Attachement 1- Scope of work 19FR6326Q0055.pdf

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Attachment 1- SCOPE OF WORK

RFQ 19FR6326Q0055

Replacement of the air conditioning system in a U.S Government Property

I. General

The US Embassy, Paris-France requires the replacement of the Air-Conditioning system in a U.S.

Government Property, located in the 16th in Paris- France.

The works shall be done as per drawings, scope of work, specifications, and general contract conditions. This project requires an experienced contractor to execute the works.

The Contractor shall provide all labor, material, tools, equipment, supervision, and other related items required to complete the works as per scope of work, specifications and attached drawings.

Prior to any work, the Contractor shall submit for approval all detailed drawings and products data requested by the Contracting Officer Representative (COR).

The Property shall be occupied during the works and the contractor shall take all necessary measures to avoid disturbances to occupants.

The working hours shall be from 9:00 to 12:00 and from 13:00 to 17:00 Monday to Friday.

During American and French holidays, the Property shall be closed.

All work shall be performed in accordance with:

1. The safety requirements of the EM-385-1 1 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_38

5-1-1.pdf;

2. The safety requirements within the Occupational Safety and Health Standards https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_p art_number=1910;

3. Local French occupational safety and health requirement laws and regulations.

4. The requirements of the UTE C-18-510 standard for electrical work.

5. The requirements of the UTE C-15-100 standard for electrical work.

6. The requirements of the certificate of competence in refrigerant fluids.

Note: When there is a difference between requirements the more stringent requirement shall be followed.

All work shall comply with all applicable French and European building regulations.

For all kind of work, the Contractor shall provide a Safety and health protection plan (or “PP SPS –

Plan particulier de sécurité et de protection de la santé”) http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910

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For electrical work, the contractor shall provide the appropriate certification per electrician:

“Certificat d’habilitation électrique” (Electrical work authorization certificate)

The contractor shall provide a resource-loaded work schedule that clearly outlines the sequence of tasks, along with the associated resources and timeframes for each floor and each task.

Any official changes or financial commitments shall be authorized by the Contracting Officer (CO) through the issuance of a contract modification. No changes to the scope of work can occur without written directions from the government procurement office and the CO.

The Contractor shall submit identification information for all employees designated to work on-site to the COR, to be added to the approved Visitor Roster.

The details should include full name, vehicle make, model, and registration number.

II. General Work Description:

The US OECD Residence has the requirement to replace the A/C system in 75016 Paris.

The contractor shall:

➢ Remove all the existing installations, including refrigeration lines, electrical cable and refrigerant gas to be recycled.

Note: Recycling of all equipment and refrigerant gas shall be done appropriately as per

French regulation. The contractor shall provide a certificate of disposal.

➢ Furnish and install 3 units on the second floor, 3 units on the 1st floor, 3 units on the ground floor, and 2 units on the basement.

➢ Furnish and install condensate pumps as necessary, in accordance with manufacturer’s recommendations.

➢ Furnish and install new refrigerant lines for all the units (outdoor/indoor).

Note: Refrigerant lines must follow the same paths as the previous refrigerant lines.

➢ Furnish and install new circuit breakers.

➢ Furnish and install new electrical cables for each unit. Electrical cables must follow the same paths as the previous cables.

➢ Furnish and install a concrete slab for the outdoor units.

➢ Furnish and install acoustic panels and a sound trap to minimize the noise of the condensers.

Note: Study must be provided before and after work, and will have to be approved by the

COR.

➢ Furnish and install eleven remotes, one for each indoor unit.

Note: The locations must be approved by the COR.

➢ Furnish and install one centralized remote in the basement, to control the whole system.

Note: No WIFI and no Bluetooth monitoring shall be allowed

➢ Perform system evacuation, lead test and unit commissioning at job completion.

➢ Maintain the installation for one year starting the day of work’s acceptance.

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NOTE: The Contractor shall provide the certificates of competence of the technicians doing the work and their electrical authorizations.

