RFP 19EN1025Q0181-A001 for US Emb Tll Residence interior painting_05-06-25.pdf

U.S. Embassy Tallinn Date: June 5, 2025

Dear Prospective Offeror:

Subject: Amendment A001 to Request for Proposals nr. 19EN1025Q0181

Enclosed is the amended Request for Proposals (RFP) for interior painting services at a residence owned by U.S.

Embassy Tallinn. If you would like to submit a quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the SF-1442 form.

The purpose of the solicitation amendment A001 is to rescind the requirement of CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW from the original RFP. Under the new federal regulation the DEI certification and subsequent compliance requirements are no longer applicable to solicitations and contracts for which the place of delivery or performance is outside the United States.

All other solicitation terms and conditions remain the same as in the original RFQ document, issued on May 8, 2025.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Proposals are due by June, 6 at 12:00 GMT+2 time (Estonian local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to TallinnGSOProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section B Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

5. Proof of active SAM Registration if the total value of the quotation exceeds $30,000.00

For quotations exceeding $30,000.00 all offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. The registration process can take at least two weeks.

Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a proposal.

Sincerely, Hind Tazi Contracting Officer

Enclosure:

SF-1442 Cover Page Addendum to SF-1442, RFP 19EN1025Q0181-A001 mailto:TallinnGSOProcurement@state.gov https://www.sam.gov/

Continuation to SF-1442, RFP 19EN1025Q0181-A000for U.S. Embassy Residence interior painting

TABLE OF CONTENTS

A. SF-1442 COVER SHEET

B. SUPPLIES OR SERVICES AND PRICES/COSTS

C. STATEMENT OF WORK

D. PACKAGING AND MARKING

E. INSPECTION AND ACCEPTANCE

F. DELIVERIES AND PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONDITIONSONTRACT REQUIREMENTS

I. CLAUSES

J. LIST OF ATTACHMENTS

K. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS OR QUOTERS

L. INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR QUOTERS

M. EVALUATION FACTORS FOR AWARD

SECTION A

SF-1442 COVER PAGE

See attached.

SECTION B - SUPPLIES OR SERVICES

AND PRICES/COSTS

B.1 SCOPE

The Contractor shall provide painting, drywall/plaster repair, and related services for real property owned by the U.S. Government in Tallinn, Pirita district. The Contractor shall furnish services under Contract issued by the Contracting Officer.

B.2 TYPE OF CONTRACT

This contract is with firm-fixed prices. Purchase order will be priced and payable entirely in the currency indicated in the SF1442. The Government will not pay any additional sums due to any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted due to fluctuations in the currency exchange rates. The Government will make changes in the contract price or time to complete only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on the amount stated on the Purchase order to be issued.

B.3 CONTRACT PRICE

B.3.1 General. The Contractor shall complete all work, including furnishing all labor, material, equipment and services, required under this contract, for painting services. The prices listed in B.3.3 shall include all labor, materials, overhead and profit. The Contractor shall submit a detailed price quotation in English on the company’s official letterhead with the following price segments listed by line item:

1) Services

2) Materials and equipment

3) Scaffolding (incl. setup)

B.3.2 Payment. The Government will make payment in local currency EUR.

B.3.2 (a) Value Added Tax

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B. The Contractor shall separate the following price segments on the invoice:

B.3.3 Grand total contract amount

The quoter shall complete this blank as part of the quote.

Description Price (EUR)

Services

Materials and equipment

Scaffolding (incl. setup)

VAT

Grand total incl. VAT

SECTION C - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 CHARACTER AND SCOPE OF WORK

The Contractor shall furnish and apply all materials required by this contract, unless the contract states that materials and equipment will be provided by or work performed by the Government or by others under separate contracts.

C.2 SURVEY

The Contractor shall survey the property and verify the work required against the task order before beginning work, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the Contracting Officer Representative (COR) or the Contracting Officer and shall not begin work until such matters are resolved.

C.3 APPLICABLE PAINTING STANDARDS/PAINT SPECIFICATIONS

Painting and preparatory work shall follow standards outlined in the Scope of Work (SOW).

