STATEMENT OF WORK (SOW) for WRA.docx

STATEMENT OF WORK (SOW) FOR CONVENTIONAL WEAPONS DESTRUCTION (CWD)

C.1 Purpose and Mission

The Office of Weapons Removal and Abatement (PM/WRA) in the U.S. Department of State’s (DoS) Bureau of Political-Military Affairs, oversees all U.S. Department of State Conventional Weapons Destruction (CWD) efforts. CWD is a foreign assistance program which comprises two main lines of effort: 1) Humanitarian Mine Action (HMA), and 2) Small Arms/Light Weapons (SA/LW) threat reduction.

HMA assistance includes clearance of landmines and explosive remnants of war (ERW; e.g. unexploded ordnance, improvised explosive devices, and abandoned ordnance); non-technical and technical survey to identify land contaminated by landmines and ERW; explosive ordnance risk education (EORE) for civilian populations vulnerable to the threats posed by landmines and ERW; medical, rehabilitative, psycho-social, and vocational assistance to survivors of landmine and/or ERW accidents; and capacity building for host nation governments to conduct survey, clearance, and EORE activities independent of sustained U.S. assistance programming.

SA/LW threat reduction assistance includes helping host nation security forces to differentiate obsolete, aging, unstable, and excess munitions from usable stockpiles; destroying obsolete/aging/unstable/excess munitions; strengthening munitions stockpile facilities with enhanced security measures and other physical infrastructure improvements; developing basic munitions inventory control systems; and building sustainable host government capacity in physical security and stockpile management (PSSM).

CWD assistance projects are typically executed through commercial contractors, nongovernmental organizations (NGOs), educational institutions, public international organizations, host nation government entities, or a consortium involving one or more of the above. Selection between these options is at PM/WRA’s discretion and based on ability to execute specific program objectives and to achieve broader U.S. Government (USG) foreign policy objectives in specific environments under specific conditions. The tasks as outlined in this Statement of Work (SOW) are applicable to DoS contractors who act as agents for the U.S. government. In general, but not exclusively so, the DoS contractor will be relied upon to carry out critical worldwide CWD functions including but not limited to landmine, unexploded ordnance (UXO) , abandoned ordnance (AXO) and IED survey, clearance, and EORE in post-conflict environments; weapons and ammunition destruction and demilitarization, , PSSM improvements including construction of munitions storage facilities, and building local capacity to conduct CWD activities and advising host nation government entities which may entail construction of appropriate training facilities. The intent is to ensure and enhance appropriate institution building and technology/materiel transfer. U.S.-based, international, and/or local NGOs will be relied upon when they offer significant comparative advantages such as access to established local networks, serve to diversify USG investments and risks, or when other capabilities are limited or unavailable. Refer to PM/WRA’s annual report “To Walk the Earth in Safety” for further information on the CWD program.

C.2 Scope

The U.S. Department of State provides CWD assistance to more than three-dozen countries globally. This assistance plays a critical role preventing nefarious actors from obtaining weapons and ammunition, enabling displaced communities to return to their homes after conflicts, facilitating economic development, enabling delivery of basic services, strengthening human security, and bolstering the capacity of our allies across the globe to manage arms and ammunition safely and securely. The objective of this contract is to acquire and receive supplies and services from the Contractor for worldwide CWD activities as directed by PM/WRA. Tasks may include but not be limited to planning, organizing, training, deploying and operating contractor work parties to locate, destroy, safeguard, or remove landmines, SA/LW -- including advances systems like Man Portable Air Defense Systems (MANPADS) and Anti-Tank Guided Missiles (ATGMs), conventional ammunition, and to provide EORE.

CWD assistance projects are frequently executed in remote, challenging, and inhospitable environments without public utilities, limited communications, poor infrastructure, and sometimes under semi-permissive security conditions. The Contractor shall be capable of independently planning and executing all logistical arrangements necessary to perform the work required by individual task orders without reliance on U.S. government logistical networks or other U.S. government resources. The Contractor may be required to recruit, evaluate, train and deploy local/third-country foreign nationals and/or advise host nation officials.

C.3 Performance and Objectives

A. Personnel, Management and Corporate Experience

1. Quality and Adequacy

a. Personnel

Program Management Capabilities – Provide a single individual who is responsible for directing the activities, coordinating the resources, and ensuring timely, quality performance as required in the execution of this contract and each task order. This includes the coordination with PM/WRA, host nations, U.S. Embassy/Mission representatives, and other governmental or non-governmental agencies as required for seamless execution of tasks.

