FA5_-_Presolicitation_Notice_and_Draft_SOW.pdf

U.S. Department of State Functional Area 5 – Forensics and NII

Bureau of International Narcotics and Law Enforcement Affairs Pre-Solicitation Announcement

U.S. Department of State

Bureau of International Narcotics and Law

Enforcement Affairs

Functional Area 5 – Forensics and Non-Intrusive

Inspection Equipment

RFP #: 19AQMM-18-R-0253

Mission of the U.S. Department of State: The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

Mission of the Bureau of International Narcotics and Law Enforcement Affairs: INL keeps

Americans safe at home by countering international crime, illegal drugs, and instability abroad.

INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S.

shores.

Bureau of International Narcotics and Law Enforcement Affairs Pre-Solicitation Announcement

Synopses of Proposed Contract Action

General

This notice is being transmitted in accordance with FAR Subpart 5.2 and will account for the 15 day pre-solicitation issuance requirement.

See attached Draft Statement of Work (DSOW) for additional details. Interested vendors should note that there will be changes made to the SOW between now and when the RFP is posted.

The Government will not entertain telephone calls regarding this acquisition. All announcements and amendments made to the solicitation will be posted on FedBizOpps. To receive updates, click on "Register to Receive Notification.”

Acquisition Information

This requirement will be solicited via unrestricted competition.

The anticipated period of performance is comprised of a one-year base performance period, with up to four, one-year option periods.

The contract type will be Indefinite-Delivery, Indefinite-Quantity (IDIQ). The contract type(s) for individual task orders will be one or a combination identified in FAR part 16

(Type of Contracts), depending on one or more of the factors identified in FAR 16.104

(Factors in Selecting Contract Types)

The Government anticipates making multiple awards.

The contract aims to establish a streamlined approach to successfully meeting the

Government’s acquisition requirements, while maintaining the public’s trust and fulfilling public policy objectives.

All prospective offerors must be registered in the System for Award Management (SAM) in order to be eligible for award.

The Government anticipates releasing the RFP in July 2019. This date is subject to change.

The contract will be awarded utilizing the best value trade-off source selection methodology. For this acquisition technical merit is more important than price. This means that the offeror's plan of operation is more significant than cost. As technical merit of the Offeror's proposals become more equal, the evaluated cost or price may become the determining factor.

Bureau of International Narcotics and Law Enforcement Affairs Draft Statement of Work

SECTION C – STATEMENT OF WORK

C.1 GENERAL

Mission of the U.S. Department of State: The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

Mission of the Bureau of International Narcotics and Law Enforcement Affairs: INL keeps

Americans safe at home by countering international crime, illegal drugs, and instability abroad.

INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S.

shores.

This multiple-award Indefinite-Delivery Indefinite-Quantity (IDIQ) contract aims to establish a streamlined approach to successfully meeting the Government’s acquisition requirements, while maintaining the public’s trust and fulfilling public policy objectives.

C.1.1 General Requirements

a) The Government expects the majority of work to be provided in support of programs focused on countering international crime, illegal drugs, and instability in an effort to reduce crime and illegal drugs from reaching the U.S. As such, the services and service providers under this contract must readily adapt to local conditions where work is to be performed.

b) The Contractor shall provide all resources including personnel, management, supplies, services, materials, equipment, facilities, and transportation necessary to provide a wide range of forensics and non-intrusive inspection (NII) services and supplies specified in each order. Changes in emphasis and program direction are highly likely, and may be frequent, in approved projects. The Contractor shall be responsive to such changes.

c) This IDIQ contract will support multiple program teams to effectively curtail the movement of illicit narcotics, control irregular migration, counter the activity of transnational criminal organizations (TCOs), enhance security at land, air, and sea ports of entry, professionalize the work of law enforcement, and otherwise meet INL’s vision, mission, and strategic goals and objectives.

d) The Contractor will likely be required to provide services in the language utilize by INL partner nations. Additionally, all products will likely require local warranty, maintenance and support. The use of simultaneous translators and/or US-based warranty and technical services will likely not meet INL requirements.

C.2 BACKGROUND

INL delivers technical assistance and capacity to enhance international drug control through interdiction and supply reduction; develop civilian law enforcement capacity, regional partnerships, and information sharing; and further the administration of justice and corrections under the rule of law with respect for human rights. INL’s programs seek to oppose and counter illicit drug production and demand; drug, wildlife and human trafficking; corruption; cybercrime;

intellectual property rights (IPR) fraud; transnational organized crime; environmental crime;

crimes that threaten civilian security; crimes against women; and activities using the proceeds of crime.

