19BY7026Q0006_SolicitationPackage.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19BY7026Q0006

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

03/25/2026

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR15911042

6. PROJECT NUMBER

7. ISSUED BY CODE BY700

AMERICAN EMBASSY BUJUMBURA

AVENUE DES ETATS-UNIS, ATTN: GSO/PROCUREMENT

BUJUMBURA BP.1720

BURUNDI

8. ADDRESS OFFER TO

9. FOR INFORMATION

CALL:

a. NAME Sabine Niyongabo

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) +25722207006

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

copies to perform the work required are due at the place specified in Item 8 by (hour)a. Sealed offers in original and local time 05/09/2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee x is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

x YES NO

12B. CALENDAR DAYS

AMERICAN EMBASSY BUJUMBURA

AVENUE DES ETATS-UNIS, ATTN: GSO/PROCUREMENT

BUJUMBURA BP.1720

BURUNDI

19BY7026Q0006 - PAINTING EXTERIOR AND INTERIOR SERVICES OF THE BUILDINGS:

The U.S. Embassy is seeking to hire a Contractor to supply and paint the exterior and interior of all its the buildings located in Bujumbura, 50 Avenue des Etas-Unis, Kigobe Sud, Ntahangwa

10 60

X X X

10 days

SBU - CONTRACTING AND ACQUISITIONS

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

SBU - CONTRACTING AND ACQUISITIONS

19BY7026Q0006 Office Paint Project Page 2 of 100

SECTION B - SUPPLIES OR SERVICES

AND PRICES/COSTS

B.1 SCOPE

The Contractor shall provide painting, drywall/plaster repair, and related services for real property owned or managed by the U.S. Government at U.S. Embassy Bujumbura. The Contractor shall furnish services under task orders issued by the Contracting Officer.

B.2 TYPE OF CONTRACT

This contract is contract with firm-fixed prices. The contract will be priced and payable entirely in the currency indicated in the SF1442. The Government will not pay any additional sums due to any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted due to fluctuations in the currency exchange rates. The Government will make changes in the contract price or time to complete only due to changes made by the Government in the work to be performed, or by delays caused by the

Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract. The estimated quantities listed in B.1 above are estimates only and the Government does not guarantee that such quantities will be ordered.

B.3 CONTRACT PRICE

B.3.1 General. The Contractor shall complete all work, including furnishing all labor, material, equipment and services, required under this contract, for painting services. The price listed below shall include all labor, materials, overhead (including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit.

B.3.2 Payment. The Government will make payment in local currency.

B.3.2 (a) Value Added Tax

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the

Invoice and as a separate line item in Section B.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF

2% PERSUANT TO 26 U.S.C. 5000C.

19BY7026Q0006 Office Paint Project Page 3 of 100

B.3.3 Pricing - Base Period: The Contractor shall provide the services shown below for the contract, starting on the date stated in the Notice to Proceed and continuing for a period of performance. The fixed prices, estimated quantities, and totals.

OFFICE BUILDINGS EXTERIOR AND INTERIOR & ALL AREAS

Contract

Solicitation

Line Item

Number

Description of Service Unit Unit

Price

Estimated

Quantity

Estimated

Total2

CLIN001 Chancery Building (NOB) –

Exterior Metal shades

Sqm1 1216.84

CLIN002 Chancery Building Interior

Walls

Sqm 888.45

CLIN003 MSGQ Building – Exterior Sqm 301.46

CLIN004 MSGQ Building – Interior Sqm 480.00

CLIN005 Utility Building – Exterior Sqm 923.05

CLIN006 Utility Building – Interior Sqm 882.56

CLIN007 Utility Building – Floor Sqm 746.76

CLIN008 Warehouse/Annex Building -

Exterior

Sqm 1742.62

CLIN009 Warehouse/Annex Building -

Interior

Sqm 1500.00

CLIN010 Warehouse/Annex Building -

Canopy

Sqm 80.00

CLIN011 Pool Cabana - Exterior Sqm 228.39

CLIN012 Pool Cabana - Interior Sqm 216.39

CLIN013 Pool Cabana - Canopy Sqm 228.39

CLIN014 Covered Parking 1 near MSGQ Sqm 50.64

CLIN015 Covered Parking 2 – with Solar

Panels

Sqm 122.76

CLIN016 Mail Screening container –

Exterior

Sqm 146.00

CLIN017 Mail Screening container –

Interior

Sqm 100.00

CLIN018 Transformer yard metal grill fence

Sqm 350.00

CLIN019 Exterior Parking – Metal grill fence

Sqm 1150.00

CLIN020 Service CAC – Metal grill fence

Sqm 320

CLIN021 Pavement length making sign Meters 488.6

CLIN022 Making Signs EA 120

CLIN023 Exterior Lighting Poles –

Number of poles

EA 179

Total Estimated Amount:

19BY7026Q0006 Office Paint Project Page 4 of 100

B.4 AWARD AMOUNTS

The award amount will be a firm fixed price and will be reflected in the contract.

