19FR6326Q0018 - Janitorial Services in Strasbourg CG.pdf

Embassy of the United States of America

U.S. Embassy Paris Date: November 4, 2025

Dear Prospective Quoter:

Subject: Request for Quotations number 19FR6326Q0018

Enclosed is a Request for Quotations (RFQ) for Janitorial services in Strasbourg Consulate and Consul General Residence. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a site visit on November 12, 2025 at 10:00 (local time) at the US Consulate, 15 Avenue d’Alsace, 67000 Strasbourg. Prospective offerors/quoters should contact Anne Hibert at Pariscontracting@state.gov by November 7, 2025 – 16:00 for additional information or to arrange entry to the building.

Quotations are due by Wednesday November 26, 2025 at 16:00 (local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to Pariscontracting@state.gov .

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Additional information as required in Section 3

4. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Craig N. Deatrick

Contracting Officer mailto:Pariscontracting@state.gov https://www.sam.gov/

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RFQ 19FR6326Q0018- Janitorial services in Strasbourg Consulate

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19FR6326Q0018, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19FR6326Q0018, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

ATTACHMENTS

Attachment A- American and French holidays

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15657367

2. CONTRACT NO.

3. Award/effective date 4. Order number

5. Solicitation number

19FR6326Q0018

6. Solicitation issue date

November 4, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANNE HIBERT

b. Telephone number

(No collect calls)

0033 1 43 12 24 45

8. Offer due date/local time

November 26, 2025- 16:00

9. ISSUED BY CODE 10. This acquisition is Unrestricted or Set aside:____ % FOR:

US EMBASSY PARIS Small business Women-owned small business

PROCUREMENT OFFICE

2 Avenue Gabriel

Hubzone small business

(WOSB) Eligible under the women-owned

Small business program NAICS:

750008 Paris

Pariscontracting@state.gov

EDWOSB

8 (A)

Service-disabled veteran-owned small business

SIZE STANDARD:

11. Delivery for fob destination unless block is Marked

See schedule

12. DISCOUNT TERMS 13a. This contract is a rated order under DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

US EMBASSY PARIS

Attn: PARIS FMC DBO

2 Avenue Gabriel

75008 Paris

ParisFMCDBO1@state.gov

CODE

17b. Check if remittance is different and put such address in offer 18b. Submit invoices to address shown in block 18a unless block below is checked SEE ADDENDUM

19.

ITEM

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services in Strasbourg Consulate– BASE YEAR

Janitorial Services in Strasbourg Consulate – OPTION YEAR ONE

Janitorial Services in Strasbourg Consulate – OPTION YEAR TWO

All

25. ACCOUNTING AND APPROPRIATION DATA

26. Total award amount(For Govt. Use Only)

27a. Solicitation incorporates by reference far 52.212-1, 52.212-4. far 52.212-3 and 52.212-5 are attached. addenda are are not attached

27b. Contract/purchase order incorporates by reference far 52.212-4. far 52.212-5 is attached. addenda are are not attached

28. Contractor is required to sign this document and return ____ copies to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

29. Award of contract: ref. _________________ offer dated

____________. your offer on solicitation (block 5), including any additions or changes which are set forth herein, is accepted as to items:

30a. Signature of offeror/contractor 31a. UNITED STATES OF AMERICA (Signature of contracting officer)

30b. Name and title of signer (type or print)

30c. Date signed

31b. Name of contracting officer (type or print)

Craig N. Deatrick

31c. Date signed mailto:ParisFMCDBO1@state.gov

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19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN received inspected accepted, and conforms to the contract, except as noted: _______________________________

32b. Signature of authorized government representative

32c. Date 32d. Printed name and title of authorized government representative

32e. Mailing address of authorized government representative 32f. Telephone number of authorized government representative

32g. E-Mail of authorized government representative

33. Ship number 34. Voucher number 35. Amount verified correct for

36. Payment complete partial final

37. Check number partial final

38. S/R Account no.

39. S/R Voucher no. 40. Paid by

41.a. I certify this account is correct and proper for payment 42a. Received by (print)

41b. Signature and title of certifying officer

41c. Date

42b. Received at (location)

42c. Date rec’d (yy/mm/dd) 42d. Total containers

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19FR6326Q0018

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm-fixed price contract is to provide Janitorial Services in Strasbourg

Consulate and Strasbourg Consul General Residence in accordance with the Statement of work detailed in Section 1, Block 20.

