RFP 19FR6323R0006 - Passenger transportation services.pdf

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RFP 19FR6323R0006 – Passenger Transportation services

Embassy of the United States of America

U.S. Embassy Paris August 21, 2023

Dear Prospective Offeror:

Subject: Request for Proposals number 19FR6323R0006

Enclosed is a Request for Proposals (RFP) for Passenger Transportation Services. If you would like to submit a quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on

September 5, 2023 at 14:30 (local time) at the US Embassy Paris, 2 Avenue Gabriel, 75008 Paris. Prospective offerors/quoters should contact Anne Hibert- Pariscontracting@state.gov by August 28, 2023- 16:00 (local time) for additional information or to arrange entry to the building.

Proposals are due by September 22, 2023- 16:00 CET. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to Pariscontracting@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-33

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;”]

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if the y are interested in submitting a response to this requirement.

Sincerely, Prashant R. Hemady

Contracting Officer mailto:Pariscontracting@state.gov mailto:Pariscontracting@state.gov http://www.irs.gov/w14 https://www.sam.gov/

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SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

350)

RATING PAGE OF PAGES

2 | 74

2. CONTRACT (Proc. Inst. Ident.) NO.

3. SOLICITATION NO.

19FR6323R0006

4. TYPE OF SOLICITATION

[ ] SEALED BID (IFB)

[x] NEGOTIATED (RFP)

5. DATE ISSUED

August 21, 2023

6. REQUISITION/PURCHASE NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7) American Embassy Paris 2 Avenue Gabriel 75008 Paris – France Phone: 0033 1 4312 2445

NOTE: In sealed bid solicitation "offer" and "offeror” mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specificed, in the depository located in Section L until September 22, 2023 local time 16:00 CET.

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L. Provision No. 52.215 -1. All offers are subject to all tems and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Anne Hibert

B. TELEPHONE NO COLLECT CALLS) AREA CODE NUMBER EXT

0033 1 43 12 24 45

C. E-MAIL ADDRESS

Pariscontracting@state.gov

11. TABLE OF CONTENTS

(x) SEC. DESCRIPTION PAGE(S) (x) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 2 X I CONTRACT CLAUSES 25-42

X B SUPPLIES OR SERVICE AND PRICES/COSTS 3-8 PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

X C DESCRIPTION/SPECS/WORK STATEMENT 9-13 X J LIST OF ATTACHMENTS 43

X D PACKAGING AND MARKETING 14 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 15-16 X K REPRESENTATIONS, CERTIFICATIONS, AND 44-63

X F DELIVERIES OR PERFORMANCE 17 OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION 18-20 X L INSTRS., COND., AND NOTICES TO OFFERORS 64-71

X H SPECIAL CONTRACT REQUIREMENTS 21-24 X M EVALUATION FACTORS FOR AWARD 72-74

OFFER (Must be fully completed by offeror) NOTE: ITEM 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (120 calendar days unless a different period is inserted by the offer) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT SEE 14

(See section I, Clause No 52.232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the solicitation and related documents) numbered and dated:

15A. NAME AND ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE ADDRESS [ ] IS

DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEM NUMBERED

20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

[ ] 10 U.S.C. 2304(c)( ) [ ] 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTRATION BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this form, or on the Standard Form 26, or by other authorized official written notice.

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SECTION B –

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide passenger transportation services using chauffeur driven Sedans and Minivans for the U.S. Embassy Paris in accordance with Section C - Description/ Specifications/Work Statement and the Exhibits contained in Section J of this contract. The period covered by this contract is one base year and two option years as addressed in Section F.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity, type contract with firm-fixed rates. It is anticipated that award shall be made to more than one vendor.

B.3 PRICING

B.3.1 General

(a) The Contractor shall provide the vehicles with driver at the rates shown below.

(b) The quantities in B.3.2 are estimates only and are not guaranteed by this contract. See B.4 below for contractual minimum and maximum quantities.

