19AQMM18R0221_QA_-_Anwsers.XLS

XLS spreadsheet 71 KB Posted Aug 22, 2018

Attached to: Operations Centers - San Jose and Necocli, Colombia
Solicitation number: 19AQMM18R0221
Issued by: Department of State Office of Acquisition Management

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19AQMM18R0221 Responses to Questions

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File	Type	Posted
Attachment_1.2-Specifications_San_Jose_(0003).pdf	PDF	Aug 22, 2018
Attachment_2.1-Drawings_Necocli_(0003).zip	ZIP file	Aug 22, 2018
19AQMM18R0221_B-M_0003_(Track_Changes).pdf	PDF	Aug 22, 2018
19AQMM18R0221_B-M_0003_(Clean).pdf	PDF	Aug 22, 2018
Attachment_2.2-Drawings_San_Jose_(0003).zip	ZIP file	Aug 22, 2018
19AQMM18R0221_0003.pdf	PDF	Aug 22, 2018
Attachment_1.1-Specifications_Necocli__(0003).pdf	PDF	Aug 22, 2018
19AQMM18R0221_0002.pdf	PDF	Aug 1, 2018
19AQMM18R0221_0001.pdf	PDF	Jul 18, 2018
Attachment_4.2-_BID_CHART_San_Jose.pdf	PDF	Jun 8, 2018
Attachment_1.1-_Specificaitons_Necocli.pdf	PDF	Jun 8, 2018
19AQMM18R0221_B-M.pdf	PDF	Jun 8, 2018
Attachment_2.1-Drawings_Necocli.zip	ZIP file	Jun 8, 2018
Attachment_1.2-_Specifications_San_Jose.pdf	PDF	Jun 8, 2018
Attachment_5_-_Insurance_Policies.pdf	PDF	Jun 8, 2018
19AQMM18R0221.pdf	PDF	Jun 8, 2018
Attachment_2.2-_Drawings_San_Jose.zip	ZIP file	Jun 8, 2018
Attachment_7_-_PastPerformanceQuestionnaire.pdf	PDF	Jun 8, 2018
Attachment_6_-_Firm_and_Project_Information.pdf	PDF	Jun 8, 2018
Attachment_4.1-_BID_CHART_Necocli.pdf	PDF	Jun 8, 2018
Attachment_3.1-Submittal_Register_Necocli.pdf	PDF	Jun 8, 2018
Attachment_3.2-_Submittal_Register_San_Jose.pdf	PDF	Jun 8, 2018

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General

	Solicitation No. 19AQMM18R0221
	Operations Centers - San Jose and Necocli
	Q&A #	Questions	Responses
	1	Electronic submission Volume 1 of the offer shall include the price bid chart in excel file or shall it be one single volume in pdf file?	According to the Solicitation L.17, electronic submission should submit a separate PDF file for Volume I and Volume II. This format applies for all related documents including price bid chart(s).
	2	Does volume 1 and 2 shall have a cover sheet?	A cover sheet per each volume is not required. However, according to the Solicitation L.17, cach volume shall contain a detailed table of contents to delineate the sections and subparagraphs contained therein. Offerors shall label sections and subsections to match the Factors and Subfactors listed in this section. Table of contents will not be considered in the allowable number of pages to be submitted.
	3	The bid chart includes a DBA cost of $USD 10.000. Shall it be excluded, due that CLIN 003 is a DBA of $USD 20.000 ?	there are two (2) bid charts included in this solicitation which indicates two (2) separate locations, San Jose and Necocli. Each bid chart has DBA cost of $10,000.00; which the total of both locations is $20,000.00.
	4	The DBA will be reimbursable. Can it be paid after its payment or shall it be paid after 30 days, with the first invoice?	The DBA insurance will be paid after the contractor submit their invoice with a copy of actual purchased DBA policy.
	5	The fees cost of the DBA will be reimbursable too (taxes, transfer costs)?	Fees for DBA will not be reimbursed.
	6	Section 05 52 00 METAL RAILINGS:
The specifications mention the supply of handrail. Please clarify the location of the mentioned handrail.	Handrail is required in modular building only.
	7	Section 08 11 00 STEEL DOORS AND FRAMES:

Drawing AAP-501 shows the door schedule, mentioning one cold rolled steel door.

