19AQMM18R0219.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19AQMM18R0219

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

05/08/2018

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Aaron Tong

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL tongaw@State.gov

8. OFFER DUE DATE / LOCAL

TIME

05/16/2018 17:00:00

CODE LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

OBORECODE15. DELIVER TO

REAL ESTATE (OBO/RE)

1701 N. FORT MYER DRIVE

ATTN: REAL ESTATE (OBO/RE)

ARLINGTON, VA 22209

CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR CODE18a. PAYMENT WILL BE MADE BY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Aaron Tong 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

19AQMM18R0219

001 Base Year - Item number 001 - 212 1.00 EA Doc Ref No:

Delivery Date (Start to End) Date FOB:

06/01/2018 to 05/31/2019

002 Travel & Reimbursable Expenses 0.00 EA Doc Ref No:

Delivery Date (Start to End) Date FOB:

06/01/2018 to 05/31/2019

1001 Option Year 1 - Item number 001 - 212 1.00 EA Doc Ref No:

Delivery Date (Start to End) Date FOB:

06/01/2019 to 05/31/2020

1002 Travel & Reimbursable Expenses 0.00 EA Doc Ref No:

Delivery Date (Start to End) Date FOB:

06/01/2019 to 05/31/2020

2001 Option Year 2 - Item number 001 - 212 1.00 EA Doc Ref No:

Delivery Date (Start to End) Date FOB:

06/01/2020 to 05/31/2021

2002 Travel & Reimbursable Expenses 0.00 EA Doc Ref No:

Delivery Date (Start to End) Date FOB:

06/01/2020 to 05/31/2021

3001 Option Year 3 - Item number 001 - 212 1.00 EA Doc Ref No:

Delivery Date (Start to End) Date FOB:

06/01/2021 to 05/31/2022

3002 Travel & Reimbursable Expenses 0.00 EA Doc Ref No:

Delivery Date (Start to End) Date FOB:

06/01/2021 to 05/31/2022

4001 Option Year 4 - Item number 001 - 212 1.00 EA Doc Ref No:

Delivery Date (Start to End) Date FOB:

06/01/2022 to 05/31/2023

4002 Travel & Reimbursable Expenses 0.00 EA Doc Ref No:

Delivery Date (Start to End) Date FOB:

06/01/2022 to 05/31/2023

B MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract)

Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

$20,000.00

19AQMM18R0219

Line Item Summary

Solicitation Number:

19AQMM18R0219

Contract Number: Title: Independent Residential Market Surveys

Date of Solicitation:

05/08/2018

Line Item No. Description Quantity Unit Unit Price Total Cost

The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $3 million.

(end of clause)

02INV OFFICE OF OVERSEAS BUILDING OPERATIONS INVOICE INSTRUCTIONS

Instructions for invoice payment:

You may submit invoices by either fax or email to the following:

1) FAX invoices to 703875-5826 or

2) EMAIL invoices to OBOInvoices@state.gov

For exceptionally large invoices, you may ship invoices via courier (e.g., FEDEX, DHL, UPS) to:

U.S. Department of State

OBO/RM/FM SA-6

Attn: Division Chief, Fiscal Operations 1701 N. Ft Myer Dr Arlington, VA 22209

Phone: 703-875-5182 or 703-875-5724

(Please note the courier address above is not a valid USPS delivery address and mail sent via USPS will likely be returned as undeliverable.)

Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. To constitute a proper invoice, the invoice must include the following information and/or at-tached documentation:

(1) Name and address of the contractor

(2) Date of invoice

(3) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe)," (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(4) Remittance Contact Information

(5) Shipping Terms, Ship to Address

(6) Payment Terms

(7) Total Quantity of items, Total Invoice Amount

(8) DOS Order CLIN

(9) Requisition Number, Contract number, Order Number; also modification number, if applicable for each line item

(10) Description of the services rendered for each line item

(11) Individual Line Item Quantity, Price, and Extended Amount (end of clause)

