19AQMM22R0028_A0006.pdf

19AQMM22R0028

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

05/13/2022

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Jonathan A. Elsasser

NAME

TEL.

elsasserja@State.gov

EMAIL

6. ISSUED BY OPEAQMCODE

Security Branch

OPE/AQM/DSCD/SB

Office of Acquisition (AQM) 1400 Wilson Blvd. (SA-14) Arlington, VA 22209

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19AQMM22R0028

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

02/03/2022

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to change the proposal due date to May 20, 2022 at 1500 EST.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Jonathan A. Elsasser

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

05/13/2022

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

652.216-71 PRICE ADJUSTMENT (AUG 1999)

B.2 Type of Contract B.3 Offers and Payments in Local Currency B.4 Payment, Ceiling, and Withholding B.5 Employee Salary Benefits B.6 Labor Categories B.6.1 Standard Services B.6.2 Additional or Emergency (A&E) Services B.7 Other Direct Costs B.7.1 Mobile Patrol Vehicles B.7.2 Local Guard Force Equipment B.7.3 Reimbursable Materials and Incidental Services B.7.4 Bodyguard Travel Expenses B.7.5 Dosimeters B.7.6 Defense Base Act Insurance (DBA) B.7.7 Value Added Tax (VAT)/Goods and Services

C Descriptions/Specifications/Statement of Work C.1 Purpose and Objectives C.10 Organization chart and Employee Listing C.11 Surveillance Detection (SD) Operations C.12 Contingency Plan C.13 Transition Plan C.13.1 Phase-In Performance (New Contractor) C.13.2 Phase-In Performance (Incumbent Contractor) C.13.3 Phase-Out Performance C.13.4 Completion of Transition Plan C.14 Defintions C.15 Incorporation of Proposal C.2 Background C.3 Mission and Goals C.4 Local Guard Services C.4.1 Types of Service C.4.1.2 General and Post Orders C.4.2 Bodyguard Services C.4.2.1 General and Post Orders C.5 Specific Tasks/Functions C.5.1 Entry Control C.5.2 Operation of X-Ray Inspection, Explosive and Metal Detection Equipment C.5.3 Patrols C.5.4 Escort Services C.5.5 Logs and Records C.6 Requesting Additional and Emergency Services C.7 Right of First Refusal of Employment C.8.1 Supervision C.8.2 Alarm Monitoring/Dispatcher Services C.8.3 Closed Circuit Television (CCTV) C.8.4 Guard Electronic Monitoring System (GEMS) C.8.5 Radio Network C.8.6 Vehicles C.8.7 Uniforms and Personal Equipment C.8.8 Cost Reimbursable Supplies and Incidental Services C.9 Post Hours and Schedules C.9.1 Guard Post Schedule C.9.2 Duty Hour Limits, Breaks and Relief Guards C.9.3 Outside Employment or Work on Other Contracts

D Packaging and Marking D.1 Reserved

E Inspection and Acceptance 52.246-3 Inspection Of Supplies Cost-Reimbursement (May 2001) 52.246-4 Inspection of Services-Fixed-Price (Aug 1996) 52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001) E.1 Compliance Reporting E.1.1 Violation of Contract Terms E.1.2 Monthly Report Contents E.1.3 Currency Conversion

F Deliveries or Performance 52.242-15 Stop-Work Order (Aug 1989) 52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I (Apr 1984) 52.242-17 Government Delay of Work (Apr 1984) F.1 Period of Performance F.2 Notice-to-Proceed (NTP) F.3 Phased Takeover

F.4 DELIVERABLES

G Contract Administration Data G.1 Designation of Administrative Contracting Officer G.2 Invoicing Instructions G.2.1 Required Invoice Information G.2.2 Invoice Format G.3 Final Invoice

H Special Contract Requirements

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

H.1 Security H.10 Licenses, Bonds, and Permits H.11 Personal Injury, Property Loss or Damage (Liability) H.11.1 Insurance H.11.2 Defense Base Act Insurance (DBA) H.12 Variation in Quantity H.13 Government Furnished Property H.13.1 Pre-Inventory Meetings H.14 Key Control H.15 Public Release of Information H.16 Post Award Conference H.17 Local Guard Force-Marine Security Guard Relationship H.18 Standards of Conduct H.18.1 Appearance H.18.2 Uniforms and Personal Equipment H.18.3 Neglect of Duties H.18.4 Disorderly Conduct H.18.5 Alcoholic Beverages, Narcotics and Dangerous Drugs H.19 Criminal Actions H.2 Approval and Acceptance of Contractor Staff H.20 myLGP H.3 Health H.4 Language/Reading Proficiency H.5 Personnel Requirements H.5.1 Project Manager H.5.2 Guard Force Commander (GFC) H.5.3 Shift Supervisor H.5.4 Supervisor H.5.5 Senior Guard H.5.6 Guard H.5.7 Bodyguard H.6 Key Personnel H.7 Training Requirements

