RealEstateSolicitation_New2018pdf.pdf

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

Solicitation No. 19AQMM18R0158 Page 2

B.1 SUPPLIES OR SERVICE

B.1.1 The U.S. Department of State, Bureau of Overseas Buildings Operations (OBO) has a potential need for real estate appraisal and advisory services. If tasked, services will be for a variety of property types located in all regions throughout the world.

B. 1.2 The Department of State’s (DOS) portfolio includes undeveloped land, office, warehouse, recreation, residential (single and multi-family), motor vehicle facilities, and mixed-use properties, related to the U.S. Government’s (USG’s) overseas mission. Assignments may be located in nearly every country throughout the world.

B. 1.3 Required services include the preparation of oral, narrative or form appraisals and other advisory reports such as notional values (similar to broker’s opinion of value), rent studies, reports on real estate trends, highest and best use studies, feasibility studies, property searches, and other real estate consulting services as needed.

B. 1.4 Services will be on an as needed basis, as described below and as further defined in Section

C. Said services will be directed by the Contracting Officer (CO) or Contracting Officer’s

Representative (COR), and will be specifically described in future Requests for Proposals /Scopes of Work (RFP / SOW’s). Services may be required in one or more locations at the same time.

B. 1.5 Department of State anticipates awarding contracts to multiple firms for these services.

B.2 CONTRACT TYPE

This is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract containing fixed labor rates payable entirely in U.S. currency. For each assignment a delivery order request will provide a statement of work (SOW) upon which a fixed price proposal will be offered by IDIQ contractors using the fixed labor rates in the contract. Fixed price delivery orders will be awarded for each assignment. The term of the contract is one year, with four one-year options to renew, under the same terms and conditions as the base year, except as provided in Section B.4 Prices/Costs. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

B.3 MINIMUM AND MAXIMUM CONTRACT QUANTITIES – INDEFINITE

QUANTITIY CONTRACT [Reference Section I, Clause 52.216-22(b)]

(a) In accordance with the FAR 52.216-22, “Indefinite Quantity”, the minimum dollar amount for this quantity contract shall be as set forth below. If this contract contains options, the minimum for each option shall apply separately and independently to that option. The government makes no guarantee as to the number of orders or actual amount of services that may be requested above the guaranteed minimum value for the life of the contract.

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Base Year: $20,000

(b) The maximum for this indefinite quantity-contract (including options) shall be any quantity or combination of supplies and services equal to $2,000,000.00.

B.4 PRICE/COSTS

B.4.1 Proposed billing rates for appraisal and real estate experts shall be given at a rate per hour or on a fee per task, depending on what is stipulated in the SOW issued for each task. The hourly rate, or fee for task, will include all expenses incidental to the preparation of the report. Travel expenses must be inclusive in the fee quote (an “all-inclusive” fee quote) but Defense Base Act

(“DBA”) Insurance shall be a separate line item

REGION HOURLY RATE

B. 4.1.2 BASE YEAR

Item

No. Supplies/Services

Estimated

Quantity Unit

Unit

Price

Total

Amount

0001 Region One: Sub-Saharan Africa 350 HR

Region Two: Asia and The Pacific 500 HR

Region Three: Europe, Russia, Turkey and The

Newly Independent States (NIS) 1,000 HR

Region Four: North Africa and the Near

East 500 HR

0005 Region Five: Western Hemisphere 400

0006 Travel: Lodging/Meals/Airfare

0007 Defense Base Act Insurance (DBA)

B. 4.1.3 OPTION YEAR ONE

Item

No. Supplies/Services

Estimated

Quantity Unit

Unit

Price

Total

Amount

1001 Region One: Sub-Saharan Africa 350 HR

Region Three: Europe, Russia, Turkey and The

Newly Independent States (NIS) 1,000 HR

Region Four: North Africa and the Near

East 500 HR

1005 Region Five: Western Hemisphere 400

1006 Travel: Lodging/Meals/Airfare

1007 Defense Base Act Insurance (DBA)

B. 4.1.4 OPTION YEAR TWO

Solicitation No. 19AQMM18R0158 Page 4

Item

No. Supplies/Services

Estimated

Quantity Unit

Unit

Price

Total

Amount

2001 Region One: Sub-Saharan Africa 350 HR

Region Three: Europe, Russia, Turkey and

The Newly Independent

States (NIS) 1,000 HR

Region Four: North Africa and the Near

East 500 HR

2005 Region Five: Western Hemisphere 400

2006 Travel: Lodging/Meals/Airfare

Defense Base Act Insurance (DBA)