Key Personnel – The Contractor shall identify those individuals it considers Key Personnel for providing worldwide CWD services and supplies and carrying out the objectives of this contract. Key Personnel shall meet or exceed the qualifications identified and be substantiated in resumes submitted, see Attachment D. Key personnel must be available within 30 days of award. Stability of the workforce is important to the Government, therefore, replacements for key personnel must be provided within 14 days of position vacancy. If requested, the Contractor shall also provide qualified and experienced personnel capable of supporting PM/WRA goals and objectives through non-personal service activities such as but not limited to support for publications, conferences, meetings, or other such activities as directed by PM/WRA.

Technical Expertise – Recruit, train, and maintain adequate technical expertise required in the full performance of activities necessary to support CWD. These technical experts must be capable of working with host nations and others to provide or enhance capacity building and training in support of specific joint host nation and PM/WRA CWD goals and objectives. Capacity building includes management oversight, financial tracking, technical expertise, logistics capability, data information development and upkeep, mine center development, staffing, surveying for operational demining, victims assistance, and mine risk education opportunities for affected communities.

Subject Matter Experts - The Contractor is expected to have subject matter expertise in the area of CWD operations, and shipment of personnel and equipment to worldwide locations, and knowledge of various guides, standards, policies and laws governing actions related thereto, including industry and international best practices. Attachment B is a list of the documents specifically invoked or referenced in this SOO. However, the Contractor shall keep up to date on new policies, standards and laws throughout performance under this contract. Individual Task Orders may refer or invoke other documents.

Qualified Staff - The Contractor shall ensure that there is adequate, well-qualified staff able to be at any designated worldwide location and fully operational within 30 days or as directed in each individual task order. Adequate staff shall be available throughout the duration of this contract and vacancies shall be filled within 30 days for non-key personnel. Training shall be provided to ensure staffs are ready and fully qualified. Staff shall be capable of performing physically demanding work in isolated and harsh environments. The Contractor shall provide appropriate security and/or medical screening for all personnel to ensure they are capable of performing without threat to themselves or others and without jeopardizing the success of any task order hereunder.

b. Resources

The Contractor shall ensure that there are adequate resources available to efficiently and effectively perform the requirements of this contract. This shall include adequate resources to allow for simultaneous tasks of similar effort in various worldwide locations. Resource allocation and prioritization are the responsibility of the Contractor.

2. Demonstrated Management Ability

a. Coordinate and Cooperate with Host Nations and Others

Provide coordination and cooperation with other actors associated with the PM/WRA program to maximize the efficiency of achieving PM/WRA goals and objectives. This would include host nations, NGOs and/or other contractors operating in the same or similar areas, and other governmental agencies. The Contractor shall ensure a smooth transition between ongoing efforts and any new or subsequent task order issued and smooth transition at completion of any activities.

b. Coordinate and Competently Manage Teams and Subcontractors

The Contractor shall provide overall coordination and management of team members and subcontractors to optimize available personnel and resources and efficiently execute the requirements of this contract and individual task orders issued hereunder. The Contractor shall be responsible for allocating resources, rewarding performance and taking corrective action as necessary.

3. Corporate Knowledge and Experience

a. Planning and Budgeting Processes

Provide close working relations with PM/WRA in the coordination, planning and prioritization of task orders issued under this contract. This includes understanding and support for the PM/WRA planning process and budgeting cycles. The Contractor shall be responsible for clearly understanding all Task Order requirements, pricing task order’s appropriately, managing them efficiently, correcting any misunderstandings and preventing errors from being repeated.

b. In-Country Requirements

The Contractor shall be fully responsible for securing appropriate in-country approvals, certifications, accreditations, agreements, and/or other required host country documents within 30 days or as directed in each individual task order to permit full operational performance and prevent unnecessary delays.

c. Culture and Customs of Other Countries

The Contractor shall have a firm knowledge of and experience in the cultural aspects and customs of various countries in order to avoid personnel and operational conflicts and permit efficient operations in countries in which they are expected to perform.

B. Operational Capability

1. Extent of CWD Knowledge and Experience

a. Humanitarian Mine Action (HMA)

The Contractor shall provide qualified and experienced personnel for each task order, capable of performing HMA to include (but not limited to): Humanitarian Demining (HD) such as survey, mapping, clearance, marking and handover of cleared land, use of mine detection dogs (MDDs) or other technologies as appropriate, providing supplies and equipment, training, technical assistance and capacity building within host nations; constructing HMA-related infrastructure (such as training facilities) for use by host government personnel; EORE such as public information dissemination, education and training and community mine action liaison all designed to reduce the risk of injury from mines and ERW by raising awareness and promoting behavioral change; capacity building within host nations regarding national mine action authorities regarding victim assistance coordination and the ability to support minimum victim support; nd survivor/victim assistance such as casualty data collection, emergency and continuing medical care, physical and psychological rehabilitation, social and economic reintegration, and support for laws and public policies to ensure the full and equal integration and participation of survivors, their families, and communities in society. All HMA and HMA-related work shall be performed in compliance with International Mine Action Standards (IMAS) and host nation mine action standards. To the extent the contractor intends to incorporate use of animal detection systems (ADS), such as mine detecting dogs, under any task order issued pursuant to this contract, the contractor shall submit as part of its task order proposal a comprehensive plan for ensuring the safety, health, and wellbeing of all ADS employed under the task order. Additionally, the contractor shall submit monthly reports to the cognizant task order GTM detailing its implementation of the ADS safety, health, and wellbeing plan and the status of each ADS. The plan and subsequent reports should address as appropriate the 18 issues identified by GAO as important to working dog health and welfare in GAO-23-104489 (October 2022):

