19300.01 IFQ Package - no plans.pdf

INVITATION FOR QUOTE/BID

ANNUAL CONTRACT

DATE: August 19, 2020

SENT TO: Qualified Contractors

On the Annual Contract – Low Voltage

SENT FROM: Capital Improvements Division

SENDER: Clark Woods

PHONE: 561-233-2054

PROJECT NAME: PBC Convention Center - Fire System Detectors (Only)

Replacement

PROJECT NUMBER: 19300.01

Mandatory Pre-Bid Conference. There will be a Mandatory Pre-Bid Meeting at Palm Beach Convention Center (meet at Security Office at Loading Dock), located at 650 Okeechobee Blvd., West Palm Beach, FL at 9:00 AM on

September 9, 2020. The purpose of this pre-bid meeting will be to review the requirements for the project described in this Invitation for Quote/Bid. The work is to be done under the terms and conditions of Palm Beach County’s

Annual Contract – Low Voltage as supplemented by this Invitation for

Quote/Bid. You must attend this meeting if you intend to bid this work.

Questions must be e-mailed to FDO-CID-Bids@pbcgov.org

Only questions received in writing will be responded to regarding this

Invitation for Quote/Bid.

Form Rev. 08/03/20 Invitation for Quote – Non-federal

Dave Kerner, Mayor

Robert S. Weinroth, Vice Mayor

Hal R. Valeche

Gregg K. Weiss

Mary Lou Berger

Melissa McKinlay

Mack Bernard

Submitting the Quote/Bid Package

The Quote/Bid Package shall be enclosed in a sealed opaque envelope. The envelope shall be addressed as follows:

Project Name: PBC Convention Center - Fire System Detectors (Only) Replacement

Project Number: 19300.01

Capital Improvements Division

2633 Vista Parkway

West Palm Beach, Florida 33411

Attention: Bid Submissions

No responsibility will be attached to the Owner for premature opening of or failure to open a quote/bid not properly identified. If the quote/bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing with the notation "SEALED QUOTE/BID ENCLOSED" on the face thereof.

PROJECT NAME: PBC Convention Center - Fire System Detectors (Only) Replacement

PROJECT NO.: 19300.01

DUE: October 8, 2020 by 2:00 PM

RETURN TO: Bid Submissions

Capital Improvements Division

2633 Vista Parkway

West Palm Beach, FL 33411

Qualification of Contractors. In order to submit a quote/bid in response to this IFQ/B, a contractor must be qualified under the Annual Contract – Low Voltage. A contractor may obtain a Qualification Application for this Annual Contract by sending an email with the

Project # in the subject line to: FDO-CID-Bids@pbcgov.org or call (561) 233-0261.

Qualification applications may also be downloaded from the County’s on-line Vendor Self-

Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

The contractor must submit the Qualification Application at least 10 days before the

Quote/Bid Due Date in order for its quote/bid to be considered.

mailto:FDO-CID-Bids@pbcgov.org https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

1. SCOPE OF WORK: This Quote/Bid is to furnish all material, labor, supervision, permits and supplies necessary and reasonably incidental for replacement of fire alarm detection devices only per the specifications provided by Capital Improvements Division in the Invitation for Quote/Bid at Attachment

“C” and/or available at the pre-bid meeting held on September 9, 2020. Work is to be done under the terms and conditions of Palm Beach County’s Annual Contract – Low Voltage, and pursuant to the conditions of the Work Order, both of which are incorporated into the Contract Documents by reference.

2. SCHEDULE OF TIME FOR COMPLETION. The time of completion for this Project will be as follows: The Contractor shall substantially complete the work within ninety (90) calendar days from permit issuance.

3. LIQUIDATED DAMAGES. Liquidated Damages are $80/day for failure to achieve certification of

Substantial Completion within the Work Order time or approved extension thereof.

4. BID SECURITY AND PUBLIC CONSTRUCTION BOND. Bid Security and Public Construction

Bond are required for this Project in accordance with Section 5.2 of the Instructions to Bidders of the Annual

Contract as follows:

Bid Security. If Bid is $200,000 or over, this Bid shall be accompanied by a Bid Security (in the form of, at Bidder's option, cashier's check, certified check, money order or Bid Bond in favor of the County) in the amount of at least five percent (5%) of the bid price, see Section 5.2.2 of the

Instructions to Bidders of the Annual Contract for detailed requirements regarding Bid Security.

Public Construction Bond. If Bid is $200,000 or over (or if cumulative open work orders are

$200,000 or over), then prior to execution of a Work Order, and not later than fourteen (14) calendar days after notification from Owner, the successful Bidder shall furnish a Public

Construction Bond in the amount of 100% of the Work Order and Guarantee, see Section 5.2.3 of the Instructions to Bidders of the Annual Contract for detailed requirements regarding the Public

Construction Bond and Guarantee.

5. Equal Business Opportunity Program. Section 5.3 of the Instruction to Bidders of the Annual Contract sets out the requirements of the County’s Equal Business Opportunity Program. All Bidders are required to submit with their bid the appropriate EBO Program schedules in order to be deemed responsive to this

Invitation for Quote/Bid. EBO Schedules to be submitted with the quote/bid are as follows:

a) Schedule 1 - List of All Proposed Subcontractors, including S/M/WBE Participation. A completed Schedule 1 shall list the names of all subcontractors, including S/M/WBE subcontractors, intended to be used in performance of the Work Order, if awarded. This schedule shall also be used if an S/M/WBE prime bidder is performing any work and/or using any subcontractors.

b) Schedule(s) 2 - Letter(s) of Intent to Perform as a Subcontractor, including S/M/WBE Subcontractors. A Schedule 2 for each subcontractor, including each S/M/WBE subcontractor, listed on Schedule 1, shall be completed and executed by the proposed subcontractor. The type of Work to be performed by each subcontractor and the dollar value or percentage shall also be specified. Additional copies may be made as needed. A completed Schedule 2 is a binding agreement between the prime contractor and the subcontractor and should be treated as such.