B.13 GRAND TOTAL ESTIMATED CONTRACT AMOUNT

The quoter shall complete this blank as part of the quote per the above table.

The Grand Total Contract Amount for this service is ______________.

19BY7026Q0006 Office Paint Project Page 5 of 100

SECTION C - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 CHARACTER AND SCOPE OF WORK

1.0 Introduction and Objectives

2.0 General Requirements

3.0 Government Furnished Material (GFM)

4.0 Contract Administration

5.0 Responsibility of the Contractor

6.0 Construction Requirements

7.0 Criteria

8.0 Commissioning

9.0 Deliverables Schedule

10.0 Security Requirements

11.0 Payments

12.0 Attachments

1.0 INTRODUCTION AND OBJECTIVES

1.1 The U.S. American Embassy in Burundi requires the services of the Contractor to supply and paint the exterior and interior of all the buildings listed in section 2.7.

1.2 Exterior painting of the NEC Buildings.

The exterior paint is deteriorating, peeling and the hardware is corroding. All the exterior paint shall be removed, the surface sanded, prepared, pre-coated and painted with a corrosion-based paint to match the existing color. The painting method should be by the manufacturer’s requirements and the Government specifications. The objective is to paint all exterior metal hardware with the three coats to meet corrosion prevention layers system that meets the requirements of the Contract Documents and the Manufacturer’s specifications.

1.3 Interior of the NEC Buildings.

19BY7026Q0006 Office Paint Project Page 6 of 100

The purpose of interior painting is to maintain a good physical image of a US government facility. There must be a uniform color appearance on surfaces, without stains, mold or noticeable paint strokes, no bubbling on the walls shall appear accordingly with the application of the proper sealant/treatment. The Embassy requires the use of high-quality paint. When applied, such paint must be guaranteed to last and resist the weather and climate conditions of Bujumbura, for at least three (3) years. the contractor can provide a paint that is similar to the Berel Berelinte brand and the sealant/treatment from Berel and

Sherwin-Williams which has showed positive results. However, contractors are free to do their own research, price-quote, and use their recommended products, these should meet the requirements of this statement of work.

1.4 The U.S. American Embassy in Burundi, Bujumbura. All inspections shall be requested through the Embassy’s Facility Manager (FM) and the Contracting Officer’s

Representative (COR).

1.5 The COR will assist and direct the contractor when scheduling work, obtaining approved local supplies, and liaison with Embassy personnel during the construction phase of the Project. All questions concerning coordination of installation activities while at Post shall be directed to the COR. Contact information will be provided via separate correspondence. The COR has no authority to add or authorize any modification to this statement of work issued to the Contractor.

1.6 Work shall be completed as expeditiously as possible. All the buildings will be occupied during the execution of this contract. All scaffolding shall be removed from the Chancery building at the end of the workday and stored at a location determined by the COR. The

Contractor shall coordinate with the Contracting Officer for work phasing and job sequencing with work commencing and completing in each building area in a sequential order. The Contractor will submit a phasing plan with the construction schedule for review and approval prior to commencement of work at the Embassy Compound.

2.0 GENERAL REQUIREMENTS:

2.1 The Contractor shall provide construction personnel, scaffolding, equipment, supplemental materials, tools and supervision as needed to complete the services that meet the technical requirements in this Statement of Work (SOW). It is expected that the Contractor shall coordinate closely with Embassy personnel.

2.2 The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. The period of performance for all Phases of the project shall be completed in 90 working days from Contract Award, with consideration for verified inclement weather days.

2.3 The Contractor shall not have access to any structure and must coordinate the scaffolding and work to not interfere with Embassy employees’ access and egress to any building. The Contractor shall address the impact of any disruption and provide for a continuing level of operation during the continuous employee occupation of the

19BY7026Q0006 Office Paint Project Page 7 of 100 buildings.