H.7.1 Basic Training H.7.2 Annual Refresher Training H.7.3 Specialized Training H.7.4 Bodyguard Basic Training H.8 Armed Personnel H.8.1 Firearms H.8.2 Firearms Control H.8.3 Weapons Maintenance H.8.4 Firearms Misuse H.8.5 Firearms Training H.8.6 Certified Firearm Instructor H.8.7 Basic Firearms Training H.8.8 Firearms Certification H.8.9 Firing Range H.9 Authority and Jurisdiction

I Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.202-1 Definitions (Jun 2020) 52.203-3 Gratuities (Apr 1984) 52.203-7 Anti-Kickback Procedures (Jun 2020) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020) 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) 52.203-16 Preventing Personal Conflicts of Interest (Jun 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-7 System for Award Management (Oct 2018) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.215-2 Audit and Records-Negotiation (Jun 2020) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.216-7 Allowable Cost and Payment (Aug 2018) 52.216-29 Time-and-Materials/Labor-Hour Proposal Requirements-Other Than Commercial Acquisition With Adequate Price Competition (Nov 2021) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (Jan 2022) 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (Jun 2020) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) 52.225-14 Inconsistency Between English Version and Translation of Contract (Feb 2000) 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission Outside the United States (May 2020) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas (Apr 1984) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.229-6 Taxes-Foreign Fixed-Price Contracts (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Nov 2021) 52.232-8 Discounts For Prompt Payment (Feb 2002) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-24 Prohibition of Assignment of Claims (May 2014) 52.232-25 Prompt Payment (Jan 2017) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.233-1 Alt I Disputes (May 2014) - Alternate I (Dec 1991) 52.233-3 Alt I Protest after Award (Aug 1996) - Alternate I (Jun 1985) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.242-13 Bankruptcy (July 1995)

52.243-1 Alt II Changes-Fixed-Price (Aug 1987) - Alternate II (Apr 1984) 52.243-2 Changes-Cost-Reimbursement (Aug 1987) 52.243-3 Changes-Time-and-Material or Labor-Hours (Sept 2000) 52.245-1 Government Property (Sep 2021) 52.245-2 Government Property Installation Operation Services (Apr 2012) 52.245-9 Use and Charges (Apr 2012) 52.246-25 Limitation of Liability-Services (Feb 1997) 52.248-1 Value Engineering (Jun 2020) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-6 Alt IV Termination (Cost-Reimbursement) (May 2004) - Alternate IV (Sept 1996) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.249-14 Excusable Delays (Apr 1984)

617.204 Options-Contracts

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Jun 2020) 52.204-14 Service Contract Reporting Requirements (Oct 2016) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) 52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.222-50 Combating Trafficking in Persons (Nov 2021) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (OCT 2021)

(DEVIATION)

52.229-12 Tax on Certain Foreign Procurements (Feb 2021) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.237-3 Continuity of Services (Jan 1991) 52.253-1 Computer Generated Forms (Jan 1991) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD (AUG 1999)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.242-73 Alternate I AUTHORIZATION AND PERFORMANCE - ALT I (AUG 1999)

652.243-70 NOTICES (AUG 1999)

I.1 Travel and Subsistence Costs

J List of Attachments J.1 List of Attachments

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.203-2 Certificate Of Independent Price Determination (Apr 1985) 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (Sept 2007) 52.204-8 Annual Representations and Certifications (Jan 2022) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.209-5 Certification Regarding Responsibility Matters (Aug 2020) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.229-11 Tax on Certain Foreign Procurements--Notice and Representation (Jun 2020)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

652.237-73 STATEMENT OF QUALIFICATIONS FOR PREFERENCE AS A U.S. PERSON (APR

2004)

K.1 AUTHROIZED CONTRACT ADMINISTRATOR

K.2 FIRMS PROVIDING QUASI-MILITARY ARMED FORCES FOR HIRE

L Instructions, Conditions, and Notices to Offerors and Respondents

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.215-1 Instructions to Offerors-Competitive Acquisition (Nov 2021) 52.216-1 Type of Contract (Apr 1984) 52.222-46 Evaluation of Compensation for Professional Employees (Feb 1993) 52.233-2 Service of Protest (Sept 2006) 52.237-1 Site Visit (Apr 1984) 52.252-5 Authorized Deviations in Provisions (Nov 2020)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L.1 Site Visit L.10 Limitation of Subcontracting L.11 Proposal instructions L.11.1 VOLUME 1: Price Proposal L.11.2 VOLUME 2: Technical Proposal L.12 Obtaining Licenses and Permits L.13 Use of Non-Government Evaluators L.2 Contract Award L.3 Alternate Offer Information L.4 Solicitation Response L.5 Time, Place, and Submission of Offers L.6 Discussions with Offerors L.7 Disposition of Offers L.8 Debriefings L.9 Offeror Questions and/or Clarifications