C.4 PREPARATION/PROTECTION OF WORK AREA

C.4.1. Protection of furnishings

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows).

The Contractor shall move, protect and return such property to its original position upon completion of work in that area.

The Contractor shall first remove or protect furnishings (such as furniture and rugs) by appropriate covering. The Contractor shall protect floors from soiling and paint spills. Wooden floors shall not be washed under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover.

If the Contractor spills any paint, or in any way soils the floors, the Contractor shall clean up using a specialist floor finishing company at the Contractor's expense. After completion of the painting work, the Contractor shall return all furnishings to their original position and clean the work area free of litter and debris.

Contractor shall cover all unpainted areas and items with masking tape or other covering material. Some unpainted areas but not all are: emergency lights, different metal and plastic conduits, branch boxes on the wall and ceiling, radiators, stairsteps, handrail as coordinated with the COR.

C.4.2 Fall protection

The requirements of this Section are applicable to all Government and Contractor work forces when their employees are working at heights, exposed to fall hazards and/or using fall protection equipment. Every Contractor and owned/operated permanent facility is responsible for establishing, implementing and managing a fall protection program.

The fall protection threshold height requirement is 6 ft (1.8 m) for ALL work covered by this SOW, unless specified differently below, whether performed by Government or Contractor work forces, to include steel erection activities, systems-engineered activities (prefabricated) metal buildings, residential (wood) construction and scaffolding work.

Contractor shall make sure that there would be an opening/gap between the scaffolding and the stairwell handrail so that people can use the stairs if necessary and in emergency evacuations.

Scaffolding and work platforms shall be erected, used, inspected, tested, maintained, and repaired in accordance with:

a. For non-mechanized equipment - ANSI (American National Standards Institute) A10.8, Scaffolding Safety Requirements, or the Scaffolding, Shoring, and Forming Institute’s Code of Safe Practices, and the manufacturer’s operating manual.

b. For mechanized equipment - the manufacturer’s operating manual, a copy of the manual shall be available at the work site.

The following hierarchy and prohibitions shall be followed in selecting appropriate work platforms.

a. Scaffolds, platforms, or temporary floors shall be provided for all work except that which can be performed safely from the ground or similar footing.

b. Ladders may be used as work platforms only when allowed by ANSI Section 24.B.

c. Ladder jacks, lean-to, and prop-scaffolds are prohibited.

d. Emergency descent devices shall not be used as working platforms.

C.4.2.1 Capacities

a. Scaffolds and their components shall meet the requirements contained in ANSI A10.8 or other applicable ANSI standard and be capable of supporting without failure at least 4 times the maximum anticipated load.

b. Direct connections to roofs and floors, and counterweights used to balance adjustable suspension scaffolds, shall be capable of resisting at least 4 times the tipping moment imposed by the scaffold operating at the rated load of the hoist, or 1.5 times (minimum) the tipping moment imposed by the scaffold operating at the stall load of the hoist, whichever is greater.

C.4.3 PPE (Personal Protective Equipment)

All PPE used should be certified by TÜV, ANSI, CE or equivalent certification establishment unless accepted by the COR.

For all the time when working in heights (scaffolding, ladders) contractors shall wear helmets rated for that work. When painting and other works performed on scaffolding or ladders employees shall wear safety glasses, safety gloves and respirator when there is dust present.

C.5 UTILITIES

The Government cannot ensure that utilities will be available at all properties at all times. The Contractor shall have an alternate source of power (generator) available if needed to ensure that paint will be applied following the manufacturer's specifications. The Contractor shall not adjust the heating or air conditioning controls in properties with utilities turned on to maintain temperature.

C.6 EQUIPMENT

C.6.1. The Contractor shall provide all necessary painting supplies and equipment, including brushes, rollers, buckets, mixers, space heaters, drop cloths, scrapers, sanding gear, electric sprayers, and texture sprayers if necessary to perform the work. Contractor shall use acryl latex based paint for the interior walls (Caparol Samtex7 or equal) and ceiling (Caparol Samtex3 or equal) sections and water based acryl metal/wood paint for window frames and sills. The contractor shall provide the desired paint and primer specification as specification sheet for pre-approval. No work can be started before approval from COR.