(c) The Government may issue orders requiring vehicles at multiple locations. Except as specified in the Delivery-Order Limitations clause or in B.4, there is no limit on the number of orders that may be issued.

(d) Include any cost of Workers’ Compensation and War-Hazard Insurance in the prices. This insurance shall not be a direct reimbursement.

(e) The Government will make payment in local currency- Euros (€)

(f) VALUE ADDED TAX.

Value added tax (vat). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

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B.3.2 Price Schedule

B.3.2.1 – Base year price schedule

CLIN Description Unit

Estimated

Quantity

Unit Price in Euros

Excluding VAT

Unit Price in Euros

20% VAT included

Total Estimated Price in Euros

VAT and all taxes included*

Visits other than VIP Visits - Daily Rate (Four - 4 - Consecutive Hours) Daily Rate Pricing - See B.3.3.1 below.

0001 Sedan Daily 30 € € €

0002 Minivan Daily 30 € € €

Visits other than VIP Visits - Daily Rate (Eight - 8 - Consecutive Hours) Daily Rate Pricing - See B.3.3.2 below.

0003 Sedan Daily 100 € € €

0004 Minivan Daily 150 € € €

Hourly Rate Pricing – See B.3.3.3 below

0005 Sedan Hourly 80 € € €

0006 Minivan Hourly 80 € € €

Airport Transfer Pricing – See B.3.3.4 below

0007 Sedan Trip 100 € € €

0008 Minivan Trip 100 € € €

Station/City Transfer Pricing – See B.3.3.5 below

0009 Sedan Trip 60 € € €

0010 Minivan Trip 60 € € €

New Arrival Airport Transfer Pricing – See B.3.3.6 below

0011 Minivan Round Trip 130 € € €

VIP Visits - Daily Rate (Twelve - 12 - Consecutive Hours) Daily Rate Pricing - See B.3.3.7 below.

0012 Sedan Daily 80 € € €

0013 Minivan Daily 130 € € €

Hourly Rate Pricing – See B.3.3.8 below

0014 Sedan Hourly 30 € € €

0015 Minivan Hourly 60 € € €

Rate Pricing- See B.3.3.9 below

0016 Expeditor Each 30 € € €

€Estimated Total Price - Basic Year

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B.3.2.2 – Option Year one price schedule

Quantity

Unit Price in Euros

Excluding VAT

Unit Price in Euros 20%

VAT included

Total Estimated Price in Euros

VAT and all taxes included*

Visits other than VIP Visits - Daily Rate (Four - 4 - Consecutive Hours) Daily Rate Pricing - See B.3.3.1 below.

0001 Sedan Daily 30 € € €

0002 Minivan Daily 30 € € €

Visits other than VIP Visits - Daily Rate (Eight - 8 - Consecutive Hours) Daily Rate Pricing - See B.3.3.2 below.

0003 Sedan Daily 100 € € €

0004 Minivan Daily 150 € € €

Hourly Rate Pricing – See B.3.3.3 below

0005 Sedan Hourly 80 € € €

0006 Minivan Hourly 80 € € €

Airport Transfer Pricing – See B.3.3.4 below

0007 Sedan Trip 100 € € €

0008 Minivan Trip 100 € € €

Station/City Transfer Pricing – See B.3.3.5 below

0009 Sedan Trip 60 € € €

0010 Minivan Trip 60 € € €

New Arrival Airport Transfer Pricing – See B.3.3.6 below

0011 Minivan Round Trip 130 € € €

VIP Visits - Daily Rate (Twelve - 12 - Consecutive Hours) Daily Rate Pricing - See B.3.3.7 below.

0012 Sedan Daily 80 € € €

0013 Minivan Daily 130 € € €

Hourly Rate Pricing – See B.3.3.8 below

0014 Sedan Hourly 30 € € €

0015 Minivan Hourly 60 € € €

Rate Pricing- See B.3.3.9 below

€Estimated Total Price - Option year one

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B.3.2.3 – Option Year two price schedule

Quantity

Unit Price in Euros

Excluding VAT

Unit Price in Euros

20% VAT included

Total Estimated Price in Euros

VAT and all taxes included*

Visits other than VIP Visits - Daily Rate (Four - 4 - Consecutive Hours) Daily Rate Pricing - See B.3.3.1 below.