B. 4.1.5 OPTION YEAR THREE

Item

No. Supplies/Services

Estimated

Quantity Unit

Unit

Price

Total

Amount

3001 Region One: Sub-Saharan Africa 350 HR

Region Three: Europe, Russia, Turkey and The

Newly Independent States (NIS) 1,000 HR

Region Four: North Africa and the Near

East 500 HR

3005 Region Five: Western Hemisphere 400

3006 Travel: Lodging/Meals/Airfare

3007 Defense Base Act Insurance (DBA)

B. 4.1.6 OPTION YEAR FOUR

Item

No. Supplies/Services

Estimated

Quantity Unit

Unit

Price

Total

Amount

4001 Region One: Sub-Saharan Africa 350 HR

Region Three: Europe, Russia, Turkey and The

Newly Independent States (NIS) 1,000 HR

Region Four: North Africa and the Near

East 500 HR

4005 Region Five: Western Hemisphere 400

4006 Travel: Lodging/Meals/Airfare

4007 Defense Base Act Insurance (DBA)

Solicitation No. 19AQMM18R0158 Page 5

B.4.2 GRAND SUMMARY BASE YEAR AND FOUR (4) OPTION YEARS (Estimates)

TOTAL LINE ITEM 0001 thru 0006 US$____________

TOTAL LINE ITEM 1001 thru 1006 US$____________

TOTAL LINE ITEM 2001 thru 2006 US$____________

TOTAL LINE ITEM 3001 thru 3006 US$____________

TOTAL LINE ITEM 4001 thru 4006 US$____________

TOTAL BASE + 4 OPTION YEARS US$____________

END OF SECTION B

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SECTION C

SPECIFICATIONS/STATEMENT OF WORK

Solicitation No. 19AQMM18R0158 Page 6

C.1 BACKGROUND INFORMATION

C.1.1 The U.S. Department of State, Bureau of Overseas Buildings Operations (OBO) has a potential need for real estate appraisal and advisory services. If tasked, services will be for a variety of property types located throughout the world.

C.1.2 FIRM FIXED CONTRACT

The Contracting Officer, typically in conjunction with the Base Contract COR, will issue RFPs with SOW that requests fee quotes for individual or bulk actions. The IDIQ contractors are expected to have the resources and technical (appraiser) expertise in all regions of the world (see

Exhibit A) and preferably in many of the Countries identified in each region; to be willing and qualified to submit a proposal for most of the RFPs issued regardless of whether they are residential or commercial real estate assignments.

C.2 LIST OF DELIVERABLES

C.2.1 Assignments may require providing estimates of market value, market rent, or preparation of reports such as highest and best use evaluations, rent studies, feasibility studies, property searches, and other real estate consulting services, as needed. The reports will be for various legal estates such as freehold, leasehold, and easements on a variety of property types. These reports are further discussed in this section, paragraphs C. 3 through C. 6.

C.3 COMPLETION SCHEDULE

C.3.1 Services such as rent studies or the valuation of uncomplicated properties such as residential dwellings will typically be required within fourteen (14) days to twenty-one (21) days from the issuance of the task order. Services requiring a higher level of technical analysis will typically be due in thirty (30) to forty-five (45) days. The SOW/RFP for a particular assignment will state the delivery time for that assignment.

C.3.2 After the delivery order is issued, the COR may arrange a briefing for the Contractor. The briefing may be either in person or by video / telephone conference. If an in-person briefing is required, this requirement will be addressed in the RFP. Alternatively, the RFP/SOW may require the vendor to arrange a kick-off and possibly subsequent conference calls. Such briefings will allow the COR to clarify issues, provide guidance where needed, and review information on the assignment, such as limiting conditions, possible appraisal techniques, legal issues, etc.C.3.3 Some materials, such as existing U.S. government leases (if the assignment is related to ascertaining the fair market rental value) may be provided to the Contractor at the time of the assignment or else by US personnel where the property is located. Materials such as title reports, surveys, and building plans may or may not be available. The availability of this material may be identified in the RFP to the extent possible. While the US government may supply some of this information, the Contractor is required to perform local specific research to address open issues. Depending on the assignment, the Contractor may be required to sign a confidentiality agreement and/or return all US government-provided information to the EV POC or designated person.

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The Contractor will also need to perform independent research regarding the particulars of the subject property [i.e. verification of land and building sizes, zoning, development restriction (if any) and property interest] plus detail the sources of the data relied upon.

C.3.4 The Contractor will remain at all times responsible for conducting and managing the appraisal process. The Contractor must provide proper oversight and quality control over the field appraiser(s) to ensure that the first draft report submitted meets with the requirements delineated in the RFP/SOW for that assignment. For each assignment, Contractor shall have a (quality control) Supervisory Appraiser who will be a signatory on the appraisal, available at the corporate level to handle EV’s comments/concerns about the work product and make certain that the person performing the work for Contactor addresses all of the RFP/SOW requirements as well as EV’s reviewer comments/concerns.

C.3.5 If at any time during the contract period (i.e. a 12 month period), the Contractor is, more than 25% of the time, late in submitting the first (acceptable) draft report to EV, the US government may, at its sole discretion, terminate the contract.

