documents must be provided within three months of final acceptance in paper (3 copies), AutoCAD native, and PDF formats.

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File	Type	Posted
Attachment B - Pictures.pdf	PDF	Sep 2, 2026
SF30-19FR6326Q0102-A0001.pdf	PDF	Sep 2, 2026
RFQ 19FR6326Q0102 Supply Installation and Rental of six Charging Stations.pdf	PDF	Aug 25, 2026

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SCOPE OF WORK

Supply, Installation and Rental of six charging stations for vehicles (Electrical or Hybrid) in a U.S. Government Property, located in Paris.

August 11, 2026

I. General

The US Embassy, Paris-France requires the Supply, Installation and Rental of six charging stations for vehicles in a U.S. Government Property, located in Paris.

The work shall be done as per drawings, scope of work, specifications, and general contract conditions. This project requires an experienced contractor to execute the work.

The Contractor shall provide all labor, material, tools, equipment, supervision, and other related items required to complete the works as per scope of work, specifications and attached drawings.

Contractors are advised to visit the site and verify the existing site conditions to develop their proposal.

Prior to any work, the Contractor shall submit for approval all detailed drawings and products data requested by the Contracting Officer Representative (COR).

The Property shall be occupied during the work, and the contractor shall take all necessary measures to avoid disturbances and nuisances to occupants.

Working hours are set from 9:00 to 12:00 and from 13:00 to 17:00, Monday through Friday.

During American and French holidays, the Property shall be closed to allow for uninterrupted work.

If necessary and with a request made 48 hours in advance, schedules can be adapted. Any work required outside of these hours must be requested in writing and approved by the COR.

The following is a list of the U.S. national holidays and the legally observed local holidays for calendar year 2026. Please keep for reference.

Date Day of the week

Holiday Type

Jan. 1 Thursday New Year’s Day American/French Jan. 19 Monday Martin Luther King Jr’s Birthday American Feb. 16 Monday President Day American April 6 Monday Easter Monday French May 1 Friday Labor Day French May 8 Friday Victory Day (WWII) French May 14 Thursday Ascension Day French

May 25 Monday Memorial Day /Whit Monday American/French July 3 Friday Independence Day American July 14 Tuesday French National Day French Sept. 7 Monday Labor Day American Oct. 12 Monday Columbus day American Nov.1 Sunday All Saint’ Day French Nov. 11 Wednesday Veterans Day (WWI) American/French Nov.27 Thursday Thanksgiving American Dec.25 Friday Christmas American/French

All work shall be performed in accordance with:

The safety requirements of the EM-385

- http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385 -1-1.pdf;

2. The safety requirements within the Occupational Safety and Health Standards https://www.osha.gov/laws-regs/regulations/standardnumber/1910

3. Local French occupational safety and health requirement laws and regulations;

Note: when there is a difference with the minimum requirements the more stringent requirement shall be followed.

For all kind of work, shall be provided a “Safety and health protection plan” or PPSPS – Plan particulier de sécurité et de protection de la santé –

For electrical work, shall be provided the appropriate certification per electrician: “Certificat d’habilitation électrique”

All work shall comply with all applicable French and European building regulations.

The work shall be performed from October 2026 to December 2026.

II. Work and Requirements Description:

General description:

This SOW applies to:

• The removal of the old electrical supply station and the disposal of the debris away from U.S. government property.

• The rental of mounted and fixed to the ground, electrical supply stations for electric and hybrid vehicles.

• The installation of an electrical system to feed the stations.

• Installation of the TGBT of Energy Management System.

• A monitoring system for tracking electricity consumption by vehicle.

• The maintenance is to be performed once a year during the contractual period.

Rental of the charging points for electric vehicles:

• Supply and install charging stations and rental equipment for electric and hybrid vehicles as per drawings, Note: the contractor shall include any possible adaptations of space for the integration of charging equipment. Material to be installed and any adaptation or change must be approved by the COR prior installation.

• Commission the stations after complete installation

• Ensure electrical connections to the TGBT of the various sites.

• Mark the pitches with the national logo and furnish and install a vertical signage dedicated to two wheels and four wheels vehicles.

Note: the charging points shall be installed by a professional in compliance with Article R4544-9 (qualified workers) and holder of a qualification issued by an independent office (AFNOR, Qualifelec), IRV registered and labeled ADVENIR.

Maintenance:

• From the date of the acceptance of the charging stations by the US Government, maintain them during the whole contractual period.

• Guaranty the charging stations (parts and labor): The installation and the equipment are covered by warranty for the entire duration of the lease agreement.

III. Definitions:

Charging station :

A charging point is a charge possibility corresponding to a parking space. This charging station can thus be made up of several different types of electrical outlets. The charging point will allow the simultaneous charging of an electric car and an electric two-wheeler.

The charging stations will be mounted or made of bollards depending of location. They will be equipped with two charging points, allowing two vehicles to load simultaneously.

It will be able to be used for a car and for a motorized two-wheeler.

