QUESTIONS AND ANSWERS for Calligraphy Services (1).docx

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Calligraphy Services
Solicitation number
19AQMM24R0250
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Written by GovTribe AI ·

This document contains Questions and Answers regarding a federal contract opportunity for Calligraphy Services (Solicitation Number: 19AQMM24R0250) issued by the Department of State Office of Acquisition Management.

The key details are:

  • The Department of State has a requirement for calligraphy services to support the Office of Presidential Appointments, Bureau of Human Services.
  • The contract will be a firm-fixed price multiple award Blanket Purchase Agreement (BPA) for a base year and 4 one-year option periods (5 years total).
  • The procurement is set aside for small businesses.
  • Questions were due by September 20, 2024 and proposals are due by September 30, 2024.
  • The current incumbent contractors are The Award Group and Oh Eleven, but the contract value is unknown.
  • Evaluation will be on a lowest price technically acceptable basis.
  • Subcontracting is allowed, and payments will be made via purchase card with no upfront costs.
  • The service requires permanent black ink (Sumi ink recommended) for the Foreign Service commissions, with an estimated annual volume provided.

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Other files

File Type Posted
SF30-19AQMM24R0250.pdf PDF
RFB_Calligraphy Vendor Pricing Worksheet_August 2024.xlsx XLSX spreadsheet
RFB_SOW_GTM-PAS_Calligraphy Services_July 2024 copy.docx DOCX document
RFB_Calligraphy Examples_ Word Count_July 2024.pdf PDF

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QUESTIONS AND ANSWERS – 19AQMM24R0250 – CALLIGRAPHY SERVICES

QUESTIONS
ANSWERS

1. Courier Services Reimbursement:

It says courier costs can be invoiced to the Department of State—are there any specific limits or guidelines on how much we can charge for that?

This is a reimbursable cost to the vendor and its billable to the government.

2. Printing Services:

Printing services aren’t required, but would offering them make our bid more competitive? If we include printing, are there any specific quality standards we need to follow?

Providing printing services is optional and will not impact the competitiveness of a bid. The SOW outlines the scope for printing Foreign Service commissions and the PDF of examples provides an example of a printed Foreign Service commission.

3. Incumbent Contractor:

Is there a current contractor for these services? If so, could you share who it is and the award price?

Yes, the current contractor is The Award Group and Oh Eleven. Value unknown.

4. Evaluation Criteria:

How will you be evaluating the proposals? Is it based on best value, or will it be lowest price technically acceptable?

Lowest price technically acceptable. See Page 5 under Evaluation.

5. Bid Submission Requirements:

Do we just need to fill out the price sheet, or is there anything else you'd like us to include in the submission?

Vendor will have to provide price sheet along with samples listed on page 5 of the RFP SOW.

6. Is subcontracting allowed?
Yes

7. Does this contract have micro purchase payment terms

Yes

8. Are there any restrictions on using subcontractors and what are the payments terms is it net 30 or P card

No restrictions. Payments are on P cards

9. When would the start date of this solicitation begin?

Approximately November 1st

10. Is there an upfront cost associated with this solicitation?

No.

11. Do you happen to know if there was an incumbent for this solicitation?

See Block 3.

12. What was the contract number and value?

Contract numbers are 19AQMM20A0366/19AQMM20A0002 Value unknown.

13. Will any of the certificates require color ink? if so? which colors?
No, the commissions require permanent black ink, Sumi ink (Moon Palace) is recommended. Further information can be found under the Work Requirements section on the SOW
14. For the certificates that require higher numbers, will they be required all at once or over a period of time?
The numbers shown are the approximate number of commissions ordered in a year and will be requested throughout the year.
15. Can extension be granted for receipt of proposals?
Program office is open to an extension of 5 days.

File details come from the government source that posted it. Updated .