C.4 REPORT REQUIREMENTS

C.4.1 The SOW/RFP shall outline the requirements, critical elements and format issues to be addressed in each report. If hard copies and/or CD are necessary, it will be stated in the SOW/RFP for the assignment.).

C.4.2 The report(s) shall be delivered as instructed in the SOW/RFP and may include maps, photographs and site plans (when applicable). All copies will include color photographs and exhibits. The format should be in software and formats typically used in the industry, i.e. photos in jpeg, text in Microsoft Word, spreadsheets in Microsoft Excel. For certain assignments, Word or Excel report formats, adjustment grids or other Excel tables may be provided by EV and required for completion of the assignment. The working (unprotected) versions of the Excel analyses and summary grids, during all stages of the assignment (from first draft to final) must be provided as a separate electronic file as well as being incorporated in the main report.

C.4.3 Complete reports (body & addenda) must be submitted in English and be issued on the IDIQ

Contractor’s letterhead.

C.4.4 All work products must report market data and analyses n the currency in which real estate transactions occur in that particular market. Only the summaries and reconciliation sections should, additionally, equate those numbers to US dollars, using a stated currency exchange rate and the date of that rate.

C.4.5 Along with the fee quote response to each individual SOW/RFP, the Contractor shall identify the personnel (or subcontractor) who will be performing the work and the main company for whom that person works. At a minimum this will include the Supervisory Appraiser as well as the Field

Appraiser(s). The Contractor must submit that person(s)’s relevant appraisal (assuming that it is a valuation exercise) credentials as well as their experience in that city/region and with the particular property type that is the subject of the assignment. It is required that the real estate professional(s)

Solicitation No. 19AQMM18R0158 Page 8 named in its proposal will perform the services required under the delivery order. No substitutions shall be made without prior written approval of the CO or COR. In the event personnel named in the proposal are unable to perform, the contractor shall promptly submit to the CO or COR a written detailed explanation of the circumstances necessitating a substitution. Contractor will also submit all necessary information on the proposed substitute’s qualifications to assist in the approval or rejection of the proposed substitute.

C.4.6 The Contractor assumes total responsibility for the work of the subcontractors. In the case that OBO/PRE/MPE/EV finds that any appraiser utilized by the Contactor has performed poorly on a valuation assignment two or more times (as evidenced by notification to Contractor by the

Base Contract COR on the issue), the Contractor is required to discontinue utilization of that appraiser for the remainder of the IDIQ contract duration, unless the Base Contract COR notifies the Contractor, in writing, to allow further use of the appraiser on a case by case basis.

C.5 REPORT FORMAT & CONTENTS

C.5.1 The report shall follow, in both format and content, internationally recognized appraisal principles and practices and contain adequate factual data to support the conclusions. Reports must conform to internationally recognized professional appraisal standards and practices. Examples include International Valuation Standards (IVS), Uniform Standards of Professional Appraisal

Practice (USPAP), and the Royal Institute of Chartered Surveyors (RICS) “Red Book”.

C.5.2 The type of report (oral, letter, form, summary format, or full narrative) will be stated in the

RFP.

C.5.3 The report certification shall include a signed statement indicating that “the appraisal company (indicate the name) nor the appraiser (indicate name(s)) have no present or prospective interest in the property that is the subject of this report, and has no personal interest or bias with respect to the parties involved.” The report must also identify the appraiser(s) that performed the analysis and which appraiser(s) personally inspected the subject premises and the comparable properties which were used in arriving at the estimate of value. The certification must be signed, at a minimum, by the primary Field Appraiser and the Supervisory Appraiser, each indicating their role in the assignment.

C.5.4 When a discounted cash flow analysis is performed the appraiser must discuss all assumptions and show all calculations. It is expected that when a land residual approach to value is performed by the appraiser, the analysis shall reflect the time value of money.

C.6 Contractor to Coordinate with Attorney through the Contracting Officer

If legal action arises involving DOS that relates to the appraisal and advisory services provided under this contract, the Contractor shall upon request assist the DOS with its legal proceedings.

C.7 CONTRACTOR OVERSIGHT OF DELIVERABLES

C.7.1 The Contractor is responsible for fully reviewing each deliverable prior to issuance to the

EV. Contractor’s Supervisory Appraiser must be qualified to make certain that the deliverable conforms to the requirements set forth in the individual RFP/SOWs and that, if it is a valuation

Solicitation No. 19AQMM18R0158 Page 9 assignment, the methodology is technically correct and that the data is relevant and sufficient to support the conclusions. It is the responsibility of the Contractor to ensure that the submitted draft is in full compliance with the SOW prior to issuing the first draft to the EV.

C.7.2 Unless the EV POC reviewer approves it in writing, the Contractor may not share their

(draft or final) report or their value conclusions with any party other than the EV including, but not limited to the local Department of State (“post”) personnel.

