SF30-19FR6325Q0031-A0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

PAGE OF PAGES

1 7

2. AMENDMENT/MODIFICATION

NO.

19FR6325Q0031-A0001

3. EFFECTIVE DATE

July 18, 2025

4. REQUISITION/PURCHASE REQ. NO.

PR15349170

5. PROJECT NO. (If applicable)

6. ISSUED BY

CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

Contracts Office A-M8, American Embassy, 2 Ave Gabriel, 75008 Paris

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

19FR6325Q0031

9b. DATED (SEE ITEM 11)

July 15, 2025 10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ x ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended until _________(local time) [ X ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____1___ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ X ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to :

- Update page 3 of the Attachment 1 ‐ Scope of work

- Update pages 5, 6, 10 and 27 of the RFQ solicitation

- Provide dimensions of the marbles and mirrors requiring a crate storage and specifications on certain assets

- Provide upon request a new Attachment 3 ‐ Pictures of the furniture and assets in their current place

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME OF CONTRACTING OFFICER

CRAIG N DEATRICK

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR

Attachment 1 – Scope of work – Page 3

Carefully move and properly pack all objects to be transported offsite for temporary storage during the course of the project. The US Embassy’s Cultural Heritage staff must be present for this aspect of the work.

Transportation:

Transport objects in a climate controlled, air-ride box truck to storage facility.

Storage:

Store objects for the duration of the project (assume 9 to 12 months) in a climate-controlled and monitored space, outfitted with adequate storage, furniture mounts, and supports for all of the objects as needed.

Protection in Place:

Provide appropriate and sufficient protection in place for immovable fixtures and finishes to protect fixed objects from dust and construction activities as indicated on attached inventory. Typical protection may include rigid protection to prevent surface abrasion and impact damage, and/or soft protection to cushion over-lying rigid protection and to prevent surface damage from materials that stain or abrade (such as dust). Protection materials will be water-resistant but sufficiently permeable to permit moisture evaporation to prevent biological growths. Protection materials will be installed in such a way that historic materials and finishes are not damaged. The US Embassy’s Cultural Heritage staff must be present for this aspect of the work.

Protection of the

Close-out:

Upon completion of the electrical upgrading project in the OECD CMR, the contractor will return the objects from storage, remove all temporary protective measures, and restore the residence’s heritage items to their display and appearance prior to construction.

Insurance:

An insurance plan will protect all items during packing, transport, storage and close-out. Damage to any item will be documented and funding to restore the item to its previous condition will be provided.

Site visits during storage:

A total of 5 site-visits for Embassy staff shall be included in the total price quoted with no additional cost.

However, the US Embassy may ask to remove or add an item during the storage period.

Prices for removal or addition of items shall be provided in CLIN0010 and are optional depending on requirements.

Proposal: Provide a detailed and itemized proposal inclusive of all items within this SOW.

RFQ# 19FR6325Q0031 – Moving services - Section 1 - Page 5

CLIN DESIGNATION QUANTITY UNIT

TOTAL PRICE IN EUROS

WITHOUT VAT

(Including all Labor, materials, overhead and profit)

0001 Preparation, transport and protection of assets off-site to the Contractor Warehouse 1 All EUR

0002 Preparation and protection of assets to remain on site 1 All EUR

Insurance for handling of assets on site and for transportation to the Contractor warehouse

1 All EUR

0004 Storage 9 MONTHS EUR

0005 Insurance during storage 9 MONTHS EUR

Removal of protection, move all the assets including the ones that stayed on site back to their original place

1 All EUR

Insurance for the transportation of the assets back to residence and move of all the assets back to their original place

1 All EUR

Subtotal excl. VAT EUR

VAT Amount EUR

Total estimated amount incl. VAT in EUROS EUR

OPTION 1, OPTION 2 and OPTION 3

CLIN DESIGNATION QTY UNIT UNIT PRICE PER

MONTH

TOTAL PRICE IN EUROS

WITHOUT VAT

0008 Additional storage services 3 MONTHS EUR

0009 Insurance during additional storage services 3 MONTHS EUR

0010 Costs involved to add or remove an item 5 EACH EUR

Subtotal excl. VAT EUR

VAT Amount EUR

Total estimated amount incl. VAT of whole CLINs + CLIN 0008 + CLIN 0009 and

CLIN 0010 EUR

The Contractor shall provide a detailed and itemized proposal inclusive of all items listed in the Attachment 2 – Breakdown of furniture and assets.

Value Added Tax (V.A.T.)

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

RFQ# 19FR6325Q0031 – Moving services - Section 1 - Page 6

CONTINUATION TO SF-1449

RFQ NUMBER 19FR6325Q0031

SCHEDULE OF SERVICES, BLOCK 20

1. WORK REQUIREMENTS

The Contractor shall provide all equipment, materials, managerial, administrative, and direct labor personnel to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other purposes. The Specifications/Statement of Work are set forth in Section I as Attachment 1 – Scope of work.

1.2 SPECIFICATIONS

The inventory of all the items concerned by these Moving services is included in Section I as Attachment 2 – Breakdown of furniture and assets.

