Global Asset Tag Printing - Updated RFI.docx

Title: Global Asset Tag Printing Sources Sought Number: 19AQMM26N0114 Agency: U.S. Department of State (DoS) Office: OFC OF PROGRAM MGMT (A/LM/PMP) Location: 1800 N. KENT ST. RM 250, DEPT OF STATE ARLINGTON VA 22209 US Notice Type: Sources Sought Notice NAICS Code: 323111

This notice is issued solely for information and planning purposes and does not constitute a Request for Proposal (RFP) or a commitment on the part of the Government to conduct a solicitation for the below-listed services in the future. Respondents are advised that the Government will not pay for information submitted in response to this Sources Sought, nor will it compensate respondents for any costs incurred in the development/furnishing of a response. The Government will not entertain telephone calls for this Sources Sought. A decision not to submit a response to this Sources Sought will not preclude a vendor from participating in any future solicitation.

Responses are directed to those companies with a NAICS Code of 323111. Respondents are welcome to submit other relevant and appropriate NAICS codes for consideration.

1.0 Purpose

The purpose of this Sources Sought (SS) is to accomplish market research pursuant to Federal Acquisition Regulation (FAR) Part 10, and to identify businesses capable of and interested in performing the functions described herein. The Government is requesting information regarding the availability and feasibility of attracting businesses with proven technical capability and experience in *insert brief statement about the requirement*

1.1 Introduction

The Office of Program Management and Policy, in the Bureau of Administration’s Office of Logistics Management (A/GO/PST/PP) is looking to procure asset tags from a leader in the design and manufacture of durable pre-printed bar code labels. The asset tags must be versatile enough for office and residential settings and durable enough to withstand exposure to different climates, including, but not limited to tropical, desert, temperate, mountain, continental, and polar and tundra. In addition, the DOS requires that the vendor provide a dedicated person to manage this account, provide a quarterly report on all asset tags ordered and sent to overseas posts and domestic bureaus and the ability to mail the Asset tags to the ordering customer regardless of location.

1.2 Background

To reduce fraud, minimize asset tag duplication, and increase efficiency and accuracy in record keeping, the Department of State (DOS) wishes to centralize the generation of its asset tags for all its overseas posts and domestic bureaus.

2.0 Statement of Need and Vision

The Office of Program Management and Policy, part of the Bureau of Administration's Office of Logistics Management (A/LM/PMP), is looking to procure barcodes from a leading company that specializes in the design and manufacture of durable, pre-printed barcode labels. These barcodes must be versatile enough for use in both office and residential settings, and they should be durable enough to withstand various climates, including, but not limited to, tropical, desert, temperate, mountain, continental, polar, and tundra environments.

2.1 Tasks

I. TASK OBJECTIVES STATEMENT

The overarching objectives of the support described in this SOO are to:

Ensure asset tag printings and mailings are executed on schedule, and within budget.

The asset tag numbers shall be identifiable to the DoS listed under the general requirements of this document.

The asset tags shall be easily identifiable by a DOS user.

The asset tag shall not contain visual U.S Government identification. The asset tag shall allow the option to show program ownership via a color strip when required.

II. REQUIREMENTS

The vendor shall meet the below listed task requirements:

General Requirements:

The vendor must be an active GSA schedule holder.

The vendor must be able to fulfill the needs and provide services under Product Service Code (PSC) 7690 and NAICS code 323111 The vendor shall be able to track tag number usage to prevent duplication worldwide.

The vendor shall be able to dynamically modify color strip usage based on a specific order when required and approved by the COR.

The vendor shall be able to encode Color ID, tag number, and security key within the data matrix.

The vendor shall encode data matrix information in the specified format: 000000/AB1234C/0000-0000-0000-0000.

Color ID should equal one of the following (as needed):

The vendor shall only print asset tag numbers in the provided specified sequence.

The vendor shall only print security keys as provided with their corresponding asset tag number.

The asset tag material shall be a polyester plastic with protective (glossy) lamination.

· The asset tag adhesive shall be standardized and able to accommodate multiple climates including, but not limited to tropical, dessert, temperate, mountain, continental, polar and tundra.

The user shall be able to easily apply the asset tags to multiple surfaces with minimal preparation.

The asset tags shall securely affix to all types of surfaces including, but not limited to wood, metal, plastic, rubber, fiberglass, glass, paper, fabrics, concrete.

The vendor shall provide labels in rolls.

Fulfillment & Reporting:

The vendor shall be able to work directly with the end customer on all issues regarding the order without A/LM/PMP/PM involvement.

The vendor shall be able to work directly with the end customer for expedited orders.

Physical Properties (Specifications for the asset tag material)

· The shape of the asset tag shall be a square with rounded corners.

· The size of the asset tag shall be 0.75-inch (height) x 0.75 inch (width).

· The asset tag shall be made of a white polyester material.

· The asset tag shall be subsurface printed for additional protection.

· The asset tag shall have a protective laminated layer.

