Attachment_A_Minute.doc

Attachment A:

UNITED STATES GOVERNMENT

MEMORANDUM

Minutes from Pre-Proposal Conference Meeting on Air Conditioner on March 28, 2018 Introduction

· The Contracting Officer McLean McGregor welcomed all attendees, introduced the staff from the Procurement office, introduced the mission engineer who is the COR of the contract. Mr. McGregor focused on few important features of the solicitation package. He mentioned that the discussions would not change anything in the solicitation. However, amendments may be issued for any issues raised that lead the Contracting Officer to believe that a change is necessary. Contracting Officer requested that offerors submit bids on time and warned that no late submission will be entertained. Total nine representatives from six companies participated.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

· The contract will be an IDIQ contract with minimum 10 to maximum 400 Air Conditioners in one single order, a maximum 800 units for base year, maximum 800 units for the 1st option year, and maximum 400 units for the 2nd option year. The bidders must submit separate prices for each year according to template in the solicitation.

· Standard Form SF-1449 to be used.

· Evaluation Factors for selecting the vendor.

· The necessity of section 17A, 19-24 & 30A in the SF-1449 form.

· SAM, Dun & Bradstreet Number requirement etc.

Questions:

There were some general questions that were covered within the solicitation. The answers were provided by the CO, procurement staff, and the mission engineer (COR). There were also some questions which were not covered in the solicitation. The note-taker recorded those questions to be answered at a later date, and requested the bidders to send all additional questions via email.

Conclusion:

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting ended at approximately 11:15am with a note of thanks.

Cc to: Facility Maintenance