C.8 CONTRACTOR RESPONSIVENESS

A response to all emails and phone calls from EV and/or the Contracting Officer throughout the term of the contract will be expected within a reasonable time frame (one to two business days).

The Contractor must notify the Base Contract COR and CO of any changes in main corporate contact, and/or any other people in key positions (with roles defined by Offeror) at the corporate level and of any significant changes regarding corporate structure (to include adding coverage by opening new offices, office closures, merger with or acquisition of other companies and financial insolvency) that occurs during the term of the IDIQ contract. Such notification should occur within one week of the change.

C.9 REVIEW REQUIREMENT

Your client is the Department of State’s Evaluations Division (EV) in the Overseas Buildings

Operations (“OBO”) in D.C. The particular OBO EV Reviewer for an assignment will be identified as the POC in the RFP/SOW for each action; this person will review the draft version of the report and either approve/ accept, or reject the report by asking for modifications. The review process will be performed under agency policies. The first draft report will be accepted as on-time if it substantially conforms to the SOW/RFP delivery order and contains a well-reasoned and adequately supported conclusion. The report will be rejected with revisions required, if it does not conform to the requirements outlined in the SOW/RFP and the delivery order or it lacks adequate supporting data, explanations, or analysis. Corrections or substitutions to the report, based on DOS review, shall be provided within 25% of the time that it took for the completion of the original assignment.

END OF SECTION C

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Blank

SECTION D

PACKAGING AND MARKING

Solicitation No. SAQMMA13R0037 Page 10

D.1 DATA PACKAGING REQUIREMENTS (11/96)

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices. Unless subsequently instructed otherwise, all hard-copy reports or other materials, if required must be delivered by courier to the POC at OBO who is identified in the RFP. (b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating

Manual (DOD 5220.22-M).

D.2 MARKING OF REPORTS (05/95)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and Business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

D.3 DEPARTMENT OF STATE MAIL AND COURIER ADDRESSES

The Contractor shall include the substance of Provisions D.2 and D.3 in all cleared subcontracts. The substance of D.3 shall be reproduced in all subcontracts.

D.3.1 Classified packages shall NOT be sent via U.S. Postal Service. Contractors and subcontractors authorized to send classified packages to the Department shall provide delivery of packages, by appropriately cleared Contractor, via approved hand-carry methods in accordance with NISPOM 5-410 and 5-411. Alternatively, GSA Schedule

48 Commercial Delivery Carriers may be used in accordance with NISPOM 5-403e.

Currently, the carriers on that list include:

Airborne Express Corporation

AirNet Systems, Inc.

Associated Global Systems, Inc.

Cavalier Logistics Management, Inc.

CorTrans Logistics, LLC.

Federal Express Corporation

UPS Supply Chain Solutions, Inc. (formerly: MenloWorldwide

Forwarding/Emery)

United Parcel Service (UPS)

Classified packages to be delivered via commercial delivery carrier listed above should be addressed as follows:

U.S. Department of State

Overseas Buildings Operations

SECTION D

PACKAGING AND MARKING

Solicitation No. SAQMMA13R0037 Page 11

Attn: {Insert name of Project Personnel or Contracting Officer}

1701 N. Fort Myer Drive

ARLINGTON, VA 22209

D.3.1.1 All classified deliveries from the Contractor to DoS shall be made to the following address between the hours 7:00 AM and 4:00 PM. The Contractor shall advise the intended recipient of the materials and estimated time of arrival a minimum of 48 hours prior to dispatching the package by courier.

OBO

Attn: {Insert name of Project Personnel}

(Other delivery/recipient instructions can be listed here)

Arlington, VA 22209

D.3.2 Unclassified packages sent via U.S. Mail, Registered or Certified Mail and shall be addressed as follows:

Office of Acquisition Management

A/LM/AQM/FDCD/CON - L600

Attn: {Insert name of Project Personnel or Contracting Officer}

P. O. Box 9115, Rosslyn Station

Arlington VA 22219

NOTE: Classified information cannot be sent via this method.

D.3.3 Unclassified packages sent via commercial courier service shall be addressed as follows:

Office of Acquisition Management

A/LM/AQM/FDCD/CON - L600

Attn: {Insert name of Project Contracting Officer}

(Other delivery/recipient instructions can be listed here)

ARLINGTON, VA 22209

NOTE: Classified information cannot be sent via this method.

END OF SECTION D

SECTION E

INSPECTION AND ACCEPTANCE

Solicitation No. SAQMMA13R0037 Page 12

E.1 CLAUSES INCORPORATED BY REFERENCE

FAR SOURCE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES--FIXED-PRICED (AUG 1996)

52.246-16 RESPONSIBILITY FOR SUPPLIES (APR 1984)

E.2 INSPECTION AND ACCEPTANCE — F.O.B. DESTINATION (05/95)

Inspection and acceptance shall be made at destination by an authorized representative of the Government.

