TAB_G_PreProposalConferenceMinutes.pdf

October 21, 2019

The Embassy of the United States of America Procurement & Contracting Office Robert C. Frasurea 1 71000 Sarajevo Bosnia-Herzegovina

Subject: Minutes From the Health Insurance (Solicitation # SBK80019R0015) Pre-Proposal Conference held at 10:00am on April 21st, 2019.

Introduction. The Contracting Officer welcomed all attendees; introduced the Embassy Procurement and Contracting Supervisor, Miss. Sanja Radmanovic, the Embassy Procurement Agent, Mr. Nedim Kapetanovic; the Human Resources Specialist, Mrs. Nadja Miljkovic. The Contracting Officer highlighted some key areas of the contracting process relative to this solicitation, all of which were further highlighted by Mr. Nedim Kapetanovic in the review of the solicitation material.

Reviewof the Solicitation Package. The following sections of the solicitation were highlighted by Mr.

Nedim Kapetanovic:

The RFP proposal date and time and address for submission of proposals. The Embassy Contracting Officer repeated the_proposal_receipttime for submission of written offers stated on the RFP cover sheet paragraph 4, and on Standard Form 33 block 9.

Section B - Prices - price structure as requested by the RFP for the BASE and all OPTION YEARS.

The Contracting Officer also emphasized the following statement in RFP clause B.4/ Economic Price Adjustment - Health Insurance Premiums: "No adjustment will be allowed during the first twelve months."

FAR Clause 52.217-9 OPTION TO EXTENDTHE TERM OF THE CONTRACT - allowing the exercise of options to be the choice of the Government, NOT the contractor.

Section L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS o The Embassy Contracting Officer repeated requirements for submission of proposals and number of copies as described in the RFP clauses: L.2. and L.4.

Section M - EVALUATION FACTORS FORAWARD o The Embassy Contracting Officer repeated evaluation process outlined in section M of the

RFP. Evaluation of proposal shall be handled in two phases:

1. Technical Evaluation of proposals received

2. Price evaluation of technically Acceptable procedures.

o Technically NOT Acceptable proposals shall not be considered for price evaluation.

Therefore, those proposals shall be excluded from price evaluation process.

Questions: Ms. Radmanovic took notes of only one question, and the answer, shall be posted on the U.S. Government Internet Web site FedBizOpps as separate document. There was no question related to the Request For Proposal that require further clarification and shall not result in issuing an Amendment to the solicitation.

Conclusion. The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned at 10:50am.

Sincerely, ~ Jimmy Don Canada Contracting Officer