B. The contract will be for a one-year period from the date of the contract award, with two (2) one-year options.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Paragraphs

Performance Threshold

Services.

Performs all janitorial services set forth in the scope of work.

IV thru V – pages 9 to 13

All required services are performed and no more than one

(1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

https://www.acquisition.gov/far/52.212-4

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3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

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II. PRICING

2.1- Base year total price in Euros- January 1, 2026 through December 31, 2026

CLIN SITE SERVICE QUANTITY UNIT

UNIT PRICE

IN EUROS (€)

EXCLUDING

VAT

YEARLY TOTAL

PRICE IN EUROS

EXCLUDING VAT

0001 Consulate General 67000

Strasbourg

Standard Cleaning Services as described in the scope of work 5.1.1 to 5.1.3

12 Month

Cleaning of the technical areas

2 Each

0003 Windows cleaning 1 Each

Residence

- Local Guard Force premises

67000 Strasbourg

Twice a week standard cleaning service

Cleaning of odd surfaces (twice a year)

2 Each

Cleaning of glazed surfaces (once a month)

12 Month

Total Amount in EUROS excluding VAT

20% VAT

Total Amount in Euros VAT included- BASE YEAR

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2.2- Option year one total price in Euros- January 1, 2027 through December 31, 2027

IN EUROS (€)

EXCLUDING

VAT

YEARLY TOTAL

PRICE IN

EUROS

EXCLUDING

VAT

0001 Consulate General 67082

Strasbourg

Standard Cleaning Services as described in the scope of work 5.1.1 to 5.1.3

Residence

- Local Guard

Twice a week standard cleaning service.

(twice a year)

2 Each

Cleaning of glazed surfaces (once a month)

12 Month

Total Amount in EUROS excluding VAT

Total Amount in Euros VAT included- OPTION YEAR ONE

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2.3- Option year two total price in Euros- January 1, 2028 through December 31, 2028

IN EUROS (€)

EXCLUDING

VAT

YEARLY TOTAL

PRICE IN

EUROS

EXCLUDING

VAT

0001 Consulate General 67082

Strasbourg

Standard Cleaning Services as described in the scope of work 5.1.1 to 5.1.3

Residence

- Local Guard

Twice a week standard cleaning service

(twice a year)

2 Each

Cleaning of glazed surfaces (once a month)

12 Month

Total Amount in EUROS excluding VAT

Total Amount in Euros VAT included- OPTION YEAR TWO

2.4- Total price in Euros VAT included- Base year and two option years

Total price in Euros VAT included- BASE YEAR

Total price in Euros VAT included- OPTION YEAR ONE

Total price in Euros VAT included- OPTION YEAR TWO

Grand total price in Euros VAT included- BASE AND TWO OPTION YEARS

III. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are: CLIN0001 to CLIN0006

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CONTINUATION TO SF-1449,

RFQ NUMBER 19FR6326Q0018

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

IV – GENERAL

The U.S Embassy Paris- France requires janitorial services to be performed at the Consulate General in Strasbourg and at the Local Guard Force (LGF) Premises at the Residence of the Consul General in Strasbourg.

The services shall be carried out as per scope of work, specifications and general contract conditions.

The Property shall be occupied during the works and the contractor shall take all necessary measures to avoid disturbances and nuisances to occupants.

The services shall be performed from Monday to Friday between 8:00am and 12:00pm at the Consulate General.

The services shall be performed on Tuesdays and Fridays between 7:00am and 8:00am at the LGF premises at the residence.

During American and French holidays, the U.S. Government Property shall be closed.