1.3 MOVE ITEMS

The Embassy anticipates moving furniture (such as chairs, tables, commodes, bookshelves, sofas, mirrors, paintings, lamps, rugs, vases, piano), silverware, glassware and appliances (such as refrigerator, dishwasher, microwave, speakers, and television) as well as other items as listed in the estimated quantities noted in Attachment 2. All items shall be wrapped in a protective element to prevent damage to include scratching and denting the item. The Contractor shall use Tyvek material (or an equal brand) as the first layer of protection as instructed by Embassy project manager. The Contractor shall disconnect and reconnect appliances and other electrical items.

1.4 THE SITE

The OECD Chief of Mission residence does not have an elevator. There is one stairwell from the ground floor to the second floor. The contractor will remove heavy and other bulky items from the residence using a furniture lift as necessary.

1.5 DUTIES AND RESPONSIBILITIES

1.5.A. Move plan. Working closely with the COR, the Contractor will develop a move plan that fits within the embassy’s overall moving plan. Contractor shall schedule move priorities as directed by the COR.

The move plan shall:

Describe materials, manner, and process for protection of facilities, including grounds, floors, carpets, doors, elevators, and walls.

Describe packing materials, manner, and protection of items being moved.

Describe method of handling and packing for fragile, electronic and bulky items.

Specify number of trucks, number and types of personnel to be utilized (the final updated move plan will include specific names of personnel and vehicles).

Emphasize safety requirements so that accidents or injuries do not occur Describe the Personal Protective Equipment provided to your staff..

Emphasize security requirements so that accidental security violations do not occur.

The plan will be developed and delivered to the COR within 10 days of contract award. After review by the government, the move plan will be updated and delivered to the COR 15 days before the move.

RFQ# 19FR6325Q0031 – Moving services - Section 1 - Page 10

12. STORAGE OF THE FURNITURE AND ASSETS

The contractor shall carefully move and properly pack all objects to be transported offsite for temporary storage during the course of the project. Only the silverware, dishware, glassware and linen room’s items shall be wrapped and transfered from the main house to the guest house by the contractor for storage.

The US Embassy’s Cultural Heritage staff must be present for this aspect of the work.

The storage shall be in a climate‐controlled and monitored space, outfitted with adequate storage, furniture mounts, and supports for all the objects as needed.

The offsite temporary storage facility shall be in France and easily accessible by transportation (taxi, train, bus or metro) and shall take no more than 1 hour from the center of Paris to access the facility.

13. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs the moving services as set forth in the scope of work.

4 thru 11 and as stated in Attachment 1

All required services are performed and no more than one (1) customer complaint is received per month.

Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212‐4, Contract Terms and Conditions‐Commercial Items), if any of the services exceed the standard.

Procedures.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

RFQ# 19FR6325Q0031 – Moving services - Section 3 - Page 27

(7) The offeror’s strategic plan for moving services to include but not limited to:

(a) A work plan taking into account all work elements in Section 1, Performance Work Statement. The offeror shall describe the storage facility and provide the exact location and address of the facility. A visit to the facility may be performed as part of the evaluation process.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(c) Plan of ensuring quality of services including but not limited to contract administration and oversight;

and

(d) (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

(8) Description of vehicles, to include capacity/size/weight limits of cargo area, and other equipment to be used for the transport of shipments.

(9) Provide a written quality assurance plan describing steps the company will take to ensure the quality of service required by the contract is provided.

(10) Subcontracting plan- If a subcontractor(s) is to be used, the Contractor shall provide a complete sub‐ contracting plan including, but not limited to:

• Qualification of the subcontractor as required in A1, A.2 (1, 2) including:

• Past performance of the subcontractor in providing moving services in France similar to this contract for a minimum of three (3) years

• Evidence of an existing partnership with the sub‐contractor(s) for a minimum of three (3) years

• Past performance demonstrating a good business relationship with the sub‐contractor, including payment of the subcontractor in due time.

Dimensions of the marble and mirrors for which a crate storage is required :

[ Tag number : Dimensions of the asset ]

AY2577T : 144 x 66 x 4 cm

AY2576F : 95 x 46 x 4 cm

AY2576M : 130 x 55 x 4 cm

AY2578J : 95 x 70 x 20 cm

AY2574V : 170 x 60 x 5 cm

AY2574P : 76 x 37 x 3 cm

AY2474N : 76 x 37 x 3 cm

AY2582A : 123 x 55 x 4 cm

AY2582B : 120 x 85 x 15 cm

AY2583M : 128 x 50 x 3 cm

AY2584E : 89 x 146 x 3 cm

BA9377T : 115 x 55 x 3 cm

AY2468P : 116 x 53 x 4 cm

Specification on certain assets :

• AY2582D : Bookcase will remain in the residence and shall be protected on site.

• All the paintings and engravings shall be individually packed in a cardboard intended for this purpose.

• Silverware shall be individually packed in tissue paper.

• All the items in the linen room shall be packed. Contractor is expected to transfer the packed items on site to the guest house or basement of main house.

• AY2576W : Special care and protection shall be provided for this fragile seater giltwood sofa.

• Additional items such as books and items with no tags located in the attic shall be bulk packed and labeled as such.

• An individual sheet identification linked to a QR code will be provided by the Embassy for each asset present in the inventory with a tag number.