19FR6325R0008_ELEVATORS MAINTENANCE.doc

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19FR6325R0008

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

July 18, 2025

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR10344900

6. PROJECT NO.

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

Contracts Office, AM 8

American Embassy

2 Avenue Gabriel

75008 Paris, France

Phone: (33) 1 43 12 24 87 Fax: (33) 1 42 66 11 94

Ms. Dominique Mazier B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) 01 43 12 22 22

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

MAINTENANCE OF ELEVATORS AND DUMB WAITERS FOR THE U.S. MISSION IN PARIS.

11. The Contractor shall begin performance within 7 calendar days and complete it within 365 calendar days after receiving negotiable. (See _______________.) mandatory, notice to proceed. This performance period is award, 12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

NO YES

12B. CALENDAR DAYS

10 days

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A.

Sealed offers in original and __1__ copies to perform the work required are due at the place specified in Item 8 by 16 h 00 local time on August 1, 2025. If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B.

An offer guarantee is not required.

is, C.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D.

Offers providing less than 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

OMB APPROVAL NO. 2700-004

NSN 7540-01-155-3212

1442-101

STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE

FACILITY CODE

17.

The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

41 U.S.C. 253(c)( ) 10 U.S.C. 2304(c)( )

26. ADMINISTERED BY

CODE

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

PRASHANT R. HEMADY

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1

SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment to maintain building elevators and dumb waiter of the U.S. Embassy in Paris in safe reliable and efficient operating condition, as described in Section C, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT, of this contract and exhibits attached in Section J. The contract will be for a one-year period, with two one-year options.

B.2

TYPE OF CONTRACT

This contract includes a fixed price part for scheduled maintenance services and emergencies as defined in the work statement and the comprehensive maintenance plan and an indefinite delivery / indefinite quantity part for unscheduled work.

· Fixed price part for scheduled maintenance services and emergencies: The fixed price will include all work, including furnishing all labor, materials, equipment and services, overhead (including cost of workers’ compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit, unless otherwise specified. The Government will issue on a weekly, biweekly, monthly, quarterly, or semi-annual scheduled work orders. The scheduled work orders shall identify the listed system/equipment or other description, machine number, location, task description, for the Contractor to perform the maintenance services specified. The fixed price part includes all the operations listed in article R125-2 of the French “Code of the Construction and habitation”. All other repairs fall into the “unscheduled work” category.

· Indefinite delivery/indefinite quantity part for unscheduled work: individual delivery orders will be issued using the fixed hourly rates identified below. The fixed hourly rates shall include wages, overhead, general and administrative expenses, and profit. The actual amount of work to be performed, an estimate of the professional/technical effort required, the time of such performance, and the location of the property(ies) shall be authorized by delivery orders issued by the Contracting Officer.

Oral orders may be necessary for emergency services however they shall be issued in writing within three business days of the oral instructions.

B.3

PRICES/COSTS

B.3.1 Value Added Tax (VAT)

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.2 All prices shall be submitted in Euros.

B.3.3 Scheduled Maintenance Services and emergencies

(a) In consideration of satisfactory performance of all the scheduled services required under this contract, the Contractor shall be paid a fixed price per month for Scheduled Maintenance Services and emergencies. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor (unless mandated by local law see B.7), or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by the maintenance plan is. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rate.

(b) Premium pay for services required to be provided on holidays is included only in the fixed prices for Scheduled Maintenance Services.

B.3.4 Unscheduled Services

(a) The fixed hourly rates per labor category shall be used to establish firm fixed-price task orders. Each task order shall be issued in advance and priced by multiplying the hourly rates by the number of hours required.

(b) The Contractor shall also be reimbursed for costs for any materials/equipment ordered under the task order issued by the Government in conjunction with the Unscheduled Services, as further described in H.13. No profit shall be added to this material/equipment. All costs of materials/equipment shall be itemized on the invoice, such as purchase price of material/equipment, cost of transportation and cost of handing. If VAT charges are paid then they must be itemized in each task order.