INL’s anticrime programs seek to improve and support key components of the criminal justice system such as gendarmerie, police, customs and border officials, investigators, judges, courts, prosecutors, defense attorneys, civil society organizations, and the corrections system. INL also plays a significant role in front line U.S. foreign policy priority countries in transition by assisting in strengthening internal security and governance under the rule of law.

The nimble, fluid nature of international crime needs to be addressed through a variety of tools, both programmatic and diplomatic. Criminal networks are constantly evolving and changing their activities in response to operational threats. New competitors enter the crime market with different ideas and ways of operating as others are arrested, neutralized, or removed. As the law enforcement communities’ anti-crime techniques improve, criminals evolve their techniques to make use of new technologies and alter and expand their modes of criminality, especially in the commission of cybercrime, financial crime, and the smuggling of drugs, weapons and humans.

Often, a lack of sufficient and appropriate resources, combined with host governments’ limited infrastructure and capacity to support and maintain the newest technological advancements and equipment, severely hinder the ability to immediately and effectively counter criminal networks.

The threats and challenges INL faces are often regional, and therefore, the solutions should be regional. Many of the challenges and criminal networks faced by INL and its partners in the

Western Hemisphere are interrelated and similar in nature. Additionally, many INL partners in the region share a common language, possess a similar culture, and face similar constraints in meeting the aforementioned challenges. Moreover, historically there has been a high degree of cooperation between INL programs in the region. In order to meet its objectives, INL/WHP requires flexible and timely acquisition support.

C.3 SCOPE

Task and delivery order requirements to be procured against this contract vehicle include, but are not limited to the following:

a) Purchase of equipment to search passenger vehicles, cargo vehicles, rail cargo, and pedestrians for weapons, contrabands, drugs and other suspicious and illegal items. This may include X-Ray backscatter, GAMMA ray, passive terahertz, and other technologies.

Systems may be permanently affixed, mobile, or handheld. The system may be required to operate as a portal for high throughput and provide in-motion capabilities (reference

Section C.5 NII Equipment and Services).

b) Purchase of non-intrusive inspection equipment to secure borders, points of entry/exit, and conduct tactical and surprise operations at check points, in order to target narcotics, illegal weapons, precursors, bulk cash, illegal aliens, contraband, and prevent terrorist breaches while minimizing the general public discomfort or disruption to legal trade

(reference Section C.5 NII Equipment and Services).

c) Purchase of forensic and laboratory equipment including equipment for genetics, chemistry, ballistics, fingerprints, questioned documents, forensic medicine, and crime scene investigations. Equipment to be provided will likely need to be accredited by the host country or another international organization.

d) Purchase of thermal and infrared imaging systems.

e) Purchase of drug and chemical detection / sensing equipment.

f) Purchase of Intelligence, Surveillance, and Reconnaissance (ISR) equipment and associated services.

The goal of this requirement is to give IDIQ holders the ability to offer cost-effective solutions and the opportunity to propose innovative alternatives for meeting the objectives of each task or delivery order.

The Contractor shall assemble, integrate, test, and deliver the equipment, provide transportation, installation, on-site training, warranty, technical support and all miscellaneous requirements necessary to accomplish the efforts described within each task or delivery order.

Additional supplies and services, within the general scope of the contract, will be added at the task order level. In addition to the areas described in this document, the Government considers services and supplies covered under the following NAICS codes to be within the scope of this contract:

NAICS Description

334516 Analytical Laboratory Instrument Manufacturing

334517 Irradiation Apparatus Manufacturing

333316 Photographic and Photocopying Equipment

Manufacturing

334118 Computer Terminal and Other Computer

Peripheral Equipment Manufacturing

334511 Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument

Manufacturing

334512 Automatic Environmental Control Manufacturing for Residential, Commercial and Appliance Use

334513 Instruments and Related Products Manufacturing for Measuring, Displaying and Controlling

Industrial Process Variables

334519 Other Measuring and Controlling Device

Manufacturing

C.3.1 Other Government Agencies

The Department of State and INL work with a large number of partner agencies to counter international crime, illegal drugs, and instability. This contract vehicle can be used to support the

State Department and its partners.

