Continuation to SF-1442 RFP 19EN1025Q0181.pdf

U.S. Embassy TallinnDate: May 8, 2025 Dear Prospective Offeror:

Subject: Request for Proposals nr� 19EN1025Q0181 Enclosed is a Request for Proposals (RFP) for interior painting services at a residence owned by U.S. Embassy Tallinn.If you would like to submit a quotation, follow the instructions in Section L of the solicitation, complete the requiredportions of the attached document, and submit it to the address shown on the SF-1442 form.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting anacceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals,without holding discussions, although we may hold discussions with companies in the competitive range if there isa need to do so.

Proposals are due by June 6, 2025, at 12:00 GMT+2 time (Estonian local time). No proposals will be accepted afterthis time. Proposals must be in English and incomplete proposals will not be accepted� Your proposal must be submitted electronically to TallinnGSOProcurement@state�gov. It is important to make surethe submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat(pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must bemade in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must complete and submit the following:1. SF-1442, blocks 14-17, 20, 30.2. Detailed price quote in English on company letterhead as per B.3.13. Section B.3.3 Pricing table4. Section K required fields for Representations and Certifications5. Additional information as required in Section L6. Proof of active SAM Registration All offerors shall be registered in the SAM (System for Award Management) database at https://www�sam�govprior to submittal of their offer/proposal as prescribed under FAR 4�1102� Failure to be registered at the time ofproposal submissionmay deem the offeror’s proposal to be considered non-responsible and no further considerationwill be given. The registration process can take at least two weeks. Therefore, offerors are highly encouraged toregister immediately if they are interested in submitting a proposal.

There will be a site visit held on May 14, 2025, at 10:00 am� If you are interested in attending, please notify us atleast 48 hours in advance to e-mail TallinnGSOProcurement@state.gov with the participants’ names and IDnumbers to receive site visit address details.

Direct any questions regarding this solicitation by e-mail to TallinnGSOProcurement@state.gov.

Sincerely, Hind TaziContracting OfficerEnclosure:SF-1442 Cover PageAddendum to SF-1442, RFP 19EN1025Q0181 mailto:TallinnGSOProcurement@state.gov https://www.sam.gov mailto:TallinnGSOProcurement@state.gov mailto:TallinnGSOProcurement@state.gov

Continuation to SF-1442, RFP 19EN1025Q0181 for U.S. Embassy Residence interior painting

TABLE OF CONTENTS

A. SF-1442 COVER SHEET

B. SUPPLIES OR SERVICES AND PRICES/COSTS

C. STATEMENT OF WORK

D. PACKAGING AND MARKING

E. INSPECTION AND ACCEPTANCE

F. DELIVERIES AND PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONDITIONSONTRACT REQUIREMENTS

I. CLAUSES

J. LIST OF ATTACHMENTS

K. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS OR QUOTERS

L. INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR QUOTERS

M. EVALUATION FACTORS FOR AWARD

SECTION ASF-1442 COVER PAGE

See attached�

SECTION B - SUPPLIES OR SERVICESAND PRICES/COSTS

B�1 SCOPE

The Contractor shall provide painting, drywall/plaster repair, and related services for real propertyowned by the U.S. Government in Tallinn, Pirita district. The Contractor shall furnish services under Contractissued by the Contracting Officer.

B�2 TYPE OF CONTRACT

This contract is with firm-fixed prices. Purchase order will be priced and payable entirely in thecurrency indicated in the SF1442. The Government will not pay any additional sums due to any escalationin the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate oraccurately predict the cost or difficulty of achieving the results required by this contract. Nor will thecontract price be adjusted due to fluctuations in the currency exchange rates. The Government will makechanges in the contract price or time to complete only due to changes made by the Government in thework to be performed, or by delays caused by the Government.The Government will make payments based on the amount stated on the Purchase order to be issued.

B�3 CONTRACT PRICE

B�3�1 General. The Contractor shall complete all work, including furnishing all labor, material, equipmentand services, required under this contract, for painting services. The prices listed in B.3.3 shall include alllabor, materials, overhead and profit. The Contractor shall submit a detailed price quotation in English onthe company’s official letterhead with the following price segments listed by line item:

1) Services2) Materials and equipment3) Scaffolding (incl. setup)

B�3�2 Payment. The Government will make payment in local currency EUR.

B�3�2 (a) Value Added Tax VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as aseparate line item in Section B. The Contractor shall separate the following price segments on theinvoice:

1) Services2) Materials and equipment3) Scaffolding (incl. setup)

B�3�3 Grand total contract amount The quoter shall complete this blank as part of the quote.