1. Abuse and neglect

2. Emergency medical care

3. Euthanasia

4. Exercise

5. Food and water

6. Grooming

7. Health and welfare training

8. Housing

9. Medical needs after retirement

10. Medical records

11. Medication

12. Procurement

13. Rest and length of on-duty time

14. Retirement

15. Routine veterinary care

16. Routine welfare evaluations

17. Sanitation

18. Transportation

b. Munitions Disposal

The Contractor shall provide qualified and experienced personnel for each task order, capable of performing weapons removal, abatement and destruction operations to include (but not limited to): HMA and mitigation of ERW, small arms and light weapons (SA/LW) (including man-portable air defense systems, or MANPADS and anti-tank guided munitions) and conventional ammunition and explosives. These CWD operations may address stockpiles of excess or unserviceable weapons and excess or unstable ammunition and may include industrial demilitarization, explosive ordnance disposal operations, recycling/reusing residue from these procedures, detailed verification of such operations, and building host nation capacity to independently carry-out munitions disposal operations safely and effectively through construction of appropriate disposal facilities, equipment procurement, and training. For all operations, the Contractor shall alert PM/WRA immediately of any MANPADS or other conventional weapons system of high value, and provide as much photographic and forensic evidence as possible such as serial numbers, markings, nomenclature, and place of manufacture, condition, location, and place/date of transfer of missiles and/or grip stocks.

c. Physical Security and Stockpile Management (PSSM)

The Contractor shall provide qualified personnel experienced in PSSM for (but not limited to): explosive ordnance and ammunition handling and disposal, SA/LW and other conventional weapons systems, MANPADS, and other explosive material. These operations may include: evaluating national and site-specific storage facilities and procedures to assess safety, security, and needs; the provision and/or installation of PSSM infrastructure upgrades to reduce the threats of illicit proliferation and accidental explosion; and detailed verification of such operations. The Contractor shall ensure that appropriate security practices are in place and that management tools are available to allow for accountability of inventory. PSSM activities may entail refurbishment of existing stockpile facilities, physical security enhancements at existing stockpile facilities, and construction of new stockpile storage and related facilities and infrastructure.

d. Train and/or Advise Host Nations

The Contractor shall provide qualified personnel for the CWD activities outlined above who are also capable of advising, training and overseeing host nation officials and host nation personnel in the above activities. This would include the ability to assist host nations to develop capabilities and build capacity to become self-sufficient or to achieve goals, objectives, or end states as outlined by PM/WRA. Capacity building includes at a minimum: management oversight, financial tracking, technical expertise, logistics capability, data information development and upkeep, mine center development, staffing, surveying, victims assistance, and mine risk education. All capacity building to support HMA capabilities must be geared to provide national capabilities that are in line with IMAS. Training and advising host nation personnel may also require construction of appropriate facilities to support delivery of training/advisory services.

2. Demonstrated Understanding of Requirements

The Contractor shall have a clear understanding of the requirements supported by detailed timelines, activities, methodologies, delineation of key personnel and their responsibilities, resulting in a time phased solution which optimizes results achieved. The Contractor’s approach shall be realistic and appropriate for the situation and geopolitical climate. Rationale shall be provided, including tradeoffs made, and factors leading to the final decision on the approach proposed in meeting goals and objectives while minimizing risks.

The Contractor shall meet the challenges of responding to worldwide CWD services and supplies. The Contractor shall anticipate unknowns as well as changes in the geopolitical environment and manage risk during performance of tasks under this contract. The Contractor shall maintain open and frequent communications with PM/WRA while responding in the most efficient and effective manner under each task order. The Contractor shall anticipate the requirements to respond to simultaneous task orders.

While most Task Orders are issued with adequate notice, some task orders, such as those for weapon destruction activities, may be issued by PM/WRA on short notice or issued on an urgent or priority basis. The Contractor shall be flexible and agile in responding to any requirement including those requirements that may of necessity be changed.