The Government will not furnish any materials.

C.7 WARRANTY

The warranty shall be valid for 1 year after the final inspection. During the warranty period, the Contractor shall repair or replace, free of charge, any occurring defects or ensuing damages. If the Contractor fails to do so after receipt of a written request to that effect, the Government may have such discrepancies remedied at the Contractor's expense.

C.8 SCOPE OF WORK

C.8.1. Work specifications

C.8.1.1. The Contractor shall provide a quantity of construction personnel, transportation, equipment, materials, tools and supervision as needed to complete the services and technical requirements in the Statement of Work (SOW). It is expected that the Contractor shall partner closely with residence personnel.

C.8.1.2. The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. The period of performance for all phases of the project shall be completed in 30 calendar days or less from Notice to Proceed (NTP). All work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. This price will include every aspect of the work described in the Statement of Work (SOW).

C.8.2.2 The Contractor shall have no access to or be admitted into any structure inside the areas designated for the project except with permission by the residence personnel. The Contractor shall address the impact of the consequent disruption.

C.8.2.3. The Contractor shall be required to prepare and submit reports, bill of materials, product literature, specifications, quality control schedules, and safety plan. These documents shall provide the necessary interfaces, coordination, and communication between the Embassy and Contractor for the delivery of a completed project.

C.8.2.4. Subcontractors. Contractor shall be responsible for the conduct and workmanship of subcontractors engaged in the project, and for subcontractor’s compliance with the terms of this Statement of Work. The Contractor is responsible for the behavior and workmanship of subcontractors while on the property.

C.8.2.5. Work Hours: Monday – Friday from 09:00 to 16:30. Unless otherwise agreed with the COR, the work shall be executed during normal work hours. Night, weekend or holiday work shall not be permitted except as arranged in advance with the COR. The Embassy holiday schedule is available under clause 652.237-72 in Section I of this solicitation.

C.8.2.6. The contractor is required to work using dust free methods (minimal dust). The contractor shall keep the working area free from dust and debris continuously throughout the project (clean).

C.8.2.7. The contractor shall assign a person who will be responsible for the quality of cleaning up and making sure that after each day the working area is clean of dust and construction waste. Contractor will manage the supplying or renting and emptying of the construction waste container.

C.8.2. Quality Control

The Contracting Officer Representative (COR) has the right to inspect and test all materials and finished structures. The COR will perform full time quality assurance inspections and tests during work to confirm the work is up to the Embassy’s standards. The contractor is responsible for providing quality work.

C.8.3. Storage of materials

Proper storage of materials is the sole responsibility of the contractor. The contractor shall protect all materials susceptible to moisture including cement, plaster or putty. If any materials will be stored on site, they must be clearly marked, covered and protected.

C.8.4. Contractor responsibilities

C.8.4.1. The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the COR. The Contracting Officer shall provide a Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued.

C.8.4.2. The COR has the authority to issue a temporary stop order during the execution of any phase of this SOW. This authority may be executed when the residence personnel requires time for official functions or is in possession of specific credible information indicating that the lives of residence personnel are immediately threatened and that the execution of the project will increase the property’s vulnerability. The Contractor shall promptly notify the COR that work has been stopped.

C.8.4.3. If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements.

C.8.4.5. The Contractor shall identify a Project Site Manager who shall be responsible for the overall management of the project and shall represent the Contractor on the site during construction. The Project Site Manager shall be approved by the COR.

C.8.4.6. The Contractor is responsible for safety and shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR.

C.8.4.7. The Contractor shall be and remain liable to the Embassy in accordance with applicable law for all damages to the property compound and its buildings caused by the Contractor's negligent performance.

C.8.4.8. The Contractor shall always keep the work area free from accumulation of waste materials. Upon completing the project, the Contractor shall remove all materials and leave the project site in a clean and orderly condition acceptable to the COR.

C.8.4.9. The Contractor shall provide a fixed priced lump sum proposal to the CO or COR.