Attachment “A” identifies the affirmative procurement initiatives (APIs) applicable to this Invitation for Quote/Bid.

If Bidder is unable to comply with the API requirements (Attachment “A” hereto), such Bidder shall submit a request for a waiver or partial waiver at least (7) days prior to the quote/bid due date If

Bidder requests a waiver from an API from the Office of EBO at least 7 days prior to the quote/bid due date, then the quote/bid due date will be extended pending the outcome of a waiver request.

Additionally, if the waiver is granted, the solicitation will be amended accordingly and the due date extended again.

Form Rev. 08/03/20 Bid Form - NonFederal

BID FORM

PROJECT NAME: PBC Convention Center - Fire System Detectors (Only) Replacement

IN ORDER TO BE DEEMED RESPONSIVE TO THIS INVITATION FOR QUOTE/BID, THE QUOTE/BID

PACKAGE MUST CONTAIN:

a) This Quote/Bid Form completed and executed.

b) EBO Schedules 1 and 2 completed and executed.

c) Bid Security. (If the bid is $200,000 or more).

THE FOLLOWING MUST BE COMPLETED AND SIGNED BY CONTRACTOR

1. TOTAL QUOTE/BID AMOUNT $

Written amount

2. Bidder commits to achieving the APIs applicable to this solicitation as designated on Attachment A and as submitted on its EBO Schedules 1 and 2.

3. Is the Bidder a Palm Beach County certified S/M/WBE? Yes_____ No_____

4. Commercial Non-Discrimination Certification. The undersigned Bidder hereby certifies and agrees that the following information is correct: In preparing its response to this Solicitation, the Bidder has considered all proposals submitted from qualified, potential Subcontractors and suppliers, and has not engaged in "discrimination" as defined in the County’s Commercial Nondiscrimination Policy as set forth in Resolution 2017-1770 as amended, to wit:

discrimination in the solicitation, selection or commercial treatment of any Subcontractor, vendor, supplier or commercial customer on the basis of race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity or expression, disability, or genetic information, or on the basis of any otherwise unlawful use of characteristics regarding the vendor's, supplier's or commercial customer's employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring in the County’s relevant marketplace of Palm Beach

County. Without limiting the foregoing, "discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination." Without limiting any other provision of the solicitation, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the County to reject the bid submitted by the Bidder for this Solicitation, and to terminate any contract awarded based on the response. As part of its bid, the Bidder shall provide to the County a list of all instances within the immediate past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Florida that the Bidder discriminated against its Subcontractors, vendors, suppliers or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken. As a condition of submitting a bid to the County, the Bidder agrees to comply with the County’s Commercial Nondiscrimination Policy as described in

Resolution 2017-1770 as amended.

QUOTE/BID PROVIDED BY:

Contractor Name

Date Signature

Print Name and Title

Quote/Bid Must Contain Original Signatures. No Copies or Emailed/Faxed Quotes/Bids Will Be Accepted

REVISED 02/28/2019

OEBO SCHEDULE 1

LIST OF PROPOSED CONTRACTOR/CONSULTANT AND SUBCONTRACTOR/SUBCONSULTANT PARTICIPATION

SOLICITATION/PROJECT/BID NAME: _________________________________________ SOLICITATION/PROJECT/BID No.: ______________________________________

NAME OF PRIME RESPONDENT/BIDDER: ADDRESS: _________________________________________________________

CONTACT PERSON: _______________________________________________________ PHONE NO.: ___________________________ E-MAIL:______________________

SOLICITATION OPENING/SUBMITTAL DATE: ___________________________________ DEPARTMENT: ______________________________________________________

PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY THE PRIME CONTRACTOR/CONSULTANT ON THIS PROJECT.

PLEASE ALSO LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY ALL SUBCONTRACTORS/SUBCONSULTANTS ON THE

PROJECT.

(Check all Applicable Categories) Non-SBE M/WBE SBE DOLLAR AMOUNT OR PERCENTAGE OF WORK

Name, Address and Phone Number Minority/Women Small

Business Business Black Hispanic Women Caucasian Other (Please Specify)

1.

2.

3.

4.

5.

(Please use additional sheets if necessary) Total ___ _____ __ ______ _________ _________ _________

Total Bid Price $________________________________________ Total SBE - M/WBE Participation _____________

I hereby certify that the above information is accurate to the best of my knowledge: ____________________________________________________________ ______________________________________ Signature Title

Note: 1. The amount listed on this form for a Subcontractor/subconsultant must be supported by price or percentage listed on the properly executed Schedule 2 or attached signed proposal.

2. Firms may be certified by Palm Beach County as an SBE and/or an M/WBE. If firms are certified as both an SBE and/or M/WBE, please indicate the dollar amount under the appropriate category.