3. Processes and Procedures Reflect Industry and International Best Practices

All processes and procedures shall reflect and conform to industry and international best practices. The Contractor shall ensure that all personnel are adequately trained and equipped. See Attachment B for a listing of applicable documents incorporated herein.

While the Contractor shall not be evaluated on this element of the Statement of Work, it is anticipated that the Contractor may encounter suspected chemical, biological, and radiological (CBR) items during performance of CWD effort. If CBR items are encountered, the Contractor shall notify both the GTM and the host nation and take necessary and immediate action to protect personnel and property.

C. Overarching Requirements

1. Safety, Security and Medical Support

The Contractor shall be held solely responsible for the safety of its staff and any third party present during the execution of this contract. Although missions shall generally be performed in permissive environments, the Contractor should be capable of providing security as required based on the threat. The Contractor shall ensure that:

Safety procedures followed during the execution of the contract are consistent with international and industry best practices and to the most current versions of IMAS (see Attachment B) and host nation mine action standards, as required.

Personal Protective Equipment (PPE), communications, medical support and emergency transport are available. Guidance on these aspects also found in most current versions of IMAS.

Any person present during field operations is familiar with and adheres to standard operating safety procedures, to include the wearing of appropriate protective equipment.

Work at any site ceases immediately in any instance where any of the safety criteria is not fulfilled and does not resume again until all criteria are met.

Adequate measures are taken to safeguard personnel, protect property and safeguard against sabotage, damage and theft of all material, supplies, and equipment provided for under this contract and individual task orders. This shall include the safe storage and handling of explosives, and demolitions-rated materials such as primers, detonating caps and detonation cord.

Upon task order award, the Contractor shall submit his security plan to PM/WRA for review and approval prior to beginning requisite activities within country.

The Contractor shall provide medical services, support and transport, if required, for all personnel. The Contractor shall provide casualty treatment to stabilize large-scale shrapnel damage or traumatic amputation within five (5) minutes of occurrence. The Contractor shall be responsible for making arrangements by the most expeditious and practical means available for casualty evacuation to a medical facility or hospital. The Contractor shall incorporate in their proposals in response to each task order a primary and secondary plan for the evacuation of personnel for medical reasons in the conduct of CWD programs. The Contractor shall conform to the insurance requirements under this contract.

2. Knowledge and Adequacy

a. Logistics

The Contractor shall provide all the transportation, storage and movement of Contractor personnel, all necessary supplies, materials, equipment, explosives, medical and security support to conduct independent operations. The Contractor shall have knowledge and experience with export and import laws and regulations including those applicable to defensive articles and technologies. The Contractor shall have no expectation of favorable treatment or expedited processing by U.S. government licensing and regulatory authorities.

The Contractor shall provide logistics and administrative support necessary for all task order operations including appropriate accommodations to house and feed personnel and store necessary equipment and supplies. This shall include any office space, communications centers or field operational elements.

The Contractor shall provide for the acquisition of equipment, supplies and/or commodities, the delivery of the equipment, supplies, and/or commodities worldwide, and the maintenance of the equipment, supplies and/or commodities until final disposition as directed by PM/WRA. Purchases may include “equipment drops” delivered to various countries as identified in individual task orders and include for their safe transportation, maintenance, storage and final delivery.

The Contractor shall be required to maintain and report on the Equipment/Commodities Inventory System, Attachment C. Where possible and cost effective, local procurement of supplies, commodities and equipment including explosives, shall be considered. All supplies, commodities and equipment purchased should follow competitive procurement policies as applicable. Deliveries may require Contractor training to host nations.

The Contractor shall have no expectation that U.S. Government logistical capabilities and networks, such as MilAir or diplomatic pouch courier services, will be available to the Contractor to execute any work performed pursuant to this contract. While the Government may authorize the Contractor to access U.S. Government logistical networks under rare and exceptional circumstances, such authorization will be at the Government’s sole discretion.

b. Communications

The Contractor shall establish reliable communications between work parties, headquarters, host nations, PM/WRA and others as appropriate to ensure activities are well coordinated and that results are efficiently achieved. This shall include adequate medical communications.

The Contractor shall be knowledgeable in local languages or provide interpreters to ensure effective communications with and between teams in the field, the Contractor, medical support, local residents, host nation authorities, and U.S. government officials.

c. Quality Assurance, Performance Metrics and Deliverables

The Contractor shall provide qualified and experienced management personnel to ensure quality assurance and quality control is implemented and verified throughout contract performance in accordance with the Government approved Quality Assurance Surveillance Plan (QASP) incorporated herein. The Contractor shall report against performance metrics defined by PM/WRA and tailored to individual task order requirements. Any decline in performance shall immediately be reported to PM/WRA and corrective action taken to improve performance to acceptable levels.