All works/services shall be performed in accordance with:

1. The safety requirements of the EM-385-1-1 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf;

2. The safety requirements within the Occupational Safety and Health Standards https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_numb er=1910;

3. Local French occupational safety and health requirement laws and regulations;

4. When there is a difference with the minimum requirements, the more stringent requirement shall be followed.

For all works/services, the contractor shall provide a “Safety and health protection plan” or “PPSPS – Plan particulier de sécurité et de protection de la santé”.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910

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V – SCOPE OF SERVICES

The Contractor shall perform cleaning services as follows

5.1 – Janitorial services at the Consulate General in Strasbourg – 67000 Strasbourg

The services at the Consulate General shall be provided during the business hours between 8:00 to 12:00 from Monday to Friday.

5.1.1 –Daily performance- CLIN0001-

The Contractor shall provide daily services in the following rooms:

➢ Basement: Local Guard Force changing rooms (004-005-006-007), laundry room (009)

➢ Ground floor: Toilets (107-108-lobby)

➢ First floor: Staff kitchen (217), toilets (218), bathroom (213)

The Contractor shall perform the following services:

➢ Air the premises, when possible,

➢ Empty the organic waste bins (kitchen and laundry room) and paper bins (toilets and kitchen only),

➢ Wipe down the bins,

➢ Clean and disinfect the counter boards

➢ Clean and disinfect the sinks and showers,

➢ Polish the steel and chrome surfaces,

➢ Clean and disinfect toilet bowls,

➢ Remove any splashes on the mirrors,

➢ Vacuum, mop and wash the tiled surfaces with disinfecting products,

➢ Descale when necessary,

➢ Fill in soap dispensers

➢ Close all windows,

➢ Close all doors, 11 | P a g e 3 1

5.1.2– Weekly performance - CLIN0001-

The Contractor shall provide weekly services in the following rooms:

➢ Ground floor: Offices (100-103-104-105-106-112-113-114-118-119), corridors (101-109- 110), and Local Guard Force Posts 1-2-3

➢ Basement: Laundry room

➢ First Floor: Living rooms (211-215-216), conference/meeting rooms (212-214) and corridors (209-219-223)

➢ Main staircase from basement to second floor

The contractor shall perform the following services once a week:

➢ Clean the phones with cloths and disinfectants,

➢ Empty the paper bins,

➢ Wipe down the paper bins,

➢ Dust the desk surfaces with the necessary solutions,

➢ Dust the computer screens and system units,

➢ Dust and mop wooden furniture

➢ Put everything back in its original place after any maintenance work

➢ Mop and clean the comblanchien and tiled floors,

➢ Vacuum and mop the wooden floors,

➢ Mop the thermoplastic floor

Exception: twice a week in Posts 2 and 3

➢ Mop and clean the stairs mounting from the basement to the top floor, The contractor shall not remove or destroy any documents that are the property of the U.S. Consulate.

Computer keyboards shall not be dusted The consulate staff shall coordinate any maintenance work to avoid any major disruptions

5.1.3– Monthly performance- CLIN0001-

The Contractor shall provide monthly services in the following rooms:

➢ TDY apartment

➢ Second floor rooms and bathrooms

The contractor shall perform the following once a month:

➢ Air the premises, when possible,

➢ Clean and disinfect the counter board

➢ Clean and disinfect the sinks and showers,

➢ Polish the steel and chrome surfaces,

➢ Clean and disinfect toilet bowls,

➢ Remove any splashes on the mirrors, 12 | P a g e 3 1

➢ Vacuum, mop and wash the tiled surfaces with disinfecting products,

➢ Descale when necessary,

➢ Vacuum and mop the wooden floors,

➢ Vacuum the wall-to-wall carpet and rugs

➢ Put in place maintenance products

➢ Close all windows,

➢ Close all doors,

5.1.4 – Technical areas (garage (003), boiler room (008), generator (014), attics (306-307-308)) -

CLIN0002-

Twice a year, the Contractor shall vacuum, clean, and wash any tiled or concrete floors.

