Pre Quotation Slide Deck 19AS2025Q0017.pdf

Solicitation 19AS2025Q0017 Carpet, Tile & Grout, Upholstery Cleaning Services

Office of Procurement, General Services Office United States Embassy in Canberra CNBGSOProcurement@state.gov

Welcome and Introduction

RFQ 19AS2025Q0017

IDIQ Contract for Carpet, Tile & Grout, and Upholstery Cleaning Services for US Embassy residences.

Relevant Personnel o Contracting Officer – Terry Alston o Contracting Officer’s Representative – Giulia Kelley o Procurement Agent – Kyle Hewitt

Question Due Date – 30 June 2025, 4:00PM AEST

Quotation Due Date – 21 July 2025, 4:00PM AEST

Agenda

Section 1 – The Schedule o Statement of Work o Pricing Grids

Section 2 – Contract Clauses Section 3 – Solicitation Provisions o Standard Form 1449 o SAM Registration

Section 4 – Evaluation Factors Section 5 – Representations and Certifications Recap Q&A

Section 1:

The Schedule

Statement of Work Multiple Award Period of Performance o One year from the date of contract award with o Two one-year options to renew o One optional, six-month extension

Minimums and Maximums o Minimum: $5,000 AUD o Maximum: $300,000 AUD

Currency Pricing Grids Ordering and Invoicing Instructions Quality Assurance and Surveillance Plan

Statement of Work

Clean all floor and wall tiles in bathrooms, kitchens, and laundry areas

Clean designated carpets and rugs using professional equipment and deodorizing treatment

Clean soft furniture (sofas, armchairs, etc.)

All work is subject to government inspection and standards (QASP)

Work is issued via task order and payment is received after invoicing by the contractor

Pricing Grids

Pricing Grid required for each portion of the period of performance

GST should be excluded from Price per unit

All prices should be in

AUD

Grand Total Table should include all sections of the PoP

Section 2:

Contract Clauses

Applicable FAR Clauses (marked with an X)

Ordering Limitations

Option to Extend

Payment Schedule

US and AUS Holidays

Section 3:

Solicitation Provisions

Items Required in Quote Submission o Filled out SF1449 (refer to next slide) o Proof of ability to perform

Identify a Project Manager and/or Customer Service Lead Business Identifier (e.g., ABN) Proof of SAM Registration o Past Performance Three (3) years worth o Proof the business can provide staff and equipment in support of work o Any required business licenses or certifications

Standard Form 1449

Offeror must fill out

Offeror must fill out

SAM

Registration

For a How To Guide, please reach out to CNBGSOProcurement@state.gov

Section 4:

Evaluation Factors

Evaluation Standards o Evaluation based on Lowest Price Technically

Acceptable o Price based on Grand Total provided in Pricing Grid o Compliance with Section 3 o Compliance with Responsible Prospective Contractors

(Federal Acquisition Regulation 9.1)

Section 5:

Representations and Certifications

Representations and Certifications to show compliance with federal government regulations o Telecommunication Equipment (NDAA) o Trafficking in Persons o Business Representations

Most reps and certs are covered in SAM registration, but we still recommend reading through Section 5 to ensure you capture all reps and certs

Recap and Important Dates

Quote Requirements o Filled out SF 1449 o Filled out Pricing Grid o Requirements from Section 3

Business Details Past Performance o Reps and Certs from Section 5 o Proof of SAM Registration

Questions Due: 30 June 2025

Answers Posted: 03 July 2025

Quotes Due: 21 July 2025

Any Questions