2.4 The Contractor shall be required to prepare and submit reports, a bill of materials, product literature, specifications, quality control schedules, safety plans for approval, work schedules and cost estimates. These documents shall provide the necessary interfaces, communication and coordination between the Embassy and the Contractor for the delivery of a completed project.

2.5 The Contractor shall make specific arrangements to depute separate teams to perform paint removal, cleaning of substrate and surface preparation, permeability, scaffolding erection and removal, and painting.

2.6 All work and preparation for work to be performed must utilize appropriate safety equipment provided at the Contractor’s expense. The proper and appropriate safety equipment required will be identified and continually inspected by the Embassy POSHO

Assistant and/or the Facility Manager.

2.7 The contractor must perform the work according to the following list of buildings:

2.7.1 Chancery Building (NOB) – Exterior Metal shades1216.84Sqm. and Interior Wall

888.45Sqm.

2.7.2 MSGQ Building – Exterior 301.46 Sqm and Interior 480.00Sqm.

2.7.3 Utility Building – Exterior 923.05Sqm and Interior 882.56Sqm., Floor 746.76 sqm.

2.7.4 Warehouse/Annex Building – Exterior 1742.62Sqm. and Interior 1500Sqm, Canopy 80

Sqm.

2.7.5 Pool Cabana - Exterior 228.39Sqm. and Interior Square 216.39Sqm, Canopy

228.39Sqm.

2.7.6 Covered Parking 1 near MSGQ – 50.64Sqm

2.7.7 Covered Parking 2 – with Solar Panels – 122.76Sqm

2.7.8 Mail Screening container – Exterior146Sqm. and Interior 100Sqm

2.7.9 Transformer yard metal grill fence – 350Sqm.

2.7.10 Exterior Parking – Metal grill fence 1150Sqm.

2.7.11 Service CAC – Metal grill fence 320Sqm

2.7.12 Pavement length 488.6 m and marking signs 120EA.

2.7.13 Exterior Lighting Poles – Number of poles – 179ea.

2.8 Proposals The Contractor shall provide one fixed-priced proposal. The proposal will be detailed and itemized and inclusive of all items within this scope. Proposals will include an itemized cost breakdown for each scope section in this SOW. Proposals will clearly identify inclusions, exclusions, and assumptions. Proposals will include:

• Personnel: Provide in the proposal the names and responsibilities of the proposed team members.

Provide resumes and organization chart for key project staff and consultants including project manager (point of contact) and team members.

• Specialists: Provide in the proposal the names and credentials of those specialists responsible for the work of this scope. Said professionals shall be specialists in

• their respective areas of expertise with demonstrable directly relevant work experience and

19BY7026Q0006 Office Paint Project Page 8 of 100 examples of previous similar projects. Specialists’ credentials will be reviewed and approved by the COR and OBO.

• Examples of work: Provide in the proposal three to five examples of previous similar work and examples of work completed for comparable buildings and scopes.

• A demonstrated understanding of the work of this scope with an anticipated work plan.

• Product Data: Manufacturer’s data sheets for each product to be used, including submittal of manufacturer’s installation instructions, including preparation, storage, and handling requirements.

• Complete finalized Work Plan including Critical Path Method (CPM) schedule.

• Include complete description of performance and operations.

2.9 Insurance: The Contractor shall obtain adequate insurance coverage against any risk of physical loss, damage, and/or theft of USG property for the duration of the work through all phases of the project. The insurance certificate shall be provided to the COR before the start of the work.

2.10 Site Protection: The Contractor shall provide a plan for the isolation and restriction of access to the areas included in this scope. The building will remain in use for the duration of the work.

The Contractor is responsible for providing provisions to protect Embassy staff, visitors, and their employees and sub-contractors. The Contractor shall erect scaffolds to have access to the full height of the wall elevations and access to the roof eaves to execute the repairs included in this SOW. Scaffolding and work platforms shall be erected, used, inspected, tested, maintained, and repaired in accordance with from the Army Corps of Engineers Safety Manual EM 385-1-1 and shall also comply with local regulations. Assembly and disassembly of the scaffold must only be carried out by personnel with technical knowledge to do so, and always in compliance security regulations. Anchoring shall be done in a manner that is as sensitive as possible to the historic building and all holes made for anchoring shall be repaired according to the work of this scope. Scaffolds should be inspected and approved for use prior to the start of the work.