3. Modification of this form is not permitted and will be rejected upon submittal.

OEBO LETTER OF INTENT – SCHEDULE 2

Revised 09/17/2019

A completed Schedule 2 is a binding document between the Prime Contractor/consultant and a Subcontractor/subconsultant (for any tier) and should be treated as such. The Schedule 2 shall contain bolded language indicating that by signing the Schedule 2, both parties recognize this Schedule as a binding document. All Subcontractors/subconsultants, including any tiered Subcontractors/subconsultants, must properly execute this document. Each properly executed Schedule 2 must be submitted with the bid/proposal.

SOLICITATION/PROJECT NUMBER: ________________________________________________________________________________

SOLICITATION/PROJECT NAME: __________________________________________________________________________________

Prime Contractor: ___________________________________________Subcontractor:______________________________________ (Check box(s) that apply) � SBE � WBE � MBE � M/WBE � Non-S/M/WBE Date of Palm Beach County Certification (if applicable):_______________.

The undersigned affirms they are the following (select one from each column if applicable):

Column 1 Column 2 Column 3

� Male � Female � African-American/Black � Asian American � Caucasian American � Supplier � Hispanic American � Native American

S/M/WBE PARTICIPATION – S/M/WBE Primes must document all work to be performed by their own work force on this form. Failure to submit a properly executed Schedule 2 for any S/M/WBE participation may result in that participation not being counted. Specify in detail, the scope of work to be performed or items supplied with the dollar amount and/or percentage for each work item. S/M/WBE credit will only be given for the areas in which the S/M/WBE is certified. A detailed proposal may be attached to a properly executed Schedule 2.

Line Item

Item Description Unit Price Quantity/ Units

Contingencies/ Allowances

Total Price/Percentage

The undersigned Subcontractor/subconsultant is prepared to self-perform the above-described work in conjunction with the aforementioned project at the following total price or percentage:

Print Name of Prime Print Name of Subcontractor/subconsultant

By: _____________________________________________ By: ________________________________________________

Authorized Signature Authorized Signature

Print Name Print Name

Title Title

Date: ___________________________________________ Date: ______________________________________________

If the undersigned intends to subcontract any portion of this work to another Subcontractor/subconsultant, please list the business name and the amount below accompanied by a separate properly executed Schedule 2.

Price or Percentage:

Name of 2nd/3rd tier Subcontractor/subconsultant

IFQ/B ATTACHMENT “A”

Affirmative Procurement Initiatives (“APIs”) (for Asbestos Abatement, Low Voltage, Roofing)

AFFIRMATIVE PROCUREMENT INITIATIVES FOR CONSTRUCTION

PROCUREMENT (“API”s)

The API(s) approved for this project are selected below by ☒. Any bid that fails to comply with the API requirements after the period allowed for waiver requests has lapsed shall be deemed non-responsive. Fillable pdfs of all EBO forms can be found on the OEBO website at http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx. Also, see the EBO Ordinance and

Countywide PPM CW-O-043 for further information on APIs.

☐ Waiver

The Office of EBO has granted a waiver of the EBO Program API(s) for this Work Order.

☐ SBE Sheltered Market for Small Construction Contracts

Under this contract, Work Orders $100,000 and below are reserved for competition among only certified SBEs. Small prime construction contracts (single trade or multi-trade) valued at or below $100,000 may be reserved for sheltered market competition where only certified SBEs are eligible to submit bids or quotes.

☐ SBE Subcontracting Program

A minimum mandatory goal of 20% SBE participation is established for this contract. The EBO Office shall reduce or waive this goal when there is inadequate availability of SBE prime and / or subcontractor firms. Respondents/bidders may request such waivers at least seven (7) days prior to bid opening based on submission of adequate Good Faith Efforts documentation.

☒ SBE Price Preference For Single Trade Construction

The work orders under this contract shall be awarded to the lowest, responsive, responsible bidder unless a certified SBE’s bid is within ten percent (10%) of the lowest non-SBE bid, in which case the award shall be made to the certified SBE bidder. Construction contracts where there are no opportunities for subcontracting (i.e. single trade), may include a provision requiring awards of the contract to be made to the lowest responsive, responsible respondent or bidder unless a certified SBE’s bid is within ten (10) percent of the lowest non-small business bid, in which case the award shall be made to the certified small business bidder submitting the lowest responsive, responsible bid at the price that it bid.

☐ M/WBE Subcontracting Goal*

_______% (Up to 40%) of this Contract shall be subcontracted to certified M/WBEs owned by African

American, Hispanic American, Asian American, Native American, or non-minority women persons.

The EBO Office shall reduce or waive this goal when there is inadequate availability of M/WBE prime and

/ or subcontractor firms. Respondents/bidders may request such waivers at least seven (7) days prior to bid opening based on submission of adequate Good Faith Efforts documentation. In the absence of a waiver granted by the Office of EBO, a respondent/bidder who does not commit to satisfying the M/WBE subcontracting goal shall be considered non-Responsive.