Clause Title

52.202-1 Definitions (Nov 2013)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006)

Clause Title

52.203-7 Anti-Kickback Procedures (May 2014)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

(Apr 2014)

52.222-50 Combating Trafficking in Persons (Mar 2015)

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (Aug 2011)

52.225-13 Restrictions on Certain Foreign Purchases (June 2008)

52.232-1 Payments (Apr 1984)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.233-3 Protest after Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.244-6 Subcontracts for Commercial Items (Nov 2017)

52.216-24 Limitation of Government Liability (Apr 1984)

(a) In performing this contract, the Contractor is not authorized to make expenditures or incur obligations ex-ceeding dollars.

(b) The maximum amount for which the Government shall be liable if this contract is terminated is $1,000.00 dollars.

(End of clause)

52.216-25 Contract Definitization (Oct 2010)

(a) A definitive contract is contemplated. The Contractor agrees to begin promptly negotiating with the Con-tracting Officer the terms of a definitive contract that will include (1) all clauses required by the Federal Acquis-ition Regulation (FAR) on the date of execution of the letter contract, (2) all clauses required by law on the date of execution of the definitive contract, and (3) any other mutually agreeable clauses, terms, and conditions. The Contractor agrees to submit a proposal, including data other than certified cost or pricing data, and certified cost or pricing data, in accordance with FAR 15.408, Table 15-2, supporting its proposal.

(b) The schedule for definitizing this contract is:

(c) If agreement on a definitive contract to supersede this letter contract is not reached by the target date in para-graph (b) of this section, or within any extension of it granted by the Contracting Officer, the Contracting Of-ficer may, with the approval of the head of the contracting activity, determine a reasonable price or fee in ac-cordance with Subpart 15.4 and Part 31 of the FAR, subject to Contractor appeal as provided in the Disputes clause. In any event, the Contractor shall proceed with completion of the contract, subject only to the Limitation of Government Liability clause.

(1) After the Contracting Officer's determination of price or fee, the contract shall be governed by--

(i) All clauses required by the FAR on the date of execution of this letter contract for either fixed-price or cost-reimbursement contracts, as determined by the Contracting Officer under this paragraph (c);

(ii) All clauses required by law as of the date of the Contracting Officer's determination; and

(iii) Any other clauses, terms, and conditions mutually agreed upon.

(2) To the extent consistent with paragraph (c)(1) of this section, all clauses, terms, and conditions included in this letter contract shall continue in effect, except those that by their nature apply only to a letter contract.

(End of clause)

Clause Title

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran--Representation and Certifications (Oct 2015)

Clause Title

52.222-17 Nondisplacement of Qualified Workers (May 2014)

L NOTICE TO OFFEROR

The Offeror shall assume the full and total responsibility for ensuring that its offer is received at the place and by the designated time and date designated in Block 8 of the SF-1449. Any proposal that is received at the des-ignated Government office after the exact time specified for receipt of proposals in Block 8 of the SF-1449 will be marked “late” and will not be considered for an award.

The Offeror is to deliver the Technical and Price Proposals (originals and all copies) electronically to:

PetersonRK@state.gov

NO HARD COPY WILL BE ACCEPTED.

TECHNICAL FACTOR 1 - TECHNICAL CAPABILITIES (50 PAGES LIMIT): ONLY PDF READABLE

DOCUMENTS WILL BE ACCEPTED. THE 50 PAGES LIMIT INCLUDE COVER PAGE, & TABLE OF

CONTENTS.

TECHNICAL FACTOR 2 - PAST PERFORMANCE AND EXPERIENCE (NO PAGE LIMIT): PLEASE SEE

SECTION L-001. ONLY PDF READABLE DOCUMENTS WILL BE ACCEPTED.

COST/PRICE PROPOSAL: PLEASE PROVIDE YOUR QUOTES ON THE CLINS, NO OTHER INFORMA-

TION WILL BE NEEEDED. EXCEL, AND/OR PDF WILL BE THE ONLY ACCEPTABLE DOCUMENTS.