5.1.5 – Windows cleaning- CLIN0003-

Once a year, the Contractor shall wash both sides of the outside glazing and the glass partition walls (total surface area of 92,46 m2).

The Contractor shall note the total surface of the building is 1673m2

5.2 – Janitorial services at the Local Guard Force premises at the Residence of the Consul General –67000 Strasbourg

The working hours at the LGF premises at the residence shall be from 7:00 to 7:45 on Tuesday and Friday.

5.2.1 – Office and sanitary facilities- CLIN0004-

Twice a week, the Contractor shall:

➢ Air the premises,

➢ Empty and clean the paper bins according to their state and dispose of waste correctly,

➢ Dust and detach the cleared desks and tabletops,

➢ Clean and disinfect the telephones and accompanying handsets,

➢ Dust the furnishings,

➢ Vacuum and mop the thermoplastic floors,

➢ Scrub, wash and disinfect the sanitary facilities and installations, the tops and bottoms of the seats, any chrome, soap dishes, shelves and mirrors, with the products provided by you, depending on what you have made available.

➢ Systematically remove spider webs,

➢ Remove fingerprints from the glass doors and partitions walls in the main corridors,

➢ Close all windows, turn off the lights and close all doors.

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In Sanitary facilities, twice a week, the Contractor shall

➢ Clean and disinfect,

➢ Polish the steel and chrome surfaces,

➢ Clean and disinfect toilet bowls,

➢ Clean wall tiles when necessary,

➢ Remove any splashes on the mirrors,

➢ Vacuum, mop and wash the tiled surfaces with disinfecting products,

➢ Descale when necessary,

➢ Put in place maintenance products

5.2.2 – Maintenance of off surfaces - CLIN0005-

Once every six months on a rolling basis, the Contractor shall :

➢ Clean the tops of all cupboards measuring more than 180 cm from the ground up,

5.2.3 – Maintenance of glazed surfaces- CLIN0006-

Once a month, the Contractor shall wash both sides of the windows in the LGF booth.

The surface to consider shall be 1.50m2

5.3 – Expendable

The Contractor shall furnish any expendable supplies required under this contract. They shall use Eco Environmental Friendly products. Contractor shall provide the MDS of the cleaning products. The Contractor is not required to furnish toilet paper and hand towels.

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SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023) IS INCORPORATED

BY REFERENCE. (SEE SF-1449, BLOCK 27A) (DEVIATION AUGUST 2025)

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE INCORPORATED BY

REFERENCE:

CLAUSE TITLE AND DATE

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (JAN 2025)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT (FEB 2000)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL 2014)

52.228-4 WORKER’S COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS (APRIL 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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52.229-6 TAXES - FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from January 1, 2026, through December 31, 2028.

(b) All delivery orders or tsk orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered “issued” when –

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either –

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

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52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 (three) years.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT:

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

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652.204-70 – DEPARTMENT OF STATE PERSONAL IDENTIFICATOIN CARD POLICY AND PROCEDURES

(FEB 2015)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at http://www.state.gov/m/ds/rls/rpt/c21664.htm.

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

652.225-71 SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED (AUG 1999)

(a) Section 8(a) of the U.S. Export Administration Act of 1979, as amended (50 U.S.C. 2407(a)), prohibits compliance by U.S. persons with any boycott fostered by a foreign country against a country which is friendly to the United States and which is not itself the object of any form of boycott pursuant to United States law or regulation. The Boycott of Israel by Arab League countries is such a boycott, and therefore, the following actions, if taken with intent to comply with, further, or support the Arab League Boycott of Israel, are prohibited activities under the Export Administration Act:

(1) Refusing, or requiring any U.S. person to refuse to do business with or in Israel, with any Israeli business concern, or with any national or resident of Israel, or with any other person, pursuant to an agreement of, or a request from or on behalf of a boycotting country;

https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c) https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c)

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(2) Refusing, or requiring any U.S. person to refuse to employ or otherwise discriminating against any person on the basis of race, religion, sex, or national origin of that person or of any owner, officer, director, or employee of such person;