B.3.5 Emergency Services

(a) The release of people trapped in the cabin within a maximum of 60 minutes is included in the fixed price of scheduled maintenance as well as well as the repair and the return to normal operation of the elevator.

(b) Other urgently needed services shall be issued and priced at the same rates as unscheduled services, however, work that is required beyond normal working hours or days (see F.8) or 35 hours per week or 7 hours per day and meet the definition of emergency services as defined in C.1.3 may use overtime rates as fixed below.

The Contractor shall also be reimbursed for costs for any materials/equipment ordered under the task order issued by the Government in conjunction with the Emergency Services, as further described in H.13. No profit shall be added to this material/equipment. All costs of materials/equipment shall be itemized on the invoice, such as purchase price of material/equipment, cost of transportation and cost of handing. If VAT charges are paid then they must be itemized in each task order.

B.3.6 Ordering

Ordering - (a) All supplies or services to be furnished under this contract shall be ordered by the issuance of delivery orders by the Department of State. Orders may be issued from the date of the Contracting Officer's signature until the end of the "Period of Performance" applicable to this contract.

(b) Contractor will be asked to submit a cost proposal when given a draft scope of work for an unscheduled task.

(c) Contracting Officer will negotiate and develop firm-fixed-priced delivery orders for each unscheduled task that needs to be performed.

(d) All delivery orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any order.

B.4

BASE PERIOD PRICES

B.4.1 Scheduled Maintenance Services and emergencies.

The fixed prices for the base year for scheduled maintenance services as defined in Section C are:

B.4.2 Unscheduled Maintenance Services. The fixed unit prices for unscheduled maintenance service as defined in Section C is:

Daytime Rates: From Monday to Friday, 05:00 to 22:00 hours the fixed prices for unscheduled maintenance services are as follows:

Nighttime Rates: From Monday to Friday, 22:00 to 05:00 hours the fixed prices for unscheduled maintenance services are as follows:

Weekend and Local Holiday Rates: During weekends and local holidays the fixed-prices for unscheduled maintenance services are as follows:

Trip Costs associated with unscheduled services are fixed unit prices as follows:

Material and equipment to be used in conjunction with CLIN’s 026-032 shall not exceed 10 000 € (ten thousand euros) for the base year.

ESTIMATED GRAND TOTAL FOR SCHEDULED AND UNSCHEDULED SERVICES FOR THE BASE YEAR:

B.5 FIRST OPTION YEAR PRICES

B.5.1 Scheduled Maintenance Services and emergencies.

The fixed prices for the first option year for scheduled maintenance services as defined in Section C are:

B.5.2 Unscheduled Maintenance Services. The fixed unit prices for unscheduled maintenance service as defined in Section C is:

Daytime Rates: From Monday to Friday, 05:00 to 22:00 hours the fixed prices for unscheduled maintenance services are as follows:

Nighttime Rates: From Monday to Friday, 22:00 to 05:00 hours the fixed prices for unscheduled maintenance services are as follows:

Weekend and Local Holiday Rates: During weekends and local holidays the fixed-prices for unscheduled maintenance services are as follows:

Material and equipment to be used in conjunction with CLIN’s 026-032 shall not exceed 10 000 € (ten thousand euros) for the first option year.

ESTIMATED GRAND TOTAL FOR SCHEDULED AND UNSCHEDULED SERVICES FOR THE FIRST OPTION YEAR:

B.6 SECOND OPTION YEAR PRICES

B.6.1 Scheduled Maintenance Services and emergencies.

The fixed prices for the second option year for scheduled maintenance services as defined in Section C are:

B.6.2 Unscheduled Maintenance Services. The fixed unit prices for unscheduled maintenance service as defined in Section C is:

Daytime Rates: From Monday to Friday, 05:00 to 22:00 hours the fixed prices for unscheduled maintenance services are as follows:

Nighttime Rates: From Monday to Friday, 22:00 to 05:00 hours the fixed prices for unscheduled maintenance services are as follows:

Weekend and Local Holiday Rates: During weekends and local holidays the fixed-prices for unscheduled maintenance services are as follows:

Material and equipment to be used in conjunction with CLIN’s 026-032 shall not exceed 10 000 € (ten thousand euros) for the second option year.

