SSN_RGMS_13032026.pdf

Residential Generator Managing System (RGMS)

SOURCES SOUGHT NOTICE

FOR

Procurement and Shipment of Residential Generators and Automatic

Transfer Switches (ATS)

Title: Procurement and Shipment of Residential Generators and Automatic

Transfer Switches (ATS) for Generator residential Program

Agency: U.S. Department of State

Bureau: Bureau of Overseas Buildings Operations (OBO)

Location: Worldwide (OCONUS – Outside the Continental United States)

Notice Type: Sources Sought

NAICS Code: 238210 – Electrical Contractors and Other Wiring Installation

Contractors.

1. PURPOSE

This Sources Sought Notice (SS) is issued for market research purposes in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research.

The U.S. Department of State, Bureau of Overseas Buildings Operations (OBO), seeks to identify qualified and capable small business concerns interested in supporting the Residential Generator Managing System (RGMS) through procurement and international shipment of residential standby generators and associated Automatic Transfer Switches (ATS).

This notice is issued solely for information and planning purposes and does not constitute a solicitation, Request for Proposal (RFP), or Request for Quotation

(RFQ) in accordance with FAR 15.201(e). This notice does not commit the

Government to issue solicitation, award a contract, or reimburse respondents for any costs associated with responding to this notice.

The Government will use responses to determine the appropriate acquisition strategy, including the potential for small business set-aside in accordance with

FAR Part 19 – Small Business Programs.

2. SMALL BUSINESS SIZE STANDARD

The applicable NAICS Code for this requirement is:

NAICS 238210 - Electrical Contractors and Other Wiring Installation

Contractors.

Offerors must meet the applicable Small Business Administration (SBA) size standard for this NAICS code at the time of response.

Respondents shall provide confirmation of SAM registration in accordance with

FAR 4.1102 and identify their Unique Entity Identifier (UEI).

3. BACKGROUND

The mission of the U.S. Department of State (DOS) is to advance the interests of the American people, their safety, and economic prosperity by leading America’s foreign policy through diplomacy, advocacy, and assistance.

The Bureau of Overseas Buildings Operations (OBO) provides safe, secure, and functional facilities that support U.S. diplomatic operations worldwide.

As part of this mission, OBO administers the Residential Generator Managing

System (RGMS) to ensure reliable standby power capability at U.S. Government-owned and leased residential properties overseas. Many overseas posts operate in environments with unreliable utility infrastructure. Residential backup power systems are essential to ensure continuity of operations and life-safety protection.

4. ANTICIPATED CONTRACT TYPE

The Government anticipates awarding one or more Firm Fixed Price Indefinite

Delivery / Indefinite Quantity (IDIQ) contracts pursuant to FAR 16.504.

Task Orders issued under the IDIQ contract are anticipated to be Firm-Fixed-Price

(FFP) in accordance with FAR 16.202.

5. SCOPE OF REQUIREMENT

The anticipated IDIQ contract will require contractors to:

• Procure residential standby generators in accordance with Government technical specifications.

• Procure compatible Automatic Transfer Switches (ATS).

• Procure required accessories and ancillary components.

• Prepare equipment for export and international shipment.

• Coordinate freight forwarding services.

• Provide export documentation and commercial shipping documentation.

• Deliver equipment to designated domestic or overseas U.S. Government locations.

This requirement is strictly limited to procurement and shipment.

Installation, commissioning, inspection, and testing services are NOT included under this anticipated requirement.

6. EQUIPMENT REQUIREMENTS

Equipment to be procured under this anticipated IDIQ contract may include, but is not limited to, the following:

A. Residential Standby Generators

The Contractor shall procure residential standby generator systems meeting

Government-specified electrical and operational requirements. Systems may include:

• Single-phase, 60 Hz systems

• Single-phase, 50 Hz systems

• Three-phase, 50 Hz systems

• Three-phase, 60 Hz systems

• Diesel-fueled generator units

• Liquid-cooled generator configurations

Generator units shall comply with applicable U.S. and international standards, including but not limited to UL, NFPA, NEC, and ISO standards, as specified in individual Task Orders.

B. Automatic Transfer Switches (ATS)

The Contractor shall procure compatible ATS units configured to match generator ratings and electrical system requirements. Configurations may include:

• 3-pole ATS (single-phase systems)

• 4-pole ATS (three-phase systems)

• Service-rated ATS

• Non-service-rated ATS

• Open-transition switches

• NEMA 3R -rated enclosures suitable for residential environments

ATS units shall be compatible with both single-phase and three-phase 220/380V, 60 Hz or 50 Hz systems.

C. Accessories and Ancillary Components

Procurement may also include:

• Weatherproof and sound-attenuated enclosures

• Cold weather kits

• Battery chargers

• Subbase tanks or day tanks

• Control panels

• Remote monitoring modules

• Ancillary electrical components

• Factory test reports

All equipment shall be new, commercially available, and covered by manufacturer warranty unless otherwise specified in the Task Order.

7. EXPORT AND SHIPPING REQUIREMENTS

The Contractor shall:

• Comply with applicable export control regulations.

• Properly package equipment for international shipment.

• Coordinate air or ocean freight as directed.

• Provide tracking documentation.

• Provide commercial invoices, packing lists, and certificates of compliance.

• Notify the Government of long-lead items or supply chain disruptions.

8. REPORTING REQUIREMENTS

The Contractor shall provide periodic procurement and shipment status reports and notify the Contracting Officer (CO) and Contracting Officer’s Representative

(COR) of any issue that may impact cost, schedule, or delivery performance in accordance with FAR Part 42 – Contract Administration and Audit Services.

9. RESPONSE INSTRUCTIONS

Responses shall not exceed ten (10) pages and shall include:

• Company name and point of contact

• UEI and SAM registration confirmation

• Small business certification

• Relevant experience

• Past performance (last five years)

• Logistics and export compliance capabilities

• Please submit your response no later than April 06, 2026, at 2:00 PM Eastern

Standard Time (EST), with electronic copies sent to Mr. Peterson, Ryan K , PetersonRK@state.gov. Please enter "Generator residential program," into the email subject field.

10. DISCLAIMER

This Sources Sought Notice is issued solely for market research purposes in accordance with FAR Part 10. It does not constitute a solicitation and shall not be construed as a commitment by the Government to award a contract.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The Government will not reimburse respondents for any costs associated with preparation or submission of responses.

Responses shall not contain proprietary, classified, or sensitive information.