The Contractor shall provide qualified and experienced personnel to ensure all deliverables, reports, invoices and/or other documents are timely, complete, and in a format acceptable to or as specified by PM/WRA. This may include keeping up to date statistics and metrics (by country or as otherwise specified) on a variety of tasks and/or activities during performance under this contract. All Logos, signage, press releases and similar activities shall conform to the requirements of the contract.

C.4 Deliverables

A. Quality Assurance Surveillance Plan

The Contractor shall submit with his proposal his Quality Assurance Surveillance Plan (QASP) for measuring his performance during the duration of this contract. This plan shall be designed to capture the Contractor’s unique approach to providing outstanding CWD services worldwide. It should include desired outcomes, required services/tasks performance standards, acceptable quality levels, and monitoring methods/surveillance. This plan shall be reviewed and considered in the development of the final QASP approved and incorporated under this contract and applicable to task orders awarded hereunder.

B. Resumes

The Contractor shall provide the resumes of all proposed key management and field personnel when submitting proposals to the Contracting Officer. Of particular interest are the credentials of the task leader, field supervisors, EOD, HMA and other technical specialists such as but not limited to master mine detection dog handler, PSSM experts, and host country advisors. These personnel must have considerable field experience with the aforementioned operations.

Required qualifications are included in Responsibilities and Qualifications of Key Personnel, see Attachment D.

C. Insurance

The Contractor shall ensure that all contractor personnel used to execute services under this contract are adequately covered by insurance. Contractor insurance coverage shall comply with the provisions issued by the controlling legal authority in the host nation and receiving nation(s) against any service-related illness, injuries, death or disability, and third-party liability. The Contractor shall submit proof of such insurance to the Contracting Officer before commencing action under this contract.

D. Signage/Logos/Press Releases

The Contractor shall ensure that all signage at work sites, all vehicles and equipment, all printed MRE materials, caps and apparel related to the project, include an accurate, full-color reproduction of the U.S. flag, unless there is a specific security risk in doing so. All press releases generated by the Contractor (domestic or in the local area), interviews with print and electronic media, etc., must explicitly make clear that the project is funded by the US, and funded in particular by the State Department (DoS), PM/WRA.

Furthermore, all press releases that are generated by the Contractor related to the PM/WRA project should be provided in draft to the COR beforehand in order to ensure that they are accurate and correctly characterize PM/WRA’s role. Any photos of the project that are taken and disseminated and/or posted online by the Contractor should bear an explanatory caption that credits DoS PM/WRA for funding the project.

E. Reports and Invoices

At a minimum, the Contractor shall provide one paper or electronic copy of each report to the cognizant Government Technical Monitor (GTM). Due dates and number of copies are outlined below and may be supplemented or further specified in individual task orders. Formats will generally be left to the Contractor who should be able to display his particular information in a meaningful way. If the format is not acceptable by the Government, then the Government reserves the right to mandate the format to be used.

1. Routine Progress Reports, Invoices, Estimates to and at Completion (ETCs&EACs)

The Contractor shall provide routine progress reports (weekly, monthly and/or quarterly. These reports shall be in sufficient detail to allow the government to clearly understand progress achieved and the reasonableness of costs incurred. It shall also include performance metrics and monitoring in accordance with the QASP approved under this contract. (See Attachment L for a sample progress report.)

Invoices specifically require review by the GTM and approval of the COR prior to payment. Timely submittal of routine invoices is a necessary condition of this contract and any report or invoice that is delinquent or inadequate may be sufficient to report negative past performance to the Contracting Officer (KO). Continuously deficient performance or improper conduct on the part of contract personnel may result in the termination of the contract. Invoices must show current billing and cumulative billing to date. Large invoices and attachments must be sent via email as a WinZip file.

When submitting 75% letters to the KO, The Contractor must also submit a ETC and EAC.

2. Adverse Incident Reports

Adverse incident reports defined at a minimum to include casualties, theft, malfeasance, negative encounters with host nationals and security breaches are due immediately after an incident occurs. One copy should be delivered immediately via email or the most expeditious means to the cognizant GTM.

3. Lessons Learned Report

Within two weeks after the completion of each Task Order, the Contractor shall provide a lessons learned report and seek disposition instructions of any equipment remaining under said Task Order. One copy should be delivered to the cognizant GTM.

4. Transition Plans

The Contractor shall provide general outlines for incoming and outgoing transition plans with his proposal. One copy of detailed incoming and outgoing transition plans shall be submitted to the cognizant GTM within 30 days for each individual task order awarded.

5. Special Reports

Special reports may be requested as the circumstances dictate or as identified in individual Task Orders.

6. Final Report

The Contractor shall be required to provide one copy of a final report within 30 days of completion of the contract to the cognizant GTM.