END OF SECTION E

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SECTION F

DELIVERABLES OR PERFORMANCE

Solicitation No. 19AQMM18R0158 Page 13

FAR SOURCE TITLE, DATE & TASK ORDERS REFERENCE

F.1 52.211-10 I COMMENCEMENT, PROSECUTION, AND COMPLETION OF

WORK (APR 1984) – ALTERNATE I (APR 1984) (Reference

11.404) Complete blanks as follows:

(a) 10

(c) the date specified in the Task Order.

See the individual Task Order.

F.2 52.211-13 TIME EXTENSIONS (SEPT 2000) (Reference 11.503)

F.3 DELIVERABLES

Any deliverable listed below rejected by the Government is as incomplete, erroneous, illegible, or unusable shall be corrected and resubmitted within seven (7) calendar days of oral receipt or written notification.

F.4 TABLE OF DELIVERABLES/ FINAL REPORT (05/95)

The Contractor shall deliver the following documents according to the following

Delivery Schedule:

Description Copies

Appraisal Report Due date is 30 days or as specified in RFP/SOW

Advisory Report Due date is 30 days or as specified in RFP/SOW

F.5 COMPLETION SCHEDULE

Services such as rent studies or valuation of uncomplicated properties such as residential dwellings will typically be required within seven (7) to fourteen (14) calendar days.

Services requiring a high level of technical analysis will typically be due in thirty (30) to sixty (60) calendar days. The RFP will state the delivery time for a particular assignment.

F.6 PERIOD OF PERFORMANCE

This contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect for one year. Pursuant to contract clause contained, Option to

Extend the Term of the Contract, the Government reserves the right to exercise four one-year optional service periods.

F.7 PLACE OF PERFORMACE

The principal place of performance for this contract shall be at designated posts.

SECTION F

DELIVERABLES OR PERFORMANCE

Solicitation No. 19AQMM18R0158 Page 14

F.8 PLACE OF DELIVERY

Delivery of supplies under this contract shall be made, by courier service only, to the following address(es):

U.S. Department of State

OBO/PRE/MPE/EV, SA-6, 10th Floor

1701 N. Ft. Myer Drive

Arlington, VA 22209

F.9 NOTICE OF DELAY

The services set forth in section C, are critical elements related to major diplomatic missions that may involve planning, property acquisition or disposal initiatives of the

Department of State. As such, contractor performance and on-time delivery of the services addressed in this contract are of utmost importance. In the event the contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause delays which the contractor believes may result in late delivery, the contractor shall immediately notify the COR, and not more than three days following knowledge of the possible delay. Revisions to the approved time schedule shall only be made with approval of CO.

F.10 NOTICE TO PROCEED

The only work authorized under this contract is that which is performed after receipt of such delivery orders or after a verbal or written Notice to Proceed (NTP) from the

Contracting Officer, which will be followed by a formally executed delivery order. A written NTP may be transmitted to the contractor by facsimile or email.

END OF SECTION F

SECTION G

CONTRACT ADMINISTRATION

Solicitation No. 19AQMM18R0158 Page 15

G.1 652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-

PRICE)(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed and accepted under this contract, inclusive of all costs and expenses, the firm fixed-price stated in Section B of this contract (a) above assumes the Contractor will be paid in full amount upon completion of all contractual requirements.

(b) no progress or partial payments will be made

(c) Invoice Submission. Invoices shall be submitted in an original and 2 copies (See the SF

1442 Block 27) to the office identified in Block 10 of the SF-26, Block 23 of the SF-33, or

Block 18b of the SF-1449. To constitute a proper invoice, the invoice must include all items per

FAR 52.232-25, "Prompt Payment" (Feb 2002).

(d) Contractor Remittance Address. Payments shall be made to the Contractor's address as specified on the cover page of this contract, unless a separate remittance address is specified below: ________________________________________________________________________

(End of clause)

G.2 652.242-70 STATUS OF PROPERTY MANAGEMENT SYSTEM (DEC 2013)

(a) When used in this provision, government-furnished property, government property, and contractor-acquired property are as defined in FAR 45.101.

(b) Offerors shall include in their quote or offer:

(1) Whether the offeror's property management system that will be used on this contract to track government-furnished property and/or contractor-acquired property has been determined to be adequate by a Federal property manager;

(2) The name, address, telephone number and email address of both the-

(i) Cognizant Administrative Contracting Officer (ACO) responsible for review and determination of adequacy of the contractor's property system; and

(ii) The cognizant contractor government property manager;

(3) The voluntary consensus standard or industry leading practices and standards to be used in the management of government property, or existing property management plans, methods, practices or procedures for accountability of property.