ESTIMATED GRAND TOTAL FOR SCHEDULED AND UNSCHEDULED SERVICES FOR THE SECOND OPTION YEAR:

B.7

GRAND TOTAL FOR THE BASE AND THE TWO OPTION YEARS:

B.8 Minimum and Maximum Amounts for Scheduled and Unscheduled Maintenance During this contract period, the Government shall place orders totaling a minimum of 500.00 € (five hundred euros). This reflects the contract minimum for scheduled and unscheduled orders for this period of performance. The amount of all orders shall not exceed 170,000.00 € (one hundred and seventy thousand euros). This reflects the contract maximum for scheduled and unscheduled services for one base year and two option years.

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1.

INTRODUCTION

C.1.1 General:

The U.S. Embassy in Paris, France, requires the Contractor to maintain the elevators and dumb waiters identified in Section J, Exhibit A in safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the elevators in accordance with the manufacturer's specifications and the French regulations, including Article R125-1 to R125-2-6 of the French “Code de la construction et de l’habitation” as well as the specifications and instructions described in Section C of this contract. Under this contract the Contractor shall provide:

· the services of a trained elevator mechanic and/or backup on a monthly basis to check and repair equipment operation and perform scheduled and preventive maintenance.

· 24 hours/day, 7 days/week emergency response service.

· appropriate, same day, service in response to an elevator malfunction trouble call; and

· after-hours emergency minor adjustment callback service.

· And unscheduled services upon receipt of a task order.

C.1.2 Personnel:

The Contractor shall be responsible for providing qualified technicians (with at least one of each trade at the journey-man level or equivalent) with relevant experience of more than 3 years to meet the minimum requirements established below to perform maintenance services in accordance with the maintenance plan. Helper positions do not need to meet this 3 year minimum requirement. Personnel shall meet the minimum criteria for labor categories as identified in Exhibit C. The recruitment and training of the personnel shall comply with local regulations and the qualifications specified in Exhibit C of this contract.

C.1.3 Definitions:

“Calendar Day” means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

"Chancery" means the building of the embassy used for official activities or means the official residence of the ambassador.

“CMMS” is a computer maintenance management system such as PASS/RPA (real estate management system), PMCI or QUIBIC.

"CMP" is a comprehensive maintenance plan.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section G of this contract.

"Daily" means 5 days per week, on each non-holiday workday.

"DCMR" means the official residence of the Deputy Chief of Mission.

"Emergency Services" are task orders which require immediate attention. May involve working other than normal work day or hour as defined in F.8. Contractor required to respond to call within 1 hour and take action to minimize emergency situation.

"EOB" means Embassy Office Building.

"Execution Plan" is submitted by the Contractor and defines the methods and disciplines used to carry out the maintenance plan.

"General Instructions" mean those instructions, directives and guidelines that apply to all employee maintenance personnel.

"NOB" means New Office Building

"PM" means Preventive Maintenance

"Routine Maintenance and Repair" includes the preservation in a sound state of real property and might include day-to-day electrical and plumbing work, and the purchase of maintenance stock.

"Scheduled Maintenance Services" includes all routine maintenance functions identified in the Maintenance Plan, for Post systems and equipment.

"Unscheduled Maintenance and Repair Services" includes minor maintenance and repair services which are not identified in the Maintenance Plan.

C.2

HOURS OF PERFORMANCE

The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 9:00 hrs. to 17.00 hrs. from Monday through Friday excluding local and American holidays, unless approved in advance by the Contracting Officer’s Representative (COR).

C.3

ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT:

3.1 General. The Contractor shall designate a representative who shall supervise the Contractor's elevator mechanics and be the Contractor's liaison with the U.S. Embassy/Consulate. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the elevators' hoist ways, lobbies and machine rooms, either with or without security escorts, only with specific permission by either the Contracting Officer or the COR.