0001 Sedan Daily 30 € € €

0002 Minivan Daily 30 € € €

Visits other than VIP Visits - Daily Rate (Eight - 8 - Consecutive Hours) Daily Rate Pricing - See B.3.3.2 below.

0003 Sedan Daily 100 € € €

0004 Minivan Daily 150 € € €

Hourly Rate Pricing – See B.3.3.3 below

0005 Sedan Hourly 80 € € €

0006 Minivan Hourly 80 € € €

Airport Transfer Pricing – See B.3.3.4 below

0007 Sedan Trip 100 € € €

0008 Minivan Trip 100 € € €

Station/City Transfer Pricing – See B.3.3.5 below

0009 Sedan Trip 60 € € €

0010 Minivan Trip 60 € € €

New Arrival Airport Transfer Pricing – See B.3.3.6 below

0011 Minivan Round Trip 130 € € €

VIP Visits - Daily Rate (Twelve - 12 - Consecutive Hours) Daily Rate Pricing - See B.3.3.7 below.

0012 Sedan Daily 80 € € €

0013 Minivan Daily 130 € € €

Hourly Rate Pricing – See B.3.3.8 below

0014 Sedan Hourly 30 € € €

0015 Minivan Hourly 60 € € €

Rate Pricing- See B.3.3.9 below

€Estimated Total Price - Option year two

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B.3.2.4- Total estimated price base year and option years in Euros VAT included

Total estimate in Euros Vat included- BASE YEAR €

Total estimate in Euros Vat included- OPTION YEAR ONE €

Total estimate in Euros Vat included- OPTION YEAR TWO €

ESTIMATED GRAND TOTAL BASE + ALL OPTION YEARS IN EUROS (€)

VAT INCLUDED €

*This estimated amount is based on total estimated Government requirements for this period of performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

B.3.3 -Rates

The above rates shall apply 7 days a week and 24 hours a day including Saturdays, Sundays and Holidays and shall include all the costs necessary to accomplish the work as required by this contract, including all managerial costs, administrative costs, vehicles, drivers, driver’s meal expenses, communication equipment, and all vehicle operation expenses, including but not limited to fuel, oil, all other maintenance and insurance of such vehicles. The above rates shall apply at the beginning of service in the meeting point in Paris agreed upon by the Contractor and the US Government until the end of service at the drop-off point in Paris agreed upon by the Contractor and the US Government.

Driving time from and to the vendor’s garage shall not be included in these rates.

B.3.3.1 The daily rate shall be charged for any consecutive 4-hour period within a calendar day. Early release of vehicles ordered for 4 consecutive hours shall not incur partial rate invoicing.

B.3.3.2 The daily rate shall be charged for any consecutive 8-hour period within a calendar day. Early release of vehicles ordered for 8 consecutive hours shall not incur partial rate invoicing.

B.3.3.3 Any supplementary periods that are additional to 4- or 8-hour shift within a calendar day will be charged at whatever daily rate is the most advantageous to the US Government. Any periods ordered for number of hours less than 8 hours shall be charged at a daily rate of 4 hours plus the hourly rate and if less than 4 hours, it shall be charged at the hourly rate.

B.3.3.4 The Airport Transfer trip rate shall be charged for a one-way point-to-point journey from Paris City Center to Paris Regional Airports or from Paris Regional Airports to Paris City Center. This rate shall include a maximum of 3 hours travel time. If a trip takes more than 3 hours then the additional time incurred shall be charge at the hourly rate or daily rate, whichever is less for the period.