Description Price (EUR)ServicesMaterials and equipmentScaffolding (incl. setup)VATGrand total incl� VAT

SECTION C - DESCRIPTION/SPECIFICATIONSSTATEMENT OF WORK

C�1 CHARACTER AND SCOPE OF WORK

The Contractor shall furnish and apply all materials required by this contract, unless the contractstates thatmaterials and equipment will be provided by or work performed by the Government or by othersunder separate contracts.

C�2 SURVEY

The Contractor shall survey the property and verify the work required against the task order beforebeginning work, to determine if any discrepancies exist. The Contractor shall be responsible for any errorsthat might have been avoided by such a survey/review. The Contractor shall immediately report anydiscrepancies to the Contracting Officer Representative (COR) or the Contracting Officer and shall not beginwork until such matters are resolved.

C�3 APPLICABLE PAINTING STANDARDS/PAINT SPECIFICATIONS

Painting and preparatory work shall follow standards outlined in the Scope of Work (SOW).

C�4 PREPARATION/PROTECTION OF WORK AREA

C�4�1� Protection of furnishings Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows).The Contractor shall move, protect and return such property to its original position upon completion ofwork in that area.

The Contractor shall first remove or protect furnishings (such as furniture and rugs) by appropriatecovering. The Contractor shall protect floors from soiling and paint spills. Wooden floors shall not bewashed under any circumstances. To protect floors (of all types) from damage, the Contractor shall use asuitable protective cover.

If the Contractor spills any paint, or in anyway soils the floors, the Contractor shall clean up using a specialistfloor finishing company at the Contractor's expense. After completion of the painting work, the Contractorshall return all furnishings to their original position and clean the work area free of litter and debris.

Contractor shall cover all unpainted areas and items with masking tape or other covering material. Someunpainted areas but not all are: emergency lights, different metal and plastic conduits, branch boxes onthe wall and ceiling, radiators, stairsteps, handrail as coordinated with the COR.

C�4�2 Fall protection The requirements of this Section are applicable to all Government and Contractor work forces when theiremployees are working at heights, exposed to fall hazards and/or using fall protection equipment. EveryContractor and owned/operated permanent facility is responsible for establishing, implementing andmanaging a fall protection program.

The fall protection threshold height requirement is 6 ft (1.8 m) for ALL work covered by this SOW, unlessspecified differently below, whether performed by Government or Contractor work forces, to include steelerection activities, systems-engineered activities (prefabricated) metal buildings, residential (wood)construction and scaffolding work.

Contractor shall make sure that there would be an opening/gap between the scaffolding and the stairwellhandrail so that people can use the stairs if necessary and in emergency evacuations.

Scaffolding and work platforms shall be erected, used, inspected, tested, maintained, and repaired inaccordance with:

a. For non-mechanized equipment - ANSI (American National Standards Institute) A10.8, Scaffolding SafetyRequirements, or the Scaffolding, Shoring, and Forming Institute’s Code of Safe Practices, and themanufacturer’s operating manual.b. For mechanized equipment - the manufacturer’s operating manual, a copy of the manual shall beavailable at the work site.

The following hierarchy and prohibitions shall be followed in selecting appropriatework platforms.

a. Scaffolds, platforms, or temporary floors shall be provided for all work except that which can beperformed safely from the ground or similar footing.b. Ladders may be used as work platforms only when allowed by ANSI Section 24.B.c. Ladder jacks, lean-to, and prop-scaffolds are prohibited.d. Emergency descent devices shall not be used as working platforms.

C�4�2�1 Capacities

a. Scaffolds and their components shall meet the requirements contained in ANSI A10.8 or other applicableANSI standard and be capable of supporting without failure at least 4 times themaximum anticipated load.b. Direct connections to roofs and floors, and counterweights used to balance adjustable suspensionscaffolds, shall be capable of resisting at least 4 times the tipping moment imposed by the scaffoldoperating at the rated load of the hoist, or 1.5 times (minimum) the tipping moment imposed by thescaffold operating at the stall load of the hoist, whichever is greater.C�4�3 PPE (Personal Protective Equipment) All PPE used should be certified by TÜV, ANSI, CE or equivalent certification establishment unless acceptedby the COR.

For all the time when working in heights (scaffolding, ladders) contractors shall wear helmets rated for thatwork. When painting and other works performed on scaffolding or ladders employees shall wear safetyglasses, safety gloves and respirator when there is dust present.

C�5 UTILITIES

The Government cannot ensure that utilities will be available at all properties at all times. The Contractorshall have an alternate source of power (generator) available if needed to ensure that paint will be appliedfollowing the manufacturer's specifications. The Contractor shall not adjust the heating or air conditioningcontrols in properties with utilities turned on to maintain temperature.