C.3.2 Services Not In Scope

The Contractor shall not accept or perform work for a task order involving:

a) Inherently Government Functions as defined in FAR 2.101(b)

b) Personal Services as defined in FAR 2.101(b)

C.4 PROGRAM MANAGEMENT

a) Robust program management is critical to the ability of the Contractor and Department to meet its objectives. The Contractor shall be able to effectively coordinate operations across a number of U.S. Governmental, non-governmental, and host nation organizations.

b) The Contractor’s corporate management structure shall guarantee senior, high-level, program management of this program. The Contractor shall provide management support for performance requirements including, but not limited to: oversight of quality control, safety, environmental, project management, leases, storage, contractor communications, travel, visas, and taxes.

c) Contractor Program Management will be dynamic throughout the entire period of performance. The Contractor will be expected to provide frequent briefings to different stakeholders to apprise them of program objectives, plans, activities and status updates.

d) The Contractor must be flexible if there is a disruption to the schedule and be able to re-prioritize, re-order, and re-schedule necessary elements, with guidance and concurrence being provided by the Contracting Officer and/or Contracting Officer’s Representative

(COR) and Government Technical Monitors (GTMs).

e) The Contractor’s program management shall work consistently to bridge any divides between the various stakeholders, technical teams, and management.

f) The Contractor shall obtain all necessary host country licenses, visas and permits to operate within the place(s) of performance for each task order, and meet all applicable tax and fee requirements. The Contractor shall comply with all applicable current and future

U.S. federal, state, local, and host country laws, rules, and regulations.

C.4.1 Corporate Program Manager (CPM)

The Contractor shall assign a Corporate Program Manager (CPM) who is responsible for directing the activities, coordinating the resources, and ensuring timely, quality performance as required in the execution of this contract and each task order. This includes the coordination with the Department, host nations, U.S. Embassy/Mission representatives, and other governmental or non-governmental agencies as required for seamless execution of tasks. The

CPM duties include, but are not limited to:

a) Advising and assisting current and potential customers regarding the technical scope of

IDIQ contract;

b) Verifying that the Contracting Officer (CO) soliciting and/or awarding task orders under this contract is authorized to do so. Verification may be obtained by contacting the

Administrative Contracting Officer (ACO) identified in Section G of this contract;

c) Ensuring contract administrative functions are performed in a timely manner and in compliance with contract and task order requirements;

d) Being ultimately responsible for ensuring that all reporting information required under this contract and resultant task orders is provided accurately, thoroughly, and timely;

e) Being ultimately responsible for all performance issues related to this contract and task orders awarded under it;

f) Being ultimately responsible for ensuring that all contractual agreements, including modifications, are negotiated and executed expeditiously;

g) Being ultimately responsible for ensuring that all task order invoicing is accurate and timely; and

h) Participating in all Program Management Review (PMR) Meetings and other meetings as scheduled.

i) The CPM need not be a full-time employee. However, the CPM shall be on-call 24 hours a day, seven days a week, and 365 days out of the year. The CPM shall have sufficient corporate authority to direct, execute, and control all elements of this contract and resultant task orders. If the CPM does not have contractual authority to bind the

Contractor, the Contractor shall ensure an individual with authority to bind the Contractor is readily available at the request of the COR and the CO. Such individual shall be on-call

24 hours a day, seven days a week, and 365 days out of the year.

j) The Contractor shall provide, no later than one business day after award of the IDIQ contract, POC information (address, email, telephone, and cell phone) for the CPM and if required for the individual authorized to bind the Contractor. The Contractor shall provide updated POC information to the Government as required to ensure timely communications.

k) The Contractor shall acknowledge and respond to all emails sent by the CO and/or COR within 4 hours if the email is sent during a “normal duty day”. For the purpose of this requirement, “normal duty day” is defined as Monday through Friday (excluding Federal

Holidays) from 8:00 am until 5:00 pm Eastern Time. Emails sent outside of a “normal duty day” shall be acknowledged and responded to within 4 hours of the start of the next

“normal duty day”.

l) The CPM shall ensure timely, compliant, and complete résumés, security packages, and language certifications are provided to the Government.

m) The CPM shall ensure that all invoices submitted under resultant task orders comply with the requirements of the contract and task order, are complete, correct, and include all necessary back-up documentation. All invoices shall be submitted on a timely basis, and any issue identified by the Government shall be promptly corrected by the Contractor.

n) The CPM shall ensure that all records required under the contract and task orders are being properly maintained, safeguarded from unauthorized disclosure, and backed-up.

The CPM shall promptly make such records available to the COR and CO upon request.

C.4.2 Resources

The Contractor shall ensure that there are adequate resources available to efficiently and effectively perform the requirements of this contract. This shall include adequate resources to allow for simultaneous tasks of similar effort in various worldwide locations. Resource allocation and prioritization are the responsibility of the Contractor.

