402 a2 R0051 Durban FY23 A01 Sam.gov.pdf

19AQMM23R0051

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19AQMM23R0051

Department of State 2023 Design-Build Construction Contract for

United States Consulate Lease Fit-Out

Durban, South Africa

Amendment A01

Notice of Solicitation of Submissions for Contractor Pre-Qualification

THE U.S. DEPARTMENT OF STATE (DOS), Bureau of Overseas Buildings Operations (OBO) is requesting submissions to pre-qualify firms for Design-Build Construction Services for the Design-

Build construction of office space located in a leased office building (leased space fit-out) for the

New United States Consulate in Durban, South Africa. The Project is described below. OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value.

This project is available for full and open competition.

1. Project Description (Secret Facility and Personnel Security Clearance Required)

19AQMM23R0051: Fit-Out of Leased Space for the United State Consulate, Durban, South Africa.

Property Description: The Lease Fit-Out construction will be located at the Nedbank building located at 5 & 9 Park Avenue, and 20, 22, & 24 Centenary Boulevard, Umhlanga Ridge, Durban, South Africa. The site and building are developed and occupied with commercial and retail tenants. The Lease Fit-Out will occur throughout the building, with leased space in the basement, ground floor, as well as on the 7th and 8th floors.

Project Scope: This project consists of the design and construction of a consulate space located in an occupied mixed-use retail/office complex. The project includes approximately 2,582 USM of space, including but not limited to Controlled Access Area (CAA), CAA, Parking Garage, Security, and USCG entry on ground level with Main Access Control (MAC). The project also includes work outside the U.S. Government (USG) lease limits for certain improvements, including but not limited to bollards, anti-climb infrastructure, and connections to local utilities.

The landlord requires certain work to be executed by their own contractors. The Contractor will be required to work with the landlord to ensure that these works are executed to the landlord’s standards.

Contractor will coordinate with landlord, building management, adjacent tenants, and local utility providers for any utility disruptions and for work outside the USG lease limits.

The project requires phasing of some portions of the work and the continued full operation of the existing Nedbank building in coordination with Nedbank facility management, tenants impacted by the Work, and the Umhlanga Ridge Town Center Management.

The Contractor will be responsible for obtaining all permits (such as utility, zoning, construction, occupancy) licenses, and permissions (including Umhlanga Ridge Town Center Management) required to execute the work.

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Building construction includes approximately 2949 rentable square meters, including:

• 1110 rentable square meters of office space on the 8th floor

• 139 square meters of balcony space on the 8th floor

• 1285 rentable square meters of office space on the 7th floor

• 300 square meters of balcony space on the 7th floor

• 115 square meters of retail space on the ground level

• 82 parking bays in the building’s parking garage

This is a Design-Build contract. The awarded contractor shall be provided with bridging documents that the contractor shall develop to 100% final design.

Approximate construction cost: $31 - $42 million

NOTE: To demonstrate performance of similar construction work for Omnibus Diplomatic Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $21,000,000 million. See

Section 3 below.

2. Project Solicitation

The project solicitation will consist of two phases.

Phase I – Pre-Qualification of Offerors

This announcement of solicitation of pre-qualification submissions is Phase I. The Department of

State (DOS) will evaluate the pre-qualification submissions based on the evaluation criteria set forth below.

The Government may conduct an information session for interested Offerors prior to the receipt of pre-qualification submissions. A separate announcement will be issued on the Contract

Opportunities section of the SAM.Gov webpage to specify the location, date, and time.

Phase II – Requests for Proposals from Pre-Qualified Offerors

Those Offerors determined to be pre-qualified in accordance with this notice will be issued a formal

Request for Proposal (RFP) for the project and invited to participate in a site visit and submit technical and pricing proposals in Phase II. Phase II proposals will provide pricing for the design-build construction.

The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules and project close-out activities.

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The Phase I pre-qualified Offerors will be required to participate in a visit to the project site, anticipated to be within 10 to 15 days after the issuance of the Phase II RFP depending on travel and access restrictions.

