19CY6026Q0004 Janitorial - Minutes Pre-Quotation Conference.pdf
PDF 100 KB Posted
- Attached to
- JANITORIAL SERVICES
- Solicitation number
- 19CY6026Q0004-A00001
- Issued by
-
Department of State US Embassy Nicosia
About this file
These are the minutes from a pre-quotation conference for a janitorial services solicitation (Solicitation No.: 19CY6026Q0004) at the American Embassy in Nicosia, Cyprus, held on November 13, 2025. Four companies attended: MFS Metropolitan Facility Services Ltd, Hellenic Tzilalis Ltd, B&A The Best MCC Ltd, and RPS Procurement (Chris n Clean). The conference covered key solicitation details, including instructions for completing Standard Form-1449, pricing structure requirements for a base year and four optional renewal periods, and an overview of the solicitation sections covering contract clauses, provisions, evaluation factors, and representations/certifications. A site visit of the Embassy building was conducted, covering the basement, ground floor, and second floor. The U.S. Government will award the contract to the lowest-priced, technically acceptable, and responsible offeror, with written questions to be answered and posted on sam.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| 19CY6026Q0004-A00001 - Sol_Amend_SF-30.pdf | ||
| 19CY6026Q0004 Janitorial - QA No.1.pdf |
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AMERICAN EMBASSY NICOSIA
JANITORIAL SERVICES
SOLICITATION NO.: 19CY6026Q0004
MINUTES OF PRE-QUOTATION CONFERENCE
November 13, 2025
Attendees MFS Metropolitan Facility Services Ltd Hellenic Tzilalis Ltd B&A The Best MCC Ltd RPS Procurement (Chris n Clean)
Introduction The Contracting Officer, Shawn Peebles, opened the conference by thanking the participants for coming.
Participants and Embassy personnel introduced themselves.
Mr. Peebles outlined his responsibilities as Contracting Officer.
The Procurement Specialist, Aliki Evangelidou followed by stating that the purpose of the pre-quotation conference was to discuss the work statement, mandatory requirements for submission of the quotation and attempt to clarify issues so that all offerors have the same information on which to prepare their quotations.
Ms. Evangelidou outlined the agenda and explained that only written questions would be accepted. Written responses as well as a record of the pre-proposal conference will be posted on sam.gov.
Standard Form – 1449 Blocks 12 and 17, shall be completed.
Blocks 23 – 24, shall be completed as per the pricing schedule in Section 1 Blocks 30 shall be completed.
• Section 1 Continuation to Block 23 - Prices The pricing structure shall be placed in this section. Complete pricing for each line item, for the base year plus four option to renew contract periods. Pricing shall not include Value Added Tax
(VAT).
Continuation to Block 20 - Schedule of Supplies/Services This section describes the scope of work of the Janitorial services.
• Section 2 – Contract Clauses This section describes the contract terms and conditions. The items that are checked are the clauses that apply.
• Section 3 – Solicitation Provisions This section lists the minimum information that must be included in the quotation. Include any other information you believe would be important in evaluating your quotation.
• Section 4 – Evaluation Factors This section describes how the U.S. Government will evaluate the proposals. Award will be made to the lowest priced, technically acceptable, responsible offeror.
• Section 5 – Representations and Certifications Offerors shall complete this section as appropriate and submit it with their quotation.
The Facilities Manager, James Messer continued by discussing the Statement of Work.
A site visit of the Embassy building, basement, ground floor and 2nd floor was conducted.
The Pre-Quotation Conference concluded, and participants were thanked for their presence and expression of interest in serving the U.S. Government.
Questions received will be distributed with the appropriate answers under Questions and Answers No.: 1.
File details come from the government source that posted it. Updated .