Accelerated charging stations:

• Deliver three-phase 22Kva electricity, with 2 simultaneous charging points. Each charging point is a type E domestic outlet, as described in the NF C61-314 for charging in 1 or 2 mode and a Type 2 or type 2S base as described in the NF EN 621196-2 for mode 3 charging. These terminals should allow energy management to modulate the power called in mode 3.

• The terminals must be from Green'up Home three phases 22kw AC Mode2 and Mode3 or Equal and approved.

• The terminals must be fitted with “no protocol “sockets and with 3G/4G communication system

• One electronic card will process the Three units

• Data updates shall be free from charges and easily downable by the Embassy

• Interoperability OCPP minimum 1.6 and extensible to 2.0 is required.

• 30 mA integrated electrical protection is required (Schneider electric or equal and approved)

• The disconnection of the loading cords shall be possible even without power supply

• The terminals will be equipped with charge indicators

IV. Contractor request:

Equipment installation and maintenance services will need to comply with the following general standards and texts:

Charging stations will have to comply with standards, including:

• NFC Standard - 14,100: First Class Connections,

• NFC Standard - 15,100: Low voltage installation, for installation,

• Compliant or compatible with the ZE Ready® 1.2 / EV Ready repository® which guarantees robustness and interoperability,

• The terminals will be eligible for the AMI. They will be in accordance with the decree of

25 July 2011 and the Green Paper of Senator Louis Nègre,

• IEC 60364 and NFC 15100 for installation,

• IEC 61851 for load mode,

• IEC 62196 for plugs, power cable and pedestals

• ISO 15118 for the vehicle/network communications interface,

• International Standard EMV (payment card security)

• AD regulation, including ERP and PMR regulation,

• The decree of 13 July 2006 under Article 2 of the 2005-829 decree of 20 July 2005 relating to the composition of electrical and electronic equipment and the disposal of waste from it,

• The terminals will be of the type eligible for the AMI. They will be in accordance with the decree of July 25, 2011 and the Green Paper of Senator Louis Nègre.

All standards, laws, decrees and circulars are assumed to be known and are not provided.

The applicable documents are those in effect on the first day of the pricing month, as defined in the Act of Commitment.

V. Means of execution:

• The Supplier must have the regulatory equipment for work in the vicinity of the power lines.

• All the personnel that the Supplier assigns to carry out the installation and the maintenance work are entitled to work under power, in accordance with the provisions of the general instruction for the execution of live work on the electrical power distribution networks.

VI. Consistency of work:

Features of charging infrastructure:

The charging infrastructure will comply with the applicable standards used in the SAVE (Electric Vehicle Power System), including NF EN 61851-1 and CIS 61851-22.

All terminals must respect:

• IEC 60364 and NFC 15-100 installation standards,

• Communication and outlets standards IEC /EN 61851, 62196,

• The "EV Ready 1.4" repository that guarantees robustness and interoperability.

The contractor’s attention is drawn to several elements:

• The proposed terminals will have to be robust to shocks, anti-vandalism and resistant to climatic hazards - 30 to +50 degrees with a <95% humidity, meet an IP54 protection index and shock resistance corresponding to IK10.

• Charging stations must be easy to access and use. In addition, the provider will take care of the ergonomics of the terminals to ensure the greatest accessibility to all public, especially disabled People.

• The contractor will specify the arrangements made by the equipment manufacturer about the environment and sustainable development, including the construction and recycling capacity of end-of-life infrastructure.

• In view of the evolution of standards and technological advances, the terminals must be able to be scalable and adaptable without difficulty or significant extra cost.

• Several electrical cables will have to be left for alternative power with type 2 connector at each end and on each site.

• All electrical protection organs will be certified.

Features of the charging station network:

All installations (characteristics of bollards, electrical installations, electrical appliances) will have to meet the different standards in force. The terminals and their installation will need to be certified for the EV and ZE Ready 1.2 labels to accommodate the largest number of vehicles.

• RFID Card Identification System

Supply of 40 RFID cards for identification and authorized access to charging stations, with each card assigned to a specific vehicle (rather than an individual user).

Cards shall be programmable/administrable through the software platform (add, revoke, or reassign a card to a different vehicle as needed).

The software platform shall maintain a record linking each RFID card to its assigned vehicle for tracking and billing purposes.

• Data Extraction for Billing

Ability to extract usage data (per vehicle/RFID card, per station, per time period) in a format suitable for billing and cost allocation.

At minimum, the Contractor shall provide a monthly usage and billing report downloadable in Microsoft Excel (.xlsx) format, including but not limited to:

Vehicle/RFID card identifier Charging station used Date and time of each session Duration of charge Energy consumed (kWh) Associated cost (if applicable)

Additional export formats (e.g., CSV, PDF, or API integration) may be made available at the Contractor's discretion but are not a substitute for the required monthly Excel report.

Charge mode:

The charging mode is mode 3 (following the green book references): It requires a specific outlet and a plug base corresponding to the standard 62196-2. It also has a "pilot wire" that allows the vehicle to limit the power called for recharging to a maximum value prescribed by the terminal.

Vehicles connected to the E/F sockets will use the appropriate mode (1 or 2). The infrastructure must allow accelerated charging power (22KVa).

