19BE2026Q0021_SOW.pdf

U.S. Embassy Brussels 19BE2026Q0021

STATEMENT OF WORK

Blanket Purchase Agreement for Residential

Cleaning Services

Solicitation No: 19BE2026Q0021

Contracting & Acquisition Office

U.S. Embassy Brussels Regentlaan 25-27 Boulevard du Regent 1000 Brussels Belgium

U.S. Embassy Brussels 19BE2026Q0021

1. SUMMARY

The U.S. Embassy Brussels has a requirement for residential cleaning services and intends to meet this requirement by establishing a Blanket Purchase Agreement (BPA). The BPA is a non-contractual arrangement whereby the government agrees to make purchases relating to this particular requirement with the same vendor/s over a period of two (2) years.

Please note that the BPA does not guarantee any quantity of business.

2. VALUE

The estimated total value of this BPA is € 33.000,00 ($38.686,99). Any individual order shall not exceed € 3.000,00 ($3.508,77).

3. STATEMENT OF WORK

The purpose of this Blanket Purchase Agreements (BPA) is to obtain janitorial services for USG owned or managed real property in Belgium, including apartments and residences, mostly located in the Brussels area.

The contractor shall provide all managerial, administrative, and labor personnel necessary to perform the services required under this BPA.

The contractor agrees to execute each individual order with a minimum of two working days’ advance notice. Cleaning services for each apartment or residence shall be completed within one working day.

Scope of Services:

• Cleaning of all floor areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. When completed, the floor shall have a clean uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

• Dusting and cleaning all furniture including but not limited to desks, chairs, couches, credenzas, tables, cabinets, telephones, lamps, appliances, and other items found. All furniture shall be free of dust, dirt, and sticky surface areas.

• Vacuum all rugs/carpets so they are free from dust, dirt, mud, etc. Shampooing by hot water extraction method may be requested. When completed, the surface shall be free of all litter, lint, loose soil and debris.

The Contractor shall move any chairs, trash receptacles, and easily moveable items to clean underneath, and then replace them in the original position.

• Thorough cleaning of bathroom toilets, mirrors, vanity and all tiled surfaces and shower facilities, by using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The contractor shall inform the COR if any dispensing device is broken or has failed to function.

• Kitchenette sinks, appliances and kitchen cabinets will be surface cleaned; ovens, microwaves and refrigerators will be thoroughly cleaned in- and outside.

• Removing any grease marks or fingerprints from walls, doors, door frames, radiators, baseboards, windows and window frames.

• Removing all recyclable and regular trash.

• Polishing all brass and stainless-steel surfaces, such as door and/or window handles, plaques, ornamental attachments, safety railings, etc.

• Wiping window blinds with a damp cloth to ensure that all smudges are removed.

• Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

• Cleaning of balconies and terraces applying water and soap, and high-pressure water if requested.

• Cleaning, of parquet floors.

• Cleaning all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed.

• Cleaning of in- and outside windows and window frames applying the appropriate cleaning products and materials.

• Cleaning and emptying of garages and removal of all debris.

• Sweeping debris from walkways and driveways.

• Cleaning shutters if required.

• Steam cleaning of furniture if requested

Detailed requirement list is available in Attachment A.

4. DELIVERABLES

The Contractor shall provide all necessary cleaning supplies and equipment, including brushes, vacuum, buckets, mops, cleaning products, sponges, pressure cleaners, if necessary, to perform the work. No materials will be furnished by USG.

5. PERFORMANCE STANDARDS

Each service under this BPA set up is subject to inspection and acceptance by the Contracting Officer’s Representative. These inspections will be made personally and in the presence of a representative of the contractor to make sure that the contractor meets all the provisions of the order.

In case of non-acceptance of all or part of contractor’s performance due to poor quality, or non-conformity with the terms of this agreement, the contractor shall re-perform immediately at no additional cost to rectify all discrepancies.

6. OTHER REQUIREMENTS

The cleaning contractor is fully responsible for the proper execution, supervision, and safety of all work performed under this contract, including the actions of its employees and subcontractors. The contractor shall maintain adequate insurance coverage, as required by law and contract, to cover liability for personal injury, property damage, loss, or accidents arising from its operations.

The contractor is responsible for maintaining safe work environments; complying with all applicable occupational health, safety, and security regulations; protecting USG personnel, property, and operations; and promptly correcting any deficiencies identified by the Contracting Officer. Failure to comply may result in suspension of work without adjustment to price or schedule.

Period of Performance : 2-year agreement State start: February 01, 2026 End date: January 31, 2028