Is this the only door to be supplied in the contract or is there other plywood door?	The scope of work includes two doors as shown in drawing AAP-501. There is also an existing door also depicted in the same drawing, this door shall be relocated as shown in the drawing.
	8	The roof leaks shall be repaired? How?	The contractor shall provide complete wateproofing of the roog as part of the scope of work.
	9	Broken windows shall be replaced? Which are the specifications?	Replace existing broken windows with the same type of framing and glassing as the existing facility.
	10	Inspection boxes shall be repaired?	Existing inspoection boxes that are used in the scope of this project shall be repaired or replaces as required to comply with specification requirements for Junciton Boxes.
	11	Shall the electric panels be organized and make a maintenance?	Existing pannels that are used in the scope of this project shall be maintained, repaired or replaced as necessary to comply with local codes requirements and the specifications.
	12	The ground grid at the pad mounted transformer shall be new?	The scope of work includes the grounding grid as well as all the works requireded by the local power company for the pole mounted transformer.
	13	The perimeter led lamp is blue color?	The LED perimeter lamp shall be RGB type, dimmable and shall be controlled by the lighting control panel.
	14	The tensoflex lamps are fluorescent?	TensoFlex fixtures shall be LED type and dimmable and shall be controlled by the lighting control panel.
	15	The SALIDA lamps shall be emergency type (with battery)?	The exit lights shall include a battery backup
	16	Is there other type of emergency lamps? The lamp drawing schedule shows only the SALIDA lamp.	LBE symbol refers to emergency ballast on the fixtures.
	17	How shall operate the control of the illumination? What type of dimmerizable switches or controls shall be used?	All the lighting fixtures shall be dimmable and shall be operated from a single lighting control panel.
	18	What type of switches shall be used for lamps control (toggle type)?	All the lighting fixtures shall be dimmable and shall be operated from a single lighting control panel.
	19	Please send a drawing showing the conduit for the TV signal and the antenna final location.	Please follow the drawings TTV-501 and TIN-101 in Ammendment A001
	20	Please include the specifications of the surge suppressor device (DPS) to install at the Ops Room main panel.	ABB TVSS MCOV or equivalent options and rating as per manufacturers recommendations.
	21	Is it mandatory to have attended the conference and to have made the visits to the two project sites in order to present the offer?	Both pre-proposal conference(s) and site visit(s) are not mandatory in order to present offers. The Government conducted both conference(s) and site visit(s) based on our rules and regulation as well as provide solicitation related information to all participated interest parties. However, it is not mandatory and also is each offeror's discretion to attend those events or not.
	22	In the Attachment 1.1 (file Specifications Necocli) and Attachment_4.1 (Bid_Chart-Necocli) ITELCA SAS still has several technical questions and the amounts to be quoted and due to the importance of visiting the sites we kindly request that we be allowed to return to the Diran Necocli to clarify a quantity issue in order to present a better offer. We understand and accept that the contractor is responsible for making all arrangements and for all costs and expenses to attend and participate in the Site Visit.	The Government do not allow any additional site visits coordination for any specific offerors due to the fair opportunities issue. The official site visit of San Jose Del Guaviare was conducted on June 26, 2018 to allow all interest parties to participate and collect information as well as asking questions. Any offerors who want to conduct their own or additional site visits shall directly contact the DIRAN San Jose Del Guaviare for schedule and permission of their visits.
	23	In the Attachment 1.2 (file Specifications San José del Guaviare) and Attachment_4.2 (Bid_Chart- San José del Guaviare) ITELCA SAS still has several technical questions and the amounts to be quoted and due to the importance of visiting the sites we kindly request that we be allowed to return to the Diran San José del Guaviare to clarify a quantity issue in order to present a better offer. We understand and accept that the contractor is responsible for making all arrangements and for all costs and expenses to attend and participate in the Site Visit.	The Government do not allow any additional site visits coordination for any specific offerors due to the fair opportunities issue. The official site visit of San Jose Del Guaviare was conducted on June 26, 2018 to allow all interest parties to participate and collect information as well as asking questions. Any offerors who want to conduct their own or additional site visits shall directly contact the DIRAN San Jose Del Guaviare for schedule and permission of their visits.
	24	In Part I - The Schedule SECTION G.1 (b) Payments Schedule. Payments will be made in accordance with the following partial payment Schedule, We understand that it is possible to request partial payments during the execution of this project. These partial payments must be requested in the offer or during the execution of the Project??	The partial payment shall be requested during the execution of the project.
	25	In the file Specifications Necocli ( 1.2.1 Project Description) “Project includes the demolition and deconstruction of existing elements and finishes, and the renovation of this facility including new floor, doors, ceiling, LED lighting and furniture; and the construction of a storage and equipment rooms”. Please detail, if possible, each of the items.	Please Refer to drawings AEC-101, AEC-102, AEC-201 , AEC-202, APA-101, APA-103,APA-201
	26	In the file Specifications San Jose del Guaviare ( 1.2.1 Project Description) “Project includes the demolition and deconstruction of existing elements and finishes, and the renovation of this facility including new floor, doors, ceiling, LED lighting and furniture; and the construction of a storage and equipment rooms”. Please detail, if possible, each of the items.	Please Refer to drawings AEC-101, AEC-102, AEC-201 , AEC-202, APA-101, APA-103,APA-201