☐ M/WBE Segmented Subcontracting Goals*

___________% of the M/WBE subcontracting goal shall be achieved through the utilization of certified M/WBEs owned by ☐ African American, ☐ Hispanic American, ☐ Asian American, ☐ http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx

Native American, and ☐ non-minority women persons (check applicable). M/WBE Segmented

Subcontracting Goals are established on an individual County contract wherein an overall combined

M/WBE goal is accompanied by subsets of one or more smaller goals that specifically target the participation of a particular segment of Minority Group Member segments or the WBE segment based upon that segment’s relative availability. Such segmented goals shall specifically target the participation of a particular segment of business enterprises owned and controlled by women or certain Minority Group

Members (e.g., African-Americans, Hispanic-Americans, Asian-Americans, or Native Americans) based upon relative availability, as well as the existence of consistently and significantly greater patterns of underutilization and disparity within an industry as compared to other gender and Minority Group Member categories of M/WBEs. (For example, if an overall M/WBE subcontracting goal is set at 38% on a given contract, the segmented subcontracting goal may require that at least 23% of that 38% shall be satisfied through the utilization of African American and Hispanic subcontractors.) The EBO Office shall reduce or waive this goal when there is inadequate availability of M/WBE prime and / or subcontractor firms.

Respondents/bidders may request such waivers at least seven (7) days prior to bid opening based on submission of adequate Good Faith Efforts documentation. In the absence of a waiver granted by the

Office of EBO, a respondent/bidder who does not commit to satisfying the M/WBE segmented subcontracting goals shall be considered non-Responsive.

☐ M/WBE Joint Venture/Partnership/Teaming Incentive for Contracts greater than $2.5 million

_______ (Up to 20%) evaluation points out of 100 are reserved for qualifying M/WBE joint ventures.

See, Exhibit “Z” for joint venture/partnership teaming incentive program requirements. Incentives are established to promote joint ventures, partnerships, or teaming arrangements between larger established firms and M/WBE firms, or between and among SBE and M/WBE firms. For RFPs, the incentive may be for up to twenty percent (20%) of one hundred evaluation points to be reserved for qualifying M/WBE joint ventures where the certified M/WBE joint venture partner owns 50% or greater, and performs 50% or greater of the work, of the overall joint venture. Proportionately fewer evaluation preference points would be awarded to the joint venture based upon lesser percentages of ownership by the M/WBE partner.

☐ M/WBE Evaluation Preference for RFPs for Prime M/WBE firms

_________ (Up to 15%) of the evaluation points are reserved as a preference for proposals submitted by certified M/WBE firms. Evaluation panels shall assign point preferences equal to up to 15% of the total points assigned for the evaluation, scoring and ranking of construction-related proposals submitted by those certified M/WBE firms. An M/WBE awarded a prime contract may not subcontract more than 49% of the contract value to a non-M/WBE firm.

*FINDINGS OF THE GOAL SETTING COMMITTEE FOR RACE-CONSCIOUS APIs:

Form Rev. 08/03/20 Bid Bond - NonFederal

IFQ/B ATTACHMENT B

Include Attachment B if bid is $200,000 or more

DATE:

BID BOND

STATE OF FLORIDA

COUNTY OF PALM BEACH

KNOW ALL MEN BY THESE PRESENTS: That we, (hereinafter called "Principal"), and

(hereinafter called "Surety") are held and firmly bound unto Palm Beach County, a Political Subdivision in the State of Florida, by and through its Board of

County Commissioners, (hereinafter called "County") in the sum of

Dollars,($ ), (which sum is at least 5% of the bid price), lawful money of the United States of America, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly be these presents;

WHEREAS, the "Principal" contemplates submitting or has submitted a bid to the Board of County

Commissioners, Palm Beach County, Florida, for furnishing and paying for all necessary labor materials, equipment, machinery, tools, apparatus, services, all state workmen's compensation and unemployment compensation taxes incurred in the performance of the Contract, means of transportation for and complete

Construction of: PBC Convention Center - Fire System Detectors (Only) Replacement, Project

Number 19300.01, in the County of Palm Beach, State of Florida; and

WHEREAS, it was a condition precedent to the submission of said bid that a certified check cashier's check, money order or bid bond in the amount of five percent (5%) of the base bid be submitted with said bid as a guarantee that the bidder would, if given a Notification from Owner, enter into a written contract with the

County, and furnish a public construction bond in an amount equal to one hundred (100%) of the total

Contract, within fourteen (14) consecutive calendar days after the County issues the Notification from

Owner.

NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, if the bid of the "Principal" herein is accepted and said "Principal", within fourteen (14) consecutive calendar days after written notice being given of such acceptance, (i) enter into a written contract with the County and (ii) furnishes a public construction contract bond in the amount equal to one hundred percent (100%) of the total contract amount and in a form satisfactory to the County, then this obligation shall be void. If the

Principal fails to complete (i) and (ii) above, the sum herein stated shall be due and payable to the "County", and the "Surety" herein agrees to pay said sum immediately upon demand of the "County", in good and lawful money of the United States of America, as liquidated damages for failure of said "Principal".

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

Form Rev. 08/03/20 Bid Bond - NonFederal

DATE:

IN WITNESS WHEREOF, the said as "Principal" herein, has caused these presents to be signed in its name, by its

, and attested by its under the corporate seal, and the said as "Surety" herein, has caused these presents to be signed in its name, by its

, and attested by its corporate Seal, this day of , A.D., 20 .