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B.3.3.5 The Station/City Transfer trip rate shall be charged for a one-way point-to-point journey within Paris including all Railway Stations in Paris. The rate shall include a maximum of 2 hours travel time. If a trip takes more than 2 hours then the additional time incurred shall be charged at the hour ly or daily rate, whichever is less for the period.

B.3.3.6 New Arrival Airport Transfer shall be charged for a round trip from Paris or its surroundings to

Paris Airports or vice-versa with two (2) stops on either side by providing a minivan with up to 7 passengers seating capacity. If the round trip takes more than 4 hours, then the additional time incurred shall be charge at the hourly rate.

The driver shall pick-up the sponsor (accompanying person) in Paris or its surroundings before going to the Paris Regional Airport and pick-up arriving members’ then drop-off in a given address and finally drop-off sponsor at the beginning point of this trip.

B.3.3.7 The daily rate shall be charged for any consecutive 12-hour period within a calendar day to support Senior High Level USG Principals Visits. Early release of vehicles ordered for 12 consecutive hours shall not incur partial rate invoicing.

B.3.3.8 Any additional hours to the 12-hour period within a calendar day to support Senior High Level

USG Principals Visits will be charged at the most advantageous shift rate plus hourly rates if appropriate.

Rates provided under Section B.3.3.4 and B.3.3.5 shall also apply for Airport Transfer trips and City

Transfer Trips for Senior High Level USG Principal Visits.

B.3.3.9 Flat rate for the services of an expeditor located at one of the Paris Airports (CDG, Orly or Le

Bourget). The expeditor shall go and pick up the VIP at the plane, clear him/her and direct him/her to the vehicle for transportation outside the Airport. The expeditor shall stay at the Airport and shall have all the required certifications to be able to work under customs area at the three (3) Paris Airports.

B.4 CONTRACT MINIMUM AND MAXIMUM AMOUNTS

B.4.1 Contract Minimum - During the base year and two option years contract periods, the

Government shall place orders for a minimum of 5,000.00 euros VAT included (five thousand euros).

This is the contract minimum for the total period of performance.

B.4.2 Contract Maximum - During the base year and two option years contract periods, the amount of all orders shall not exceed 1,635,000.00 Euros VAT Included (one million six hundred thirty-five thousand euros). This is the contract maximum for the total period of performance.

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SECTION C –

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 GENERAL

The Contractor shall provide passenger transportation services using chauffeur driven Sedans and Minivans around Paris and its Regions for the Embassy of the United States of America in Paris. The Contractor shall provide all managerial, administrative, direct labor personnel, vehicles, drivers (as required by Section B), communication equipment, all running expenses (i.e., fuel, oil, etc .) including all servicing and insurance of such vehicles that are necessary to accomplish all work required by this contract.

VIP/Official visits may require the support of between 40 and 140 vehicles per day depending on the size and scope of the visit. A Fleet Management Team composed of coordinators, dispatchers, managers, accounting staff, etc. is necessary for these visits. The duration of these visits may vary from 7 to 15 days.

C.2 DEFINITIONS

“Calendar Day” means the twenty-four-hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section G of this contract.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Ordering Officer" means the Contracting Officer of the US Embassy Paris.

“Services” means the services performed, workmanship, and equipment furnished or utilized in the performance of the services.

C.3 MANAGEMENT

C.3.1 Contracting Officer’s Representative. The Contracting Officer’s Representative (COR) is responsible for validating requests from vehicle users, and providing instructions for vehicle use to the

Contractor on a daily or less frequent basis. See G.1 regarding the COR. The COR does not have authority to issue task orders under this contract. See G.3 for task order issuance.

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C.3.2 Authorized Service Requesters. Each task order will list the names and phone numbers of all authorized service requester(s). Service requesters are only authorized to order service within the boundaries established in the task order and are not authorized to order services from vehicles that were not included in that task order.