3.0 GOVERNMENT FURNISHED MATERIAL (GFM) and

CONTRACTOR FURNISHED MATERIAL (CFM)

3.1 The Government will not furnish any supplies or tools. The contractor will have access to water and the power to complete the work.

Detailed List of Items provided at the site:

The material used and the paint should be provided as samples and approved by the COR.

Contractor shall provide adequate quantities of materials to meet and to cover the entire project needs as specified. All painting supplies will be provided by the contractor and should be included the quote.

Material Procurement –All local material procurements shall be executed in accordance with the Post Regional Security Officer (RSO) direction. The contractor shall refer to the security requirements in section 10 for further guidance as required.

19BY7026Q0006 Office Paint Project Page 9 of 100

3.2 The Government shall not furnish any tools for this requirement, including personal or tradesman tools, ladders, etc. Contractor furnished tools shall also include expendable items, e.g., saw blades, drill bits, rags, cleaning materials, etc. The contractor shall be required to furnish expendable tools as well as non-expendable tools.

4.0 CONTRACT ADMINISTRATION

4.1 The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer

(CO). Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the Contractor’s own risk and at no cost to the Embassy.

4.2 The Contacting Officer shall provide a Notice to Proceed (NTP) to the Contractor. No work shall be initiated until the NTP is issued by the CO.

4.3 The Contracting Officer may designate more than one individual to serve as the

Contracting Officer’s Representative (COR). The Contractor will provide evidence of

COR appointments, including explicit authority delegated to each COR and their responsibilities.

4.4 The Embassy does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this

SOW, or the extent of coordination between or among the documents provided to the

Contractor.

4.5 The Embassy’s review, approval, or acceptance of, or payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

4.6 The Embassy has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The COR may perform Quality Assurance Inspections (QAI) and tests during construction to confirm the work is performed according to the SOW.

4.7 The Contracting Officer has the authority to issue a temporary stop order during the execution of any phase of this SOW. This authority may be executed when the

Embassy requires time for official functions or is in possession of specific credible information indicating that the lives of Embassy personnel are immediately threatened, and that the execution of the project will increase the Embassy’s vulnerability. The Contractor shall promptly notify the CO that work has been stopped.

19BY7026Q0006 Office Paint Project Page 10 of 100

4.8 If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The Embassy may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Embassy that is directly related to the performance of such service or terminate the contract for default.

4.9 The Embassy has the right to terminate this contract of convenience at any time in whole, or from time to time, if the Contracting Officer determines it is in the interest of the

Embassy.

4.10 Contracting Officer, Contracting Officer's Representative.

Any questions regarding this Statement of Work of the U.S. Embassy Burundi, Bujumbura must be addressed to:

5.0 RESPONSIBILITY OF THE CONTRACTOR

5.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this

Contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

5.2 The Contractor shall identify a Project Site Manager who shall be responsible for the overall management of the project and shall represent the Contractor on the site during construction. The Project Site Manager shall be approved by the COR.

5.3 The Project Site Manager shall attend all project meetings, prepare Status Reports on the Project, and submit them to the COR. Status Reports shall contain meeting minutes, accomplishments, hardware corrosion readings must be documented prior to painting, arising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance.

5.4 All documents produced for this project will become the property of the Embassy at the completion of the project.

5.5 The Contractor shall verify that all paint, materials, equipment, and systems incorporated into the Project provide operational dependability. The Contractor assures that the completed construction shall be easily maintained or replaced with readily available materials and services. Before painting, the contractor shall verify that the surfaces are free of paint or other debris. Pressure wash or paint stripping is allowed as necessary.

5.6 Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

19BY7026Q0006 Office Paint Project Page 11 of 100

5.7 The Contractor is responsible and accountable for their employees, subcontractor personnel and personal safety and shall comply with all OSHA regulations and where applicable, local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters. The Contactor shall promptly report all accidents to the COR resulting in lost time, disabling, or fatal injuries. Temporary construction toilets are to be provided by the Contractor through a local firm for his employees and the subcontractors’ employees use. The temporary toilets shall be emptied and cleaned frequently to prevent odors, or at least weekly. Location of the toilers will be coordinated with the COR.