ATTEST:

Print Name

TITLE:

(SEAL)

(Contractor Name)

By:

(Signature)

Print Name and Title:

ATTEST:

Print Name

TITLE:

(SEAL)

(Surety Name)

By:

(Signature)

Print Name and Title:

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

IFQ/B ATTACHMENT C

PROJECT REQUIREMENTS

Annual Contract – Low Voltage

Contact: Clark Woods, Capital Improvements Division Phone: (561) 233-2054 Project Title: PBC Convention Center - Fire System Detectors (Only) Replacement Project #: 19300.01 Project Location: 650 Okeechobee Blvd, West Palm Beach, FL 33401

1. GENERAL

a. The work covered by this Request for Quote consists of, but is not limited to, the furnishing of all labor, equipment, devices, tools, materials, transportation, professional services, supervision, drawings, permitting, permit fees and all miscellaneous requirements to perform all operations necessary to accomplish the work set forth below and shall be considered part of the Scope of Work.

b. Please reference the Annual Contract – Low Voltage for additional requirements.

c. Work to be completed during the hours of 7:30 am to 5:00 pm, Monday through

Friday. Special accommodations for additional hours will be determined with staff and approved in advance. All work will be conducted around the Convention Center’s schedule. The prime contractor shall be responsible for coordination of their work with the schedule of events at the Convention Center and any other concurrent work that may be taking place under separate contract with the Project Manager.

d. Contractor shall contact the Project Manager, within seventy-two (72) hours of

Notice to Proceed to establish scheduling etc. required for project implementation.

e. Work to be completed within ninety (90) days from permit issuance. Permit application, if required, is to be submitted by Contractor within five (5) days of Notice to Proceed and due diligence exercised to address all Building Department comments.

f. Liquidated damages will accrue in the amount of $80 per day.

g. The Contractor will provide a Certificate of Occupancy or Certificate of Completion, as appropriate, obtained from the proper Building official, prior to processing of final payment.

h. Contractor is responsible for obtaining all measurements during the site inspection.

2. SCOPE OF WORK

a. Replace existing fire system detectors (only) as outlined in Exhibit “1” and “2”.

b. Fire system must be operational at all times during Convention Center events.

c. CAD backgrounds will be made available to the awarded Contractor.

d. On-site lifts cannot be utilized by Contractor.

e. Contractor is responsible for repair and/or replacement of any damages to the walls, floors, ceiling, and/or ceiling tiles.

3. SUBMITTALS

All submittals shall be sent to the Project Manager for approval. This includes, but is not limited to, products to be used, methods of installation and requests for information and/or clarification. All submittals must be made by the Contractor and must include all details necessary for the Project Manager and Palm Beach County to make any necessary determinations. A transmittal form must be included which clearly requests data or information and deviations from the contract requirements for which approval is being requested. Failure to provide sufficient information will result in the rejection of the submittal. Where the specifications do not specify a brand name product or where a substitution of a product is not specifically prohibited, the Contractor shall submit their selected products for approval by the Project Manager. Such submittals shall include as much detail, and in a format, as required by the Project Manager, so as to allow the Project Manager to evaluate the proposed substitution.

4. MATERIALS

a. All material shall meet or exceed Florida Building Code and product submittals shall be reviewed and approved by the Owner’s Representative prior to ordering.

b. Materials shall be delivered in their original, unopened packages, and protected from exposure to the elements. Damaged or deteriorated materials shall not be used.

5. TEMPORARY PROTECTION

The Contractor shall protect all workers, staff and the general public from injury. The Contractor shall coordinate and schedule all work with the Project Manager.

6. PROJECT CONDITIONS

Contractor is to coordinate all space and security requirements with the Project Manager. A construction schedule shall be submitted for review and approval prior to pre-construction meeting, including a start date, substantial completion date, and work plan defining which openings will be scheduled on what day. The Contractor shall conduct all work so as to cause the least interference possible with the normal activities of the operations of the facility and surrounding areas. Any damage caused by Contractor (including landscaping and irrigation) shall be the responsibility of the Contractor to repair and return to its original state.

7. PREPARATION

It shall be the responsibility of the Contractor to prep the site at the construction locations.

8. EXAMINATION

Report to the Project Manager, in writing, any imperfections, unacceptable conditions and/or corrections required to be made before commencing work. Any items not identified, documented and reported to PBC in writing, will become part of the contractors’ scope. All other items identified in writing, if approved, shall result in a change order.

9. INSTALLATION

All materials shall be installed in strict accordance with Manufacturer’s written instructions and recommendations. All work shall be done in conformance with applicable Federal, State and Local codes, and established standards.

10. WARRANTY

Contractor warrants all equipment, materials and labor furnished or performed against defects in design, materials and workmanship for a period of twelve (12) months from substantial completion.

11. CLEAN UP

Remove all waste materials, tools and equipment from job site daily. Thoroughly clean the entire job area prior to requesting final inspection.

12. SECURITY

This project is subject to: [ ] Critical Facilities Background Check

[ ] CJI Facilities Background Check [X] No Background Check

Exhibit “1”

Confidential floor plan may be obtained by contacting FDO-CID-Bids@pbcgov.org or calling

(561) 233-0261.

mailto:FDO-CID-Bids@pbcgov.org

FACILITY DEVELOPMENT AND OPERATIONS

CAPITAL IMPROVEMENTS DIVISION

WEST PALM BEACH, FLORIDA

SPECIFICATIONS

PROJECT NAME: CONVENTION CENTER FIRE ALARM DETECTION

DEVICES REPLACEMENT

PBC PROJECT NUMBER: 19300.01

FIRE ALARM REPLACEMENT

PERMIT SET – 08/12/2020

PREPARED BY:

Gartek Engineering Corporation

□ Miami-Dade office: 7210 S.W. 39th Terrace Miami, FL 33155 / (305) 266-8997 / Fax (305) 264-9496

□ Palm Beach office: 6801 Lake Worth Road, Suite 117 Greenacres, FL 33467 / (561) 249-3431 / Fax (561) 249-3472