3.2 Personnel Security. The Government reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the Government.

3.3 Standards of Conduct

3.3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.3.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.3.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.3.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, or other areas, for the purposes of this contract. Keys shall not be duplicated without the COR's approval. Where the Government determines that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from performing work under the contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

C.4.

WORK REQUIREMENTS

C.4.1 General:

The Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall maintain elevators so that the elevators are in a safe and efficient operating condition at all times. In the event of a break down, the Contractor shall make every effort to immediately return the elevator to an operating condition.

C.4.2 Summary of Services:

Once a year, the contractor shall perform a parachute descent and ascent test (American Standard).

All our elevators must have the cabin lighting switched off when not in use (the time will be determined with the COR), this is an American standard.

C.4.2.1 for traction and winding drum elevators:

To maintain the designated "Traction" type elevators, (including geared, gearless, DC drive and AC drive machines), and "Winding Drum" type elevators in accordance with the manufacturer's specifications, the Contractor shall perform all of the following services:

· Examine, clean, lubricate, adjust, repair, and replace:

· elevator machines,

· motor generators,

· solid state drives,

· controllers,

· selectors,

· dispatcher & relay panels and parts thereof, including:

· hoisting motors,

· selector motors,

· worms & gears,

· bearings,

· rotating elements,

· brake magnet coils,

· brushes and commutators,

· brake shoes,

· brake linings & pins,

· windings & coils,

· contacts & relays,

· resistors & transformers,

· and solid-state devices.

· keep guide rails properly lubricated except where roller guides are used.

· repair or replace guide shoe gibs or rollers.

· replace inoperative position indicator and car/hall call lamps.

· repair or replace control cables.

· examine clean, lubricate, adjust, repair or replace the safety devices including interlocks, door closers, buffers, overspend governors, car & counterweight safety, limit switches, landing & slowdown switches, door protective devices and alarm bells.

· replace wire ropes and equalize the tension of the hoisting ropes.

· examine, evaluate, and when needed, regroove or replace all sheaves and sheave assemblies, including drive sheaves, governor tension sheaves and compensating sheaves.

· examine, lubricate, adjust, repair and replace car & corridor operating stations, car & corridor hangers & tracks, door operating devices, door gibs and car fans.

· clean elevator machine rooms, hatch equipment, rails, inductors, relaying devices, switches, buffers, and car tops (Twice a year).

· dismantle, clean, examine, replace worn parts, lubricate, reassemble, and adjust brake plunger assemblies.

· refasten/re-socket the hoisting ropes, using the babbitt socketing method procedure, on an annual basis for winding drum machines located over the hoist way or on a 2-year basis for machines located below or at the side of a hoist way.

· provide "emergency service" assistance defined in 6.2 to correct major elevator problems occurring after normal working hours.

· Carry out emergency call tests at each visit and replace batteries if necessary.

C.4.2.2 for hydraulic elevators:

In order to maintain the designated hydraulic type elevators in accordance with the manufacturer's specifications, the Contractor shall perform all the following services:

· Examine, clean, lubricate, adjust, repair, and replace:

· pumps,

· valves,

· motors,

· controllers and parts thereof, including:

· bearings,

· windings & coils,

· rotating elements,

· contacts & relays,

· resistors & contactors,

· packing gaskets,

· drive belts,

· strainers,

· mufflers

· and above ground piping.

· keep guide rails properly lubricated except where roller guides are used.

· repair or replace guide shoe gibs or rollers.

· replace inoperative position indicator and car/hall call lamps.

· repair or replace control cables.

· top off hydraulic oil holding tank.

· examine clean, lubricate, adjust, repair or replace the safety devices including interlocks, door closers, buffers, limit switches, landing & slowdown switches, door protective devices and alarm bells.

· examine, lubricate, adjust, repair and replace car & corridor operating stations, car & corridor hangers & tracks, door operating devices, door gibs and car fans.