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990) 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000) M.1 General Information M.2 Evaluation Factors for Award M.3 Contract Award

Line Item Summary

Solicitation Number:

19AQMM22R0028

Contract Number: Title: US Embassy Ljubljana - Local Guard Services

Date of Solicitation:

05/13/2022

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Base Year - Local Guard Services - US Mission Ljubljana (VAT included) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

0.00 0.00 0.00

LT

002 Option Year 1 - Local Guard Services - US Mission Ljubljana (VAT included) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

0.00 0.00 0.00

LT

003 Option Year 2 - Local Guard Services - US Mission Ljubljana (VAT included) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

0.00 0.00 0.00

LT

004 Option Year 3 - Local Guard Services - US Mission Ljubljana (VAT included) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

0.00 0.00 0.00

LT

005 Option Year 4 - Local Guard Services - US Mission Ljubljana (VAT included) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

0.00 0.00 0.00

LT

Clause Title Fill-ins

652.216-71 PRICE ADJUSTMENT (AUG 1999)

B.2 - Type of Contract

This is a Time-and-Materials (T&M) Contract as defined in Federal Acquisition Regulation (FAR) 16.601. The contract also includes firm-fixed price and cost-reimbursement components. The contract will be awarded under the Evaluation factors listed in Section M and following the Lowest Price Technically Acceptable (LPTA) method.

B.3 - Offers and Payments in Local Currency

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S.

dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

NOTE: The definition of a U.S. Firm for payment purposes should not be confused with the definition of U.S. Person for purpose of applying U.S. preference in the proposal evaluation. (See Section K for U.S. Person definition.)

FOREIGN FIRMS. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S.

firm shall submit its prices and receive payment in local currency.

B.4 - Payment, Ceiling, and Withholding

The Government will pay the Contractor for the number of hours worked. (See Section I, FAR 52.232-7). The Government will make no withholding/retainage pursuant to FAR 52.232-7(a)(7), "Payments Under Time-and-Materials and Labor-Hour Contracts."

The Contractor shall not exceed the ceiling prices, shown in pricing tables in Section B, either in total or for any category, unless the Contracting Officer (CO) signs a written contract modification to increase the ceiling. The ceiling for this contract will be based on the total amount proposed by the vendor plus a 25% variant to accommodate Section H.12- Variation in Quantity.

The Government shall impose a deduction from the amount of payment for each instance of unacceptable performance or non-performance in accordance with Exhibit C, Quality Assurance and Surveillance Plan (QASP).

B.5 - Employee Salary Benefits

The Government shall have no responsibility or liability for payment of any wages or benefits to Contractor's employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits, which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, and premium pay for holidays, payments for social security, pensions, severance, sick or health benefits, childcare or any other benefit, the Contractor is responsible for these payments. The Contractor shall submit evidence of compliance with this requirement upon request by the Government. The rates/ prices in Section B and Section J, Exhibit S shall include all such costs.

If, under the law of any jurisdiction, the Government is considered directly or subsidiarily liable for the payment of any amount to any party on the basis of Contractor’s breach of labor or employment laws, or in the event an employee of the Contractor names the Government in such an action, the Government will be entitled to reimbursement from the Contractor of all expenses incurred in any legal action initiated regarding any wages, benefits, allowances, premiums, or any other labor claims, as well as the indirect costs entailed by the legal action – including, but not limited to, attorney’s fees, court costs, and employee time. The Contractor is obliged to reimburse the Government of all such expenses within thirty days of receipt of notification of expenses incurred.

The Contractor is required to include health benefits including hospitalization, outpatient care, maternity care and medication, for guards employed under this contract in its compensation program. Employee health benefits must be maintained at the level approved throughout the term of the contract at no additional cost to the Government. A failure by the Contractor to maintain its health benefits program as required by this subsection shall be deemed a material breach of this Contract warranting termination of the contract for default in accordance with FAR 52.249-8 as contained in Section I of this contract.

B.6 - Labor Categories

Section C, Performance Work Statement, contains the specific tasks, and Section H contains personnel requirements the Contractor shall be required to provide and/or adhere to in the performance of this contract. All personnel requirements pertain to the labor categories contained under both Standard and Additional or Emergency (A&E) Services.

For the purposes of calculating premium pay, authorized holidays are shown in Section J, Exhibit F. Contractor employees who either are U.S. citizens or hired in the U.S. shall be entitled to premium pay for U.S. holidays only. Contractor employees who are neither U.S. citizens nor hired in the United States shall be entitled to only those holidays recognized by the host country Government. This includes other fringe benefits such as annual leave, sick leave and severance pay.