C.8.4.10. The Contractor shall submit one copy of all payment invoices, with the appropriate backup documents to the COR. The COR will determine if the invoice is complete and proper as submitted. The COR also will determine if billed services have been satisfactorily performed and if expenses billed are correct. If it is determined that the amount billed is incorrect, the COR will, within seven days, request the Contractor to submit a revised invoice.

C.8.5. Tasks/work requirements description

C.8.5.1. Surface preparation

Remove dirt, splinters, loose particles, disintegrated coatings and other foreign matter and substances deleterious to coating performance as specified for each substrate before application of paint or surface treatments. Schedule cleaning so that dust and other contaminants will not fall on wet, newly painted surfaces.

Before application of coatings, perform the following on surfaces covered by soundly adhered coatings, defined as those which cannot be removed with a putty knife:

a. Remove blistering, cracking, flaking and peeling or otherwise deteriorated coatings of paint.

b. Repair damaged areas such as, but not limited to, nail holes, cracks, chips, and spalls with suitable material to match adjacent undamaged areas.

c. Existing Coated Surfaces with Minor Defects. Provide new, proposed coatings that are compatible with existing coatings. Sand, spackle, and treat minor defects to render them smooth. Minor defects are defined as scratches, nicks, cracks, gouges, spalls, chalking, and irregularities due to partial peeling of previous coatings.

d. Removal of Existing Coatings. Remove existing coatings from the following surfaces:

• Surfaces containing large areas of minor defects

• Surfaces containing peeling area

• Surfaces designated by the Contracting Officer

e. Substrate Repair

• Repair substrate surface damaged during coating removal

• Sand edges of adjacent soundly - adhered existing coatings so they are tapered as smooth as practical to areas involved with coating removal

• Clean and prime the substrate as specified.

C.8.5.2. Coating Application

a. At the time of application, paint must show no signs of deterioration. Maintain uniform suspension of pigments during application.

b. Unless otherwise specified or recommended by the paint manufacturer, paint may be applied by roller.

Use trigger operated spray nozzles for water hoses. Use rollers for applying paints and enamels of a type designed for the coating to be applied and the surface to be coated. Wear protective clothing and respirators when applying paint.

c. Only apply paints, except water-thinned types, to surfaces that are completely free of moisture as determined by sight or touch.

d. Thoroughly work coating materials into joints, crevices, and open spaces. Pay special attention to ensure that all edges, corners, crevices, welds, and rivets receive a film thickness equal to that of adjacent painted surfaces.

e. Apply each coat of paint so that dry film is of uniform thickness and free from runs, drops, ridges, waves, pinholes or other voids, laps, brush marks, and variations in color, texture, and finish.

Completely hide all blemishes.

f. Touch up damaged coatings before applying subsequent coats. Broom clean and clear dust from interior areas before and during the application of coating material.

g. Drying Time: Allow time between coats, as recommended by the coating manufacturer, to permit thorough drying, but not to present topcoat adhesion problems. Provide each coat in specified condition to receive next coat.

h. Primers, and Intermediate Coats: Do not allow primers or intermediate coats to dry longer than recommended by manufacturer, before applying subsequent coats. Follow manufacturer's recommendations for surface preparation if primers or intermediate coats are allowed to dry longer than recommended by manufacturers of subsequent coatings. Cover each preceding coat or surface completely by ensuring visually perceptible difference in shades of successive coats.

i. Finished Surfaces: Provide finished surfaces free from runs, drops, ridges, waves, laps, brush marks, and variations in colors.

C.8.5.3. Project Quantities & extra information

The surface area is approximate and calculating the amount of materials needed should be +10%.

1st floor

• Foyer / Living Room Ceiling & Walls – 42 m2

• Kitchen Ceiling – 26 m2 Walls – 25 m2

• Dining Room Ceiling – 36 m2 Walls – 58 m2

• Library Walls – 47 m2

• High Side Foyer (next to stairs) Ceiling – 40 m2 Walls – 47 m2

• Wardrobe Hallway Ceiling – 9.2 m2 Walls – 30 m2

• Wardrobe / Dressing Room Ceiling – 30 m2 Walls – 54 m2

• Exterior Metal Doors 4 pcs x 4 m2 (green)