C�6 EQUIPMENT

C�6�1� The Contractor shall provide all necessary painting supplies and equipment, including brushes,rollers, buckets, mixers, space heaters, drop cloths, scrapers, sanding gear, electric sprayers, and texturesprayers if necessary to perform the work. Contractor shall use acryl latex based paint for the interior walls(Caparol Samtex7 or equal) and ceiling (Caparol Samtex3 or equal) sections and water based acrylmetal/wood paint for window frames and sills. The contractor shall provide the desired paint and primerspecification as specification sheet for pre-approval. No work can be started before approval from COR.The Government will not furnish any materials.

C�7 WARRANTY

The warranty shall be valid for 1 year after the final inspection. During the warranty period, the Contractorshall repair or replace, free of charge, any occurring defects or ensuing damages. If the Contractor fails todo so after receipt of a written request to that effect, the Government may have such discrepanciesremedied at the Contractor's expense.

C�8 SCOPE OF WORK

C�8�1� Work specifications C�8�1�1� The Contractor shall provide a quantity of construction personnel, transportation, equipment,materials, tools and supervision as needed to complete the services and technical requirements in theStatement ofWork (SOW). It is expected that the Contractor shall partner closely with residence personnel.

C�8�1�2� The work shall be executed in a diligent manner in accordance with a negotiated firm fixed priceand performance period. The period of performance for all phases of the project shall be completed in 30calendar days or less from Notice to Proceed (NTP). All work shall be executed in a diligent manner inaccordance with a negotiated firm fixed price and performance period. This price will include every aspectof the work described in the Statement of Work (SOW).

C�8�2�2 The Contractor shall have no access to or be admitted into any structure inside the areas designatedfor the project except with permission by the residence personnel. The Contractor shall address the impactof the consequent disruption.

C�8�2�3� The Contractor shall be required to prepare and submit reports, bill of materials, product literature,specifications, quality control schedules, and safety plan. These documents shall provide the necessaryinterfaces, coordination, and communication between the Embassy and Contractor for the delivery of acompleted project.

C�8�2�4� Subcontractors. Contractor shall be responsible for the conduct and workmanship ofsubcontractors engaged in the project, and for subcontractor’s compliancewith the terms of this Statementof Work. The Contractor is responsible for the behavior and workmanship of subcontractors while on theproperty.

C�8�2�5� Work Hours: Monday – Friday from 09:00 to 16:30. Unless otherwise agreed with the COR, thework shall be executed during normal work hours. Night, weekend or holiday work shall not be permittedexcept as arranged in advance with the COR. The Embassy holiday schedule is available under clause652.237-72 in Section I of this solicitation.

C�8�2�6� The contractor is required to work using dust free methods (minimal dust). The contractor shallkeep the working area free from dust and debris continuously throughout the project (clean).

C�8�2�7� The contractor shall assign a person who will be responsible for the quality of cleaning up andmaking sure that after each day the working area is clean of dust and construction waste. Contractor willmanage the supplying or renting and emptying of the construction waste container.

C�8�2� Quality Control The Contracting Officer Representative (COR) has the right to inspect and test all materials and finishedstructures. The COR will perform full time quality assurance inspections and tests during work to confirmthe work is up to the Embassy’s standards. The contractor is responsible for providing quality work.

C�8�3� Storage of materials Proper storage of materials is the sole responsibility of the contractor. The contractor shall protect allmaterials susceptible to moisture including cement, plaster or putty. If any materials will be stored on site,they must be clearly marked, covered and protected.

C�8�4� Contractor responsibilities C�8�4�1� The Contractor shall not conduct any work that is beyond this Statement of Work andaccompanying specifications unless directed in writing by the COR. The Contracting Officer shall provide aNotice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued.

C�8�4�2� The COR has the authority to issue a temporary stop order during the execution of any phase ofthis SOW. This authority may be executed when the residence personnel requires time for official functionsor is in possession of specific credible information indicating that the lives of residence personnel areimmediately threatened and that the execution of the project will increase the property’s vulnerability.The Contractor shall promptly notify the COR that work has been stopped.

C�8�4�3� If any of the Contractor’s services do not conform to the contract requirements, the COR mayrequire the Contractor to perform the services again in conformity with the contract requirements.

C�8�4�5� The Contractor shall identify a Project Site Manager who shall be responsible for the overallmanagement of the project and shall represent the Contractor on the site during construction. The ProjectSite Manager shall be approved by the COR.

C�8�4�6� The Contractor is responsible for safety and shall comply with all local labor laws, regulations,customs and practices pertaining to labor, safety and similar matters. The Contractor shall promptly reportall accidents resulting in lost time, disabling, or fatal injuries to the COR.

C�8�4�7� The Contractor shall be and remain liable to the Embassy in accordance with applicable law for alldamages to the property compound and its buildings caused by the Contractor's negligent performance.