C.3.3 Project Manager. The Contractor shall designate a Project Manager who shall be the

Contractor’s point of contact. The Project Manager shall be responsible for managing the Contractor’s work under this contract, including delegating requests to drivers along with any instruction required, and ensuring a smooth and effective operation. The Contractor’s Project Manager and telephone number are:

Project Manager:

Telephone Number:

C.3.4 Documentation of Usage. Each driver shall obtain a certifying signature from the vehicle user on Daily Vehicle Use Record (Attachment 2) at the end of service each day. The Contractor shall attach this form to the invoice as a supporting document to verify the hours of service.

C.4 VEHICLE

C.4.1 Types of Vehicles. The Government requires the following types of vehicles, if ordered under this contract. All vehicles shall be of the latest model and in excellent condition with air -conditioning.

The Contractor shall provide registration numbers before the vehicles are used. The Contractor shall provide as many hybrid or electrical vehicles as possible or show his intent to renew his aging pool of vehicles with hybrid or electrical vehicles.

Type Size and Description

1. Sedans Minimum 2-litre, four-door, capable of carrying four passengers

2. Minivans Capable of carrying up to 7 passengers

C.4.2 Replacement/Servicing. The Contractor shall provide a replacement vehicle equivalent to the type that requires replacement, due to accident, breakdown, or any other reason, within one (1) hour of notice by the driver or by the COR.

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C.5 COMMUNICATION EQUIPMENT

The Contractor shall provide two-way communication equipment (such as cellular phones) which shall be available for use by the driver at all times during the shift.

C.6 DISPATCH POINTS

C.6.1 Dispatch points will be stated in each individual task order.

C.6.2 Level of Service.

a) Vehicles shall be available to pick up passengers at the dispatch points at the time stated in each individual task order.

In case of delay, please, note that the trip may be cancelled if the passenger waits for the vehicle more than thirty minutes.

b) Orders may be placed orally with the task order number initially by the Contracting Officer but must be followed up in writing within 48 hours via issuance of a task order.

c) The contractor shall have a minimum of 24 hours response time for non-emergency requests and a maximum of 4 hours response time for emergency requests.

C.7 PERSONNEL

C.7.1 The Contractor shall provide qualified drivers for each vehicle specified in this contract. Drivers employed to perform services shall be experienced and competent in the performance of such services and shall possess the appropriate license entitled "Carte Professionnelle de Chauffeur de Voiture de Tourisme ", Passenger transport license (“Permis de transport en commun”). Despite US Embassy requirements for vehicle shifts that are longer than usual daily work schedule, drivers shall not drive or work more than is authorized by local law or that contravenes French Safety Standards for Drivers (“Conduite de VTC”), passenger transportation (“Transport de Personnes”), and the applicable

Collective Bargaining Agreements (“Convention Collective”). The Contractor is responsible for managing these local law and safety standard requirements in whatever manner the Contractor chooses such as rotating drivers. The Contractor and the U.S. Government are mutually responsible for respecting passenger transportation legislation in France. No additional payment other than the established contract rates shall be considered under this contract, irrespective of the manner in which the Contractor manages these local law and safety standard requirements.

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C.7.2 The Contractor shall provide the Government all information and copies of relevant documents required for drivers including, but not limited to a “casier judiciaire”, first and last name, date of birth, place of birth, ID or passport number and driving license number, and any other person working under this contract (dispatchers, etc.) in order to conduct routine security checks, accreditation, vehicle access, and licenses required to provide services under this contract. This information must be provided to the Embassy in the format requested by the Embassy (see Attachment 4). As many drivers are free-lance and tend to rotate their place of employment on a regular basis, the Contractor is required to provide an updated list of drivers every three months. Please note that the Embassy

Regional Security Office through the Contracting Officer can refuse to accept a driver or any other person working under present contract for security reasons without providing any specific justification.

C.7.3 Standards.

Each driver shall meet minimum standards including:

➢ Compliance with the requirements listed in paragraphs H.1 through H.3

➢ English skills - Have a good level of English language skills

➢ Local knowledge - Be completely familiar with Paris and its Region in general so as to know alternate routes should primary route be impassable or otherwise not the best alternative at any given time

➢ License - Possess a “Permis B” driver’s license for sedans and passenger vans/shuttles for a minimum of three (3) years.