C.4.3 Coordinate and Competently Manage Teams and Subcontractors

The Contractor shall provide overall coordination and management of team members and subcontractors (as applicable) to optimize available personnel and resources and efficiently execute the requirements of this contract and individual task orders issued hereunder. The

Contractor shall be responsible for allocating resources, rewarding performance and taking corrective action as necessary.

C.4.4 Country Planning and Budget Process

The Contractor shall provide close working relations with INL in the coordination, planning and prioritization of task orders issued under this contract. The Contractor shall be responsible for clearly understanding all contract and task order requirements, pricing task orders appropriately, managing them efficiently, correcting any misunderstandings and preventing errors from being repeated.

C.4.5 Reporting Requirements

C.4.5.1 Communications

a) The Contractor shall establish reliable communications between work parties, headquarters, INL, host nation counterparts (as approved by INL) and others as appropriate to ensure activities are well coordinated and that results are efficiently achieved.

b) The Contractor shall be knowledgeable in local languages or provide interpreters to ensure effective communications with and between teams in the field.

C.4.5.2 Routine Progress Reports

The Contractor shall provide routine progress reports (weekly, monthly and/or quarterly). These reports shall be in sufficient detail to allow the government to clearly understand progress achieved and the reasonableness of costs incurred. It shall also include performance metrics and monitoring in accordance with the QASP approved under this contract. Individual task orders will specify reporting requirements.

C.4.5.3 Lessons Learned Report

Within two weeks after the completion of each Task Order, the Contractor shall provide a lessons learned report and seek disposition instructions of any equipment remaining under said

Task Order. One copy should be delivered to the cognizant GTM.

C.4.5.4 Serious Incident Reporting (SIR)

The Contractor shall provide a Serious Incident Report (SIR) for any and each serious incident.

For the purposes of this section, “serious incident” means any incident that results or is likely to result in:

a) Embarrassment or harm the reputation of the U.S. Government, host country, and or

DoS;

b) Negative impact to program performance;

c) Serious injury or bodily harm to self or others;

d) Property damage, U.S. Government Furnished Equipment (GFE) or otherwise; or

e) Policy and legal violations, either programmatic, federal, host country, or contract / task order stipulated.

The SIR shall contain and identify (briefly), in executive summary format (1 page or less), the

“Who, What, Where, When, and How” of the incident. It shall be objective (i.e. without any type of interpretation, emotion, or motive.

The SIR shall be provided no later than four (4) hours after occurrence of a serious incident. The

Contractor shall use the following subject line format when submitting SIRs.

SIR (Initial, Follow-up, or Final), Task Order Number, Contractor, and Location

The body of the email notification shall contain the synopsis of the action and the full report shall be attached.

C.4.5.6 Special Reports

Special reports may be requested as the circumstances dictate or as identified in individual Task

Orders.

C.5 NII EQUIPMENT AND SERVICES

The Contractor shall provide a fleet of handheld, drive-through, mobile, and fixed, multi-energy scanning systems capable of providing material characterization of cargo, rail and POV contents

(to include equipment capable of detecting concealed objects on pedestrians). As required at the task order level, the Contractor shall provide:

a) Program and Project Management Support Services

b) Materials (e.g., hardware, software, consumables, and documentation)

c) Facilities (e.g., infrastructure preparations)

d) Life-Cycle Sustainment Services (e.g., warranty, pre-planned product improvement/technology enhancements, training services and materials, and performance-based maintenance)

The Government requires the capability to safely scan the transport as it moves through the system and to safely detect concealed objects while scanning pedestrians. All equipment shall be new. Used or refurbished equipment will not be acceptable.

C.5.1 NII Equipment – Cargo Inspection

The Multi-Energy Portal for cargo inspection shall meet the following minimum specifications:

Drive-through operation of cargo trucks

X-Ray imaging

Minimum Penetration of 230 mm (through steel)

Capable of scanning at 2-20 km/hr

Capable of scanning a minimum of 100 containers per hour

Material discrimination option; the system shall be able to distinguish light, organic material from dense, inorganic material.

The equipment shall fall well below the radiation safety requirements of National Council of Radiation Protection (NCRP) and the International Commission of Radiological

Protection (ICRP) and comply with ANSI/HPS N42.46 and HPS/ANSI N43.17 standards.

Fast data integration and display option to integrate the scanning images and data for each cargo vehicle.

C.5.2 NII Equipment – Rail Inspection

The NII equipment for rail inspection shall meet the following minimum specifications:

Automated scanning of rail cars

X-Ray imaging system

Dual track, multi direction scanning

High speed configuration

Material discrimination; the system shall be able to distinguish light, organic material from dense, inorganic material

The equipment shall fall well below the radiation safety requirements of National Council of Radiation Protection (NCRP) and the International Commission of Radiological

Protection (ICRP) and comply with ANSI/HPS N42.46 and HPS/ANSI N43.17 standards.