C�8�4�8� The Contractor shall always keep the work area free from accumulation of waste materials. Uponcompleting the project, the Contractor shall remove all materials and leave the project site in a clean andorderly condition acceptable to the COR.

C�8�4�9� The Contractor shall provide a fixed priced lump sum proposal to the CO or COR.

C�8�4�10� The Contractor shall submit one copy of all payment invoices, with the appropriate backupdocuments to the COR. The COR will determine if the invoice is complete and proper as submitted. TheCOR also will determine if billed services have been satisfactorily performed and if expenses billed arecorrect. If it is determined that the amount billed is incorrect, the COR will, within seven days, request theContractor to submit a revised invoice.

C�8�5� Tasks/work requirements description C�8�5�1� Surface preparation Remove dirt, splinters, loose particles, disintegrated coatings and other foreign matter and substancesdeleterious to coating performance as specified for each substrate before application of paint or surfacetreatments. Schedule cleaning so that dust and other contaminants will not fall on wet, newly paintedsurfaces.

Before application of coatings, perform the following on surfaces covered by soundly adhered coatings,defined as those which cannot be removed with a putty knife:

a. Remove blistering, cracking, flaking and peeling or otherwise deteriorated coatings of paint.

b. Repair damaged areas such as, but not limited to, nail holes, cracks, chips, and spalls with suitablematerial to match adjacent undamaged areas.

c. Existing Coated Surfaces with Minor Defects. Provide new, proposed coatings that are compatible withexisting coatings. Sand, spackle, and treat minor defects to render them smooth. Minor defects are definedas scratches, nicks, cracks, gouges, spalls, chalking, and irregularities due to partial peeling of previouscoatings.

d. Removal of Existing Coatings. Remove existing coatings from the following surfaces: Surfaces containing large areas of minor defects Surfaces containing peeling area Surfaces designated by the Contracting Officer

e. Substrate Repair Repair substrate surface damaged during coating removal Sand edges of adjacent soundly - adhered existing coatings so they are tapered as smooth aspractical to areas involved with coating removal Clean and prime the substrate as specified.

C�8�5�2� Coating Application

a. At the time of application, paint must show no signs of deterioration. Maintain uniform suspension ofpigments during application.b. Unless otherwise specified or recommended by the paint manufacturer, paint may be applied by roller.Use trigger operated spray nozzles for water hoses. Use rollers for applying paints and enamels of atype designed for the coating to be applied and the surface to be coated. Wear protective clothing andrespirators when applying paint.c. Only apply paints, except water-thinned types, to surfaces that are completely free of moisture asdetermined by sight or touch.d. Thoroughly work coating materials into joints, crevices, and open spaces. Pay special attention toensure that all edges, corners, crevices, welds, and rivets receive a film thickness equal to that ofadjacent painted surfaces.e. Apply each coat of paint so that dry film is of uniform thickness and free from runs, drops, ridges,waves, pinholes or other voids, laps, brush marks, and variations in color, texture, and finish.Completely hide all blemishes.f. Touch up damaged coatings before applying subsequent coats. Broom clean and clear dust frominterior areas before and during the application of coating material.g. Drying Time: Allow time between coats, as recommended by the coating manufacturer, to permitthorough drying, but not to present topcoat adhesion problems. Provide each coat in specifiedcondition to receive next coat.h. Primers, and Intermediate Coats: Do not allow primers or intermediate coats to dry longer thanrecommended by manufacturer, before applying subsequent coats. Follow manufacturer'srecommendations for surface preparation if primers or intermediate coats are allowed to dry longer than recommended by manufacturers of subsequent coatings. Cover each preceding coat or surfacecompletely by ensuring visually perceptible difference in shades of successive coats.i. Finished Surfaces: Provide finished surfaces free from runs, drops, ridges, waves, laps, brush marks,and variations in colors.

C�8�5�3� Project Quantities & extra information The surface area is approximate and calculating the amount of materials needed should be +10%.

1st floor Foyer / Living RoomCeiling & Walls – 42 m2 KitchenCeiling – 26 m2Walls – 25 m2 Dining RoomCeiling – 36 m2Walls – 58 m2 LibraryWalls – 47 m2 High Side Foyer (next to stairs)Ceiling – 40 m2Walls – 47 m2 Wardrobe HallwayCeiling – 9.2 m2Walls – 30 m2 Wardrobe / Dressing RoomCeiling – 30 m2Walls – 54 m2 Exterior Metal Doors4 pcs x 4 m2 (green) Interior Doors1 wooden door (green) – 4 m21 wooden two-sided door (Library) (white) – 8 m2 2nd floor HallwayCeiling – 28 m2Walls – 93 m2 Guest Bedrooms (4 pcs)Walls – 140 m23rd floor HallwayCeiling – 4.6 m2Walls – 25 m2

Master BedroomWalls – 56 m2 Dressing RoomWalls – 28.6 m2 Main Stairway (1 – 3 floor) Ceiling – 16 m2 Walls – 60 m2

Floors total = 3: Floor 1, floor 2, floor 3� Total = ~923,4 m2 C�8�5�4� Submittals No work shall begin until approvals of the Pre-Construction Submittals are accepted by the COR.

