19DR8626Q0056 SOW AVR - UPDATED.pdf

OBO/OPS/FAC/PS/UM – PowerSupport Jan 2024 PowerSupport@state.gov

EXHIBIT A - STATEMENT OF WORK

Tier II - Preventative Maintenance Service Contract (PMSC)

Low Voltage-Automatic Voltage Regulator (LV-AVR)

Tier II LV-AVR maintenance is defined as: Annually scheduled, periodically performed, visual and mechanical inspection and functional testing of the entire AVR for loose and worn parts, proper connections and verification of the unit’s voltage regulation settings to ensure proper operation. Cleaning, wiping down and vacuuming of each compartment, inside and outside of the cabinets. Performing operational testing of the input, bypass and output breakers with appropriate test equipment. Lubricating all recommended points per manufactures recommended procedures and timetables. Replace worn parts utilizing government furnished materials. Contractor is responsible for identifying all necessary parts which are not on hand at the time of service.

I. GENERAL INFORMATION:

The United States Embassy in Santo Domingo requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s electrical LV-AVR(s).

II. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance (PM) on the equipment listed below as described in this STATEMENT OF WORK. The objective of planned preventive maintenance is to reduce system malfunction, breakdown and deterioration when units are activated/running.

DESCRIPTION OF EQUIPMENT:

Unit Number Manufacturer Model Serial Number Location

1 ORTEA SIRIUS S1650437-4415 COMPOUND

III. GENERAL REQUIREMENTS:

The Contractor shall provide the labor, tools and cleaning materials required to perform all preventive maintenance as outlined in this SOW. The systems and components to be maintained include power conducting equipment such as switches, circuit breakers, voltage transformers, rectifiers and fuses;

temperature regulating equipment such as exhaust fans and air-conditioning equipment; and control systems such as control panels, current transformers and protective relays. Embassy staff have service manuals for on-site for the applicable equipment.

The contractor shall confirm government provided manuals are complete and current and provide the

Contracting Officer’s Representative (COR) of Government Technical Monitor (GTM) a listing of any missing or out of date manuals. The technician shall sign off on every maintenance task specified in the

Statement of Work and will provide a typewritten copy of their report to the COR/GTM within five business days of each maintenance visit.

IV. QUALIFIED CONTRACTORS: A LICENSED ELECTRICAL CONTRACTOR.

The approved contractor must provide a Factory Certified Technician (OEM) with a minimum of five years LV-AVR maintenance experience for the corresponding make of LV-AVR(s) being serviced, for example, Ortea to service Ortea, UST to service UST, Watford to service Watford and PS&C to service

PS&C etc. to perform the service work on the United States Government’s LV-AVR(s) and equipment.

These qualified technician(s) are required to be on-site for the servicing and testing of the LV-AVR(s) and must be accompanied by the Post and/or OBO appointed electrician responsible for the LV-AVR(s) isolation from the Power Source.

V. SAFETY & SPECIAL INSTRUCTIONS:

SAFETY: Safety is the highest priority on this and all OBO/OPS/FAC/PS/UM projects/operations.

OBO/SHEM policy is to work de-energized!

The team leader shall direct all of those under his/her charge to work safely. All personnel working in the vicinity shall wear and/or use appropriate Personal Protective Equipment (PPE) while all work is performed. Regular safety meetings shall be held among on-site personnel and safety concerns shall be brought to the attention of the Post Safety and Health Officer (POSHO) and/or the COR/GTM. The contractor is expected to provide all required PPE for the technicians to work safely on all OBO locations worldwide. Lock-Out Tag-Out (LOTO) is to be strictly enforced. Safety Data Sheets (SDS) for any

HAZMAT materials proposed by the contractor for use on site shall be provided to the COR/GTM for approval.

VI. SCOPE OF WORK - LOW VOLTAGE REGULATOR PREVENTIVE MAINTENANCE

Coordination and scheduling maintenance shall begin 90 days in advance. (Intent: Contractor needs to initiate contact with post to begin scheduling of personnel and outage coordination 90 days in advance to allow for proper travel planning and notifications to affected offices).

At a minimum, the following general procedures must be adhered to:

1. Provide COR/GTM with a listing of required expendable parts necessary for each service visit.

2. Coordinate maintenance with Post personnel and affected offices (security).

3. Follow site safety procedures.

4. Use appropriate personal protective equipment (PPE) when performing work.

5. Check all work areas, tools and equipment to ensure unsafe conditions are eliminated or guarded against.

6. Follow approved lock out/tag out procedures.

7. Lock out and disconnect the main power before working inside the AVR (Initial diagnostic measurements and IR scanning are excluded) in order to avoid the hazard of electrical shock, which could result in serious personal injury or death. Provide Photo of this procedure being completed, to be included in Final Report.

Warning: Unit may be supplied by two or more sources of power (unit heaters, controls, etc.).

Verify the absence of power on all applicable circuits before beginning work on the unit.

8. Service the equipment following the manufacturers recommended practices and procedures.

9. Provide complete list of spare parts onsite.

10. Record results/findings in the equipment history log.

11. The following maintenance tasks are to be accomplished:

General

• Annotate any active indicators/alarms.

• Clean unit enclosure (exterior and interior) removing dust, dirt and corrosion.

• Apply touchup paint as applicable.

• Clean the air inlets of the enclosure.

• Lubricate all door hinges as necessary.

• Inspect DC motor for leakage (if applicable)

• Verify DC drive chain deflection (if applicable)

• Clean and lubricate drive rail (if applicable)

Roof Fans / Regulator Fans

• Clean/Replace unit/door filters.

• Clean/Relace roof fan filters (if applicable)

• Verify all exhaust fans operate freely. If necessary, replace defective fans.

• Check that no restrictions to air flow exist.

• Check that regulator fans operate freely.

Electrical / Controls

• Check for correct torquing of terminations.

• Check that the auxiliary electrical connections are secure.

• Exercise (Open/Close cycle) all breakers.

Functionality Check-up

• Verify that no tools are left inside the unit during the maintenance before start-up.

• Unit Start-up without load and functionality verification.

• Test cabinet fans functionality. If necessary, replace defective fans.

Note: Exhaust fans are operated by the controller. Before proceeding with the replacement, check the temperature threshold that determines the activation.

• Test regulators fans functionality. If necessary, replace defective fans.

• Test stabilizer alarm set-up and front panel alarms LED/display.

• Start-up of the unit with load and functionality verification.

• Test of manual By-Pass functionality

• Verify accuracy of unit input and output metering.

• Download log-files from unit.

• Reset maintenance hours.

Deliverables

• Service Report (SR) including a narrative summary of all checks, findings, and conditions.

Include all input and output voltage, amperage, frequency and temperature readings.

• Completed maintenance checklist for each LV-AVR

If any discrepancies are identified with the LV-AVR that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part # and price for any repair material required and material lead-time.

3. The contractor shall provide emergency assistance for AVR support within 24 hours of being contacted by the COR.

END OF STATEMENT OF WORK