7. Close Out Plan

No later than sixty (60) days prior to the expiration of the Base or Option Year of each task order, the Contractor shall provide one copy of a close-out plan to the cognizant GTM with milestones that details follow on disposition of material in accordance with Federal Acquisition Regulation (FAR) Part 45, Government Property.

C.5 SPECIAL REQUIREMENTS

A. Taxes and Customs Fees Tasks ordered under this contract are Humanitarian Projects and the Contractor shall not pay any taxes, import or customs fees to the government of the host nation or aid receiving nation(s). As appropriate, PM/WRA or the U.S. Embassies concerned may assist in customs or other official clearances of CWD items and associated equipment for duty-free status. If taxes, import, or customs fees cannot be mitigated, the Contractor shall follow the procedures outlined in FAR 29.402.

B. Housing Depending on the country of performance and U.S. Department of State security requirements for contractor personnel, the contractor may be required to establish housing for all personnel within the confines of a secure compound. The following requirements apply only to the extent required under individual task orders:

Should the need arise for contractor employees to travel within the country; the contractor will ensure that U.S. citizen and third country national employees reside at a UN approved guesthouse/hotel which has been approved to accommodate international staff traveling outside of the country.

· Compound Security: The contractor will implement the following security measures in order to safeguard personnel living on a compound with multiple structures:

· Armed perimeter security with a Government licensed company.

· Nine foot perimeter wall with anti-climb measures along the entire length of the wall.

· Setback between the perimeter wall and living quarters and office space to mitigate damage and injury from a blast.

· Pedestrian and vehicle entry control points (ECP) with “man-trap” that provides for vehicle and pedestrian screening, explosive detection equipment or explosive detection canines.

· Vehicle barriers that mitigate high speed approaches with speed control (chicane) and provide anti-ram protection. The locally fabricated DS designed Newey drop arm is the preferred solution.

· Security lighting on the interior and exterior of the compound.

· Secondary means of pedestrian egress from the compound.

· Public address system that can warn residents of an attack or imminent threat.

· CCTV system with the ability to monitor and record perimeter and key mission-essential vulnerable assets, such as generators and fuel storage tanks.

· Dedicated and secure generator with automatic switching mechanisms to provide uninterrupted power.

· A reinforced safe room with reinforced doors and locks, emergency food, water, and medical supplies, and communication systems allowing communication with the Regional Security Office (RSO) Tactical Operations Center (TOC).

· Primary, alternative, contingency and emergency means of communication using land line telephone, radio, cellular, and/or satellite communication that provides communication with the RSO TOC. This information must remain on file and updated with the RSO TOC.

· Indirect fire bunkers located throughout the compound.

· Barriers along vulnerable perimeter positions and reinforced metal drop arms along roads of approach and/or adjacent roads in immediate proximity to compound if possible.

· Residential House or Villa Security: The contractor will implement the following security measures in order to safeguard personnel living in a stand-alone residential villa and/or house:

· Armed perimeter security with a Government licensed company.

· Nine foot perimeter wall with anti-climb measures.

· A reinforced safe room with reinforced doors and locks, emergency food, water, and medical supplies, and communications equipment allowing communication with the RSO TOC.

· All exterior windows of all buildings will have 8 mil (0.2 mm) thick shatter-resistant window film (SRWF).

· Redundant means of communication such as land line telephone, radio, cellular, and satellite communication.

· Vehicle barriers that mitigate high speed approaches with speed control (chicane) and provide anti-ram protection. The locally fabricated DS designed Newey drop arm is the preferred solution.

· Metal window grilles on all windows. Windows on rooms used as bedrooms will incorporate a fire escape mechanism.

· Security lighting on the interior and exterior of the compound.

· If space permits, barriers along vulnerable perimeter positions and reinforced metal drop arms along roads of approach and/or adjacent roads in immediate proximity to villa and/or house.

C. Movement Security and Travel Within Country Depending on the country of performance and U.S. Department of State security requirements for contractor personnel, the contractor may be required to comply with movement security guidance as defined in the Mission Security Travel Policy. Under this policy and as the security environment changes, the COR may direct its contractors to alter their movement security arrangements, to include suspension of operations, if conditions become unsafe. In such cases, the contractor shall implement the following movement security guidance:

· U.S. citizen and third country personnel shall travel in fully armored vehicles with a minimum B6 or C level of armoring at all times.

· All armored vehicle movements will include at least one armed individual in addition to the driver. All armed personnel and all weapons will be properly licensed with the Government.

· U.S. citizen and third country national employees are not permitted to eat in public restaurants while on the job site or traveling to/from field mission locations.