5.8 The Contractor shall be and remain liable to the Embassy in accordance with applicable law for all damages to the Embassy caused by the Contractor’s negligent performance of any of the services furnished under this contract. The rights and remedies for the

Embassy provided for by this contract are in addition to any other rights and remedies provided by law. Notice to the COR shall be within one calendar day.

5.9 The Contractor shall examine all the documents and visit the site to fully inform themselves of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

5.10 Provide a statement that the Contractor’s company and all construction personnel are experienced in painting multistory building exteriors similar to the type and scope required.

5.11 The Contractor shall prepare and submit a Quality Control Schedule (QCS) and Project

Safety Plan (PSP) to address the project. The QCS and OSO are intended to document the entire project from beginning to end.

5.12 Submit a copy of a Contractor’s Installation Guarantee covering the work, labor and equipment for a period of one (1) year at no cost to the Embassy signed by the

5.13 Submit a Bill of Materials (BOM), product literature, samples and standard specification submittals of all materials to be used in the project provided by the contractor. The BOM’s shall list the equipment and materials in sufficient detail that a purchase order for the materials and equipment can be executed without further elaboration or specifications. These documents will be used by the Embassy to approve all equipment and materials and materials.

5.14 The Contractor will be fully responsible for providing physical protection against wet paint, wind borne paint spray, failing scaffolding, and falling objects for visitors and employees, their clothing and personal effects, and their vehicles for the duration of this contract and any subsequent contract extensions. The Contractor will be responsible for the complete cleaning and removal of paint splatter, residue or misting from clothing, 19BY7026Q0006 Office Paint Project Page 12 of 100 personnel, and private or government owned vehicles that are damaged. Compensation will be made by the Contractor in the event that clothing and personal effects cannot be cleaned, or vehicles’ painted surfaces that are irreparably damaged. Paint repair to vehicles will extend over the entire panel.

5.15 Areas adjacent to buildings or structures where paint will be applied will be roped off

24 hours before beginning painting operations by the Contractor. “No Parking” signs will be prominently displayed between every two stanchions supporting the rope.

5.16 The contractor shall furnish all supplies as paint, tools, masking tape and all other supplies and equipment’s necessary to complete the work on his own expenses and should not charge the Government for any reimbursement. All the expenses should be part of the contractor proposal quote.

6.0 CONSTRUCTION REQUIREMENTS

6.1 No construction shall begin until approvals of the Contract Administration Submittals are accepted by the COR.

6.2 Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The Contractor shall move, protect and return such property to its original position upon completion of work in that area.

The Contractor shall first remove or protect furnishings (such as furniture and rugs) by appropriate covering. The Contractor shall protect floors from soiling and paint spills. Wooden floors shall not be washed under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover. The Contractor shall also equip ladders and scaffolding with clean rubber shoes or similar protection devices.

If the Contractor spills any paint, or in any way soils the floors, the Contractor shall clean up using a specialist floor finishing company at the Contractor's expense. After completion of the painting work, the Contractor shall return all furnishings to their original position, and clean the work area free of litter and debris.

6.3 All materials and equipment incorporated into the project shall be new unless noted otherwise. The Contactor shall transport and safeguard all materials and equipment required for construction.

6.4 The contractor should provide a full schedule of the detailed work to be performed.

6.5 The painting of the manholes lids will include painting both sides (interior and exterior of the manholes lids.

6.6 Equipment and materials shall be carefully handled, properly stored, and

19BY7026Q0006 Office Paint Project Page 13 of 100 adequately protected to prevent damage before and during installation, in accordance with the manufacturer’s recommendations. Damaged or defective items will be replaced. The

Contractor is responsible for security of all materials and equipment.

6.7 Receipt of Materials – Shipment of equipment, materials, and supplies shall be addressed to the Contractor- not the Embassy. The Contractor must be on hand to accept shipments.

The Embassy will not accept shipments.

6.8 The Contractor will be provided with a storage and staging area as determined by the

COR. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or pavement as a result of storage activities. The

Contractor is responsible for obtaining any additional off–compound storage areas as required.

6.9 The Contractor shall at all times keep the work area free from accumulation of waste materials. Upon completing construction, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the

COR.

6.10 The Contractor shall perform the work at the site during the Embassy’s normal workday hours unless agreed upon with the COR.

6.11 The Contractor shall be responsible for connection of temporary utilities to existing utilities including water and power lines. All temporary connections to local water and power lines shall be coordinated with the COR. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The

Contractor shall be responsible for making connections including providing back flow preventer devices on connections to domestic water lines, providing transformers, and for disconnections.