The selected D/B Contractor’s Architect/Engineer will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the solicitation documentation provided. The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the OBO-accepted design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

The types of design services to be provided may include: architecture; civil, structural, geo-technical, seismic, blast, mechanical, electrical, telecommunication, and fire protection engineering; sustainable design, energy conservation, energy modeling, pollution prevention, and use of recovered materials;

space planning, interior design, systems furniture design and integration, and signage; physical and technical security; vertical transportation; lighting design; landscape design; design and construction scheduling; cost estimating; value engineering; and administrative coordination of the various disciplines involved. Additionally, the successful offeror may be required to have an approved local design consultant.

The RFP will require the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the RFP design requirements. The

Government will provide bridging level design documents that will include, at a minimum, a site utilization plan; building massing and exterior elevations; space and requirements standards, organizational relationships, space requirements program; building utilities and infrastructure design;

and supporting narratives, where applicable.

The Government intends to implement formal Partnering on this project. Provisions will be included in the Statement of Work (Section C) of the RFP and contract and in Division 1, Specification Section

11006. The inclusion of the Partnering Process is intended to foster an effective working environment within and between our project teams. Partnering will be implemented and enabled with a formal, International Partnering Institute (IPI) Certified, partnering facilitator. The Partnering Facilitator will be identified via a joint effort between the Government and the Contractor following contract award.

Additionally, the plan is for the parties (contractor and the USG) to discuss and agree on the Partnering process and procedure, including the cost and payment model (Partnering Plan), and that the mutually agreed Partnering Plan will be incorporated into the construction contract by modification. The

Government intends to pay for all direct and administrative costs. Any other costs are subject to discussion and cost sharing.

ADDITIONAL INFORMATION:

SAM registration is not required for purposes of prequalification but please note the pre-qualified entity should be the same entity submitting a proposal in response to the Solicitation.

Prequalification is distinct from eligibility for contract award and the Omnibus Certification is distinct from the Security Clearance Requirements. Specific requirements for security clearance and eligibility for award will be set forth in the Solicitation.

To the extent the Offeror anticipates proposing two or more entities that meaningfully rely on related entities to perform under the contract and to meet the stated requirements of the Solicitation, the

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Offeror should be structured as a formal JV or prime/subcontractor and the Offeror itself (formal JV or Prime) and should be registered in SAM prior to proposal submission. Also, the Offeror itself should possess a security clearance or be able to obtain one in accordance with the terms of the

Solicitation (NOTE: Security clearance requirements are not the same as prequalifying as a “US

Person” under the Diplomatic Security Act).

Firms submitting information for Phase I qualification shall address the following criteria in the proposal to provide design and construction services.

3. DETAILED INSTRUCTIONS

Submission Requirements for Phase I, Pre-Qualification of Offerors: The Offeror shall submit sufficient documentation to allow DOS to evaluate its capabilities with the qualification criteria listed.

Submissions that are missing the required information or otherwise do not comply with the submission requirements may be eliminated from consideration at the Contracting Officer’s determination.

Copies. Provide one original electronic copy. Electronic copies shall be in PDF format that are indexed and fully searchable. Provide one original plus one copy in printed form, and one electronic copy in

PDF format on compact disc. PDF shall be identical to the printed version and book marked by section, if applicable. DOS may review either the electronic or the printed submittal; therefore, both formats shall be complete and identical to each other.

To demonstrate performance of similar construction work for Omnibus Diplomatic Security and

Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $21,000,000 million. The value of the construction contract or subcontract offered to demonstrate performance will not be adjusted for inflation, currency fluctuation, or any other market forces.

3.A. Omnibus Diplomatic Security and Antiterrorism Act of 1986. Firms being considered for award under this acquisition are limited to “United States Person” bidders as defined for purposes of Section

402(a)(2) of the Act. The Offeror must complete and submit as part of its pre-qualification package the pamphlet "Certifications Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986." (The pamphlet is attached to this SAM.gov announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.) If a Joint Venture (JV) is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area.

Submissions from Offerors who do not receive a pass rating in this area will not be further evaluated.

Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under Public Law 99-399, but the Department reserves the right to consider information available from other sources, or to obtain clarifications or additional information from the Offeror.