(End of provision)

G.3 AUTHORITY OF CONTRACTING OFFICER

https://www.law.cornell.edu/cfr/text/48/45.101

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All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the

Procurement Executive shall have the right to designate authorized representatives to act for the

Contracting Officer, as specifically provided in the designation of that individual, such as a OBO

Project Director.

G.4 TASK ORDER PROCEDURES

G.4.1. Task Order Proposal Requests shall be issued in writing to the Contractor by the

Contracting Officer and will describe the specific work requirements. A Task Order Proposal

Request is a request for proposal only; it is not a Task Order and does not authorize performance.

G.4.2. Each Task Order Proposal Request shall include:

G.4.2.1. A description of the work to be performed and the location of performance.

G.4.2.2. Reporting, briefings, and deliverable requirements.

G.4.2.3. The estimated period of performance or required completion date.

G.4.3. The Contractor shall, within seven (7) calendar days of the receipt of a Task Order

Proposal Request, submit to the Contracting Officer, the proposal in the manner and type requested. All proposals shall be submitted, summarized, and organized in the Construction

Specification Institute (CSI) Division format. Site visit proposal submission time will be established in the letter request for the site visit. Cost proposal shall include the following, as applicable.

G.4.3.1. Function and a total cost breakdown for subcontractor proposals.

G.4.3.2. Total proposed price.

G.4.3.3. Proposed completion or delivery dates.

G.4.4. The Contracting Officer will review the proposal and conduct discussions as appropriate.

Following agreement of price, the Contracting Officer will issue a written Task Order to the

Contractor providing the necessary funding and authorizing the Contractor to begin work.

G.4.4.1Evaluation of Task Order Proposals

The Government will evaluate the proposals received and select a Contractor to receive the task order on a best value basis taking into consideration one or more of the following as specified in the applicable Request for Task Order Proposals (“RFTOP”):

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1.Evaluated price (Note: Lowest evaluated price does not guarantee proposal selection.);

2. Team Leader/Site Security Coordinator qualifications (résumés) and/or the individual’s past performance;

3. More responsive delivery schedules;

4. Contractor past performance of any previous orders;

5. Relevant local expertise; and

6. Any other technical or administrative aspects.

G.4.5. The price established for each individual Task Order is a Firm Fix-Price for the work required by the specifications, drawings, Statement of Work, and elsewhere in the order. The

Government shall not be obligated to pay the Contractor any amount in excess of the total Task

Order price.

G.4.6. Issuance of a Task Order for any site surveyed does not imply or obligate the Government to issue a Task Order for any design or execution of the said project. Task Orders may be issued for any one or combination of the phases.

G.5 INVOICING.

G.5.1 The Contractor's invoice shall be submitted in triplicate to the following address via

FEDEX, DHL or UPS.

To: U.S. Department of State

OBO/RM/FM/FO, SA-6

Attn: Shannon Belliman

1701 North Fort Myer Drive

Arlington, VA 22219 or

FAX: (877) 437-9857

Attn: Shannon Belliman

EMAIL invoices to OBOInvoices@state.gov

G.5.2. RM/FM will log in the invoice and give it to the COR who shall determine if the billed services have been satisfactorily performed and if reimbursable expenses billed are correct. If it is determined that the amount billed is incorrect, the COR, will approve undisputed portion of the invoice and notify Contractor in writing.

G.5.3. Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

G.5.3.1. Name, address and telephone number of the Contractor.

G.5.3.2. Date of invoice.

G.5.3.3. Contract number; also modification number, if applicable.

G.5.3.4. Description of the services rendered.

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G.5.3.5. Accounting and Appropriation Data.

G.5.3.6. Need unique Invoicing Number.

END OF SECTION G

SECTION H

SPECIAL CONTRACT REQUIREMENTS

Solicitation No. 19AQMM18R0158 Page 19

H.1 DOSAR 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE (FEB 2015)

(a) The Department of State observes the following days as holidays:

New Year's Day

Martin Luther King's Birthday

Washington's Birthday

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year's Day, Independence Day, Veterans Day or Christmas Day falls on a

Sunday, the following Monday is observed; when it falls on Saturday, the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of

Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided. If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally

Solicitation No. 19AQMM18R0158 Page 20 charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractor's accounting policy.

H.2 CONTRACT PERSONNEL MEDICAL REQUIREMENTS

The Contractor shall be responsible for assuring that Contractor personnel, including subcontractor personnel, who are required to travel in connection with this contract, are physically able to travel to the intended destination and remain there without significant risks to health for the required periods. The Contractor shall be responsible for assuring that such individuals receive the proper immunizations and take the proper health measures before, during, and after said travel. The Contractor is responsible for ensuring that its employees are adequately covered by medical insurance/health care and insurance to cover medical evacuation from abroad in the event of illness or injury. Contractor employees will normally have to use non-Government medical facilities. Use of military medical facilities abroad, when available, normally requires immediate payment from Contractor personnel for services provided.