6.12 At the notification of a temporary stop order, the Contactor shall lower and remove all scaffolding, temporary work platforms, and/or harnesses. Contractor shall notify the

COR of the temporary barricade locations. Beginning the next workday, the Contactor shall remove the temporary barricades before continuing the project.

6.13 Storm Protection - Should warnings of wind of gale force or stronger rains be issued, the Contactor shall take every practical precaution to minimize danger to person, the work and adjacent property. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and other temporary work.

6.14 Cleanup – The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and

19BY7026Q0006 Office Paint Project Page 14 of 100 local regulations pertaining to the storage, transport and disposal of wastes. The

Contractor shall not use Embassy waste disposal facilities including garbage cans, trash piles, or dumpsters.

6.15 Landscape Restoration – The surfaces of all unpaved areas disturbed by construction activities shall be sodded with an approved grass native to the sodded area as approved by the COR. These shall include areas where existing pavement is removed, areas where excavation takes place, and areas where sod is killed or compacted by construction activities. Landscape shrubs killed or damaged by construction activities shall be replaced with same species and size.

7.0 CRITERIA

7.1 The Contactor’s work shall be in accordance with current U.S. codes and standards. The

COR will review and comment on the Contractor’s submittals using the following codes and standards:

American Society for Testing &

Materials, 2003 International Building

Code, 2003 International Plumbing Code, 2002 National Electrical Code

(NFPA).

Statement of Work for Construction Services and the following accompanying specifications:

(See Section 12.0: ATTACHEMNTS.)

8.0 PROJECT EXECUTION

8.1 General Tasks

8.1.1 Wrap with memory/stretch plastic and a tarp for all furniture completely to avoid any damage, dirt and/or paint to them.

8.1.2 Move all furniture to the center of each area of work to permit the free passage of workers.

8.1.3 Surfaces preparation: cover and protect floors, doors, doors frames, stairs, glass, windows, CCTV cameras, stair handrails, gates, grills with a plastic tarp, secured with duct tape, masking tape, zip ties, Velcro, etc.

8.1.4 If a security camera needs to be covered, contact the COR for notification to the Regional Security Officer.

8.1.5 Remove existing mold, bubbling, fall off paint by means of scraping, brushing, sanding.

8.1.6 Remove water stains, mold stains, dirt, dust from all surfaces.

8.1.7 According to each area and colors already exiting in the POR to prevent any color mixing, decoloring, darkening or any color tone change, the

Contractor will apply a primer or coating that was previously evaluated by

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8.1.8 Collect pieces of old paint, dirt. Bag it and remove from POR to maintain clean the work areas.

8.1.9 Prepare and apply paint sealant and/or treatment accordingly, in the proportion specified by the manufacturer, to prevent any bubbling surfaces.

8.1.10 If needed, apply two (2) coats of sealant and/or treatment following the manufacturer's instructions to prevent bubbling surfaces on painted areas.

8.1.11 Wait the necessary time for the sealant to dry up.

8.1.12 CO will approve the paint color options provided by the Contractor to be applied on the POR.

8.1.13 Prepare paint in the proportion specified by the manufacturer.

8.1.14 Apply paint. If needed, apply up to three (3) coats of paint. Follow the manufacturer's instructions. There must be a uniform color appearance on surfaces, without stains or noticeable paint strokes.

8.1.15 There must be a uniform color appearance on surfaces, without stains or noticeable paint strokes.

8.1.16 Between workdays, clean the work site. Store tools and equipment at one location. There must not be any open buckets. Remove used buckets or materials. Do not wait until the end of the work to clean or remove trash.

8.2 Task on the area for humidity, water blocking products.

8.2.1 Application of Anti-mold treatment/sealant, and/or anti-humidity treatment/sealant, and/or acid wash and/or water blocking primer, that ensures there is no coming back of any bubbling surface, mold, or humidity of the painting labor of this area.

8.2.2 Specific area will be indicated by CO/COR on inspection with the

9.0 DELIVERABLES SCHEDULE

The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance including final cleanup of the premises within the period specified.