□ Broward office: 2700 N. 29 Avenue, Suite 303, Hollywood, FL 33020 / (954) 404-8100, Fax (954)404-8133 www.gartek-engineering.com

EXHIBIT "2"

This Page Intentionally Left Blank

Palm Beach County - Project No.: 19300.01

CONVENTION CENTER FIRE ALARM DETECTION DEVICES REPLACEMENT

Specifications

Permit Set – 08/12/2020

TABLE OF CONTENTS 000110 - 1

DOCUMENT 000110 – TABLE OF CONTENTS

DIVISION SECTION TITLE PAGES

DIVISION 00 - ALTERNATES

000000 COVER 2

000110 TABLE OF CONTENTS 2

DIVISION 01 - GENERAL REQUIREMENTS

013100 PROJECT MANAGEMENT AND COORDINATION 6

013217 NETWORK ANALYSIS SCHEDULES 4

013300 SUBMITTALS PROCEDURES 6

013516 ALTERATION PROJECT PROCEDURES 4

014000 QUALITY CONTROL 6

014100 REGULATORY REQUIREMENTS 2

015000 TEMPORARY CONSTRUCTION FACILITIES 8

015600 SECURITY BARRIERS & ENCLOSURES 2

015700 TEMPORARY CONTROLS 2

016000 MATERIAL EQUIPMENT AND APPROVED EQUALS 4

017229 CUTTING AND PATCHING 4

017500 STARTING AND ADJUSTING SYSTEMS 2

017700 CONTRACT CLOSEOUT 4

017823 OPERATION AND MAINTENANCE DATA 6

017836 WARRANTIES 4

DIVISION 02 - EXISTING CONDITIONS

024113 SELECTIVE DEMOLITION 4

DIVISION 26 - ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES 4

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS 4

260529 HANGERS AND SUPPORTS FOR ELECTRICAL 4

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS 8

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS 8

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

283100 FIRE DETECTION AND ALARM GUIDELINES 26

TABLE OF CONTENTS 000110 - 2

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SECTION INCLUDES:

A. Coordination and project conditions

B. Field engineering

C. Preconstruction meeting

D. Site mobilization meeting

E. Progress meetings

F. Pre-installation meetings

G. Alteration project procedures

1.2 COORDINATION AND PROJECT CONDITIONS

A. Coordinate the scheduling, submittals, and Work of the Project Manual to ensure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

B. Verify utility company requirements and characteristics of operating equipment are compatible with building utilities.

1. Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, such equipment.

C. Coordinate space requirements, supports, and installation of mechanical and electrical work as indicated diagrammatically on Drawings.

1. Require coordination drawings from each trade identifying routing of work, openings required in or under structure and possible conflicts.

2. Follow routing shown for pipes, ducts, and conduit, as closely as practicable; place runs parallel with line of building.

3. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

D. In finished areas, except as otherwise indicated, conceal pipes, ducts, and wiring within the construction.

E. Coordinate locations of fixtures and outlets with finish elements.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

F. Coordinate completion and clean up of Work of separate sections in preparation for Substantial

Completion and for portions of Work designated for Owner's partial occupancy.

G. After Owner occupancy of premises, coordinate access to site for correction of defective Work and Work not in accordance with Contract Documents, to minimize disruption of Owner's activities.

H. Owner will not consider change orders for extra work required by the Contractor due to poor coordination by the Contractor.

I. Coordinate scheduling of Contractor Startups, submission of Operations & Maintenance

Manuals, Commissioning System Readiness Checklists, Functional Performance Testing, Owner’s

Training, and Demonstration with the Commissioning Authority.

1.3 FIELD ENGINEERING

A. Employ a Land Surveyor registered in the State of Florida and acceptable to the Engineer of Record and Owner.

B. Contractor shall locate and protect survey control and reference points.

C. Control datum for survey is that established by Owner provided survey.

D. Verify setbacks and easements; confirm drawing dimensions and elevations.

E. Provide field-engineering services.

1. Establish elevations, lines, and levels, utilizing recognized engineering survey practices.

F. Submit a copy of site drawing and certificate signed by the Land Surveyor that the elevations and locations of the Work are in conformance with the Contract Documents.

1.4 PRECONSTRUCTION MEETING

A. Owner will schedule a conference after Notice to Proceed.

B. Attendance required by the Owner, Engineer of Record, Commissioning Authority, and

Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement, if not executed

2. Submission of executed bonds and insurance certificates

3. Distribution of Contract Documents

4. Submission of list of Subcontractors, list of Products, schedule of values, and progress schedule

5. Designation of personnel representing the parties in Contract, and the Engineer of Record

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders and Contract closeout procedures

7. Scheduling

8. Scheduling activities of a Geotechnical Engineer

9. Issuance of Notice to Proceed

10. Overview of Commissioning requirements

D. Record minutes and distribute copies within two days after meeting to participants, with copies to Engineer of Record, Owner, participants, and those affected by decisions made.

1.5 SITE MOBILIZATION MEETING

A. Owner will schedule a meeting at the Project site prior to Contractor occupancy.

B. Attendance required by the Owner, Engineer of Record, Special Consultants, Commissioning

Authority, Specialty Contractors, and Contractor, Contractor's Superintendent, and major Subcontractors.