The access to the outlets will be through "petrol trap" or guillotine traps. The type of load (normal or accelerated) will be shown on each take. No cable tearing should be possible during charging.

Accessibility to terminals:

The recognition system will therefore lock and unlock access to the socket. The energy is only delivered at the time of the charge. The system must guarantee:

• The access to charging infrastructure,

• The opening of the hatches,

• The secure locking of the terminal for the duration of the charge.

Guarantee of terminals and the supervisory system:

The terminals will be under guarantee during the whole contractual period. Any repair of the outage is the responsibility of the contractor. Only failures attributed to human malice will be under embassy responsibility.

Installation of the charging stations:

The work will be carried out in collaboration with the facilities office of the Embassy.

Work:

The work includes all supplies and work required to install and commission the terminals, including preparatory work, demolitions, earthworks, trenches, bordering poses, furniture, horizontal and vertical signage, and sheaths and wiring of all types of cladding.

Supplies and delivery work remains the responsibility of the incumbent company until final acceptance.

All personnel operating in the vicinity of the live facilities will have to be empowered according to the various regulations and requirements in force and the DT/DICT reform of work near the networks according to the deadlines set by the network.

Technical studies:

The general implementation plans will be provided by the Embassy, a preliminary study will be requested for each site, the work can only be carried out once the prior study approved by the Embassy technical reference and the COR.

For each location, the contractor shall establish a general schedule showing delivery of equipment and work execution deadlines.

General terraces:

The contractor is responsible for the repair of surfaces, structures, and coatings after installation of the terminals and associated equipment.

Note: A particular attention should be paid to the quality of the fillings of the slicing.

Preventive and corrective Maintenance:

Preventive maintenance:

During the whole contractual period the equipment will be under warranty, all preventive and curative maintenance (excluding vandalism) is included with preventive maintenance scheduled every year.

The contractor will send a forecast schedule of preventive maintenance interventions to the COR, within three days after the final acceptance of the work.

During the maintenance of the terminals, the service provider will have to:

• For the terminals:

check the general appearance (no breakage, oxidation), check the electrical system (dusting, examination of cables, measurement of the earth, cutting organs, protections, isolation, lamps, and light ...), check the fasteners, clean the seed, and test of the proper functioning of the terminals,

• For each terminal, the intervention will end with a test of Aptitude for Proper Functioning, of which an e-directive will be sent to the Embassy's reference.

• At the end of each maintenance operation, a visit report will be drawn up, and a figure of the work to be planned will be provided to the COR.

Corrective maintenance of the terminal and systems:

As needed, the contractor will be notified of malfunction of the terminal by the COR.

The contractor will be responsible for verifying the nature of the malfunction and diagnosing the failure. He will place a label on the equipment for the attention of users to inform that the equipment is in maintenance. The label shall be removed upon commissioning. As needed and when the repair is not included in the warranty, the contractor will produce a subsequent quote mentioning the parts to be changed and the duration of labor.

After the defective parts have been replaced, the contractor will carry out tests to check that the equipment is working properly. The contractor will provide a written and signed report on all the actions carried out, a directive of which will be sent to the Technical Reference of the Embassy.

VII. Documents related to the monitoring of the system:

Within three months after the work’s final acceptance, the contractor will provide the Embassy's technical reference:

• Technical instructions and product sheets,

• Operating and maintenance instructions,

• Functional analysis of automatisms,

• Unifilar patterns,

• The implementation plans,

• The synoptics of the control links,

• The results of tests and audits,

• DoE,

• The user manual,

• A maintenance manual including installation procedures, the setting up procedure of all equipment and software.

• CD-ROM back-up software and software for the installed hardware.

Documents, plans and diagrams will be provided in paper versions (3 copies), native computer (Autocad) and computer pdf, for all versions produced by the contractor.

VIII. Safety precautions:

Note: The service provider will have to take all necessary measures to ensure the safety of people outside its company.

Safety of the company staff:

The company will comply with the requirements of the UTE C-18.510 standard for electrical work.

Details of installation:

Supply and installation of one electrical panel with all circuit breakers for each charging station the location, with a general circuit breaker.

All U1000RO2V-type power cables for the charging stations will run from this electrical panel.

Note: A datasheet must be prepared and approved by the project's COR before any work begins.

The location will be determined during the site visit.

The contractor is warned to the breaking capacity (Icc) between the circuit breakers

Entrance of Embassy:

• Supply and installation of two charging stations for electric or hybrid vehicles fixed to the ground from Green'up Home three phases 22kw AC with two electric sockets mode 3 type 2S (3.5-22kw) or equal and approved. This terminal will be installed in place of the existing one.

• Supply and installation of four Schneider Electric brand circuit breakers, or equal and approved, 4x32A for each line protection.

• Supply and installation of four Schneider Electric brand differential circuit breakers, or equal and approved, 4x32A/30mA in the charging station for electric or hybrid vehicles.

Note: The contractor is warned to the breaking capacity (Icc) between the circuit breakers.

• Supply and installation of four electrical lines type U1000RO2V 5G6mm2 between the electrical box and the new fixed to the ground charging station for electric or hybrid vehicles, including all routing and protection for these cables.