H.3 NONPAYMENT FOR UNAUTHORIZED WORK (05/95)

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting

Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

H.4 SAFEGUARDING OF INFORMATION (05/95)

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media without the prior written authorization of the

Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contract shall include the substance of this provision in all subcontracts hereunder.

H.5 ORGANIZATIONAL CONLICT OF INTEREST

By providing services via delivery orders under this contract, the Contractor will be representing only DOS. Any subsequent agent or brokerage fees resulting from a purchase of real property identified by the Contractor shall as a result of said services shall be the sole responsibility of

Solicitation No. 19AQMM18R0158 Page 21 owners/sellers of said property. The Contractor shall disclose any case where the Contractor stands to benefit from any fee or other compensation, resulting from its representation of any owners of properties presented to the DOS. The Contractor shall not receive said fee or compensation resultant from said representation of properties presented to DOS until the written approval to do so has been granted by the CO. This approval will be freely granted with respect to properties no longer being considered by DOS for acquisition.

H.6 GOVERNMENT ASSISTANCE

Each time the CO executes a delivery order, appropriate contacts with relevant DOS Embassies or Consulates will be provided. These will typically be the Administrative Officer or General

Services Officer at specific posts. Any visits related to each assignment shall be coordinated closely with local U.S. Embassy or Consulate officials and responsible parties at the Office of

Foreign Buildings Operations. Embassy or Consulate officials may or may not, on a case-by-case basis, be able to provide delivery order specific support or assistance to the Contractor.

H.7 TECHNICAL DIRECTION (05/95)

Performance of the work hereunder shall be subject to technical instructions, whether oral or written, issued by the Contracting Officer's Representative specified in SECTION G of this contract. As used herein, technical instructions are defined to include the following:

Directions to the Contractor which suggest pursuit of certain lines of inquiry, change work emphasis, fill in details or otherwise serve to assist in the Contractor's accomplishment of the Statement of Work.

Guidance to the Contractor that assists in the interpretation of drawings, specifications or technical portions of work description.

Technical instructions must be within the general scope of work stated in the contract.

Technical instructions may not be used to:

(1) assign additional work under the contract;

(2) direct a change as defined in the "Changes" clause of this contract;

(3) increase or decrease the contract price or estimated contract amount (including fee), as applicable, the level of effort, or the time required for contract performance; or

(4) change any of the terms, conditions or specifications of the contract.

If, in the opinion of the Contractor, any technical instruction calls for effort outside the scope of the contract or is inconsistent with this requirement, the Contractor shall notify the Contracting Officer in writing within five working days after the receipt of any such instruction. The Contractor shall not proceed with the work affected by the technical instruction unless and until the Contractor is notified by the Contracting Officer that the technical instruction is within the scope of this contract.

Solicitation No. 19AQMM18R0158 Page 22

Nothing in the foregoing paragraph shall be construed to excuse the Contractor from performing that portion of the contractual work-statement that is not affected by the disputed technical instruction.

H.8 Release of Information

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the contracting officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment an in all subcontracts hereunder.

H.9 DELIVERY ORDERS

Delivery orders shall be issued on Optional Form 347 and shall include, but not be limited to, the following information:

(a) Project or project location (if applicable)

(b) Date of order

(c) Contract and order number

(d) Description of services to be performed

(e) Description of deliverables

(f) Exact place of delivery

(g) Period of time in which the services are to be performed

(h) List of government furnished documents, material, and estimated value thereof, if applicable

(i) Standards used for a acceptance

(j) Appropriate COR for delivery

H.10 SOLICITATION AND AWARD OF INDIVIDUAL TASK ORDERS

If the DOS determines a need for real estate appraisal or advisory services, the CO or COR will contact the firm(s) in writing that possess a contract with a Request for Proposal (RFP). The RFP will include enough information for the contractor to understand the requirements and scope of the assignment. The RFP will include, as appropriate and necessary, and as available, information such as the type of report, purpose of the report (market value, leasehold value, market study, Solicitation No. 19AQMM18R0158 Page 23 feasibility study, etc.), description of the problem, address, property description, legal description, limiting conditions, hypothetical assumptions, due dates, etc.

Contractor shall respond in writing, within seven (7) calendar days of receipt of the RFP, informing the CO or COR whether it will participate or decline to participate in the particular assignment. If willing to participate, contractor shall submit a proposal in writing.

The contractor’s proposal to the RFP should identify the professionals who will complete the assignment and supervise the work. If the relevant professional experience of the professionals has not been previously supplied to DOS, this information will be provided. Contractor will identify the principal appraiser within the firm who will certify to the conclusion(s). Principal appraiser will accept complete responsibility for all supporting documentation within the report.