The Labor Category prices in Section B shall include expenses associated with wages, fringe benefits, severance costs, overhead, G&A and profit involved in administering, managing and providing services under this contract. Local labor laws may require bonuses, specific minimum wage levels, and premium pay for holidays, payments for social security, pensions, severance pay, sick or health benefits, childcare or any other benefit, the Contractor is responsible for these payments. The rates/prices in Section B shall include the applicable costs necessary to comply with local labor laws.

In consideration of satisfactory performance, the Government will pay the Contractor each month for the Standard and/or A&E Services rendered.

Offerors shall include in their pricing, a reasonable accommodation for National Minimum Wage (NMW), Collective Bargaining Agree ment (CBA), or any type of Union Terms increases that have historical data provided by the host country and/or supporting resources. For example, if Ljubljana can be identified as having a consistent percentage increase, on average, which shall be accommodated within Exhibit M and Exhibit S pricing. Failure to accommodate a percentage increase within Exhibit M and Exhibit S at the time of proposal will result in any future Economic Price Adjustment (EPA) requests being denied by the Government.

Should the Offeror make a reasonable effort to accommodate the regular annual or biannual increase and a higher increase is made by the host country which surpasses the increase provided on Exhibit M and Exhibit S, the Government will consider an EPA request.

In accordance with DOSAR 652.216-71 (b), “For a contacting officer to consider any request for adjustment, the contractor shall demonstrate in writing:” (2) “That the change in the law could not have been reasonably anticipated prior to contract award;”.

Historical increases which are documented by the host country, where an Offeror can account for an average percentage increase to the labor wages, is considered to be available for anticipation of costs.

B.6.1 - Standard Services

Section J, Exhibit A delineates the current work locations; functions; hours of coverage; days per week and hours per day for the Standard Services required herein. The Contractor shall not subcontract or lease Standard Services.

The fixed hourly rates for Standard Services are fully burdened rates and shall include all wages (local labor law compliance, if applicable, and any premiums relating to overtime, holidays, or night shifts), overhead, fringe benefits, severance costs, general and administrative expenses and profit for each category of labor. The fixed hourly rate shall also include costs for personal equipment required for each individual employee (e.g. uniforms, body armor, etc.). Overhead costs may include administrative personnel, transition costs, materials and supplies, training, or housing for example. Labor categories for Standard Services are outlined below:

- Labor Categories 0001, 1001, 2001, 3001, and 4001: Guard Force Commander.

- Labor Categories 0002, 1002, 2002, 3002, and 4002: Shift Supervisor.

- Labor Categories 0003, 1003, 2003, 3003, and 4003: Guard.

- Labor Categories 0004, 1004, 2004, 3004, and 4004: Body Guard.

B.6.2 - Additional or Emergency (A&E) Services

The Additional or Emergency (A&E) Services may be required at any location covered by this contract and shall be provided by the Contractor if requested by the COR. The hours included in Section B for A&E Services are strictly estimates. The Government is not obligated to order A&E Services and does not represent that any minimum will be ordered. The total hours and rates established for A&E Services are not subject to adjustment under the clause entitled Variation in Quantity (H.12). The Government will not be liable for any costs related to A&E Services that are not ordered.

The fixed hourly rates for A&E Services are fully burdened rates and shall include all wages (local labor law compliance if applicable and any premiums relating to overtime, holidays, or night shifts), overhead, fringe benefits, severance, general and administrative expenses and profit for each category of labor. Materials shall be reimbursed at cost in accordance with FAR 16.601 (except as provided for in FAR 31.205-26(e) and (f)). Labor categories for A&E Services are outlined below:

- Labor Categories 0005, 1005, 2005, 3005, and 4005: Guard.

- Labor Categories 0006, 1006, 2006, 3006, and 4006: Body Guard

B.7 - Other Direct Costs

This section includes non-labor costs required by this contract. All costs, with the exception of Reimbursable Materials and VAT, are firm-fixed priced monthly rate. The firm-fixed price ODC Labor Categories are not subject to a price adjustment unless the threshold in the Variation in Quantity clause is exceeded. All equipment required for contract performance shall be new at the time of the notice to proceed.

B.7.1 - Mobile Patrol Vehicles

(RESERVED)

B.7.2 - Local Guard Force Equipment

Labor Categories 0007, 1007, 2007, 3007 and 4007 – Guard Force Equipment: The monthly rate shall include all costs including procurement of, taxes, duties, fees, maintenance, repair upgrades, licenses, permits, and usage fees associated with the contractor-furnished equipment required to perform this contract. This equipment includes, but is not limited to:

- Radio network and hardware;

- Cell Phones;

- Guard Electronic Monitoring System (GEMS);

- Firearms and Ammunition;

- Log books; and

- Post-specific equipment.