· clean elevator machine rooms, hatch equipment, rails, inductors, relaying devices, switches, buffers, and car tops (Twice a year).

· Carry out emergency call tests at each visit and replace batteries if necessary.

C.5. SCHEDULED ROUTINE MAINTENANCE

C.5.1 General:

C.5.1.1 The objective of scheduled routine maintenance is to eliminate or minimize elevator malfunction, breakdown and deterioration. Contract maintenance of the elevator must ensure continuous, safe, and satisfactory operation of all elevators, their parts and components. The Contractor shall schedule routine maintenance to include all tasks herein described, in addition to routine lubrication and adjustments.

C.5.1.2. Elevator equipment shall include, but is not limited to: controllers, selectors, worm gears, thrust bearings, brake magnet coils, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operating and motor circuits, magnet frames, cams, car door and hoist way door hangers, tracks and guides, door operating devices, interlocks and contacts, pushbuttons, pumps, pump motors, operating valves, electronic tubes, electronic programmable controllers, hall lanterns and indicators, hatch lighting, pit bulbs, bulb replacement and all other elevator signal accessories.

C.5.1.3 The Contractor shall inventory, supply, repair and replace all parts that have become unsafe due to wear and tears. The Contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements. The Contractor shall maintain an easily accessible supply of spare parts sufficient for normal maintenance and expedient emergency repairs.

C.5.2 Checklist Approval - The Contractor shall submit to the COR a schedule and description of the scheduled routine maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format similar to the one provided in Exhibit B. The Contracting Officer or COR must approve of the proposed "Scheduled Routine Maintenance Task Checklist" prior to contract work commencement.

C.5.3 Minimum Requirements - The Contractor shall provide a trained mechanic to inspect and service every elevator a minimum of once per month, every month of the year. The elevator mechanic sign off on every item of the checklist. The elevator mechanic shall leave a copy of this signed checklist with the COR or the COR's designate following that week's routine maintenance visit. This weekly inspection and service shall include, but not be limited to, the following tasks:

· Ride all cars to detect and repair any improper operation of the car doors, hoist way doors, acceleration, leveling accuracy on the floor stops, and the action of the machine brake.

· Check and make necessary repairs to ensure proper operation of retractable doors.

· Review elevator’s performance with the COR, or the designated representative, to determine if any malfunctions have occurred in connection with the operation of the cars since the most recent previous scheduled routine maintenance visit.

· Investigate any malfunctions which have occurred, devoting special attention to any problem involving unsafe operations, and make repairs as necessary.

· Examine car stations and call buttons and replace any damaged switches, burned out lamps, bulbs and broken buttons, defective fixtures, switches, covers, and related hardware.

· Trouble shoot any failure to equipment, lighting and receptacle electrical circuits.

· Report findings to the COR or the COR's designee including identification of failed equipment and reason for failure.

· Leave a signed and dated copy of the Maintenance Checklist and also leave signed and dated copies of any other monthly, quarterly or annual checklists if those were completed during the subject visit.

· Maintain emergency light units in operable condition.

C.6. TROUBLE CALL RESPONSE SERVICE

C.6.1 General. The Contractor shall provide "around-the-clock" service coverage for elevator trouble calls as described below and which are not excluded by paragraph 8.0 below.

C.6.2 Emergency Response Service - The Contractor shall provide, at no extra cost, a 24 hours/day, 7 days/week, 52 weeks/year coverage for emergency trouble calls. A trained mechanic shall be "on call" and shall be on site within a one-hour time period of the placement of an emergency trouble call by the Contracting Officer or COR. Emergency situations include people trapped in an elevator car, the suspicion/confirmation of a fire in or around elevator equipment, or an inoperative elevator with no suitable backup.

C.6.3 Non-Emergency Response Service - The Contractor shall provide, at no extra cost, a non-emergency response service. A trained elevator mechanic will be on site, within four hours, to trouble shoot and repair an elevator malfunction.