9.1 Milestones:

Contractor Pre-Proposal Site Visit (TBD)

Bids on (TBD)

Technical Review (TBD)

Award of Contract & Notice to Proceed (TBD)

Pre-Construction Submittals including a schedule for each element of section 2.7 of this SOW

(TBD)

Embassy Submittal Review (TBD)

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Painting Begins (TBD)

Painting 90 working days

9.2 Project Completion: Furnish one copy of maintenance and operating information, Contractor’s one year workmanship guarantee and product literature of all items installed.

10.0 SECURITY REQUIREMENTS

10.1 The Project Site Manager shall be responsible for the overall management and execution of the onsite construction activities and shall represent the Contractor on the site during construction. The Site Manager shall be responsible for ensuring the contractor’s employees, team, and subcontractors follows the Construction Security Plan (CSP). The

Site Manager shall have a copy of the CSP and a copy of the certification/confirmation cable in his/her possession during the project.

10.2 All materials, tools, specialized tools, and equipment shall be furnished in accordance with the Project Specifications, design and project schedule. All Contractor Furnished

Equipment (CFE) shall be handled and delivered in accordance with Construction

Security Plan (CSP). Tools: The Contractor shall provide all tools, including testing and commissioning equipment, for this project.

10.3 All local contracts shall be fully disclosed and priced with the contractor’s proposal. The use of local contractors for field verification or design services is authorized. All contractors requiring access to the site to perform work shall be cleared in advance by the

Post Regional Security Office (RSO). No local contractors will be granted access unless the Post RSO has provided written authorization in advance of the access and access request.

10.4 The work to be performed under this contract requires that the Contractor, its employees and sub-contractors submit corporate, financial and personnel information for review by the Embassy. Information submitted by the Contractor will not be disclosed beyond the Embassy.

10.5 The Contractor shall submit this information including construction vehicle requirements within 10 days of the Notice to Proceed.

10.6 The Contractor shall submit a schedule and diagram for the placement of all scaffolding at the Chancery to the COR for review and approval by the Regional Security Officer

(RSO). Scaffolding shall not block required access to, or egress from the Chancery at any time.

10.7 All material items such as scaffolding, anchors that attach to the Office Building walls must be approved by RSO before use.

11.0 PAYMENTS

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11.1 The Contractor shall provide a fixed price lump sum proposal to the Contracting

Officer. The Contractor may submit requests for progress payments on square meter completed at monthly intervals to cover the value of labor and materials completed to date. In making progress payments, there shall be retained 10% of the amount due until final completion.

11.2 The Contractor shall submit one copy of all payment invoices, with the appropriate backup documents to the COR. The COR will determine if the invoice is complete and proper as submitted. The COR also will determine if billed services have been satisfactorily performed and if expenses skilled are correct. If it is determined that the invoice is incorrect, the COR will within seven days, request the Contractor to submit a revised invoice.

11.3 The Contractor shall specifically identify his last invoice “Final Invoice.” The Final

Invoice shall include the remaining payment claimed to be due under the basic contract and all modifications issued, if any. The final invoice shall also have the Contractor’s Release of

Claims Certificate attached.

12.0 ATTACHMENTS

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SECTION D - PACKAGING AND MARKING

D.1 PLACE OF DELIVERY

D.1.1. Subsection F.7 lists all deliverables, and whether they are required to be delivered to the Contracting Officer or the Contracting Officer’s Representative (COR).

D.1.2. The Contractor shall submit deliverables for the Contracting Officer to the following address:

U.S. Embassy Bujumbura, Burundi

50 Avenue des Etats Unis

Kigobe - Ntahangwa

D.1.3. The Contractor shall submit deliverables for the COR to the following address:

U.S. Embassy Bujumbura, Burundi

50 Avenue des Etats Unis

Kigobe - Ntahangwa

D.2 PACKING AND MARKING

The Contractor shall deliver material to the job site in the manufacturer's original, unopened packages and containers bearing manufacturer's information.

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SECTION E - INSPECTION AND ACCEPTANCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CHAPTER 1):

CLAUSE TITLE AND DATE

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference (48 CFR

Chapter 1):

52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 EFFECTIVE ORDERING PERIOD

F.2.1 After contract award and submission of acceptable insurance certificates, the

Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date

(a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

F.2.2 The Government may extend this contract under FAR 52.217-9, “Option to

Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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F.3 COMPLETION DATES UNDER TASK ORDERS

F.3.1 The Contractor shall have a minimum of 10 days in order to commence work under each task order issued.