See Section J, Exhibit D, Contractor Furnished Equipment, for specific equipment details.

Radio Network and Hardware: The Contractor shall acquire and pay for radios, all dedicated frequencies, usage fees, licenses and permits that may be required for the operation of the communications network throughout the life of the contract. The Contractor is responsible for all maintenance and repair costs associated with all communications equipment included in the communications network.

Cell Phones: The monthly rate shall also include all costs associated with providing smart phones as required in Section J, Exhibit D, including maintenance and replacement costs. The Contractor shall provide one fully-enabled smart phone device with camera and email capabilities for the Project Manager, Guard Force Commander, and Shift Supervisor. All cellular phones must provide full in and out of network coverage.

GEMS: The monthly rate shall include all costs associated with providing GEMS equipment as required in Section J, Exhibit D, including maintenance and replacement costs.

Firearms and Ammunition: If there are armed guards identified in Section J, Exhibit A, the Contractor shall provide all firearms and ammunition required under this contract. The monthly rate shall include all costs associated with providing firearms equipment as required in Section J, Exhibit D, including maintenance, cleaning, and replacement costs.

Log Books: The monthly rate shall also include all costs for providing hard-bound log books.

Post-Specific Equipment: The monthly rate shall include all costs associated with providing post-specific equipment as required in Section J, Exhibit D, including maintenance and replacement costs.

B.7.3 - Reimbursable Materials and Incidental Services

Labor Categories 0008, 1008, 2008, 3008 and 4008 – Reimbursable Materials: In the event the Government requests the Contractor to purchase reimbursable materials or incidental services, the Contractor shall provide two competitive vendor quotes in support of the purchase as well as a written justification if the Contractor selects other than the lowest priced quote. The quotes shall serve as a determination of fair and reasonable pricing by the CO. The Contractor shall receive COR written approval before procuring any reimbursable materials or incidental services.

The Contractor shall be reimbursed for non-expendable equipment and expendable supplies, related to the performance of Standard (only if it is not accommodated in the Guard Force Equipment labor Category due to extenuating circumstances) and A&E services.

Reimbursable materials and equipment shall not exceed EUR 4,245.00 per contract year. Contractor shall receive COR written request and approval before procuring any reimbursable materials.

B.7.4 - Bodyguard Travel Expenses

Labor Categoris 0009, 1009, 2009, 3009, and 4009:

Per Section I.1 – Travel and Subsistence Cost, the Government shall reimburse the Contractor for travel and subsistence costs associated with official travel for the Bodyguard labor category.

Bodyguard Travel Expenses shall not exceed EUR 3,400.00 per year.

All travel outside the performance areas must be approved by the COR in writing prior to making travel arrangements.

All Bodyguard travel expenses shall abide by the regulations set in the General Services Administration’s (GSA) Federal Travel Regulations (FTR) and the Contractor’s expenses shall be allowable, allocable, and reasonable pursuant to the Federal Acquisition Regulations. The Contractor shall use the Department of States Foreign Per Diem Rates https://aoprals.state.gov/web920/per_diem_action.asp?

MenuHide=1&CountryCode=1397 as ceiling estimates for reasonable reimbursement rates.

The Contractor is required to notify the COR and Contracting Officer when Travel Expenses have reached 75% of the ceiling."

B.7.5 - Dosimeters

Labor Categories 0010, 1010, 2010, 3010, and 4010:

The Government shall reimburse the Contractor at cost for materials, equipment and services used to measure radiation levels in accordance with Article 29 of the local Ionizing Radiation Protection and Nuclear Safety Act. The Dosimeter expenses shall not exceed EUR 8,500.00 per year. In the event the Government requests the Contractor to purchase Dosimeters, the Contractor shall provide a minimum of two (2) competitive vendor quotes for all purchases exceeding USD 1,000 or the equivalent US Dollar value based upon the exchange rate established upon due date of solicitation, in support of the purchase, as well as a written justification if the Contractor selects other than the lowest priced quote. The quotes shall serve as a determination of fair and reasonable pricing by the Contracting Officer.

B.7.6 - Defense Base Act Insurance (DBA)

DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$3,500.00. See Section H.11.2 for additional information.

B.7.7 - Value Added Tax (VAT)/Goods and Services

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the rates for Standard Services, Additional or Emergency Services, Vehicles, or in the estimated amount for Materials.

B.7.8 - Surveillance Detection (SD) Equipment and Command Post

RESERVED

Section C - Descriptions/Specifications/Statement of Work

C.1 - Purpose and Objectives

The United States Department of State (DOS) has a requirement for a qualified Contractor to provide local guard services at the U.S. Embassy Ljubljana. The Embassy requires a secure environment to conduct its mission. The Contractor shall provide the organizational structure, management, and qualified staff at levels to meet or exceed the requirement contained in this PWS.

