Questions and Answers Cotonou Life Insurance Services Solicitation 19BN1524R0001.pdf
PDF 106 KB Posted
- Attached to
- COTONOU Life Insurance Services
- Solicitation number
- 19BN1524R0001
- Issued by
-
Department of State US Embassy Cotonou
About this file
This document contains Questions and Answers related to Solicitation 19BN1524R0001 for Life Insurance Services in Cotonou, Benin. The solicitation covers life insurance benefits for local employees, with coverage for natural death and accidental death and disability. Key details include:
The closing date for the solicitation is August 12, 2024 at 5:00 PM. Only employees are covered, not dependents. Proposals are limited to 30MB per email, with multiple emails allowed. Pricing must be provided for the base year and all optional years. The 2% James Zadroga Act tax will be deducted from each invoice. The current incumbent contractor is SANLAM ASSURANCE VIE. All documents must be submitted in English. The minimum total amount over 5 years is specified in the solicitation. No list of policyholders can be provided prior to award.
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Life Insurance Services – 19BN1524R0001 – Closing Date: 08/12/2024 at 5:00PM
Questions & Answers
1. Q: Are dependent spouses and children covered under this solicitation? If so, what are the benefits to offer?
A: No, spouses and children are not covered. Only employees are covered.
2. Q: Regarding the offer’s submission, is each volume limited to 30MB?
A: The entire offer must not exceed 30MB per e-mail. You may submit multiple e-mails but make this very clear when submitting the first e-mail that more are to follow, contents of each e-mail, etc.
3. Q: Is the number of copies considered for online submission?
A: You only need to provide one copy when submitting your proposal online.
4. Q: If the insurer decides to increase the benefits indicated in the solicitation, does it require another proposal file?
A: For this solicitation, the vendor must submit a proposal that meets the minimum requirements to be considered for award.
5. Q: Concerning the benefits to be covered, should we consider 2 or 3: Natural Death, Accidental Death and Disability?
A: There are two benefits to be covered, as indicated in the tables on pages 3-4 of the solicitation: (a) Natural Death and (b) Accidental Death & Disability.
6. Q: As soon as a disability is diagnosed, should it be considered a claim for coverage to be granted?
A: Yes.
7. Q: Will the premium level be requested at the beginning of each optional year?
A: No. At the time of submission, each bid (proposal) must indicate a premium level for the base year and all optional years. The prices submitted will be effective when/if each Option is exercised.
8. Q: From which amount will the 2% of the James Zadroga Act be deducted?
A: The 2% will be deducted from each invoice.
9. Q: Could you provide us with a list of equipment/materials prohibited by the U.S.
government?
A: Vendor is responsible for understanding all requirements in the solicitation including all regulatory compliances and prohibitions. For example, the Solicitation includes FAR 52.204-24, FAR 52.204-25 and FAR 52.204-26 regarding the use of certain telecommunications and video equipment; FAR 542.213-4 includes clauses that indicate restrictions such as 52.204-23 (Kasperksy Labs) and 52.204-27 (Byte Dance Application).
The vendor is responsible for understanding all clauses, requirements, prohibitions and/or when to submit waiver requests, if applicable, when submitting a proposal.
10. Q: May we include death exclusions list in our proposal?
A: The vendor must submit a proposal that meets all the minimum requirements of the solicitation. Please review the requirements carefully.
11. Q: In which language should we present our offer?
A: English.
12. Q: How many bi-weekly periods are there in a month?
A: There are generally two per month, with two months having three pay periods for total of 26 per year.
13. Q: On what amount should the 2% of the James Zadroga act be incorporated?
A: The Zadroga Act requires a 2% statutory tax to be applied to each invoice and cannot be added to your quote. The vendor is responsible for ensuring their quote is submitted properly to meet the requirement.
14. Q: In the event of accidental death, do we have to pay for natural death and accidental death?
A: No, you only have to pay for accidental death.
15. Q: What is the company that manages the current contract?
A: SANLAM ASSURANCE VIE
16. Q: Does the amount on page 5 of the solicitation correspond to the minimum amount over the 5 years?
A: The amount in the min/max clause on page 5 of the solicitation represents the guaranteed total minimum amount that will be issued via task orders each performance year.
17. Q: Will administrative documents have to be translated for the file submission?
A: All documents must be submitted in English in accordance with the Cover Letter, FAR 52.225-14 and FAR 52.214-34
18. Q: Can we have a complete list of policyholders considered for this solicitation?
A: No. A list of insured persons cannot be communicated at this time. Only the successful offeror will receive this information after award.
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