Amendment A0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES 1 14

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

June 13 , 2025

4. REQUISITION/PURCHASE REQ. NO.

PR#15168466

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

Department of State American Embassy Contracts Office – AM8 2 avenue Gabriel 75382 Paris Cedex 08

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code) 9a. AMENDMENT OF SOLICITATION NO.

19FR6325Q0029

X 9b. DATED (SEE ITEM 11) June 6, 2025

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X] is extended until June 25, 2025 at 16:00 [] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____1__ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

a) Modify the specifications in the scope of work (Attachment A) as shown in the revised pages 2 to 5 attached (the additional information is highlighted in yellow and the removed paragraph are crossed-out and highlighted in blue) that also includes the 2-year warranty and the time frame for the supply and installation of the equipment.

b) Modify the Attachment B - List of Material & Equipment for Alarms and Cameras to include two SIM cards (pages 1, 2 and 3 of 3) as shown highlighted in yellow.

c) Modify the pricing for the base and all the option years (highlighted in yellow on pages 5, 6, 7 and 8 of 59).

d) Provide a floor plan with the location of the electrical panels and the Central Alarm Panel.

e) Provide a layout plan of the cameras.

f) Extend the bid due date to Wednesday, June 25, 2025 at 16:00 (local time).

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME OF CONTRACTING OFFICER

Craig N. Deatrick

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Solicitation ref. 19FR6325Q0029 Amendment 0001

ATTACHMENT A

SOW for U.S. Mission France Alarm and CCTV Systems

The Contractor shall install an alarm system and CCTVs in a USG residence in accordance with the following specifications and listed equipment in Attachment B as well as the terms and conditions of solicitation 19FR6325Q0029.

The alarm system shall, at a minimum, meet or be certified in accordance with NFA2P alarm standards unless otherwise specified in this statement of work. Administrative access shall be provided to the COR to change codes and other administrative duties of the system and a how-to manual shall also be supplied with the system to facilitate such access.

The Contractor shall de-install all the existing equipment and dispose of correctly and in accordance with local French regulations

The alarm must be able to be set and disarmed manually on site through a key pad only. The alarm must also be remotely set via smart phone application, via an app designated by the Contractor’s alarm systems.

The existing WiFi network cannot be used for the installation under any circumstances. The vendor shall provide their own WiFi infrastructure that should not interfere with the existing WiFi system at the residence. DT and the vendor shall cooperate regarding technical details to adjust access point placement, frequency management, and network coverage to prevent interference. The Contractor shall work with the DT section of the U.S. Embassy to make sure the two WiFi networks do not interfere one with the other.

Control the alarm (arm and disarm) via a mobile application in addition to a digital keypad at the residence in the master bedroom, guard booth, inside the safe-haven, and by main door, along with remote-control panic buttons. The alarm should make a high-decibel alarm (audible alert) in addition to connecting with and alerting the U.S. Mission’s 24-hour/7 days control center.

The alert that comes into the U.S. Mission’s control center should advise what contact or area is being breached (i.e., kitchen door, or upstairs bedroom #2, etc.). The alert of an attempted or successful break-in should also send instant notification to the smart phone app, so the client is made aware and can see where the location of the break-in/attempted break-in occurred.

The alarm system must have a back-up communication system if there are problems with the primary communication system. The alarm system must have a back-up cellular connection so if the internet or broadband is down, or if phone lines are down, that the system will still function.

System communication coverage must extend to all areas of the residence.

In a power outage, there must be a battery backup that sends an alert to the client’s cellular phone app and to the 24-hour control center that alerts the system is running on battery. The security system should stay operational during a 12-hour total loss of facility power. A SIM card to support these services shall be provided by the Contractor.

At the direction of the client/COR, install perimeter door/window sensors and passive infrared PIR motion sensors. Door and window sensors will communicate to the alarm system when a door or window is open. Install window/glass break sensors to notify of smashed glass or smashed/cracked sliding doors. The break glass sensors must work on windows/glass doors that have 8mm Shatter Resistant Window Film already installed. Install passive infrared motion sensors inside the house in key areas that will be decided by the COR representative/client and the contractor technician.

Wireless panic buttons will be issued to instantly sound/alert the system; one in the master bedroom, one in the garage, and four additional remote buttons.

The alarm system should provide multiple arming conditions to selectively disable PIR sensors, and window sensors.

All existing alarm parts and components will need to be removed by the contractor doing the new installation. The contractor is responsible for the proper disposal of material.