C. Agenda:

1. Use of premises by Owner and Contractor

2. Owner's requirements and partial occupancy

3. Construction facilities and controls provided by Owner

4. Temporary utilities provided by Owner

5. Survey and building layout

6. Security and housekeeping procedures

7. Schedules

8. Application for payment procedures

9. Procedures for testing and Commissioning

10. Procedures for maintaining record documents

11. Requirements for start-up of equipment

12. Inspection and acceptance of equipment put into service during construction period

D. Record minutes and distribute copies within two days after meeting to participants, with copies to Engineer of Record, Owner, participants, and those affected by decisions made.

1.6 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum monthly intervals.

B. Arrange for meetings, prepare agenda with copies for participants, and preside at meetings.

C. Attendance Required Job superintendent, major Subcontractors and suppliers, Owner, Engineer of Record, as appropriate to agenda topics for each meeting.

D. Agenda:

1. Review minutes of previous meetings

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

2. Review of Work progress

3. Field observations, problems, and decisions

4. Identification of problems that impede planned progress

5. Review of submittals schedule and status of submittals

6. Review of off-site fabrication and delivery schedules

7. Maintenance of progress schedule

8. Corrective measures to regain projected schedules

9. Planned progress during succeeding work period

10. Coordination of projected progress

11. Maintenance of quality and work standards

12. Effect of proposed changes on progress schedule and coordination

13. Other business relating to work

14. Commissioning related issues (at designated meetings)

E. Record minutes and distribute copies within two days after meeting to participants, with copies to Engineer of Record, Owner, participants, and those affected by decisions made.

1.7 PREINSTALLATION MEETING

A. When required in individual specification section, convene a pre-installation meeting at the site prior to commencing work of the section.

B. Require attendance of parties directly affecting, or affected by, work of the specific section.

C. Notify Owner, Commissioning Authority, and Engineer of Record five working days in advance of meeting date.

D. Prepare agenda and preside at meeting:

1. Review conditions of installation, preparation and installation procedures.

2. Review coordination with related work.

E. Record minutes and distribute copies within two days after meeting to participants, with copies to Engineer of Record, Owner, participants, and those affected by decisions made.

1.8 ALTERATION PROJECT PROCEDURES

A. Materials: As specified in Product sections match existing Products and work for patching and extending work.

B. Employ skilled and experienced installer to perform alteration work.

C. Close openings in exterior surfaces to protect existing work from weather and extremes of temperature and humidity.

D. Remove, cut, and patch Work in a manner to minimize damage and to provide means of restoring Products and finishes to original or specified condition.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

E. Refinish existing visible surfaces to remain in renovated rooms and spaces, to specified condition for each material, with a neat transition to adjacent finishes.

F. Where new Work abuts or aligns with existing, provide a smooth and even transition.

G. Patch work to match existing adjacent work in texture and appearance.

H. When finished surfaces are cut so that a smooth transition with new Work is not possible, terminate existing surface along a straight line at a natural line of division and submit recommendation to the Engineer of Record for review.

I. Where a change of plane of 1/4" or more occurs, submit recommendation for providing a smooth transition to Engineer of Record for review.

J. Patch or replace portions of existing surfaces, damaged, lifted, discolored, or showing other imperfections.

K. Finish surfaces as specified in individual Product sections.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 013100

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

NETWORK ANALYSIS SCHEDULES 013217 - 1

SECTION 013217 - NETWORK ANALYSIS SCHEDULES

PART 1 - GENERAL

1.1 SECTION INCLUDES:

A. References

B. Quality Assurance

C. Format

D. Schedules

E. Submittals

F. Review and evaluation

G. Updating schedules

H. Distribution

1.2 REFERENCES

A. The Use of CPM in Construction - A Manual for General Contractors and the Construction

Industry, Washington, D.C., The Associated General Contractors of America (AGC), Latest edition.

1.3 QUALITY ASSURANCE

A. Scheduler:

1. Contractor's personnel specializing in CPM scheduling with minimum of 5-years experience in scheduling construction work of a complexity comparable to this Project.

2. Having use of computer facilities the capability of delivering a detailed graphic printout within 48-hours of request.

B. Contractor Administrative Personnel: 5-years minimum experience in using and monitoring CPM schedules on comparable projects.

1.4 FORMAT

A. Listings, reading from left to right, in ascending order for each activity.

1. Identify each activity with the applicable specification section number.

B. Diagram Sheet Size: 24" high x width required.

NETWORK ANALYSIS SCHEDULES 013217 - 2

C. Scale and Spacing, allowing for notations and revisions

1.5 SCHEDULES

A. Prepare network analysis diagrams and supporting mathematical analyses using the Critical Path

Method, under concepts and methods outlined in AGC's "The Use of CPM in Construction - A Manual for General Contractors and the Construction Industry".

B. Illustrate order and interdependence of activities and sequence of work.

1. How the start of a given activity depends upon completion of preceding activities, and how completion of the activity may restrain start of subsequent activities.

C. Illustrate complete sequence of construction by activity, identifying work of separate stages.

1. Provide dates for delivery and return of submittals including those for Owner furnished items.

2. Provide dates for procurement and delivery of critical products; and dates for installation and provision for testing.

3. Provide allowances for review, correction and re-review by Engineer of Record, engineer, Commissioning Authority and Building Department as applicable.

4. Provide legend for symbols and abbreviations used.

5. Provide for delivery of a separate report reflecting only shop drawing/product submittals.

Include with each analysis submittal.