· In the event that the contractor needs to operate in areas outside the approved U.S. mission travel areas, they shall contact the RSO TOC for coordination and guidance well in advance of travel.

· Establish and utilize a mechanism to coordinate and track movements of contractor personnel and communicate with the U.S. Embassy Kabul’s Regional Security Office (RSO) Tactical Operations Center (TOC) regarding motorcade movements.

· Acquire a vehicle and personnel tracking system with emergency duress notification capability for movements off compound that will allow the contractor to monitor its vehicles and personnel. The contractor will arrange for its personnel and vehicle beacons to be displayed within the U.S. Embassy RSO TOC in order to provide the U.S. government situational awareness of contractor movements and notification of in extremis vehicle and personnel beacon activation by contractor personnel. The contractor will consult with the RSO TOC before purchasing tracking devices for vehicles and/or personnel to ensure that the system selected by the contractor can be tracked by the RSO TOC.

· Personal protective equipment (PPE) consisting of body armor vests and helmets shall be available in the vehicle for each contractor passenger riding in the vehicle.

· Vehicles shall be equipped with emergency medical equipment.

· Vehicles shall be equipped with communications systems allowing communication with the contractor and RSO TOC.

D. Life Support The contractor shall provide the following life support and guidance:

· A 14-day on-hand supply of food, water, fuel, and medical supplies required for contract activity and staff in the event of unexpected interruption of the supply chain.

· PPE consisting of body armor vests and helmets for each U.S. citizen and third country national employee.

· A feasible evacuation and drawdown plan, in accordance with host nation laws, in the event of an ordered evacuation of all U.S. citizen and third country national personnel. The COR will provide a copy of the evacuation and drawdown plan to the U.S. Embassy RSO for informational purposes. Aviation capabilities in country can be limited. The transition of aviation control from the U.S. military/NATO to the Government of the country may lead to the interruption of international and domestic flights. This could have a major impact on the transit of contractor personnel and supplies.

E. Medical Some U.S. Mission medical facilities and clearances are not available to contractors unless approved by the contracting officer, and the U.S. mission. The contractor shall provide the following medical and health services support and guidance:

· The appropriate health support and necessary preparations prior to deployment (i.e. immunizations, TB screening, etc.).

· Medical evacuation insurance.

· Training on occupational health threats while working in country and ways to mitigate their risk to these health threats.

· Western standard medical and health services, including relevant mental health services.

F. Training The contractor shall provide the following mandatory security training:

· Contractor personnel expected to be in country less than 45 cumulative days must complete a course equivalent to the High Threat Security Overseas Seminar (HTSOS, HT401), which is unclassified and available on the internet through the Foreign Service Institute’s Learn Center.

· Contractor personnel expected to be in country longer than 45 cumulative days shall complete security training that meets standards set in the Department’s Foreign affairs Counter Threat (FACT) course. DS will validate the contractor’s proposed commensurate curriculum and training but DS will not certify the training.

· This training should cover at a minimum: the practical skills necessary to recognize, avoid, and respond to potential terrorist threat situations; how to conduct surveillance detection; aspects of personnel recovery; how to provide emergency medical care; and improvised explosive device (IED) awareness; and defensive/counterterrorism driving maneuver training. The contractor shall aim to provide this training to its employees prior to their arrival in country. However, if circumstances do not permit certain employees to receive the training prior to arrival in country the contractor shall provide this training within one month of the employee’s arrival in country. The contractor shall document employee completion of this training.

· The contractor shall provide insider threat training. An insider threat is defined as an attack by someone who is in a position of trust. This training, at a minimum, will cover possible causes for insider threats, warning signs of a pending insider threat attack, ways to avoid possible insider threat attacks, and how to respond in the event of an insider threat attack.

· The contractor shall propose a schedule of emergency drills to ensure that employees understand emergency plans and are prepared to follow the plans.

· The contractor shall provide country/regional familiarization training which shall include information on the country’s customs, cultural norms and physical environment.

G. Requirements for Armed Contractors

· The contractor and any of its subcontractors shall show proof of membership of the International Code of Conduct for Private Security Providers Association (ICoCA) and remain a member for the duration of performance under this contract.

· The armed contractor must be licensed to operate in country.

· The contractor shall comply with, and shall ensure that its personnel in the designated operational area or supporting the diplomatic or consular mission are familiar with and comply with, all applicable United States, host country, and third country national laws; treaties and international agreements; United States regulations, directives, instructions, policies, and procedures; and force protection, security, health, or safety orders, directives, and instructions issued by the Chief or Mission.

· The contractor shall provide to the contracting officer a specific list of personnel for whom authorization to carry a weapon is required.