C.6.4 Callback Service - When an elevator which was previously worked on by the Contractor's mechanic, has a repeat malfunction within a 24-hour period, the Contractor shall be obligated to provide, at no extra cost, a return visit by a trained elevator mechanic to correct the problem, even if the problem is minor in nature. The elevator mechanic shall respond to this callback within a three-hour time period regardless of what time the Contracting Officer or COR made the callback complaint, including the "after hours" time periods.

C.7. PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS AND SUPPLIES

The Contractor shall provide trained elevator mechanics with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency repairs/assistance, safety inspection, and safety testing as required by this contract. The Contractor shall provide all of the necessary repair parts, materials and supplies to maintain, service, inspect and test the elevators as required by this contract.

C.8. EXCLUSIONS

The Contractor shall not assume responsibility for the following items of elevator equipment, which are not included in the preventive maintenance:

Car enclosures and related items including, but not limited to, fixed or removable panels, door panels, car gates, plenum chambers, hung ceilings, light diffusers, fluorescent tubes, dry cell batteries, handrails, mirrors, floor coverings, carpets and other architectural features and accessories.

Buried caissons, cylinders and piping, and power supply feeder circuits to the machine room circuit breakers.

Computer and microprocessor devices not exclusively dedicated to elevator equipment such as terminal keyboards and display units.

Communications equipment, such as telephones, intercoms, heat detectors, and smoke sensors, which were not installed by the Contractor or the original elevator installer.

Major Repairs: Any individual unit or incident of repair with a total estimated cost (labor and direct material costs) exceeding $10,000.00 including VAT which is not covered under routine maintenance, is not covered by this contract. The Government reserves the right to determine how these repairs are to be handled. Such repairs will normally be accomplished by separate purchase orders or contracts. This exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

C.9

SUPERINTENDENCE BY CONTRACTOR

The entire operation of the contracted services shall be superintended by the Contractor's bilingual (English/French) liaison, who shall maintain a close contact with the Contracting Officer and the COR in order to coordinate the performance of the contracted services with the needs of the Government.

The liaison, (or his/her qualified assistant), shall be on duty throughout the normal operating hours of the Embassy. S/he shall also superintend the performance of the contracted services on Saturdays, Sundays, and holidays.

C.10

INSPECTION BY GOVERNMENT

The services being performed hereunder and the supplies furnished therefor will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

C.11 Permits

The Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

C.12 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

C.13 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

Reserved.

C.14 INITIAL STATUS OF THE INSTALLATION AND UPDATE OF THE DOCUMENTATION

In accordance with the provisions of Article R125-2-1 of the French “Code de la Construction et de l’habitation”:

- A description of the initial condition of the equipment shall be prepared by both the Contractor and the U.S. Embassy in France within a maximum of 10 days from the start date of the contract and attached to the contract.

- The contractor shall prepare and provide the technical instructions necessary to maintain the elevator in good working order, including a description of the characteristics of the installation. At the end of the contract, this manual shall be handed over to the US Embassy in France.

- The contractor shall submit to the U.S. Embassy in France, after signature of the contract and for information purposes, a document describing the organization of its maintenance plan.

- The contractor will then be responsible for updating the maintenance logbook after each operation / control and producing a monthly elevator service report as well as an annual activity report.

These reports shall in particular sum up observations resulting from the inspections, difficulties or irregularities encountered, measures taken, improved conditions, repairs or services needed (those beyond the Contractor's responsibilities), special work done, recommendations, and other matters related to operation and maintenance of the equipment covered by this contract. The monthly report shall be provided in a format accepted by the U.S. Embassy, signed by an authorized representative of the Contractor, and shall be submitted to the COR, together with the Contractor's monthly invoice.

The Contractor shall produce any new documents/reports as necessary if required by changes to the regulations.

C.15 SPARE PART STOCKS

RESERVED.