1. Workplan schedule2. Health and Safety Plan3. List of Equipment (to be used on site)4. Staff information for Visitor Access Request5. Paint & Primer specifications sheet

SECTION D - PACKAGING AND MARKING

The Contractor shall mark all materials delivered to the work site as follows:

U.S. Embassy Tallinn, project nr. 19EN1024P0181

SECTION E - INSPECTION AND ACCEPTANCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they weregiven in full text. Upon request, the Contracting Officer will make their full text available. In addition, thefull text of a clause may be accessed electronically at: Acquisition.gov; this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use theDepartment of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet“search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most currentFAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY REFERENCE(48 CFR CHAPTER 1):

CLAUSE TITLE AND DATE

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

The COR, or his/her authorized representatives, will inspect from time to time the services being performedand the supplies furnished to determine whether work is being performed in a satisfactory manner, andthat all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of thiscontract, which may be required by the Contracting Officer as a result of such inspection.

E�1 FINAL COMPLETION AND ACCEPTANCE

E�1�1 "Final completion and acceptance" means the stage in the progress of the work as determined bythe Contracting Officer and confirmed in writing to the Contractor, at which all work required under thecontract has been completed in a satisfactory manner, subject to the discovery of defects after finalcompletion, and except for items specifically excluded in the notice of final acceptance.

E�1�2 The "date of final completion and acceptance" means the date determined by the ContractingOfficer when final completion of the work has been achieved, as indicated by written notice to theContractor.

E�1�3 FINAL INSPECTION AND TESTS

The Contractor shall give the Contracting Officer at least three (3) days advance written notice of thedate when the work will be fully completed and ready for final inspection and tests� Final inspection and tests will be started not later than the date specified in the notice unless theContracting Officer determines that thework is not ready for final inspection and so informs the Contractor.

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

E�1�4 FINAL ACCEPTANCE

If the Contracting Officer is satisfied that the work under the contract is complete (with the exception ofcontinuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptanceand make final payment upon:

Satisfactory completion of all required tests, A final inspection that all items by the Contracting Officer listed in the Schedule of Defects havebeen completed or corrected and that the work is finally complete (subject to the discovery of defects afterfinal completion), and Submittal by the Contractor of all documents and other items required upon completion of thework, including a final request for payment (Request for Final Acceptance).

SECTION F - DELIVERIES OR PERFORMANCE

F�1 52�252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they weregiven in full text. Upon request, the Contracting Officer will make their full text available. In addition, thefull text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use theDepartment of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet“search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most currentFAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference (48 CFR Chapter 1):

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

F�2 EFFECTIVE ORDERING PERIOD

F�2�1 After contract award and submission of acceptable insurance certificates, the Contracting Officershall issue a Notice to Proceed� The Contractor shall be required to:

(a) commence work under this contract within ten (10) calendar days after the date the Contractorreceives the notice to proceed unless agreed otherwise,(b) prosecute the work diligently, and,(c) complete the entire work ready for use not later than thirty (30) days after starting work unlessagreed otherwise� The time stated for completion shall include final cleanup of the premises.

F�2�2 The Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of theContract” and 52.217-8, “Option to Extend Services”.

F�3 CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules forConstruction Contracts", paragraph (a), is hereby modified to reflect the due date forsubmission as " ten (10) calendar days after receipt of an executed contract"�

(b) These schedules shall include the time by which the following data required by the contract willbe submitted for approval:

https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

1. Workplan schedule2. Health and Safety Plan3. List of Equipment (to be used on site)4. Staff information for Visitor Access Request5. Paint & Primer specifications sheet

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work,(2) to reflect approved adjustments in the performance schedule, and (3) as required by theContracting Officer to achieve coordination with work by the Government and any separatecontractors used by the Government. The Contractor shall submit a schedule, which sequenceswork so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English ormetric) shown shall be consistent with that used in the contract. No extension of time shall beallowed due to delay by the Government in approving such deliverables if the Contractor hasfailed to act promptly and responsively in submitting its deliverables. The Contractor shallidentify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall bebinding upon the Contractor. The completion date is fixed andmay be extended only by awrittencontract modification signed by the Contracting Officer. Acceptance or approval of any scheduleor revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain theprogress of the work and achieve final completion by the established completion date.