C.10 - Organization chart and Employee Listing

The Contractor shall maintain an up-to-date organization chart that includes the names of all supervisors, shift organization for each post, and a listing of all current employees by name, to include any overhead personnel that require access and/or unique log-ins for myLGP. A current employee listing shall be provided with each monthly invoice and include employee names, unique employee identification numbers.

The Contractor shall also provide a corporate organizational chart that depicts how this local guard force contract fits into the overall corporate structure. The organizational chart shall include the names, e-mail addresses and telephone numbers for all layers of management that preside over the division or organization directly responsible for performance of this contract.

C.11 - Surveillance Detection (SD) Operations

RESERVED

C.12 - Contingency Plan

The Contingency Plan shall address how the Contractor shall deal with situations caused by direct labor personnel, including but not limited to employee illness, employee family emergency, strikes, labor unrest, and disruption of operations. Describe what management techniques will be used to stay aware of and deal with disgruntled or unhappy employees, actions organized by local unions, or local government labor actions. Describe what procedures will be in place to deal with anticipated and unanticipated strikes, work slowdowns, organized failure of employees to report for shift changes, or failure of employees to report for shift changes due to employee illness, family emergency, or failure of the transportation system (see Section J, Exhibit O).

The Contractor shall submit a Final Contingency Plan reflecting any revisions or changes to the Preliminary Contingency Plan within 90-calendar days after the Notice to Proceed. Any proposed revisions to the Contractor’s Preliminary Contingency Plan shall not result in an increase in the allotted 90-day transition timeframe. The CO shall approve any changes shown in the Final Contingency Plan through a contract modification.

C.13 - Transition Plan

This contract supports an important U.S. government mission with high visibility and direct implications on U.S. foreign relations. As such the contractor has an individual and direct responsibility to undertake due diligence on any and all entities and individuals that the contractor engages with in order to perform this contract. The contractor shall ensure that all entities and parties to this contract are ethical, competent, qualified to perform this contract, up-standing, and have the experience necessary to successfully obtain the licenses, bonds, and permits within 30 days after contract award and stand-up the contract within 90 days of contract award. In addition, the contactor shall have the capacity and experience to successfully train the incumbent guards within 90 days after the notice to proceed while providing the security services required in Sections C, H, and J, Exhibits A and B.

The Contractor shall perform in accordance with the Preliminary Transition Plan submitted (see Section L.11.2.3) and approved at the time of award. The transition period shall not exceed 90-calendar days and full performance shall commence at the date specified in the Notice-to-Proceed issued by the CO (see Section F.2).

The Contractor shall submit a Final Transition Plan reflecting any revisions or changes to the Preliminary Transition Plan at the Post Award Conference. (See Section F.4). Any proposed revisions to the Contractor’s Preliminary Transition Plan shall not result in an increase in the allotted 90-calendar day transition timeframe.

C.13.1 - Phase-In Performance (New Contractor)

The Contractor shall assume full responsibility for an orderly phase-in of operations that minimize the impact to the Embassy. The Government will make all facilities and equipment cited herein accessible to the Contractor upon contract award. During the transition period the Contractor shall:

- Complete staffing in accordance with the Contractor’s Staffing Plan;

- Submit an Organization Chart;

- Prepare staffing nomination packages for COR review (Section H.2);

- Conduct the required basic training (Section H.7.1);

- Schedule and complete the GEMS Training (Section H.7.3);

- Schedule and complete the Explosive Detectors and/or X-Ray Inspection Equipment Operator

Training with the Government (Section H.7.3);

- Schedule and complete the Chemical and/or Biological Awareness and Countermeasures Briefing with the Government (Section H.7.3);

- Schedule and complete the Closed Circuit Television (CCTV) Operator Training (Section H.7.3);

- Acquire all necessary equipment, licenses, permits, and insurance (Section H.10);

- Participate in a preliminary joint inventory of all Government-Furnished Property (Section H.13); and,

- Conduct any other required training such as firearms training (Section H.8.5)

C.13.2 - Phase-In Performance (Incumbent Contractor)

If award is made to the incumbent, the Preliminary Transition Plan should address how the Contractor will make the transition to the new contract, including any work requirements or terms and conditions that did not appear in the incumbent’s current contract.

During the transition period, the Contractor shall:

- Submit an Organization Chart;

- Acquire all necessary equipment, licenses, permits, and insurance (Section H.10);

- Participate in a preliminary joint inventory of all Government Furnished Property (Section H.13);

- Prepare staffing nomination packages for COR review (Section H.2);

- Conduct the required basic training (Section H.7.1);

- Conduct any other contract required training such as firearms training if applicable (Section H.8.5);

- Schedule the Explosive Detectors and/or X-Ray Inspection Equipment Operator Training with the Government (Section

H.7.3);

- Schedule the Chemical and/or Biological Awareness and Countermeasures Briefing with the Government (Section H.7.3);

and,

- Schedule the Closed Circuit Television (CCTV) Operator Training with the Government (Section H.7.3).

