Pre-Proposal Conference Minutes 07_24_2024.pdf
PDF 135 KB Posted
- Attached to
- COTONOU Life Insurance Services Federal contract opportunity
- Solicitation number
- 19BN1524R0001
- Issued by
- Department of State US Embassy Cotonou
About this file
This document contains the Pre-Proposal Conference Minutes for the COTONOU Life Insurance Solicitation. The pre-proposal conference was held on July 24, 2024 at the US Embassy in Cotonou, Benin and was attended by representatives from the Embassy and potential bidders. The key topics covered included an explanation of the solicitation requirements, particularly Sections B, C, L, and M which cover premiums, benefits, bid instructions, and evaluation criteria. The Purchasing Agent provided general information on the solicitation, such as the bid submission deadline of August 12, 2024, the need for SAM registration, bid formatting requirements, and contract management details like the James Zadroga Tax. Seventeen questions from the attendees were recorded, with answers to be provided in writing and posted on SAM. The document indicates this is a solicitation for life insurance services for local staff, issued by the US Department of State US Embassy Cotonou.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Questions and Answers Cotonou Life Insurance Services Solicitation 19BN1524R0001.pdf | ||
| Standard Form 30 - Amendment of Solicitation or Modification of Contract.pdf | ||
| Solicitation 19BN1524R0001 life insurance 5 years.pdf |
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Text version
SENSITIVE BUT UNCLASSIFIED
COTONOU LIFE INSURANCE SOLICITATION
Pre-Proposal Conference Minutes
The pre-proposal conference was held at the Embassy on July 24, 2024, from 10.00am to 12.00pm
(local time). Its agenda included the following:
1- Opening session remark and introduction.
2- Explanation of key aspects of the solicitation by the COR and a Procurement Staff.
3- Questions collection from potential bidders who were present.
The conference was attended by the following participants:
- Steven Workoff, Facility Manager, Acting General Services Officer
- Laurent Kpadonou, HR specialist
- Constant Ahouanyide, HR Assistant (COR)
- Carmen Dossou-Yovo, Purchasing Agent
- Lewis Adjamahin, from L’Africaine Vie, Benin
- Modestie D’Almeida, from L’Africaine Vie, Benin
- Princesse Hliboto, from L’Africaine Vie, Benin
- Alvine Zokpodo, from L’Africaine Vie, Benin
- Urbain Boco, from NSIA Vie Assurances Benin
- Pacome Bonou, from NSIA Vie Assurances Benin
Online participation was offered, but none of the potential bidders who requested it were able to participate.
At the beginning of the meeting, Steven Workoff, Acting General Services Officer, gave a brief opening statement and directed Laurent Kpadonou to introduce the panel and have the attending potential bidders introduce themselves. Laurent also presented the outline of the agenda and informed potential bidders that their questions would be collected, but answers would be provided in writing and posted on SAM for all to access.
Constant Ahouanyide, Contracting Officer's Representative, explained to the attendees Sections B and C of the solicitation as they relate to premiums and benefits. He emphasized that these aspects of the solicitation are very important and require careful attention from prospective bidders. He also explained Section L and drew their attention to what should be included in the bids. As
Volume 3 is the technical aspect of the bids, the COR emphasized on its different parts. He urged the prospective bidders to carefully read the entire solicitation and follow the instructions provided.
Carmen Dossou-Yovo, Purchasing Agent, provided general information on the solicitation, reminding the participants of the deadline, the need to be registered in SAM before submitting their bids, the address to which they should send their bids, the size of their bid which should not exceed 30MD. She explained to them how to fill out the SF33, which is part of Volume no. 1 of the offer. She emphasized the Volume no. 2 of the bid for which they should complete all the tables in Section B of the solicitation. Carmen also explained to them Section M as it relates to the
SENSITIVE BUT UNCLASSIFIED
evaluation criteria. She urged them to read it carefully to know what is expected from them. She also elucidated on the nature of the contract that will result from the solicitation. She explained to them that in the management of the contract there will be requests to add or remove employees. In case of removal, the overpayment will be refunded to the Embassy. She also brought to their attention the James Zadroga Tax of 2% to be deducted from any payment triggered by a task order.
At the end of these explanations, the participants were very satisfied and asked seventeen questions, which were recorded.
End.
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