F�3 NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arisewhich are likely to cause or are actually causing delays which the Contractor believes may result incompletion of the project after the completion date, the Contractor shall:

(1) notify the Government of such change or other conditions upon the approved schedule, and;(2) shall state inwhat respects, if any, the relevant schedule or the completion date should be revised.

F�4 WORKING HOURS

The Contractor shall perform all work duringMonday – Friday from 08:00 to 17:00, except for the holidaysidentified in Section I, DOSAR 652.237-82, “Observance of Legal Holidays and Administrative Leave.Expected working hours shall be 8h per day unless approved otherwise by the Contracting Officer’srepresentative (COR). The COR may approve other hours, if the Contractor gives at least 24 hours advancenotice� Contractor initiated changes in work hours will not be a cause for a price increase�

F�5 PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at U.S. Embassy Tallinn PiritaResidence to discuss the schedule, submittals, notice to proceed, mobilization and other important issues.See FAR 52.236-26, Preconstruction Conference.

F�6 DELIVERABLES

The Contractor shall deliver the following items under this contract:

Description Quantity Deliver Date Deliver To Section H. Insurance 1 10 days afteraward CO Section F. Workplan Schedule 1 10 days afteraward COR Section E. Preconstruction Conference 1 10 days afteraward COR Section G. Personnel Names and IDs 1 10 days afteraward COR

Section G. Payment Request 1 After finalacceptance ofwork COR

Section E. Request for Final Acceptance 1 3 days beforeinspection COR

SECTION G - CONTRACT ADMINISTRATION DATA

G�1 652�242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by nameor position title, to take action for the Contracting Officer under this contract. Each designee shall beidentified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope andlimitations of the authority so delegated; provided, that the designee shall not change the terms orconditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegatedin the designation.

(b) The COR for this contract is – TBD

G�1�1 Duties The COR is responsible for inspection and acceptance of services. These duties include review of Contractorinvoices, including the supporting documentation required by the contract. The COR may provide technicaladvice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessaryunder the contract.

G�2 PAYMENT

G�2�1 General The Contractor shall follow Section I, 52.232-5, "Payments Under Fixed-Price Construction Contracts.” Thefollowing subsections elaborate upon the information contained in that clause G�2�2 Detail of Payment Requests/Invoices The Contractor shall request payment after final completion and acceptance of work and shall cover thevalue of labor and materials completed and in place, including a prorated portion of overhead and profit.

The Contractor shall separate the following price segments on the invoice:

1) Services2) Materials and equipment3) Scaffolding (incl. setup)

The Contractor shall show Value Added Tax (VAT) as a separate charge on invoice submitted for payment.

G�2�3 Payments to Subcontractors The Contractor shall make timely payment to his subcontractors and suppliers from the proceeds of theprogress or final payment for which request is being made, following the Contractor's contractualarrangements with them.

G�2�4 Evaluation by the Contracting Officer Following receipt of the Contractor's request for payment, and on the basis of an inspection of the work,the Contracting Officer will make a determination as to the amount that is then due. If the ContractingOfficer does not approve payment of the full amount applied for, less the retainage addressed in FAR52.232-5, the Contracting Officer shall advise the Contractor of the reasons for the reduction.

G�2�5� Payment Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is herebychanged to 30 days.

Billing address:AMERICAN EMBASSY TALLINNATTN: B&FKentmanni 20,Tallinn, 15099Estonia Kindly send the invoice electronically by e-mail to TallinnInvoices@state�gov No advance payments will be made. Payment term should be 30 days after receipt of services.

mailto:TallinnInvoices@state.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H�1 INSURANCE

H�1�1 Amount of Insurance The Contractor is required to provide whatever insurance is legally necessary under Section I, 52.228-5,"Insurance - Work on a Government Installation.” The Contractor shall, at its own expense, provide andmaintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations,contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence As required per local law Cumulative As required per local law

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence As required per local law Cumulative As required per local law

The types and amounts of insurance are the minimums required. The Contractor shall obtain any othertypes of insurance required by local law or that are ordinarily or customarily obtained in the location of thework. The limit of such insurance shall be as provided by law or sufficient to meet normal and customaryclaims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damagesto: (a) any property of the Contractor,(b) its officers,(c) agents,(d) servants,(e) employees, or(f) any other person,arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, exceptin the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment ininsurance coverage for loose transit to the site or in storage on or off the site.

H�1�2 Insurance-Related Disputes Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a disputewithin the meaning of FAR 52.233-1, Alternate I, "Disputes". Nothing in this clause shall excuse theContractor from proceeding with the work, including the repair and/or replacement as herein aboveprovided.