IMPORTANT NOTE: Organizations that wish to use the experience or financial resources of any other legally dependent organization or individual, including parent companies, subsidiaries, or other related firms, must do so by way of a joint venture. A prospective offeror may be an individual organization or firm, a formal joint venture (where the arrangement among the co-venturers has been reduced to writing), or “de facto” joint venture (where no formal agreement has been reached, but the offering entity relies upon the experience of a related U.S. person firm that guarantees performance).

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To be considered a “qualified United States joint venture person,” every joint venture must have at least one firm or organization that itself meets all the requirements of a U.S. person listed in Section

402. The U.S. person co-venturer will be required to sign a guarantee making the U.S. person individually responsible for performance of any contract awarded, notwithstanding the terms of any joint venture agreement.

Under the Diplomatic Security Act a “de facto JV” is not considered an entity where both firms share in the performance of work but merely an arrangement where one firm guarantees the performance of another.” Stated otherwise, de facto joint ventures involve one side vouching for the other side, without actually performing duties and this arrangement can suffice for purposes of meeting the ‘US Person” definition at the prequalification stage.

3.B. Security Clearance Requirement. In order to be eligible to perform under this contract, the pre-qualified firm(s), must possess or be able to obtain a Defense Counterintelligence and Security Agency

(DCSA) Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD

5220.22-M. Offerors already possessing the necessary FCL must submit their appropriate

Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the required pre-qualification documentation.

If an otherwise pre-qualified Offeror does not possess the necessary FCL, DOS will sponsor the firm for an FCL at the time the Offeror is determined to be pre-qualified. DOS will allow 120 calendar days from the notice of pre-qualification for firms to obtain the necessary FCL. Firms will not receive the classified portions of the Phase II RFP until they have been issued the appropriate FCL and received Defense Counterintelligence and Security Agency (DCSA) approval to safeguard classified documents. DOS sponsorship does not guarantee that the Offeror will receive the FCL, nor that it will be received within the 120-day period. The Government will not be obligated to extend its solicitation schedule, or to make an award to a sponsored, pre-qualified firm, if that firm has not been issued a FCL.

NOTICE: The successful offeror selected for contract award must possess or obtain an Information

System (IS) approved by DCSA for processing classified information up to the Secret level.

Performance on this contract will require access to the Department’s ProjNet-C, for receipt and transmission of all classified information, and a DCSA approved classified IS for processing classified information.

4. Closing Deadline for Submissions

ALL SUBMISSIONS MUST BE RECEIVED BY 3:00 P.M. Eastern Time on February 27, 2023.

Offeror must state the following on the cover of the submission:

• 19AQMM23R0051 Fit-Out of Leased Space U.S. Consulate Durban, South Africa

• Offeror’s SAM.gov registration Unique Entity Identifier (UEI) number

ELECTRONIC SUBMISSIONS AUTHORIZED to be sent/shared with:

Samantha Pakuwal (PakuwalS1@fan.gov), AND Jennifer Leung (LeungJB@fan.gov) mailto:PakuwalS1@fan.gov mailto:LeungJB@fan.gov

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Instructions for electronic submissions:

Please UPLOAD proposals to your Google Drive (FAN – Foreign Affairs Network or personal)

AND share/send the proposals from Google to the FAN.gov email addresses above and please give the CO’s EDIT permission for these files. The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

1. Go to drive.google.com, log into your Google account with your username and password. If you do not have a Google account, you will need to create one.

2. At the top left, click New then select File Upload or Folder Upload, and choose your file or folder you want to upload.

3. Right click the file or folder you want to share and select SHARE.

4. Enter these email addresses: PakuwalS1@fan.gov and LeungJB@fan.gov. Make sure the

EDITOR option selected.

5. Click Send.

Note: If you have a FAN (Foreign Affairs Network) account upload the proposals to the FAN Google

Drive. If you do not have a FAN account, you can upload the proposals to a personal Google Drive then share. Sharing from your personal Google Drive account is acceptable.

REQUESTS FOR CLARIFICATIONS must be submitted in writing by email to Samantha Pakuwal, PakuwalS1@fan.gov, AND Jennifer Leung, LeungJB@fan.gov