· The contractor shall ensure that its personnel who are authorized to carry weapons are adequately trained to carry and use them safely; with full understanding of, and adherence to, the rules of the use of force issued by the Chief or Mission; and in compliance with applicable agency policies, agreements, rules, regulations, and other applicable law; are not barred from possession of a firearm by 18 U.S.C. 922; and adhere to all guidance and orders issued by the Chief of Mission regarding possession, use, safety, and accountability of weapons and ammunition.

· Whether or not weapons are U.S. government-furnished, all liability for the use of any weapons by contractor personnel rests solely with the contractor and the contractor employee using such weapon.

H. Requirements for Host Country Security Providers If the contractor employs a host country security provider the contract shall supplement this protection with a Risk Management Company (RMC) or a direct-hire security manager.

· U.S. citizen and third country national RMC personnel or a direct-hire security manager shall closely monitor local National Guard forces providing static security.

· U.S. citizen and third country national armed RMC personnel or a direct-hire security manager shall accompany all vehicular movements of U.S. citizen and third country national contractor employees when the movement security is provided by local National Guard forces.

· The RMC or a direct-hire security manager shall identify and resolve any issues stemming from the use of non-local guards providing static or movement security, such as increasing suspicion and friction among local national civilians toward non-local guards from other parts of the country.

· The contractor shall ensure that all RMC personnel or a direct-hire security manager are adequately trained, supervised, and accountable for their actions.

· The RMC or a direct-hire security manager shall show proof of membership of the ICoCA and remain a member for the duration of performance under this contract.

I. Contract Clauses

· Contracts requiring contractor personnel to perform outside the United States in a designated operational areas:

· Use FAR 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission Outside the United States.

· Reporting in SPOT:

· Use FAR 52.225-19 (Contractor Personnel in a Designated Operational Area) and PIB 2008-15, Use of SPOT, March 25, 2008.

· Trafficking in Persons:

· Use FAR 52.222-50 Combating Trafficking in Persons.

J. Synchronized Pre-Deployment Operational Tracker (SPOT)

SPOT is a Web-based system that provides a standardized front-end user interface for use by federal contractors, government agencies, and the military. SPOT generates digitally signed Letters of Authorization (LOAs) as part of the deployment process for contractors. These LOAs have a unique SPOT barcode that identifies contractors who do not carry a government-issued Homeland Security Presidential Directive 12-compliant card. LOA requirements will be issues on a task-by-task basis.

K. Work Schedules

Work schedules must correspond to training and operational mission requirements, as well as appropriate safety requirements. The Contractor may adjust work schedules to accommodate the religious, cultural, and climatic conditions pertaining to the host nation work force as well as those existing in aid recipient nations.

· Contractor must have a dedicated Ramadan work schedule plan in place.

L. Leahy Vetting

The term “Leahy law” refers to two statutory provisions prohibiting the U.S. Government from using funds for assistance to units of foreign security forces where there is credible information implicating that unit in the commission of gross violations of human rights (GVHRs). One statutory provision applies to the U.S. Department of State (State) and the other applies to the U.S. Department of Defense (DoD). The Contractor must adhere to and conduct Leahy Vetting wherever it is required by the Department of State.

C.6 Government Furnished Property/Information

The U.S. Government is not required to furnish any property to the contractor in performance of tasks issued hereunder. The U.S. Government will attempt to furnish whatever information or property it may have in support of any task order issued but there is no assurance that information or property thus furnished is accurate or complete. The Contractor is solely responsible for providing all necessary personnel, supplies, equipment and property and knowledge of the operating environment required for each task order.

PM/WRA may provide a facilitator to the Contractor to oversee and monitor the initial start of the task order. The Contractor, however, must be prepared to perform the requirements of any task order without this type of assistance. The decision to employ a PM/WRA facilitator shall be made by PM/WRA on a case-by-case basis.

C.7 Period and Place of Performance

The Period of Performance shall begin on the date of contract award. The Contractor should be capable of deployment within 30 days from Contract Award Date. The base year period will be for one year with four one-year option terms. The Contractor shall deliver services and supplies under this contract worldwide, at specific locations to be determined after contract award.

C.8 Other Requirements and Information Will Be Provided Under Section J – List of Attachments

Attachment A – List of Applicable Documents Attachment B – Equipment/Commodities Inventory Requirements Attachment C – Responsibilities and Qualifications of Key Personnel Attachment D – List of Experience (HMA, Destruction, PSSM, Train Host Nations, Safety, Security and Medical Support, Logistics) Attachment E – List of Acronyms Attachment F –Task Order Request for Proposal Attachment G –Property Inventory Report August 2010 Attachment H - Pricing Tables 1-8 Attachment I – Past Performance Questionnaire Attachment J – Performance Measures for CWD Services Attachment LK – Sample Progress Report Attachment L – Sample Metrics of Progress Achieved