F.3.2 The following are minimum completion times that will be included in individual task orders, dependent upon the type and amount of work to be done:

Painting Interior Walls, up to 1000 square meters – two days

Painting Interior Walls, 1001 to 2000 square meters – four days

Painting Exterior Walls, up to 1000 square meters – two days

F.4 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, this acceptance shall be binding on the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision by the Government shall not:

(1) extend the completion date or obligate the Government to do so;

(2) constitute acceptance or approval of any delay, or;

(3) excuse or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.5 NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall:

(1) notify the Government of such change or other conditions upon the approved schedule, and;

(2) shall state in what respects, if any, the relevant schedule or the completion date should be revised.

The Contractor shall give notice to the Contracting Officer promptly,3 days following the first occurrence of event giving rise to the delay or prospective delay). Only the Contracting Officer may approve revisions to the approved time schedule.

F.6 WORKING HOURS

The Contractor shall perform all work during working hours and days from 8.00 am. To

17.00 Monday to Thursdays and from 8.00 am to 12.00 noon on Fridays, except for the holidays identified in Section I, DOSAR 652.237-82, “Observance of Legal Holidays and

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Administrative Leave. The Contracting Officer may approve other hours, if the Contractor gives at least 24 hours advance notice. Changes in work hours will not be a cause for a price increase.

2026 Holiday List

# Holiday Observed on Country

1 New Year’s Holiday Thursday, January 01 U.S.

2 Martin Luther King's Birthday Monday, January 19 U.S.

3 Unity Day Thursday, February 05 Burundi

4 Washington's Day Monday, February 16 U. S

5 Eid al-Fitr* Friday, March 20 Burundi

6 President Ntaryamira Day Monday, April 06 Burundi

7 Labor Day Friday, May 01 Burundi

8 Ascension Day Thursday, May 14 Burundi

9 Memorial Day Monday, May 25 U.S.

10 Aid Al Hadj** Wednesday, May 27 Burundi

11 Patriotism Day Monday, June 08 Burundi

Juneteenth National Independence

Day Friday, June 19 U.S.

13 Independence Day (July 01st) Wednesday, July 01 Burundi

14 Independence Day (July 4th) Friday, July 03 U.S.

15 Labor Day Monday, September 07 U.S.

16 Columbus Day Monday, October 12 U.S.

17 Prince Rwagasore Day Tuesday, October 13 Burundi

18 President Melchior Ndadaye Day Wednesday, October 21 Burundi

19 Veterans’ Day Wednesday, November 11 U.S.

20 Thanksgiving Day Thursday, November 26 U.S.

21 Christmas Day Friday, December 25 U.S./Burundi

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* Eid al-Fitr is the Muslim holiday marking the end of fasting month of Ramadan and the date of the holiday is determined later

** Aid Al Hadj marks the end of the Mecca pilgrimage, and the date of the holiday is determined later.

F.7 EXCUSABLE DELAYS

The Contractor shall be allowed time, not money, for excusable delays as defined in FAR

52.249-10, “Default”. Examples of such cases include:

(l) acts of God or of the public enemy;

(2) acts of the United States Government in either its sovereign or contractual capacity;

(3) acts of the government of the host country in its sovereign capacity;

(4) acts of another contractor in the performance of a contract with the Government;

(5) fires;

(6) floods;

(7) epidemics;

(8) quarantine restrictions;

(9) strikes;

(10) freight embargoes;

(11) delays in delivery of Government furnished equipment, and;

(12) unusually severe weather.

In each instance, the failure to perform shall be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore:

(1) shall be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against;

(2) cannot be overcome by reasonable efforts to reschedule the work, and;

(3) directly and materially affects the date of final completion of the project.

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F.8 DELIVERABLES

The Contractor shall delivery the following items under this contract:

Description Quantity Delivery Date Deliver to:

H.1.1 Insurance 1 10 days after award Contracting Officer

H.8.1 Safety Plan 1 10 days after award COR

H.10.3 List of Personnel 1 10 days after award COR

H.9.2 Identification of Subs 1 5 days before use Contracting Officer

F.4 Construction Schedule 1 Identified in each task order COR

G.2 Payment Request 1 Completion of each

(invoices/task order)

COR

I.1 Updates to Construction

Schedule (52.236-15)

1 Last calendar day of each month

COR

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the U.S.Embassy Architect / Electrical Ingenieros

G.1.1 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The

COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

Any payment should be sent to…