• Interior Doors 1 wooden door (green) – 4 m2 1 wooden two-sided door (Library) (white) – 8 m2

Basement (0 floor)

• Hallway Walls – 50 m2

2nd floor

• Hallway Ceiling – 28 m2 Walls – 93 m2

• Guest Bedrooms (4 pcs) Walls – 140 m2

3rd floor

• Hallway Ceiling – 4.6 m2 Walls – 25 m2

• Master Bedroom Walls – 56 m2

• Dressing Room Walls – 28.6 m2

Main Stairway (1 – 3 floor)

• Ceiling – 16 m2

• Walls – 60 m2

Floors total = 4: Floor 0 (basement), floor 1, floor 2, floor 3.

C.8.5.4. Submittals

No work shall begin until approvals of the Pre-Construction Submittals are accepted by the COR.

1. Workplan schedule

2. Health and Safety Plan

3. List of Equipment (to be used on site)

4. Staff information for Visitor Access Request

5. Paint & Primer specifications sheet

SECTION D - PACKAGING AND MARKING

The Contractor shall mark all materials delivered to the work site as follows:

U.S. Embassy Tallinn, project nr. 19EN1024P0181

SECTION E - INSPECTION AND ACCEPTANCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov; this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current

FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY REFERENCE

(48 CFR CHAPTER 1):

CLAUSE TITLE AND DATE

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

E.1 FINAL COMPLETION AND ACCEPTANCE

E.1.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

E.1.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

E.1.3 FINAL INSPECTION AND TESTS

The Contractor shall give the Contracting Officer at least three (3) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests.

Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

E.1.4 FINAL ACCEPTANCE

If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current

FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference (48 CFR Chapter 1):

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 EFFECTIVE ORDERING PERIOD

F.2.1 After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed.

The Contractor shall be required to:

(a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the notice to proceed unless agreed otherwise,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than thirty (30) days after starting work unless agreed otherwise.

The time stated for completion shall include final cleanup of the premises.

F.2.2 The Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

F.3 CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as " ten (10) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which the following data required by the contract will be submitted for approval:

https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

1. Workplan schedule

2. Health and Safety Plan

3. List of Equipment (to be used on site)

4. Staff information for Visitor Access Request

5. Paint & Primer specifications sheet

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work,

(2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.3 NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall:

(1) notify the Government of such change or other conditions upon the approved schedule, and;

(2) shall state in what respects, if any, the relevant schedule or the completion date should be revised.

F.4 WORKING HOURS

The Contractor shall perform all work during Monday – Friday from 08:00 to 17:00, except for the holidays identified in Section I, DOSAR 652.237-82, “Observance of Legal Holidays and Administrative Leave.

Expected working hours shall be 8h per day unless approved otherwise by the Contracting Officer’s representative (COR). The COR may approve other hours, if the Contractor gives at least 24 hours advance notice. Contractor initiated changes in work hours will not be a cause for a price increase.

F.5 PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at U.S. Embassy Tallinn Pirita Residence to discuss the schedule, submittals, notice to proceed, mobilization and other important issues.

See FAR 52.236-26, Preconstruction Conference.

F.6 DELIVERABLES

The Contractor shall deliver the following items under this contract:

Description Quantity Deliver Date Deliver To

Section H. Insurance 1 10 days after award CO

Section F. Workplan Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Names and IDs 1 10 days after award COR

Section G. Payment Request 1

After final acceptance of work COR

Section E. Request for Final Acceptance 1 3 days before inspection COR

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is – TBD

G.1.1 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

G.2.1 General

The Contractor shall follow Section I, 52.232-5, "Payments Under Fixed-Price Construction Contracts.” The following subsections elaborate upon the information contained in that clause

G.2.2 Detail of Payment Requests/Invoices

The Contractor shall request payment after final completion and acceptance of work and shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

The Contractor shall separate the following price segments on the invoice:

The Contractor shall show Value Added Tax (VAT) as a separate charge on invoice submitted for payment.

G.2.3 Payments to Subcontractors

The Contractor shall make timely payment to his subcontractors and suppliers from the proceeds of the progress or final payment for which request is being made, following the Contractor's contractual arrangements with them.