➢ Possess a valid VTC card (“Vehicule de tourisme avec chauffeur’’) card as required by French law

C.7.4 Training.

The Contractor shall provide training for all drivers in areas such as operating procedures and communication equipment/systems.

C.7.5 Vehicle tank filling

The Contractor shall provide the financial means to their drivers to fill the vehicle tanks with gas when necessary. Chauffeurs shall start their daily mission with a full tank of gas.

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C.8 – CONTRACTOR REQUIREMENTS

The contractor shall comply with the following minimum requirements:

➢ The selected project manager shall be available on the phone 24/7

➢ The contractor shall own a minimum of twenty (20) vehicles in the proposed fleet and have the ability to increase the fleet to fifty (50) when needed within four (4) days for large VIP visit requirements.

➢ The contractor shall be able to provide a minimum of forty (40) driver (employees or long-term freelance subcontractors working for the Contractor for at least three (3) years)

➢ A valid insurance up to 9,000,000 euros for bodily and property damages

➢ A valid insurance without limitation for the transport of persons (“attestation transport de personnes à titre onereux”)

➢ Enrollment on the transportation vehicle with driver register (“registre des voitures de transport avec chauffeur”), delivered by the Prefecture.

➢ Tax regularity certificate (“URSAFF”)

If sub-contractor(s) are to be used, the sub-contractor(s) shall comply with all the above requirements.

A solid existing partnership of a minimum of three (3) years between the Contractor and all possible sub-contractor(s) shall also be required. The contractor shall be responsible to verify that the sub-contractors and freelance drivers used comply with French regulations and fiscal regulations.

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SECTION D –

PACKAGING AND MARKING

(RESERVED)

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SECTION E –

INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an

Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY

REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

E.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services.

Performs all Passenger transportation services set forth in the performance work statement (PWS)

C.1 thru C.7 All required services are performed and no more than one (1) customer complaint is received per month.

E.2.1 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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E.2.2 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed-Price (August 1996), if any of the services exceed the standard.

E.2.3 Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

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SECTION F –

DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY

REFERENCE (48 CFR CH. 1):

52.242-15 STOP WORK ORDER (AUG 1989)

52.242.17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2 PERIOD OF PERFORMANCE

The performance period of this contract is from November 1, 2023 through October 31, 2026.

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SECTION G –

CONTRACT ADMINISTRATION DATA

G.1 MONITORING OF THE CONTRACTOR

G.1.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the VSU Supervisor

G.1.2 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of

Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 SUBMISSION OF INVOICES

G.2.1 The Contractor shall submit invoices preferably by email to ParisFMCDBO1@state.gov or in an original to the following office:

American Embassy – Attn : Isabelle Blanchot

Financial Management Center, Room A-18 2 avenue Gabriel

75382 Paris Cedex 08

G.2.1.1 Value added tax.

Value added tax (vat). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

G.2.2 Each invoice shall only include billing for one task order. For example, if services are provided under two separate task orders overlapping the same time period, submit two invoices.

mailto:ParisFMCDBO1@state.gov

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G.2.3 A proper invoice shall comply with the requirements of Section I.1, FAR 52.232-25, “Prompt Payment”. Additionally, each invoice shall include the following information:

(1) Delivery Order Number;

(2) Description, type and number of vehicles, hourly and/or daily rate, number of days/hours provided, and total amount.

(3) Applicable Task Order as well as the Daily Vehicle Use Record (Attachment 2) to support the number of hours worked with an approving signature of an appropriate company officer.

G.2.4 Payment. The Government will make all payments in Euros (€)

G.3 ORDERING

G.3.1 Orders. All services under this contract shall be ordered on a Delivery Order Form “OF 347” issued by the Contracting Officer, as the need arises.