An external audible and visual alert system (sirens) must activate when the alarm is activated.

The alarm system may utilize RF or hardwired sensors and peripherals depending on installation recommendations; RF-based systems must be robust enough to withstand external RF interference and prevent external attacks. RF-based systems must not use 434 mHz or 800-900 mHz components.

System updates (software, firmware and component) must be included in the maintenance contract and performed with the annual system test/inspection. The Contractor’s maintenance technicians shall be to “push” software/firmware patches to fix critical/zero-day vulnerabilities that are discovered from the central monitoring center on site as soon as a separate corresponding purchase order has been funded and approved by the Contracting Officer.

Monitoring Services: The 24-hour control center must be staffed with fluent English-speakers and must be able to provide after-hours technical assistance in the event of an emergency or inactive alarm system to the Mission’s designated 24-hour command center and its clients. This after-hours technical assistance could also require a field visit to the location if the client deems it is an emergency to be fixed under warranty. All alarm events must be logged so the command center and the user will know exactly which sensor went into alarm and why. A SIM card to support these services shall be provided by the Contractor.

The Contractor shall provide a P5 monitoring coverage (24 h / 7 days a week).

Annual alarm maintenance must be available in the spring or fall (to be set by the Mission) due to heavy Mission personnel turnover in the summer and the holidays during the winter months.

The external existing cameras shall be replaced. All cameras need to be ruggedized dome cameras with applications for daylight and low light conditions. Cameras must have minimum specifications of 1080p resolution, 30 FPS framerate, color 0.1 lux rating, and black-and-white 0.08 lux rating.

Pan Tilt Zoom (PTZ) cameras must have at least 4x optical zoom, and 10x digital zoom. PTZ camera solutions which feature an automatic-tracking feature are preferred. Automatic tracking must be accomplished on-premises, with no remote or cloud-based processing of images and video. The camera system must not allow outside network access. The camera system must not broadcast video external to the network.

Install a 28 inches or larger monitor for the guardhouse with a joystick for moving/controlling the cameras and provide a keypad for PTZ command. A HDMI extender cable for the monitor in the guardhouse may be needed. Easy instructions on PTZ operation in French and English should be included.

Install a network digital video recorder (DVR) with sufficient storage to be installed in the residence.

System video must be saved for at least 30 days. System video must be in an exportable non-proprietary format. Instructions (in French and English) should be precise on how to review and export video on removable storage media. Install an uninterrupted power supply (UPS) in case of loss of power. The DVR should stay operational during a 12-hour total loss of facility power via the back-up battery. The Contractor shall provide notification to client when/if there is a power outage.

CCTV monitoring is done by the LGF. The DVR should be in a protected from the weather/elements.

A suitable area with air conditioning or cool temperatures must be used for DVR installation.

Cameras should capture the same areas the current cameras are able to capture. For the CCTV system in the basement and the control panel in the apartment, the Contractor shall install new cables to replace old cables or propose a wireless solution.

Provide pricing for quarterly or biannual CCTV maintenance and repair contract for preventive maintenance, lens/dome cleaning and overall care for the cameras and system including the changing of alarm contact batteries.

After final installation, the Contractor shall provide a final package to include instructions in English to troubleshoot and change codes as well as retrieve video footage. This package shall also include a topography of the whole system and equipment, a layout of each alarm sensors and a detailed explanation / information on each fault / error code.

All the equipment shall be warrantied for two years.

The supply and installation of the whole system shall be performed in five weeks.

Note: Section 889 of the National Defense Authorization Act (NDAA) prohibits use or procurement of services provided or telecommunication equipment manufactured by ZTE, Huawei, and Xiaomi (or any subsidiary or affiliate of such entities) in support of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes. Such-branded products are defined as any information security products, solutions, and services supplied, directly or indirectly, by said manufacturers, to include, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). These products and services are strictly prohibited from connecting to any federal government or Department of State system or network (including Dedicated Internet Networks (DINs)) used to process, store or transport government data of any kind.

https://www.congress.gov/115/bills/hr5515/BILLS-115hr5515enr.pdf https://www.congress.gov/115/bills/hr5515/BILLS-115hr5515enr.pdf

Amendment A0001

1 | P a g e 3

Solicitation 19FR6325Q0029

Attachment B List of Material and Equipment for Alarm and Camera Requirements

Entrance after elevator:

1 contact 1 key pad

Back door:

1 contact 1 key pad

Toilet window:

1 contact

Lobby window:

1 contact

Billard Room:

6 contacts

Small living room:

6 contacts

Small dining room:

4 contacts

Bedroom 1:

4 contacts

Office:

4 contacts

Master Bedroom:

6 contacts 1 key pad

Master Bedroom haven:

2 | P a g e 3

1 monitor

Closet:

Removal of the existing key pad and siren

1 new siren (not key pad)

Hallway:

Removal of the key pad 1 contact and 1 key pad at the security door leading to the back stairs

6 contacts

Security door:

1 contact 1 key pad

Gym:

4 contacts

Main Office:

6 contacts

Bedroom 2 + closet and bathroom:

6 contacts

Bedroom 3 + closet and bathroom:

6 contacts

Security door towards the employees’ quarters:

1 contact 1 key pad

Gate House:

1 siren

2 joysticks (one for the gatehouse and one for the CCTV room)

2 monitors

Cameras:

3 | P a g e 3

4 PTZ cameras for the streets (avenue Gabriel and rue du Faubourg St Honoré)

4 fixed cameras for the courtyard and the garden

Totals:

- 64 doors and windows contacts: ARITECH RF-DC101-K4 or an Equal Brand

- 6 key pads: AXON ATS1125 or an Equal Brand

- 2 sirens: KIDDE GLOBAL SOLUTIONS AS280G3 or an Equal Brand

- 3 monitors

- 2 joysticks

- 4 PTZ cameras

- 4 fixed cameras

- 6 portable panic buttons

- 2 SIM cards

Central Alarm Operating System

- 1 Security Panel: ARITECH ATS 1700-MM or an Equal Brand

RFQ# 19FR6325Q0029 – Alarm and CCTV System amended Page 5 of 59

Estimated price in Euros All taxes included

4. Base Year

The Contractor shall provide the services shown below for the base period of the contract, starting on the effective date on the task order for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

CLIN SERVICE UNIT QUANTITY

UNIT PRICE IN € EXCL.

VAT

TOTAL ESTIMATED

PRICE IN € EXCL. VAT

De-installation and removal of all the current alarm and CCTV equipment including the cabling Each 1

Supply and installation of a complete alarm system and CCTV cameras Each 1

0002-1 Option 1 - Cabling of the CCTV All 1

0002-2 Option 2 - Wireless solution for the CCTV All 1

0002-3 Option 1 - Cabling of the Control Panel All 1

0002-4 Option 2 - Wireless solution for Control Panel All 1

0002-5 SIM cards Each 2

0003 Yearly Maintenance Services Each 1

0004 Monitoring Services for Alarm System Month 12

Total Estimated Price in €

VAT - 20%

Total Estimated Price in €

CMR RESIDENCE

RFQ# 19FR6325Q0029 – Alarm and CCTV System amended Page 6 of 59

5. Option Year 1

The Contractor shall provide the services shown below for the first option period of the contract, starting on the effective date on the task order for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

6. Option Year 2

UNIT PRICE IN € EXCL.

VAT

TOTAL ESTIMATED

PRICE IN € EXCL. VAT

0001 Yearly Maintenance Services Each 1

0002 Monitoring Services for Alarm System Month 12

0003 SIM Cards Each 2

Total Estimated Price in €

VAT - 20%

RFQ# 19FR6325Q0029 – Alarm and CCTV System amended Page 7 of 59

The Contractor shall provide the services shown below for the second option period of the contract, VAT

TOTAL ESTIMATED

PRICE IN € EXCL. VAT

0001 Yearly Maintenance Services Each 1

0002 Monitoring Services for Alarm System Month 12

0003 SIM Cards Each 2

Total Estimated Price in €

VAT - 20%

RFQ# 19FR6325Q0029 – Alarm and CCTV System amended Page 8 of 59

7. Option Year 3

The Contractor shall provide the services shown below for the third option period of the contract,

8. CONTRACT GRAND TOTAL AMOUNT

Total estimated amount for the base year incl. VAT €

Total estimated amount for option year one incl. VAT €

Total estimated amount for option year two incl. VAT €

Total estimated amount for option year three incl. VAT €

GRAND TOTAL incl. VAT €

VAT

TOTAL ESTIMATED

PRICE IN € EXCL. VAT

0001 Yearly Maintenance Services Each 1

0002 Monitoring Services for Alarm System Month 12

0003 SIM Cards Each 2

Total Estimated Price in €

VAT - 20%