G.2.4 Evaluation by the Contracting Officer

Following receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer will make a determination as to the amount that is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage addressed in FAR 52.232-5, the Contracting Officer shall advise the Contractor of the reasons for the reduction.

G.2.5. Payment

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

Billing address:

AMERICAN EMBASSY TALLINN

ATTN: B&F

Kentmanni 20, Tallinn, 15099 Estonia

Kindly send the invoice electronically by e-mail to TallinnInvoices@state.gov

No advance payments will be made. Payment term should be 30 days after receipt of goods or services!

mailto:TallinnInvoices@state.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 INSURANCE

H.1.1 Amount of Insurance

The Contractor is required to provide whatever insurance is legally necessary under Section I, 52.228-5, "Insurance - Work on a Government Installation.” The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence As required per local law

Cumulative As required per local law

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence As required per local law

Cumulative As required per local law

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) any property of the Contractor,

(b) its officers,

(c) agents,

(d) servants,

(e) employees, or

(f) any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

H.1.2 Insurance-Related Disputes

Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of FAR 52.233-1, Alternate I, "Disputes". Nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

H.1.3 Time for Submission of Evidence of Insurance

The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government.

H.2 GOVERNING LAW

The contract and its interpretation shall be governed by the laws of the United States.

H.3 LANGUAGE PROFICIENCY

The project manager assigned by the Contractor to superintend the work on-site, as required by Section I, 52.236-6, "Superintendence by the Contractor", shall be fluent in written and spoken English.

H.4 LAWS AND REGULATIONS

H.4.1 Compliance Required

The Contractor shall, without additional expense to the Government, be responsible for complying with all host country laws, codes, ordinances, and regulations applicable to the performance of the work, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless directed by the Contracting Officer, the contractor shall comply with the more stringent of:

(a) the requirements of such laws, regulations and orders; or

(b) the contract.

If a conflict among the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and recommend a proposed course of action for resolution by the Contracting Officer.

H.4.2 Labor, Health and Safety Laws and Customs

The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

H.4.3 Subcontractors

The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

H.4.4 Evidence of Compliance

The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

H.5 RESPONSIBILITY OF CONTRACTOR

H.5.1 Damage to Persons or Property

The Contractor shall be responsible for all damages to persons or property that occur as a result of the Contractor's fault or negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

H.5.2 Responsibility for Work Performed

The Contractor shall be responsible for all materials delivered and work performed until final completion and acceptance of the entire work, except for any completed unit of work which may have been accepted in writing under the contract.

H.6 CONSTRUCTION OPERATIONS

H.6.1 Operations and Storage Areas

(a) Confinement to Authorized Areas. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer Representative (COR).

(b) Vehicular Access. The Contractor shall, and in accordance with any regulations prescribed by the Contracting Officer, use only established site entrances.

H.6.2 Use of Premises

(a) Occupied Premises. If the premises are occupied, the Contractor, its subcontractors, and their employees shall comply with the regulations promulgated by the Government governing access to, operation of, and conduct while in or on the premises and shall perform the work required under this contract in such a manner as not to unreasonably interrupt or interfere with the conduct of Government business.

(b) Requests from occupants. Any request received by the Contractor from occupants of existing buildings to change the sequence of work shall be referred to the Contracting Officer for determination.

(c) Access limited. The Contractor, its subcontractors and their employees shall not have access to or be admitted into any building or portion of the site outside the areas designated in this contract except with the permission of the Contracting Officer.

H.7 SAFETY

Accident Prevention

(a) General. The Contractor shall provide and maintain work environments and procedures that will:

(1) safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities;

(2) avoid interruptions of Government operations and delays in project completion dates; and

(3) control costs in the performance of this contract. For these purposes, the Contractor shall:

(i) Provide appropriate safety barricades, signs and signal lights;

(ii) Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues; and

(iii) Take any additional measures the Contracting Officer determines to be reasonably necessary for this purpose.

(b) Records. The Contractor shall maintain an accurate record of exposure data on all accidents incident to work performed under this contract resulting in:

(1) death,

(2) traumatic injury,

(3) occupational disease, or

(4) damage to or theft or loss of property, materials, supplies, or equipment.