G.3.2 Pricing. Orders will include prices derived from the unit prices in Section B. Normally, each order will include a ceiling based, based upon multiplication of the unit prices by estimated quantities.

The Contractor shall notify the COR when vehicle usage has reached a point of 75% of the total estimated amount. The Government may then modify the task order if necessary to add more funding and increase the vehicle usage estimates.

G.4 SELECTION OF AWARDEE FOR INDIVIDUAL TASK ORDERS

(a) If more than one Contractor receives an award for these services, the following procedures shall govern the issuance of individual task orders. The Contractor shall perform no work without a task order issued by the Contracting Officer.

(b) As the need for services arises, the Government will develop a price estimate.

If the estimate does not exceed US$10,000, the Government will follow the procedures in paragraph

(c) below. If the estimate exceeds US$10,000, the Government will follow the procedures in paragraph

(d) below.

(c) Orders not exceeding US$10,000 - The Government will select a Contractor for the task order. This decision will be based on the Government's best interests, which may include factors such as estimated price; past performance record; need to meet contractual minimums; or desire to avoid exceeding task order limitations set forth in Section I, FAR 52.216-19, "Order Limitations".

(d) Orders exceeding US$10,000

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(1) Unless one of the exceptions in paragraph (e) below applies, the Government will make its award selection based on the prices in the contract and past performance information gained as a result of Contractor performance under this contract.

(2) Selection of Contractors shall not be protestable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. The Department of State has an Acquisition Ombudsman who will review complaints by Contractors to ensure that all Contractors are afforded a fair opportunity to be considered for these task orders under the terms of this contract.

(e) Exceptions to the procedures in paragraph (d) above:

(1) The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order;

or

(2) It is necessary to place an order to satisfy a minimum guarantee.

The Contractor shall show 20% Value Added Tax (VAT) as a separate item on invoices submitted for payment.

G.5 CANCELLATION OF TASK ORDERS

Services may be cancelled by the U.S. Embassy under the following circumstances before the commencement of requested and/or reserved services:

(a) No penalty payments for cancellations made at least 24 hours before commencement of services.

(b) 100% of penalty payment of the first day of services for cancellations made less than 24 hours before commencement of services. No other penalty shall be assessed.

(c) No temporary interruptions or cancellations for either one or more hours during a daily rental period or for one or more days during a rental period of consecutive days shall result in price reductions or discounts for the US Government. This applies to all vehicle categories.

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SECTION H –

SPECIAL CONTRACT REQUIREMENTS

H.1 SECURITY

H.1.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract.

H.1.2 Time Requirements. Within five (5) days after contract award, the Contractor shall submit the following minimum number of names for drivers for the types of vehicles listed below:

Type of Vehicle Minimum Number of Drivers

Sedan/Minivan 40

H.1.3 Identity Cards. The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while on providing services under this contract. These identity cards are the property of the Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government.

H.2 STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States

Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms. The Contractor's employees shall wear clean, neat and identifiable uniforms, although not necessarily identical uniforms. All employees shall wear accreditation at all times.

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

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(e) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(f) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; and organizing or participating in gambling in any form.

H.3 PERSONNEL HEALTH REQUIREMENTS

All employees must be in good general health without physical disabilities that would interfere with the acceptable performance of their duties. All employees shall be free from communicable disease.

They shall possess binocular vision, correctable to 20/30 (Snellen) and shall not be colorblind. They shall be capable of hearing ordinary conversation.

H.4 LAWFUL OPERATION, PERMITS, INSURANCE AND INDEMNIFICATION

(a) Bonds. The Government imposes bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the authorization for the equipping of any employees engaged in providing services specified under this contract if such bonds or payments are legally required by the local government or local practice.

(b) Employee Salary Benefits. The Contractor shall be responsible for payment of all employee wages and benefits required by host country law or agreements with its employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, childcare or any other benefit, the Contractor is responsible for payments of such costs and must include all such costs in the fixed prices in this contract.