III- Detailed requirements and Components Installation:

The contractor shall use:

✓ Only products that meet the relevant European Standards.

✓ PVC covers where external pipe work is required.

NOTE: Indoor and outdoor unit locations shall be installed in accordance with the manufacturer’s specifications.

3.1 – Work specifications:

The Contractor shall:

➢ Protect the work perimeter.

➢ Set up debris collectors for disposal of all construction debris

➢ Coordinate with the COR on when work will be scheduled.

➢ Supply and install a concrete slab to replace the existing one, according to the dimensions of the future condensers, which will support the weight of the entire installation.

➢ Supply and install a complete set of new air conditioning system, as required in

Paragraph II, with the following technical features:

❖ Two Mitsubishi condenser type PUHY-P300YNW-A2 working together with a pairing kit model CMY-Y100VBK3R1 (according to the manufacturer’s recommendations) OR EQUAL and approved by the COR.

❖ Four Mitsubishi evaporator type PKFY-P32VLM-ER1. (according to the manufacturer’s recommendations) OR EQUAL and approved by the COR.

❖ Three Mitsubishi evaporator type PKFY-P40VLM-ER1 (according to the manufacturer’s recommendations) OR EQUAL and approved by the COR.

❖ One Mitsubishi evaporator type PKFY-P50VLM-ER1 (according to the manufacturer’s recommendations) OR EQUAL and approved by the COR.

❖ Three Mitsubishi evaporator type PFFY-P63VCM-E (according to the manufacturer’s recommendations) OR EQUAL and approved by the COR.

❖ Eleven Mitsubishi wired remote controls type PAR-41MAA (according to the manufacturer’s recommendations) OR EQUAL and approved by the COR.

❖ One centralized remote-control AT-50B-J (according to the manufacturer’s recommendations) OR EQUAL, and approved by the COR.

❖ Condensates pumps as necessary.

❖ New refrigerant lines (according to the manufacturer’s recommendations).

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❖ Breakers for each indoor unit following the manufacturer’s recommendations.

❖ Proximity cut-offs for the condenser.

❖ Acoustic panels and a sound trap to reduce the noise level of the outdoor condensers. Note: Study on decibel gains must be provided to the COR before and after work.

❖ Vacuum and pressurize using nitrogen for 24 hours for the tightness / leak test.

o Note: This leak test shall be done under a pressure of 30 bars.

3.2- Units locations, (See drawings) :

Second floor:

Unit 1: PKFY-P40VLM-ER1

Unit 2: PKFY-P40VLM-ER1

Unit 3: PKFY-P32VLM-ER1

First floor:

Unit 4: PKFY-P50VLM-ER1

Unit 5: PKFY-P40VLM-ER1

Unit 6: PKFY-P32VLM-ER1

Ground floor:

Unit 7: PFFY-P63VCM-E

Unit 8: PFFY-P63VCM-E

Unit 9: PFFY-P63VCM-E

Basement:

Unit 10: PKFY-P32VLM-ER1

Unit 11: PKFY-P32VLM-ER1

Centralized Remote shall be installed in basement after location is approved by the COR.

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3.3- Electrical connections:

The Electrical installation shall be carried out by a qualified electrician.

➢ Cover all cables by furnishing and installing conduits or pipe covers.

➢ Supply and install all electrical lines in accordance with the manufacturer’s recommendations.

➢ Supply and install a 400V Three-phase +N+T between the condensers and the electrical panel.

➢ Supply and install new electrical cables type U1000RO2V [3G2.5mm2] OR EQUAL between the evaporators and the electrical panel.

Note: Each evaporator must be connected to the closest electrical panel on the same floor if possible.

➢ Install a precise marking for each unit on electrical panels, naming the unit with the location.

➢ Supply and install circuit breakers from Schneider Electric with 30mA protection

(according to the manufacturer’s recommendations) OR EQUAL.

➢ Supply and install a bus cable which must be shielded with metal braids, with a minimum cross-section of 2x1.5mm2.