The Contractor shall report this data as directed by the Contracting Officer.

(c) Subcontracts. The Contractor shall be responsible for its subcontractors' compliance with this clause.

(d) The Contracting Officer shall notify the Contractor of any non-compliance with these requirements and the corrective actions required. The Contractor shall immediately take corrective action after receiving the notice. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule for any suspension of work issued under this clause.

H.8 CONSTRUCTION PERSONNEL

H.8.1 Removal of Personnel

The Contractor shall:

(a) Maintain discipline at the site and at all times;

(b) Take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site; and

(c) Take all reasonable precautions for the preservation of peace and protection of persons and property in the neighborhood of the project against unlawful, riotous, or disorderly conduct.

The Contracting Officer may require, in writing, that the Contractor remove from the work any employee that the Contracting Officer determines:

(a) incompetent,

(b) careless,

(c) insubordinate or

(d) otherwise objectionable, or

(e) whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

H.8.2 Notice to the Government of Labor Disputes

If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer Representative (COR).

H.8.3 Construction Personnel Security

After award of the contract, the Contractor has ten (10) calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 10 days to perform. For each individual the list shall include:

Full Name Identification number

Failure to provide any of the above information may be considered grounds for rejections and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site. These passes must be displayed visibly by all Contractor personnel working on site. The Contractor shall inform its employees to be used under this contract that they may be subject to search by the Government when entering or leaving work. The Contractor shall return all passes upon conclusion of the contract.

H.9 MATERIALS AND EQUIPMENT

H.9.1 Selection and Approval of Materials

(a) Standard of quality. All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skillful manner as determined by the Contracting Officer.

(b) Selection by Contractor. Where the contract permits the Contractor to select products, materials, or equipment to be incorporated into the work, or where specific approval is otherwise required by the contract, the Contractor shall give the Contracting Officer, for approval:

(1) the names of the manufacturer;

(2) model number;

(3) source of procurement of each such product, material or equipment; and

(4) other pertinent information concerning the:

The Contractor shall provide this information in a timely manner to permit the Government to evaluate the information against the requirements of the contract. The Contractor shall provide a submittal register ten

(10) days after contract award showing when samples, or submittals shall be made. The Contractor shall submit samples for approval at the Contractor's expense. Installation or use of any products, materials or equipment without the required approval shall be at the risk of rejection.

H.9.2 Custody of Materials

The Contractor shall be responsible for the custody of all materials received for incorporation into the project, including Government furnished materials, upon delivery to the Contractor or to any person for whom it is responsible, including subcontractors. The Contractor shall deliver all such items to the site as soon as practicable. If required by the COR, the Contractor shall clearly mark in a manner directed by the COR all items of which the Contractor has custody, but which have not been delivered or secured at the site, clearly indicating the use of such items for this U.S. Government project.

H.10 SPECIAL WARRANTIES

H.10.1 Special Warranty Obligations

Any special warranties that may be required under the contract shall be subject to the stipulations set forth in Section I, 52.246-21, "Warranty of Construction", insofar as they do not conflict with the provisions of such special warranties.

H.10.2 Warranty Information

The Contractor shall obtain and furnish to the Government all information which is required in order to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective, and shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit requirements specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

H.11 NON-COMPLIANCE WITH CONTRACT REQUIREMENTS

In the event the Contractor, after receiving written notice from the Contracting Officer of noncompliance with any requirement of this contract, fails to initiate promptly such action as may be appropriate to comply with the specified requirement within a reasonable period of time, the Contracting Officer shall have the right to order the Contractor to stop any or all work under the contract until the Contractor has complied or has initiated such action as may be appropriate to comply within a reasonable period of time. The Contractor will not be entitled to any extension of contract time or payment for any costs incurred as a result of being ordered to stop work for such a cause.

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current

FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE INCORPORATED BY REFERENCE (48

CFR CHAPTER 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-3 GRATUITIES (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

52.203-7 [Reserved]

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR

ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY

(MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (JUN 2020)

52.203-13 [Reserved]

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM

EMPLOYEES…