PLEASE PROVIDE EACH VOLUME IN A SEPARATE ATTACHMENT, TWO (2) ATTACHMENTS IN

TOTAL.

1a. TECHNICAL FACTOR 1 - TECHNICAL CAPABILITIES (50 PAGES LIMIT) 1b. TECHNICAL FACTOR 2 - PAST PERFORMANCE AND EXPERIENCE (NO PAGE LIMIT)

2. COST/PRICE PROPOSAL

PLEASE NO PHONE CALLS.

The Government intend to award a single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

THE FOLLOWING CLINS ARE CONSIDERED REIMBURSABLE:

PLEASE LEAVE THE FOLLOWING CLINS BLANK:

Travel & Reimbursable Expenses

L-001 TECHNICAL FACTOR 1 - TECHNICAL CAPABILITIES (50 PAGES LIMIT) TECHNICAL FACTOR 2 - PAST

PERFORMANCE AND EXPERIENCE (NO PAGE LIMIT)

Offerors’ proposals shall include, at a minimum, the following:

(1) Technical Capabilities

(2) Past Performance and Experience

(1) Technical Capabilities. The Offeror shall provide a complete technical capabilities statement showing how it will meet all of the requirements of the contract.

(i) how the Offeror will ensure the quality of performance;

(ii) awards or incentive plan designed to promote high quality performance for this contract. (The Government considers awards/incentive to be an important part of a well-run contract work force.);

(iii) organization and functional charts reflecting line of management responsibility, including corporate man-agement (including name and telephone number) above the level managing this contract;

(iv) the procedures for responding to the requirement of the Department of State.

(2) Past Performance and Experience. Offerors shall clearly demonstrate a history of performance on contracts of similar scope, size, complexity, and relevancy that demonstrates experience in performing work similar to that described in the Statement of Work. Minimum of 1 to maximum of 5 reference(s) are needed for prime (or each partner in the joint venture) has held over the past three (3) years for the same or similar work. Provide the following information for each contract. If you company or each partner in the joint venture has not perform-ance history or relevant experience, provide a list of references where the key personnel and manage-ment worked on similar contracts.

(1) Name, address, and telephone numbers of customer’s lead contract and technical personnel;

(2) Contract number and type;

(3) Date of the contract, place(s) of performance, and delivery dates or period of performance;

(4) Contract size (number of personnel employed by contract year per labor category) and dollar value;

(5) Brief description of the work, including responsibilities;

(6) Capability to the work required under this solicitation;

(7) Brief discussion of any technical problems and their resolutions;

(8) Brief discussion of any terminations (partial or complete) and the type (convenience or default) as well as any show cause notices or cure notices (provide explanatory details); and

(9) Listing of deduction taken under any listed contracts, with explanatory details and resolution.

The Government will use past performance information primarily to assess an Offeror’s capability to meet the solicitation performance requirements, including the relevance and currency of the Offeror’s work experience.

The Government may also use this data to evaluate the credibility of the Offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

In evaluating past performance, the Government may use past performance information obtained from sources other than those identified by the Offeror. If any information obtained is considered unfavorable, the Offeror will have an opportunity to address this information as a part of its final proposal revision (FPR), when FPRs are requested.

52.233-2 Service of Protest (Sept 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of re-ceipt from [Contracting Officer designate the official or location where a protest may be served on the Con-tracting Officer.] .

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

M-001 EVALUATION FACTORS

TECHNICAL PROPOSAL EVALUATION

Technical proposals will be evaluated based on the following technical evaluation factors.

Technical Factor 1: Technical Capabilities Technical Factor 2: Past Performance and Experience

Technical Factor 1: Technical Capabilities The offeror will be evaluated based on the following:

(i) how the Offeror will ensure the quality of performance;

(ii) awards or incentive plan designed to promote high quality performance for this contract. (The Government considers awards/incentive to be an important part of a well-run contract work force.);

(iii) organization and functional charts reflecting line of management responsibility, including corporate management (including name and telephone number) above the level managing this contract;

(iv) the procedures for responding to the requirement of the Department of State.