H�1�3 Time for Submission of Evidence of Insurance The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendardays after contract award. Failure to timely submit this evidence, in a form acceptable to the ContractingOfficer, may result in rescinding or termination of the contract by the Government.

H�2 GOVERNING LAW

The contract and its interpretation shall be governed by the laws of the United States.

H�3 LANGUAGE PROFICIENCY

The project manager assigned by the Contractor to superintend the work on-site, as required by Section I,52.236-6, "Superintendence by the Contractor", shall be fluent in written and spoken English.

H�4 LAWS AND REGULATIONS

H�4�1 Compliance Required The Contractor shall, without additional expense to the Government, be responsible for complying with allhost country laws, codes, ordinances, and regulations applicable to the performance of the work, and withthe lawful orders of any governmental authority having jurisdiction. Host country authorities may notenter the construction site without the permission of the Contracting Officer. Unless directed by theContracting Officer, the contractor shall comply with the more stringent of:

(a) the requirements of such laws, regulations and orders; or

(b) the contract.

If a conflict among the contract and such laws, regulations and orders, the Contractor shall promptly advisethe Contracting Officer of the conflict and recommend a proposed course of action for resolution by theContracting Officer.

H�4�2 Labor, Health and Safety Laws and Customs The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor,safety, and similar matters, to the extent that such compliance is not inconsistent with the requirementsof this contract.

H�4�3 Subcontractors The Contractor shall give written assurance to the Contracting Officer that all subcontractors and othersperforming work on or for the project have obtained all requisite licenses and permits.

H�4�4 Evidence of Compliance The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer ofcompliance with this clause.

H�5 RESPONSIBILITY OF CONTRACTOR

H�5�1 Damage to Persons or Property The Contractor shall be responsible for all damages to persons or property that occur as a result of theContractor's fault or negligence and shall take proper safety and health precautions to protect the work,the workers, the public, and the property of others.

H�5�2 Responsibility for Work Performed The Contractor shall be responsible for all materials delivered and work performed until final completionand acceptance of the entire work, except for any completed unit of work which may have been acceptedin writing under the contract.

H�6 CONSTRUCTION OPERATIONS

H�6�1 Operations and Storage Areas

(a) Confinement to Authorized Areas. The Contractor shall confine all operations (including storageof materials) on Government premises to areas authorized or approved by the ContractingOfficer Representative (COR).

(b) Vehicular Access. The Contractor shall, and in accordance with any regulations prescribed bythe Contracting Officer, use only established site entrances.

H�6�2 Use of Premises

(a) Occupied Premises. If the premises are occupied, the Contractor, its subcontractors, and theiremployees shall comply with the regulations promulgated by the Government governing accessto, operation of, and conduct while in or on the premises and shall perform the work requiredunder this contract in such a manner as not to unreasonably interrupt or interfere with theconduct of Government business.

(b) Requests from occupants. Any request received by the Contractor from occupants of existingbuildings to change the sequence of work shall be referred to the Contracting Officer fordetermination.

(c) Access limited. The Contractor, its subcontractors and their employees shall not have accessto or be admitted into any building or portion of the site outside the areas designated in thiscontract except with the permission of the Contracting Officer.

H�7 SAFETY

Accident Prevention

(a) General. The Contractor shall provide and maintain work environments and procedures thatwill:

(1) safeguard the public and Government personnel, property, materials, supplies, andequipment exposed to Contractor operations and activities;

(2) avoid interruptions of Government operations and delays in project completion dates; and

(3) control costs in the performance of this contract. For these purposes, the Contractor shall:(i) Provide appropriate safety barricades, signs and signal lights;(ii) Comply with the standards issued by any local government authority havingjurisdiction over occupational health and safety issues; and(iii) Take any additional measures the Contracting Officer determines to be reasonablynecessary for this purpose.

(b) Records. The Contractor shall maintain an accurate record of exposure data on all accidentsincident to work performed under this contract resulting in:

(1) death,(2) traumatic injury,(3) occupational disease, or(4) damage to or theft or loss of property, materials, supplies, or equipment.

The Contractor shall report this data as directed by the Contracting Officer.

(c) Subcontracts. The Contractor shall be responsible for its subcontractors' compliance withthis clause.(d) The Contracting Officer shall notify the Contractor of any non-compliance with theserequirements and the corrective actions required. The Contractor shall immediately takecorrective action after receiving the notice. If the Contractor fails or refuses to promptlytake corrective action, the Contracting Officer may issue an order suspending all or part ofthe work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performanceschedule for any suspension of work issued under this clause.