(c) Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to:

--negligence of the Contractor's personnel in the performance of this contract, or

--any cause arising from accidental, careless or irresponsible discharge of any firearms assigned to the

Contractor's personnel.

The Contractor's assumption of absolute liability is independent of any insurance policies.

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(d) Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability

(1) Bodily injury stated in Euros (€):

Per Occurrence € 9,000,000.00

(2) Property damage stated in Euros (€)::

Per Occurrence € 9,000,000.00

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) any property of the Contractor,

(b) its officers,

(c) agents,

(d) servants,

(e) employees, or

(f) any other person, arising from an incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, material s and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

(e) Permits. Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

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H.5 GOVERNMENT AS ADDITIONAL INSURED

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State,” as an additional insured with respect to operations performed under this contract.

H.6 TIME FOR SUBMISSION OF EVIDENCE OF INSURANCE

The Contractor shall provide evidence of the insurance at the time of offer submission. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding the Contractor offer by the Government. In addition, the Contractor shall evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective. When a self-insurer provides coverage, the Contractor shall not change or decrease the coverage without the Contracting Officer's approval.

H.7 ORDERING OFFICIAL

The Contracting Officer is the designated ordering individual for this contract.

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SECTION I –

CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE INCORPORATED BY REFERENCE

(48 CFR CH. 1):

52.202-1 DEFINITIONS (JUN 2020)

52.203-3 GRATUITIES (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN 2020)

52.203-7 ANTI-KICKBACK PROCEDURES (JUN 2020)

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR ILLEGAL OR IMPROPER

ACTIVITY (MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS

(JUN 2020)

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AD CONDUCT (NOV 2021)

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52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM

EMPLOYEES OF WHISTLEBLOWER RIGHTS (JUN 2020)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR

STATEMENTS (JAN 2017)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER

(MAY 2011)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES

(NOV 2021)

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATION AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (NOV 2021)

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS

(OCT 2018)

52.215-2 AUDIT AND RECORDS – NEGOTIATION (JUN 2020)

52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT FORMAT (OCT 1997)

52.215-11 PRICE REDUCTION FOR DEFECTIVE CERTIFIED COST OR PRICING DATA – MODIFICATIONS

52.215-13 SUBCONTRACTOR CERTIFIED COST OR PRICING DATA – MODIFICATIONS (JUN 2020)

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52.215-14 INTEGRITY OF UNIT PRICES (NOV 2021)

52.215-21 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN

CERTIFIED COST OR PRICING DATA--MODIFICATIONS (NOV 2021)

52.222-19 CHILD LABOR – COOPERATION WITH AUTHORITIES AND REMEDIES (DEC 2022)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING

52.225-5 TRADE AGREEMENTS (DEC 2022)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PROCUREMENTS (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT

(FEB 2000)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL 2014)

52.228-4 WORKERS COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.232-1 PAYMENTS (APR 1984)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-17 INTEREST (MAY 2014)

53.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-24 PROHIBITION OF ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-32 PERFORMANCE-BASED PAYMENTS (APR 2012)

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52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT

(OCT 2018)

52.232-40 PROVIDING ACCLERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(MAR 2023)

52.233-1 DISPUTES (MAY 2014), Alternate I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,EQUIPMENT, AND VEGETATION (APR 1984)

52.237-3 CONTINUITY OF SERVICES (JAN 1991)

52.242-13 BANKRUPTCY (JUL 1995)

52.243-1 CHANGES - FIXED-PRICE (AUG 1987), Alternate I (APR 1984)

52.245-9 USE AND CHARGES (APR 2012)

52.246-25 LIMITATION OF LIABILITY – SERVICES (FEB 1997)

52.246-26 REPORTING NONFORMING ITEMS (NOV 2021)

52.248-1 VALUE ENGINEERING (JUN 2020)

52.249-4 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (SERVICES) (SHORT FORM)

(APR 1984)

52.249-8 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (APR 1984)

52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

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THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCLUDED IN…