· The asset tag shall be glossy and no more than 6 mil (0.006 inch) thick lamination.

· The thickness (measured by caliper) of the asset tag shall be 3-4 mil (0.003 inch-0.004 inch), including the material and laminate layer but excluding the adhesive layer.

· The adhesive layer used for the asset tags shall be a minimum of 2 mil (0.002 inch).

Tag Content (Specifications for the content to be printed on the asset tag)

· The asset tag shall contain a 2D machine-readable symbol (data matrix).

· The data matrix shall consume greater than ½ of the vertical space on the asset tag.

· The data matrix shall be encoded with the Color ID (when required and approved by the COR)/Tag Number/Security Key specific to the individual tag.

· The data matrix information shall be encoded in the specified format: 111111/AB1234C/0000-0000-0000-0000.

· The asset tag shall contain a "color stripe" which will consume the bottom 1/4 of the tag when required and approved by the COR.

· The color stripe options shall include WHITE, RED, BLACK, GREEN, BLUE, YELLOW, when required and approved by the COR.

· The tag number shall be printed on the tag.

· The tag number shall be printed within the color stripe.

· The color of the tag number shall be a contrasting color to that of the color stripe.

· The tag number shall follow this format: AA0000A.

· The tag number sequencing shall follow this format: AA0000A, AA0000B, AA0000C, etc. AA0001A, AA0001B, AA0001C, etc.

· The tag number shall exclude the following letters: I, O, Q, and Z.

· The tag number shall include 0-9 numbers.

· The vendor shall work with A/GO/PST/PP to finalize the look, font, font sizing, and font style of the tag before mass manufacturing occurs. This includes prototype samples as requested to support the finalization process/decision.

III. CONSTRAINTS AND RISKS

1. Future budgets are unknown and may impact the successful continuation or completion of this statement of objectives.

2. General government participation and involvement may be limited due to other priorities.

2.2 DELIVERABLES

2.3 TYPE OF ORDER

The government anticipates a single award of a Blanket Purchase Agreement (BPA) with the estimated ceiling of $627,000.00 including all options.

2.4 PERIOD OF PERFORMANCE

The base period of performance is for one year from contract award with four one-year options. The Government reserves the right to extend the term of this contract at the prices set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contact”.

2.5 PLACE OF PERFORMACE

The primary place(s) of performance is/are as follows:

The work effort defined in this SOO shall be performed primarily at the vendor’s printing facilities.

2.6 RECOGNIZED HOLIDAYS

Independence Day

In addition to the days designated as holidays, the Government observes the following days Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by a President's Proclamation.

It is understood and agreed between the Government and the contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement to compensation except as set forth within the contract. If a contractor believes that an unplanned absence has an impact on the price or period of performance, it should notify the contracting officer (CO) of the changed condition and submit a claim for equitable adjustment (see FAR 52.233-1).

Nothing in this clause abrogates the rights and responsibilities of the parties relating to "stop work" provisions cited in other sections of this contract.

2.7 TRAINING AND TRAVEL

No Travel Required

2.8 GOVERNMENT FURNISHED PROPERTY/INFORMATION

Not Applicable

2.9 SECURITY REQUIREMENTS

Not applicable

3.0 Recent/Relevant Experience, to include:

Capabilities: Business

1. History and overview of your firm, indicating the general areas of focus for your business, and your years of relevant experience as a prime contractor. Please highlight where experiences are recent, in support of U.S. Government programs of similar scope and complexity.

2. Specific experience and qualifications relevant to the suite of services and capabilities that the program requires, as outlined in scope included above. For each objective provide:

a. Brief descriptions of successful recent projects similar in scope and complexity, citing references

b. Operating models implemented and strategies employed to deliver these services effectively and efficiently under performance-based arrangements

4.0 Responses

Responses should be submitted as a Microsoft Word Document or Portable Document Format (PDF). Submissions should include the company’s capability statement that aligns with 2.0 Statement of Need and Vision (above) and responds to the following categories: Company Profile, Recent/Relevant Experience and Questions for Industry:

Company Profile, to include:

· General Business Information, completing the following table:

Company Name:

Company Point-of-Contact

Email:

Phone:

UEI Number:

CAGE Code:

GSA Schedule Contracts or other GWAC (if applicable and number.):

GSA Expiration Date:

Are you capable of meeting all of the technical requirements outlined in the Scope above?

Yes/No

5.0 How to Respond

Responses must be submitted as either a Microsoft Word Document (.doc or .docx) or Portable Document Format (.pdf) to the following e-mail addresses: Contracting Officer, Donata Kane at kaned@state.gov and Contract Specialist, Md Hoque at hoquemm@state.gov. Responses are due no later than Noon EST Monday, March 16, 2026. Please title the subject of your email “Global Asset Tag Printing.” To the maximum extent possible, submit Non-Proprietary Information. All information received in response to this notice that is appropriately marked “Proprietary” will be handled accordingly.

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