Technical Proposal Summary Evaluation Upon completion of the evaluation in accordance with the Technical Proposal Factors, as described above, each Technical Proposal will receive an overall evaluation and summary rating as described in the following:

Technical Factor 1: Technical Capabilities: Pass/Fail Technical Factor 2: Past Performance and Experience: Please see Performance Confidence Assessment Table & Past Per-formance Relevancy Table

The basis for technical scoring is by evaluating each proposal in comparison to each technical evaluation factor. Evaluations cannot be made on the basis of any other factors not listed. Proposals cannot be compared with one another when scoring the proposal. Pro-posals cannot be evaluated based on the evaluator’s personal past knowledge of the firm without appropriate documentation.

PAST PERFORMANCE AND EXPERIENCE EVALUATION

The offeror must provide past performance record (as confirmed by references) on the same or substantially similar contract efforts in-dicates the Offeror’s ability to perform the contract successfully with respect to: (1) Quality of services provided, timeliness of per-formance, and cost control; (2) Compliance with contract terms and conditions; (3) Effectiveness of management; (4) Willingness to cooperate with, and assist, the customer in routine matters as well as when confronted by unexpected difficulties; and (5) Business in-tegrity/business conduct.

PERFORMANCE CONFIDENCE ASSESSMENT

RATING DESCRIPTION

Substantial Confidence Based on the Offeror’s recent/relevant performance re-cord, the Government has a high expectation that the Offeror will successfully perform the required effort. It is unlikely that Government intervention will be needed in order to obtain the required product/service.

Satisfactory Confidence Based on the offeror’s recent/relevant performance re-cord, the Government has a reasonable expectation that

PERFORMANCE CONFIDENCE ASSESSMENT

RATING DESCRIPTION

the offeror will successfully perform the required ef-fort. Little Government intervention is expected to be needed in order to obtain the required product/service.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reas-onably assigned.

Limited Confidence Based on the offeror’s recent/relevant performance re-cord, the Government has a low expectation that the of-feror will successfully perform the required effort.

Some Government intervention is expected to be needed in order to obtain the required product/service.

No Confidence Based on the offeror’s recent/relevant performance re-cord, substantial doubt exists that the offeror will be able to successfully perform the required effort.

The Government will conduct an evaluation of recent performance information obtained to determine how closely the services performed under those contracts relate to the requirements of this solicitation. In determin-ing relevancy for past performance references, consideration will be given to the effort, or portion of the effort, to be performed under this contract by offeror, joint venture partner, or major subcontractor whose performance is being reviewed and evaluated.

The Government will use the following definitions when assessing the relevancy of past performance refer-ences. With respect to relevancy, the Government will consider more relevant Past Performance to be a stronger predictor of future success and have more influence on the Past Performance evaluation than Past Performance of lesser relevance.

PAST PERFORMANCE RELEVANCY

Very Relevant Present/past performance effort involved comparable scope and magnitude of effort and complexities as the efforts required under this solicitation.

Relevant Present/past performance effort involved much of the scope and magnitude of effort and complexities as the efforts required under this solicitation.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities as the efforts required under this solicitation.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities as the efforts required under this solicitation.

PRICE EVALUTAION

The principal basis for evaluating price as a factor for award under this solicitation will be an evaluation of the reasonableness of the offerors’ respective overall proposed prices submitted in Section B. The Government will conduct an evaluation to determine ulti-mately that the final agreed-to overall price from Section is fair and reasonable. The Government will use one or more of the proposal analysis techniques stipulated in FAR 15.404 to conduct the evaluation.

The Government will evaluate offers for contract award purposes by adding, from Section B, the total proposed price for all option periods to the total proposed price for the base period. Evaluation of options will not obligate the Government to exercise the op-tion(s).

M-002 BASIS FOR AWARD

The Government will make a single award to the responsible Offeror whose proposal offer is determined to be lowest price technically acceptable.