C.13.3 - Phase-Out Performance

At the end of the contract, a follow-on competition shall be conducted by the CO. In the event the current Contractor is not awarded the follow-on contract, the Contractor shall, develop a Phase-Out Plan for the orderly transition of the operations within 75 days of contract expiration. The phase-out procedures shall not disrupt or adversely affect the day-to-day operations of the Mission and shall result in a smooth and orderly transfer of responsibility to the successor.

The Phase-Out Plan shall include when personnel records will be made available for the new Contractor to review and facilitate offering the Right of First Refusal.

The incumbent shall follow FAR 52.237-3 CONTINUITY OF SERVICES (JAN 1991) to ensure transition is accomplished without difficulty until the awardee can fully provide services under the contract, which must be continued without interruption. Any failure to fully implement the Continuity of Services, including attendance at all scheduled meetings and timely submission of all required documents, may result in a negative past performance evaluation and unfavorable responsibility determination. However, the use and implementation of 52.237-3 cannot supercede 52.217-9 and 52.217-8.

C.13.4 - Completion of Transition Plan

The Final Transition Plan will be discussed during the Post-Award Conference with the Government providing input and recommendations to the Contractor. See Section F for the due date and distribution of the Final Transition Plan.

C.14 - Defintions

TERM DEFINITION

Bodyguard A Bodyguard is an individual whose duty is to perform protective security duties as assigned by the COR for the U.S. Ambassador and Consul General.

General Orders Instructions, directives and guidelines that apply to all guard personnel

Guard A Contractor’s employee who performs routine guard services for the protection of U.S. Mission facilities and personnel and their dependents.

Government The Government of the United States unless specifically stated otherwise.

Guard Force Commander A Contractor’s employee whose duty is to command/supervise the local guard force and directly coordinate guard force operations with the Regional Security Officer (RSO).

Guard Post A site or location where a guard is assigned for a specific period of time to perform prescribed functions. One location may have more than one guard post. Thus, one site, such as an access point for the Mission, could have several guards assigned during the same time. The number of guard posts, therefore, is not the same as the number of guards assigned.

Muster Assembling the guard force in a single location.

myLGP The USG’s proprietary system for submission, acknowledgement and tracking of contract vetting, training and scheduling requirements.

myLGP Implementation myLGP is implemented when government provided training is completed and the trial period is over.

Post Orders Detailed instructions to persons assigned to a specific guard post Semi-Annually Means twice per calendar year, twice per Government fiscal year or twice per contract year, whichever is applicable. The two events should be conducted at a minimum of 165 but not more than 185 calendar days apart.

Supervisor A Contractor employee whose duty is to supervise guards on a specific shift or at a specific facility.

Surveillance Detection The act of determining whether surveillance is being conducted against a particular target.

United States Firm A company which operates as a corporation incorporated under the laws of a state within the United States.

Unmanned Post A post is considered unmanned when it is either vacant during normal post hours for guard coverage, when a guard on-duty is found sleeping, not qualified (e.g. Guard manning a Senior Guard post), has not been approved by the Government, or exceeds the 12 working hours without COR approval.

C.15 - Incorporation of Proposal

The contractor shall provide administrative and local guard support services in accordance with its technical proposal and any revisions submitted in response to this solicitation prior to contract award. The final version of the contractor’s technical proposal is incorporated into this Section C by reference. The awarded contractor soft copy of the technical proposal and pricing will be incorporated as an attachment (Exhibit Z) to the contract award document.

As order of precedence, any and all conflicts between the Contractor’s incorporated technical proposal and the contract itself shall be resolved by referring to the contract language in the awrded contract as the presiding authority.

C.2 - Background

The DOS, Bureau of Diplomatic Security (DS) plays an essential role in ensuring that foreign policy objectives are accomplished in a safe and secure environment. DS accomplishes this by making the protection of people, information, and property its top priority. DS develops and implements effective security programs to safeguard DOS personnel as they implement foreign policy and promote U.S. interests around the world. The protection of life is the most critical element of the DS mission, and is an absolute requirement for the global conduct of foreign affairs.

DS Special Agents that are assigned to U.S. diplomatic missions overseas serve as the Regional Security Officers (RSO). The RSO provides the first line of defense for DOS personnel, their families, U.S. diplomatic missions, and national security information. The RSO develops and implement the programs that shield U.S.

missions and residences from physical and technical attack. The RSO receives valuable assistance in this effort from other DS personnel, Marine Security Guards (MSG), local investigators, security engineering officers, and host government officials. The RSO serves as the primary liaison with foreign police and security services overseas in an effort to obtain support for U.S. law enforcement initiatives and investigations. The RSO also serves to monitor the performance of the local guard services as the Contracting Officer’s Representative

(COR).