H�8 CONSTRUCTION PERSONNEL

H�8�1 Removal of Personnel The Contractor shall:

(a) Maintain discipline at the site and at all times;

(b) Take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by oramongst those employed at the site; and

(c) Take all reasonable precautions for the preservation of peace and protection of persons andproperty in the neighborhood of the project against unlawful, riotous, or disorderly conduct.

The Contracting Officer may require, in writing, that the Contractor remove from the work any employeethat the Contracting Officer determines:

(a) incompetent,(b) careless,(c) insubordinate or(d) otherwise objectionable, or(e) whose continued employment on the project is deemed by the ContractingOfficer to be contrary to the Government's interests.

H�8�2 Notice to the Government of Labor Disputes If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delaythe timely performance of this contract, the Contractor shall immediately give notice, including all relevantinformation, to the Contracting Officer Representative (COR).

H�8�3 Construction Personnel Security After award of the contract, the Contractor has ten (10) calendar days to submit to the Contracting Officera list of workers and supervisors assigned to this project for the Government to conduct all necessarysecurity checks. It is anticipated that security checks will take 10 days to perform. For each individual thelist shall include: Full NameIdentification number Failure to provide any of the above information may be considered grounds for rejections and/orresubmittal of the application. Once the Government has completed the security screening and approvedthe applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site. These passes must be displayed visiblyby all Contractor personnel working on site. The Contractor shall inform its employees to be used underthis contract that they may be subject to search by the Government when entering or leaving work. TheContractor shall return all passes upon conclusion of the contract.

H�9 MATERIALS AND EQUIPMENT

H�9�1 Selection and Approval of Materials

(a) Standard of quality. All materials and equipment incorporated into the work shall be new andfor the purpose intended, unless otherwise specified, and all workmanship shall be of goodquality and performed in a skillful manner as determined by the Contracting Officer.

(b) Selection by Contractor. Where the contract permits the Contractor to select products,materials, or equipment to be incorporated into the work, or where specific approval isotherwise required by the contract, the Contractor shall give the Contracting Officer, forapproval:(1) the names of the manufacturer;(2) model number;(3) source of procurement of each such product, material or equipment; and(4) other pertinent information concerning the:

The Contractor shall provide this information in a timely manner to permit the Government to evaluate theinformation against the requirements of the contract. The Contractor shall provide a submittal register ten(10) days after contract award showing when samples, or submittals shall be made. The Contractor shallsubmit samples for approval at the Contractor's expense. Installation or use of any products, materials orequipment without the required approval shall be at the risk of rejection.

H�9�2 Custody of Materials The Contractor shall be responsible for the custody of all materials received for incorporation into theproject, including Government furnished materials, upon delivery to the Contractor or to any person forwhom it is responsible, including subcontractors. The Contractor shall deliver all such items to the site assoon as practicable. If required by the COR, the Contractor shall clearly mark in a manner directed by theCOR all items of which the Contractor has custody, but which have not been delivered or secured at thesite, clearly indicating the use of such items for this U.S. Government project.

H�10 SPECIAL WARRANTIES

H�10�1 Special Warranty Obligations Any special warranties that may be required under the contract shall be subject to the stipulations set forthin Section I, 52.246-21, "Warranty of Construction", insofar as they do not conflict with the provisions ofsuch special warranties.

H�10�2 Warranty Information The Contractor shall obtain and furnish to the Government all information which is required in order tomake any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding andeffective, and shall submit both the information and the guarantee or warranty to the Government insufficient time to permit the Government to meet any time limit requirements specified in the guaranteeor warranty, but not later than completion and acceptance of all work under this contract.

H�11 NON-COMPLIANCE WITH CONTRACT REQUIREMENTS

In the event the Contractor, after receiving written notice from the Contracting Officer of noncompliancewith any requirement of this contract, fails to initiate promptly such action asmay be appropriate to complywith the specified requirement within a reasonable period of time, the Contracting Officer shall have theright to order the Contractor to stop any or all work under the contract until the Contractor has compliedor has initiated such action as may be appropriate to comply within a reasonable period of time. TheContractor will not be entitled to any extension of contract time or payment for any costs incurred as aresult of being ordered to stop work for such a cause.

SECTION I - CONTRACT CLAUSES

I�1 52�252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they weregiven in full text. Upon request, the Contracting Officer will make their full text available. In addition, thefull text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use theDepartment of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet“search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most currentFAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE INCORPORATED BY REFERENCE (48CFR CHAPTER 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-3 GRATUITIES (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

52.203-7 [Reserved] 52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FORILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY(MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERALTRANSACTIONS (JUN 2020) 52.203-13 [Reserved]

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORMEMPLOYEES OF WHISTLEBLOWER RIGHTS (JUN 2020) 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS ORSTATEMENTS (JAN 2017)52.204-4 [Reserved] https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-9…