Contractor will identify, and provide full contact information, all appraisal and real estate experts outside the firm (subcontractors) that it will use and the scope of their services in the completion of the assignment. Contractor will identify, and provide full contact information, any other experts outside the firm (subcontractors) that it will use and the scope of their services in completion of the assignment. Contractor will also identify, and provide full contact information, any other technical experts such as engineers, attorneys, and consultants that it will use and the scope of their services.

Upon receipt of the proposal, the CO or COR will evaluate the offer to insure that it offers the best value to the US Government, cost and other factors considered. CO or COR reserves the right to conduct further discussions with the contractor if it is in the US Government’s best interest to do so. At the conclusion of said discussions, the CO or COR will instruct the contractor to submit a Best and Final Proposal. If the CO or COR determines that the proposal is acceptable, the CO will issue an official delivery order creating a contractual obligation between the contractor and the Government.

END OF SECTION H

SECTION I

CONTRACT CLAUSES

Solicitation No. 19AQMM18R0158 Page 24

I.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

For FAR clauses: http:www.arnet.gov.far/

For DOSAR clauses: http://www.statebuy.state.gov/dosar/dosar52.htm

CLAUSES INCORPORATED BY REFERENCE

SOURCE TITLE AND DATE

52.202-1 DEFINITIONS (NOV 2013)

52.203-3 GRATUITIES (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES (APR 1984)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT

(SEP 2006)

52.203-7 ANTI-KICKBACK PROCEDURES (MAY 2014)

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR

ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER

ACTIVITY (JAN 1997)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (OCT 2010)

52.204-2 SECURITY REQUIREMENTS SECURITY REQUIREMENTS (AUG 1996)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (OCT

2016)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

OR PROPOSED FOR DEBARMENT (OCT 2015)

52.215-2 AUDIT AND RECORDS—NEGOTIATION (OCT 2010)

52.215-8 ORDER OF PRECEDENCE-UNIFORM CONTRACT FORMAT (OCT 1997)

52.215-17 WAIVER OF FACILITIES CAPITAL COST OF MONEY (OCT 1997)

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (NOV 2016)

52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (JAN 2011)

52.219-14 LIMITATIONS ON SUBCONTRACTING (JAN 2017)

52.222-3 CONVICT LABOR (JUN 2003)

52.222-4 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT—

OVERTIME COMPENSATION (MAY 2014)

52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015)

Solicitation No. 19AQMM18R0158 Page 25

52.222-26 EQUAL OPPORTUNITY (SEP 2016)

52.222-29 NOTIFICATION OF VISA DENIAL (APR 2015)

52.222-35 EQUAL OPPORTUNITY FOR SPECIAL DISABLED VETERANS,

VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS

(OCT 2015)

52.222-36 AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES (JUL 2014)

52.222-37 EMPLOYMENT REPORTS VETERANS (FEB 2016)

52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)

52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION

(MAY 2011)

52.223-6 DRUG-FREE WORKPLACE (MAY 2001)

52.225-5 TRADE AGREEMENTS (OCT 2016)

52.225-8 DUTY-FREE ENTRY (OCT 2010)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUNE 2008)

52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.232-1 PAYMENTS (APR 1984)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-9 LIMITATION ON WITHHOLDING OF PAYMENTS (APR 1984)

52.232-17 INTEREST (MAY 2014)

52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—CENTRAL

CONTRACTOR REGISTRATION (JUL 2013)

52.233-1 DISPUTES (MAY 2014)

52.233-3 PROTEST AFTER AWARD (MAY 2014)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION (APR 1984)

52.237-3 CONTINUITY OF SERVICES (JAN 1991)

52.242-13 BANKRUPTCY (JUL 1995)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

52.243-1 CHANGES—FIXED PRICE (AUG 1987)

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (NOV 2017)

52.244-5 COMPETITION IN SUBCONTRACTING (DEC 1996)

52.245-1 GOVERNMENT PROPERTY, ALTERNATE I (JAN 2017)

52.246-25 LIMITATION OF LIABILITY--SERVICES (FEB 1997)

52.247-63 PREFERENCE FOR U.S.-FLAG AIR CARRIERS (JUN 2003)

52.248-1 VALUE ENGINEERING (OCT 2010)

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (Fixed-

Price) (APR 2012)

52.249-8 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (APR 1984)

52.249-14 EXCUSABLE DELAYS (APR 1984)

52.252-4 ALTERATIONS IN CONTRACT (APR 1984)

Solicitation No. 19AQMM18R0158 Page 26

52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

I.2 DEPARTMENT OF STATE AQUISITION REGULATION (48 CFR CHAPTER 6)

CLAUSES

SOURCE TITLE AND DATE

652.216-70 ORDERING--INDEFINITE-DELIVERY CONTRACT (APR 2004)

652.219-73 MENTOR REQUIREMENTS AND EVALUATION (APR 2004)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

I.3 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.

(b) All delivery orders or task orders are subject to the terms and conditions of…