SECTION D

PACKAGING AND MARKING

MATERIALS DELIVERED TO THE SITE SHALL BE MARKED AS FOLLOWS:

ADDRESS TO BE PROVIDED AT THE TIME OF THE AWARD

SECTION E

INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

CLAUSE

TITLE AND DATE

52.246-4

INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

52.246-12

INSPECTION OF CONSTRUCTION (AUG 1996)

E.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Services

Performs all maintenance services set forth in the Performance Work Statement (PWS)

E.2.1 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996)), if any of the services exceed the standard.

E.2.3 Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION F

DELIVERIES OR PERFORMANCE

F.1 52.252‑2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

CLAUSE

TITLE AND DATE

52.242-14

SUSPENSION OF WORK (APR 1984)

52.242-15

STOP-WORK ORDER (AUG 1989)

52.242-17

GOVERNMENT DELAY OF WORK (APR 1984)

F.2 PERIOD OF PERFORMANCE

The contract shall be effective on the date of the Contracting Officer's signature and shall remain in effect until the end of the base year, with 4 option years. Individual delivery orders for unscheduled work will identify completion times for specific unscheduled tasks.

F.3 DELIVERABLES

The following items shall be delivered under this contract:

H.11.2 Bios on Personnel

F.4 CONTRACTOR'S SUBMISSION OF MAINTENANCE SCHEDULE AND MINOR REPAIRS UNDER UNSCHEDULED WORK ORDERS

The time for submission of the schedules and General Instructions referenced in Section I, 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as " ten calendar days after receipt of an executed contract". The Contractor shall weekly revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors employed by the Government. The Contractor shall submit a schedule which sequences work so as to minimize disruption at the jobsite.

All deliverables shall be in the English language, unless otherwise provided hereunder, and any system of dimensions (i.e., English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed on account of a delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. Each deliverable shall be identified as required by the contract.

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written modification to the delivery order signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not (1) extend the completion date or obligate the Government to do so, (2) constitute acceptance or approval of any delay, nor (3) excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.6 NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall notify the Contracting Officer of the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. Such notice shall be given promptly, and not more than ten (10) days following the first occurrence of event giving rise to the delay or prospective delay. Revisions to the approved time schedule shall only be made with the approval of the Contracting Officer.

F.7 NOTICE TO PROCEED

(a) Following receipt from the Contractor of evidence of insurance within the time specified in Section H of this contract and following acceptance of these documents by the Contracting Officer, the Contracting Officer will provide to the Contractor a Notice to Proceed. The Contractor must then prosecute the work required hereunder.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed prior to receipt and acceptance of evidence of insurance required hereunder. Issuance of a Notice to Proceed by the Government before receipt of the required insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

F.8 WORKING HOURS

All work shall be performed during normal business hours, which are defined as 9 am to 5 pm from Monday to Friday except for the holidays identified below. Other hours, initiated by the Contractor, may be approved by the Contracting Officer's Representative. Notice must be given 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours will not be the cause for a price increase.

F.9 EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default. Examples of such cases include (l) acts of God or of the public enemy, (2) acts of the United States Government in either its sovereign or contractual capacity, (3) acts of the government of the host country in its sovereign capacity, (4) acts of another contractor in the performance of a contract with the Government, (5)fires, (6) floods, (7) epidemics, (8) quarantine restrictions, (9) strikes, (l0) freight embargoes, (11) delays in delivery of Government furnished equipment and (12) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore (1) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against, (2) cannot be overcome by reasonable efforts to reschedule the work, and (3) directly and materially affects the date of final completion of the project.

F.10

POST AWARD CONFERENCE

A post award conference will be held 10 days after contract award at 2 Avenue Gabriel 75008 Paris to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect the progress under this contract.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Facility Chief Engineer of the U.S. Embassy in Paris.

G.1.1 Duties The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

G.2.1 General. The Contractor's attention is directed to Section I, 52.232-1, "Payments", and 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following subsections elaborate upon the information contained therein. All invoices should indicate the contract number and contain copies of the signed work orders completed that month and status information on those not completed. Completed work orders shall bear the signature of the Contractor’s quality control personnel.