Q and A 19FR6324Q0036 French Teaching services.pdf

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RFQ 19FR324Q0036- French teaching services

Questions and Answers 19FR6324Q0036- French teaching services

Question 1- How can remote participation be facilitated for the 11Jun24 pre-quotation conference?

Answer 1- We can hold a Teams meeting simultaneously with an on site meeting. The meeting date is changed to June 3, 2024 at 14:00 (French time) and you can also join via Teams.

Question 2- Is 1,190,000.00 Euros the maximum for one (1) contract year or the maximum for the entire three (3) year period of performance? The language in the “Maximum:” paragraph of section 2.6. Minimum and Maximum is contradictory and unclear.

Answer 2- 2.6 states “During the base year and two option years period, the amount shall not exceed 1,190,000.00 €. This reflects the contract maximum for the total period of performance”. Thus, it means the maximum amount that can be ordered for the entire period of the contract (3 years)

Question 3- How many vendor contracts will be awarded for this requirement?

Answer 3- It will be evaluated according to the vendors capacity with award possible to multiple vendors based on the lowest price technically offeror(s) as per Section 4- page 41.

Question 4- How many instructors does the Embassy anticipate for this requirement? 5800 one-hour sessions per year would be equivalent to at least three (3) full-time equivalent instructors each working 1,934 hours/year.

Answer 4- It depends on the vendors proposals and the capacity of the lowest price technically offeror(s)

Question 5- What are the embassy staffing expectations for this contract? The section 2. PRICE CLIN 0001 only lists number of hours of teaching services without mentioning any personnel staffing requirements.

Answer 5- CLIN0001 is the estimated number of sessions during the year. Classes can be individual classes or up to 8 students as mentioned in the paragraph 1 Performance Work Statement on page 7.

Regarding the contractor required staffing, the Contractor shall determine the resources required to perform the required services for the estimated number of sessions.

Question 6- Why is the section 2. PRICE CLIN 0002 French language program coordinator an optional requirement? The nature of the services outlined in sections II. Teaching Requirements and III- French Language Program Coordinator seem necessitate that the contract would require this role to properly manage the instructors.

Answer 6- This is an option because only the lowest price technically acceptable offeror for this line will be awarded this service as described in section 4 page 41.

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SENSITIVE BUT UNCLASSIFIED

Question 7- How will contracted vendor instructors be managed if the vendor proposal does not include the optional French language program coordinator?

Answer 7- As expressed in the paragraph 2.3- Instructor/teacher requirements of the Performance Work statement on page 10, if multiple awards are made, the instructors from other contractors shall be willing to accept management and guidance by a selected coordinator who shall be the liaison as defined in paragraph III- French Language Program Coordinator on page 11.