(3) Furnishing information with respect to the race, religion, or national origin of any U.S. person or of any owner, officer, director, or employee of such U.S. person;

(4) Furnishing information about whether any person has, has had, or proposes to have any business relationship (including a relationship by way of sale, purchase, legal or commercial representation, shipping or other transport, insurance, investment, or supply) with or in the State of Israel, with any business concern organized under the laws of the State of Israel, with any Israeli national or resident, or with any person which is known or believed to be restricted from having any business relationship with or in Israel;

(5) Furnishing information about whether any person is a member of, has made contributions to, or is otherwise associated with or involved in the activities of any charitable or fraternal organization which supports the State of Israel; and,

(6) Paying, honoring, confirming, or otherwise implementing a letter of credit which contains any condition or requirement against doing business with the State of Israel.

(b) Under Section 8(a), the following types of activities are not forbidden ̀ `compliance with the boycott,'' and are therefore exempted from Section 8(a)'s prohibitions listed in paragraphs (a)(1)-(6) above:

(1) Complying or agreeing to comply with requirements:

(i) Prohibiting the import of goods or services from Israel or goods produced or services provided by any business concern organized under the laws of Israel or by nationals or residents of Israel; or,

(ii) Prohibiting the shipment of goods to Israel on a carrier of Israel, or by a route other than that prescribed by the boycotting country or the recipient of the shipment;

(2) Complying or agreeing to comply with import and shipping document requirements with respect to the country of origin, the name of the carrier and route of shipment, the name of the supplier of the shipment or the name of the provider of other services, except that no information knowingly furnished or conveyed in response to such requirements may be stated in negative, blacklisting, or similar exclusionary terms, other than with respect to carriers or route of shipments as may be permitted by such regulations in order to comply with precautionary requirements protecting against war risks and confiscation;

(3) Complying or agreeing to comply in the normal course of business with the unilateral and specific selection by a boycotting country, or national or resident thereof, of carriers, insurance, suppliers of services to be performed within the boycotting country or specific goods which, in the normal course of business, are identifiable by source when imported into the boycotting country;

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(4) Complying or agreeing to comply with the export requirements of the boycotting country relating to shipments or transshipments of exports to Israel, to any business concern of or organized under the laws of Israel, or to any national or resident of Israel;

(5) Compliance by an individual or agreement by an individual to comply with the immigration or passport requirements of any country with respect to such individual or any member of such individual's family or with requests for information regarding requirements of employment of such individual within the boycotting country; and,

(6) Compliance by a U.S. person resident in a foreign country or agreement by such person to comply with the laws of that country with respect to his or her activities exclusively therein, and such regulations may contain exceptions for such resident complying with the laws or regulations of that foreign country governing imports into such country of trademarked, trade named, or similarly specifically identifiable products, or components of products for his or her own use, including the performance of contractual services within that country, as may be defined by such regulations.

(End of clause)

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED STATES

(JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S.

Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE) (AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices in an original preferably by email to ParisFMCDBO1@state.gov to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

Invoices shall be addressed to:

Paris Vouchering Section Ambassade des Etats Unis 2 Avenue Gabriel 75008 Paris France mailto:ParisFMCDBO1@state.gov

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The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB 2015)

(a) The Department of State observes the following days as holidays:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Easter Monday Labor Day Veteran’s Day WWII Memorial Day Ascension Day With Monday Juneteenth Independence Day French National Day Assumption Day Labor Day Columbus Day All Saints’ Day Veterans Day WWI Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

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(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

652.239-801- DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause

Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

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(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Supervisory Administrative Management Assistant

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

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(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

COMPLIANCE WITH THE LOCAL LABOR LAWS

The following information is provided with the intention of providing general guidance but is in no way a comprehensive guide to labor laws and wage agreements in France. It is the responsibility of each offeror to thoroughly acquaint themselves with the pertinent business laws and regulations affecting company operations in France.