Fast data integration and display option to integrate the scanning images and data

Remote image evaluation

C.5.3 NII Equipment – Personally Owned Vehicles

The NII equipment for POV scanning shall meet the following minimum specifications:

Drive-through scanning of passenger vehicles

X-Ray imaging system

Compact design for high traffic locations

Material discrimination; the system shall be able to distinguish light, organic material from dense, inorganic material

The equipment shall fall well below the radiation safety requirements of National Council of Radiation Protection (NCRP) and the International Commission of Radiological

Protection (ICRP) and comply with ANSI/HPS N42.46 and HPS/ANSI N43.17 standards.

Fast data integration and display option to integrate the scanning images and data

Remote image evaluation

C.5.4 NII Equipment – Pedestrian Inspection

The NII equipment for pedestrian scanning shall meet the following minimum specifications:

Passive Terahertz (THz) non-radiating technology

The system shall be able to penetrate clothing to detect weapons, explosives, and other contraband, but does not compromise personal privacy

The system should be rugged enough to withstand normal wear and tear and the tactical and rugged nature of day-to-day operations.

The system shall be operable by (1) operator.

The system shall be relocatable and deployable in crowded, high traffic environments such as airports and land border pedestrian crossings.

The system shall have a throughput of at least 100pedestrian per hour in order to handle a high-traffic environment.

The system shall be able to transmit images to a nearby workstation such that the image analyst can view images in real time as passengers walk through the target area being imaged.

The system shall be operational in an indoor environment.

C.5.5 Infrastructure Support

While not a system component, the Contractor shall be responsible for the identification and provision of all the infrastructure changes required to reach a fully operational condition for all the system components.

C.5.6 Site Surveys

The Contractor shall gather the data required to support the final location of various NII systems.

The survey shall include all the data required for optimal placement of the system within the designated location to support effective, safe, and efficient system operation and traffic control.

The Contractor shall perform the required survey tasks to assess POE requirements to fully deploy the system, shall meet with the appropriate representatives from the Government and

Host Nation to establish a final list of requirements to meet the requirements of the involved parties. The Government will work with the Contractor and the involved parties to facilitate this meeting.

The site survey reports shall include:

Post-Survey Report - Intended to provide a complete report on the survey findings.

Analysis of the physical location options and what would be required to support the system installation – advantages and disadvantages, and

Exclusion Zone analysis and RPM interference issues with each of the locations.

C.5.6.1 Traffic Control

The Contractor shall assess the traffic control requirements for the proposed location of the system. This assessment shall include how transport would be routed in the event the system is unable to operate.

The assessment shall include the gathering of data required to support proposed lane demarcations; signage; light control; the use of control arms, etc.

C.5.7 Training

The Contractor shall provide training for system operators for the proper operation of equipment.

Additional details will be provided at the task order level.

C.5.8 Factory Testing

When required at the task order level, the Contractor shall prepare and submit a Factory Test.

This testing shall validate that the operational software and hardware for any prototype system is stable and shall run continuously without causing any software or hardware faults/failures that result in total or partial system shutdown or degradation.

This testing shall provide a realistic representation of the end-to-end performance of the system and shall verify that the upgraded system operates as a completely functional unit.

C.5.9 Site Operational Acceptance Test (SOAT)

When required at the task order level, the Contractor shall conduct a Site Operational

Acceptance Test (SOAT) all systems at the designated location. The SOAT shall consist of a review of the inventory and physical inspection of the system, system component operations and tests of the total integrated system.

The SOAT shall be witnessed and certified by COR in order to proceed with contract payments and to ensure the systems work properly. The Contractor shall provide an associated SOAT

Report.

C.6 SMALL BUSINESS UTILIZATION PROGRAM

The Contractor shall design, develop, implement, and sustain a project Small Business

Utilization Program that establishes goals for small business participation in project subcontracting opportunities by type of small business concern, measures the Contractor’s performance in meeting the project goals, reports the project performance in achieving the goals, and rewards sustained superior performance in achieving or exceeding the goals.

The Contractor shall report the achievement of its goals into the electronic Subcontracting

Reporting System (eSRS).

C.7 POST-AWARD CONFERENCE

The Contractor shall participate in a mandatory post-award conference that will be held at a time and place to be determined by the Contracting Officer. The Government expects to conduct the post-award conference within two (2) weeks of contract award in the Washington D.C. area.

Time and place are subject to change.