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San Jose Del Guaviare

Solicitation No. 19AQMM18R0221
Operations Centers - San Jose and Necocli
Q&A #	Questions	Responses
1	Spec 27 22 23 "Data communications desktops". The specification 27 22 23 "Data communications desktops" is requiring 4 units. However, the drawings do not indicate or provide information on these desktops. Please provide clarification on the quantity and location of these elements.	Please refer to drawing TTV-101 and specification section 27 22 23, the contractor shall provide 4 desktop PCs.
2	Drawing TAU-101. Drawing TAU-101 "Audio system" requires 14 speakers of 30watts each. We want to make sure it should be 30watts because taking into account the area of the operations room, we consider that either should be less quantity than 14 or each one should be inferior to 30watts each.	The speakers shall be 30 watts and shall be calibrated by the contracotr.
3	Drawing MAA-203. The electric single line diagram for the mechanical ventilation system of drawing MAA-203 is requiring a centralized control panel. However, the location in the operations rooms is nowhere to be see in the general plan or sections of the other drawings (including architectural, electrical and telecommunications). Please provide us with the location of this element.	Please refer to new drawing MAA-101 in Amendment A003.
4	Drawing EIL-101. We kindly request specific information on which luminaries are required to be dimmable. the project requires multiple luminary references and kinds but we would like to know specifically which references are require to have this characteristic.	All luminaries shall be dimmable and shall be controlled from a single lighting control unit, LED RGB luminaries will also be dimmable and the RGB color controlled from the same lighting control system.
5	Existing conditions. According to the site visit, several existing window glass units were broken. Neither the architectural drawings nor the specifications are requiring the replacement of these broken units. Shall it be consider? Or it is not within the scope of the project?	Contractor shall provide new glassing and frames to match existing.
6	Existing conditions. Neither the architectural drawings of the project nor the specifications require a replacement of the existing roofing tiles. However, during the site visit it could be seen that there are leakages in several spots due to the conditions of the roofing tiles. Shall we consider the replacement of the existing roofing tiles? If so, please provide us with the specifications and drawings to do so. Or shall we do any sort of treatment to the existing tiles to avoid the leakages? If so, what this procedure should be?	Please refer to revised drawings on Ammendment.
7	Bidding Chart. Please clarify if the value for VAT (over the profit value) must be included with the proposal or if this item must be zero	According to the solicitation G.10.1, "Any quotation, invoice or bill to be submitted to the USG/INL Colombia for payment of cost incurred under this construction contract should reflect zero value concerning VAT or IVA (Impuesto al Valor Agregado). Upon contract award, the Office of INL Colombia will issue an exemption letter to the awardee to be presented to the Government of Colombia for any claim that may arise during the performance of this contract. As indicated above, no such costs are allowable under this contract, and thus will not be paid. Invoices that include VAT will be rejected." Therefore, the VAT shall remain zero.
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Necocli

Solicitation No. 19AQMM18R0221
Operations Centers - San Jose and Necocli
Q&A #	Questions	Responses
1	Drawing TAU-101. Drawing TAU-101 "Audio system" requires 12 speakers of 30watts each. We want to make sure it should be 30watts because taking into account the area of the operations room, we consider that either should be less quantity than 12 or each one should be inferior to 30watts each.	The speakers shall be 30 watts and shall be calibrated by the contracotr.
2	Spec 27 22 23 "Data communications desktops". The specification 27 22 23 "Data communications desktops" is requiring 4 units. However, the drawings do not indicate or provide information on these desktops. Please provide clarification on the quantity and location of these elements.	Please refer to drawing TTV-101 and specification section 27 22 23, the contractor shall provide 4 desktop PCs.
3	Drawing MAA-203. The electric single line diagram for the mechanical ventilation system of drawing MAA-203 is requiring a centralized control panel. However, the location in the operations rooms is nowhere to be see in the general plan or sections of the other drawings (including architectural, electrical and telecommunications). Please provide us with the location of this element.	Please refer to revised drawings on Ammendment.
4	Drawing EIL-101. We kindly request specific information on which luminaries are required to be dimmable. the project requires multiple luminary references and kinds but we would like to know specifically which references are require to have this characteristic.	Please refer to revised drawings on Ammendment.
5	Existing conditions. Neither the architectural drawings of the project nor the specifications require a replacement of the existing roofing tiles. However, during the site visit it could be seen that there are leakages in several spots due to the conditions of the roofing tiles. Shall we consider the replacement of the existing roofing tiles? If so, please provide us with the specifications and drawings to do so. Or shall we do any sort of treatment to the existing tiles to avoid the leakages? If so, what this procedure should be?	Please refer to revised drawings on Ammendment.
6	Bidding Chart. Please clarify if the value for VAT (over the profit value) must be included with the proposal or if this item must be zero.	According to the solicitation G.10.1, "Any quotation, invoice or bill to be submitted to the USG/INL Colombia for payment of cost incurred under this construction contract should reflect zero value concerning VAT or IVA (Impuesto al Valor Agregado). Upon contract award, the Office of INL Colombia will issue an exemption letter to the awardee to be presented to the Government of Colombia for any claim that may arise during the performance of this contract. As indicated above, no such costs are allowable under this contract, and thus will not be paid. Invoices that include VAT will be rejected." Therefore, the VAT shall remain zero.
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