In France the provision of janitorial services is strictly controlled by law and falls under the “Convention Collective” No 3343 (Convention collective nationale des entreprises de propreté et services associés).

The ‘Convention Collective’ is a bargaining agreement between the Department of Labor, Employers Organizations and Labor Unions, which provides information on minimum basic salaries by professional category and their salary coefficients, premium pay, benefits, etc.

In accordance with the “Accord 1990-03-29 en vigueur le 23 juin 1989 étendu par arrêté du 6 juin 1990 JORF 9 juin 1990” detailed in Article 7 of the bargaining agreement “Convention Collective Nationale des Entreprises de propreté et services associés”, 100 % of the cleaning personnel allocated to the contract shall be maintained by the incoming contractor.

Therefore, if the contract award entails a change in Contractor, French labor laws require the incoming Contractor to take over 100% of the incumbent workforce falling under article 7.2 conditions.

It is advisable for Offerors to acquaint themselves with the exact details of these labor laws before submitting their offers. Also take note of H.9, Right of First Refusal. Exhibit E contains a list of incumbent employees and their employment history.

Full details of the “Convention Collective Nationale des Entreprises de propreté et services associes” No 3343 can be found in French on www.legifrance.gouv.fr

RIGHT OF FIRST REFUSAL OF EMPLOYMENT

In accordance with the Janitorial French Collective Convention, the new contractor shall provide an amended employment contract showing the change of employer while keeping the initial clauses identical.

An employee may stay employed by the outgoing contractor after agreement with both parties and the incoming contractor shall be informed of this agreement after contract award and prior to the transfer of all employees to the new contractor.

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SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023) IS INCORPORATED BY REFERENCE (SEE SF-1449, BLOCK 27A)

(DEVIATION AUG 2025)

ADDENDUM TO 52.212-1

A. Summary of Instructions. Each offer must consist of the following:

A.1. A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Pricing tables in Section 1 has been filled out.

A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Name and Resume of a designated Project Manager who can effectively fulfill the contract work in written and spoken English; and who would have direct responsibility for this contract

(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing in France, or an established subcontractor with a permanent address in France or a proof of its ability to perform work in France This shall include a Kbis.

(3) List of clients over the past three (3) years, demonstrating prior experience for similar janitorial in France with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

✓ Quality of services provided under the contract;

✓ Compliance with contract terms and conditions;

✓ Effectiveness of management;

✓ Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

✓ Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

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(4) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

(5) The offeror shall provide all licenses and permits required by local law (see DOSAR 652.242-73 in

Section 2). This shall include a certificate of insurance and a Tax regularity certificate (“URSAFF”)

(6) The offeror’s technical offer detailing the work provided and frequencies in accordance with the specifications in Section 1- Block 20 of this RFQ

(7) A statement declaring that they will comply with French labor laws and French janitorial services

Collective Convention No 3343, as related to the transfer of personnel.

(8) The offeror subcontracting plan – If a subcontractor(s) is to be used, the Contractor shall provide a complete sub-contracting plan including, but not limited to:

a. The Subcontractor qualifications as required in section A2 (1; 2; 4; 5 and 7) including:

Designation of a local project manager; Evidence of an established business in France or ability to perform work in France; Evidence of financial, materials and personnel resources to perform the work; licenses and permits required by French law including tax regularity certificate and insurance certificate; A statement declaring compliance with French Labor Laws and French janitorial services collective Convention No 3343.

b. Evidence of an existing partnership with the sub-contractor(s) for a minimum of three (3) years with a continuing partnership for a minimum of 3 (three) additional years

c. Past performance demonstrating a good business relationship with the sub-contractor(s), including payment of the subcontractor(s) in due time.

d. Past performance of the subcontractor over the past 3 (three) years in Janitorial services in France

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ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION PROVISIONS ARE INCORPORATED

BY REFERENCE:

PROVISION TITLE AND DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (NOV 2024) (DEVIATION)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023) (DEVIATION AUG 2025)

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN (OCT 2025)

THE FOLLOWING DOSAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

https://acquisition.gov/browse/index/far…