NOTE: The contractor shall verify the breaking capacity (Icc) between the breakers and shall give the current.

NOTE: A calculation note shall be provided and approved by the COR prior installation.

➢ Commission and test the new air conditioners.

➢ Train the personnel for the use of the remote control (up to 5 persons)

3.4 - Cleaning and Restoration of the site:

The contractor shall:

➢ Remove the waste and transport it to the recycling center as appropriate by French

Regulations.

➢ Remove tarps and other protections that have been installed.

➢ Dust the premises affected by the work.

➢ Scrape off glue, coating, resins and other dirt if necessary.

➢ Proceed with cleaning equipment, floors and walls.

➢ Ventilate the premises after the site cleaning is finished.

The COR shall check and approve completion of the work at the end of the cleaning session.

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3.5- Commissioning:

➢ Add or remove refrigerant according to the length of pipe run and the manufacturer recommendations. (Usually, grams per meter over the maximum length).

➢ Run current – measure the run current of the unit. Refer to manufacturer’s nameplate.

Ensure inverter units are running at maximum.

Note: Electrical testing shall be carried out by licensed persons

➢ Flush the drain with 2-3 liters of water to ensure free water flow and no leaks.

➢ Put batteries in remote and set clock or configure the wall controller in accordance with the manufacturer’s operation manual.

➢ Check unit operation in all modes: heating, cooling, fan (all speeds), dry, auto.

➢ Check blade swing function.

➢ Complete the warranty card as required.

➢ Instruct customers in the use of the unit:

- Cooling – Set to 21 - 24 Deg C with an outside temperature of +45°C.

- Heating – Set to 22 – 24 Deg C with an outside temperature of - 15°C.

- Drying Mode – lowers humidity without lowering temperature.

- Auto – maintains set point with heating and cooling,

➢ Ensure all tools and rubbish is removed from the U.S. Government property.

➢ All surfaces shall be protected to avoid marking and / or soiling.

IV Safety precautions:

Note: The service provider shall take all necessary measures to ensure the safety of the passersby.

➢ Use correct manual handling techniques to lift heavy objects. Lifting – refrigeration tools and equipment can be heavy.

➢ Use good housekeeping techniques to prevent injuries.

➢ Refer to the Job Safety analysis for your business.

➢ Ensure MSDS are available for all hazardous materials.

V Removal and delivery of new installation

The removal and delivery of the equipment shall be carried out either manually using the stairs

(in this case the protection of the spaces shall be done in accordance with attachment 2) or with the help of a lift.

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VI Warranty:

The work shall be covered by a one-year warranty on parts and labor. During this warranty year, The Contractor shall perform four maintenance visits to the air-conditioning system.

VII Period of Performance:

The contractor shall start the work within thirty (30) calendar days after the contract award.

The Contractor shall complete the entire work ready for use no later than 25 (twenty-five) calendar days after the work has started.

VIII- French and American Holidays:

DATE DAY OF THE

WEEK

HOLIDAY TYPE

Jan. 1 Thursday New Year’s Day American/French

Jan. 19 Monday Martin Luther King Jr’s Birthday American

Feb. 16 Monday Presidents Day American

April 6 Monday Easter Monday French

May 1 Friday Labor Day French

May 8 Friday Victory Day (WWII) French

May 14 Thursday Ascension Day French

May 25 Monday Whit Monday French

May 25 Monday Memorial Day American

June 19 Friday Juneteenth American

July 4 Saturday* Independence Day American

July 14 Tuesday French National Day French

Aug. 15 Saturday Assumption Day French

Sept. 7 Monday Labor Day American

Oct. 12 Monday Columbus Day American

Nov. 1 Sunday All Saints’ Day French

Nov. 11 Wednesday Veterans Day (WWI) American/French

Nov. 26 Thursday Thanksgiving American

Dec. 25 Friday Christmas American/French

* American Holiday observed on Friday, July 3, 2026

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IX- Plans of Units Locations:

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4 5

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8 9

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