C.3 - Mission and Goals

The primary mission of the Local Guard Force (LGF) is to protect U.S. Government personnel, facilities, and equipment from damage or loss. The LGF is one component of the Mission’s security apparatus and complements other physical, technical, and procedural security systems. The LGF shall carry out specific actions as described in the General and Post Orders (See Section J, Exhibit B). The local guard services shall protect life; prevent unauthorized access; maintain order; deter criminal attacks against employees, dependents, and property prevent terrorist acts against all U.S. assets; and damage to Government property. The Contractor local guard services shall act as an early warning signal to the Embassy and RSO.

The primary mission of the Bodyguard Program (BGP) is to provide personal security for the COM to prevent hostile attacks, harm, injury, and embarrassment. The BGP is one component of the Mission’s security apparat-us and complements other physical, technical, and procedural security systems. Personal protective services consist of close personal protective movements as well close personal protection at off-site venues. The BGP shall carry out specific actions as described in the General and Post Orders (See Section J, Exhibit B).

C.4 - Local Guard Services

The Contractor shall provide local guard services in accordance with this Section C, Performance Work Statement, Section H, and all Exhibits. The Contractor shall provide two types of services: (1) Standard and

(2) Additional or Emergency (A&E) services. The Contractor shall not subcontract or lease the Standard or A&E Services.

The Contractor shall maintain a sufficient number of trained and qualified personnel in order to meet the required hours of operation for each post. The Standard Services are set forth in Section J, Exhibit A. The requirement for temporary A&E Services may stem from such things as a Very Important Person (VIP) visitor to the Embassy, information indicating a possible terrorist attack, change in threat environment, construction projects on the compound, or temporary changes to compound entry/egress.

The Contractor shall ensure that the local guard service personnel comply fully with the General and Post Orders contained in Section J, Exhibit B.

C.4.1 - Types of Service

The Contractor shall provide Standard Services for the posts set forth in Section J, Exhibit A. The Contractor shall provide A&E Services as requested by the COR. The Contractor shall not subcontract or lease Standard Services or the A&E services.

The COR may request A&E Services to meet increased workload or temporary needs for services arising from visitors to post or special events. The COR shall confirm any oral request for A&E Services in writing within 48 hours of the oral request.

The Contractor shall document requests for A&E services as specified in section G of this contract. A&E Services are within the scope of this contract, but not specified in Section J, Exhibit A. The performance of duties listed in Section J, Exhibit A does not constitute A&E Services. The Contractor shall include in its next regular invoice details of the A&E Services and any materials provided. The Contractor shall also include a copy of the COR's written confirmation for providing such services.

C.4.1.2 - General and Post Orders

The General Orders provide directions and instructions of general application to the Contractor personnel.

Post Orders provide detailed instructions to persons assigned to a specific guard post. The Contractor shall ensure that guard personnel comply with these orders. These orders shall not be modified or revised without the written authority of the Contracting Officer (CO).

The Government may make changes to the General and Post Orders within the scope of the contract. All changes and revisions to the orders shall be accomplished by issuance of contract modification. The Contractor may submit to the COR(s) proposed changes to the orders.

The General and Post Orders shall only be provided to the Contractor in English. The Contractor shall translate both General and Post Guard Orders into the local language(s). The Contractor shall maintain a copy of the General Orders and the respective Post Orders in both English and local language versions, as applicable, at each designated post listed in Section J, Exhibit A, and shall ensure that all updates and revisions to the General and Post Orders are maintained at each post. See Section J, Exhibit B for General Orders and Post Orders.

C.4.2 - Bodyguard Services

The Contractor shall provide bodyguard services in accordance with this Section C, Performance Work Statement, Section H, and all Exhibits. The Contractor shall provide two types of services: (1) Standard and (2) Additional or Emergency (A&E) services. The Contractor shall not subcontract or lease the Standard or A&E Services.

The Contractor shall maintain a sufficient number of trained and qualified personnel in order to meet the re-quired hours of operation for each post. The Standard Services are set forth in Section J, Exhibit A. The requirement for temporary A&E Services may stem from such things as a Very Important Person (VIP) visitor to the Embassy, Ambassador movements within Ljubljana, Ambassador travel outside of Ljubljana, information indicating a possible terrorist attack or change in threat environment.

The Contractor shall ensure that the bodyguard service personnel comply fully with the General and Post Orders contained in Section J, Exhibit B.

The Contractor bodyguard personnel are not intended to serve as drivers for the COM vehicle in place of General Services Officer (GSO) drivers, act as couriers, provide quick reaction forces for the mission facility if it would other-wise reduce principal protection.