D. Mathematical Analysis: Tabulate each activity of detailed network diagrams, using calendar dates, and identifying for each activity:

1. Preceding and following event numbers

2. Activity description

3. Estimated duration of activity, in maximum 15-day intervals

4. Earliest start date

5. Earliest finish date

6. Actual start date

7. Actual finish date

8. Latest start date

9. Latest finish date

10. Total and free float; float time shall accrue to the owner and to the owner's benefit.

11. Monetary value of activity, keyed to Schedule of Values.

12. Percentage of activity completed.

13. Responsibility

E. Analysis Program: Capable of compiling monetary value of completed and partially completed activities, of accepting revised completion dates, and recompilation of all dates and floats.

F. Required Sorts: List activities in sorts or groups:

1. By preceding work item or event number from lowest to highest

2. By amount of float, then in order of early start

3. By responsibility in order of earliest possible start date

4. In order of latest allowable start dates

NETWORK ANALYSIS SCHEDULES 013217 - 3

5. In order of latest allowable finish dates

6. Contractor's periodic payment request sorted by Schedule of Values listings.

7. Listing of basic input data that generates the report

8. Listing of activities on the critical path

9. Provide sub schedules for each state of Work identified in Section 011100.

10. Coordinate contents with Schedule of Values in Section 013300.

G. Commissioning activities: The schedule shall include required Commissioning activities and shall include the following specific issues.

1. Submission of Training Plans

2. Schedule Equipment and System Training and Demonstration scheduled prior to Functional

Performance Testing.

3. Submission of Equipment and System Operations and Maintenance documents

4. Required Equipment and System Contractor Startup shall be complete prior to submission of Commissioning System Readiness Checklists.

5. Submission of Commissioning System Readiness Checklists

6. Energy Management and Control System shall be complete prior to Functional Performance Testing.

7. Testing, Adjusting and Balancing shall be complete prior to Functional Performance Testing.

1.6 SUBMITTALS FOR REVIEW

A. Within 10 days after date in Notice to Proceed, submit proposed preliminary network diagram defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. Participate in review of preliminary and complete network diagrams jointly with Engineer of

Record.

C. Within 20 days after joint review of proposed preliminary network diagram, submit draft of proposed complete network diagram for review.

1. Include written certification that major Subcontractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete network analysis consisting of network diagrams and mathematical analysis.

E. Submit updated network schedules with each Application for Payment.

F. Submit one reproducible transparency and one opaque reproduction.

G. Submit under transmittal in form of a letter as specified in Section 013300.

1.7 REVIEW AND EVALUATION

A. Participate in joint review and evaluation of network diagrams and analysis with Engineer of

Record at each submittal.

NETWORK ANALYSIS SCHEDULES 013217 - 4

B. Evaluate project status to determine work behind schedule and work ahead of schedule.

C. After review, revise as necessary as result of review, and resubmit within 10 days.

1.8 UPDATING SCHEDULES

A. Maintain schedules to record actual start and finish dates of completed activities.

B. Indicate progress of each activity to date of revision, with projected completion date of each activity.

1. Update diagrams graphically depicting the status of work.

C. Identify activities modified since previous submittal, major changes in work, and other identifiable changes.

D. Indicate changes required to maintain Date of Substantial Completion.

E. Submit sorts required to support recommended changes.

F. Provide narrative report to define problem areas, anticipated delays, and affect the schedule.

Report corrective action taken or proposed and its effect

1.9 DISTRIBUTION

A. Following joint review, distribute copies of updated schedules to Contractor's project site file, to

Subcontractors, Suppliers, Engineer of Record, Owner, Commissioning Authority, and other concerned parties.

B. Instruct recipients to promptly report, in writing, problems anticipated by projections shown in schedules.

PART 2 - PRODUCTS (Not Applicable)

END OF SECTION 013217

SUBMITTALS PROCEDURES 013300 - 1

SECTION 013300 - SUBMITTALS PROCEDURES

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Submittal procedures

B. Proposed products list

C. Product data

D. Shop drawings

E. Samples

F. Design data

G. Test reports

H. Certificates

I. Manufacturer's instructions

J. Manufacturer's field reports

K. Erection drawings

1.2 REFERENCES

A. AGC (Associated General Contractors of America) publication "The Use of CPM in Construction - A Manual for General Contractors and the Construction Industry"

1.3 SUBMITTAL PROCEDURES

A. Transmit each submittal with Engineer of Record accepted form.

B. Sequentially number the transmittal forms.

1. Revise submittals with original number and a sequential alphabetic suffix.

C. Identify project, Contractor, Subcontractor or supplier pertinent drawing and detail number, and specification section number, as appropriate.

SUBMITTALS PROCEDURES 013300 - 2

D. Apply contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information are in accordance with the requirements of the work and contract documents.

E. Schedule submittals to expedite the project, and deliver to Engineer of Record and Construction Manager at business address.

1. Coordinate submission of related items.

F. For each submittal for review, allow at least 10 working days excluding delivery time to and from the Contractor.

G. Identify variations from contract documents and product or system limitations, which may be detrimental to successful performance of the completed work.

H. Provide space for Contractor and Engineer of Record review stamps.

I. When revised for resubmission, identify all changes made since previous submission.

J. Distribute copies of reviewed submittals as appropriate. Instruct parties to promptly report any inability to comply with requirements.

K. Submittals not requested will not be recognized or processed.

1.4 PROPOSED PRODUCTS LIST

A. Within 10 days after date of Notice to Proceed, submit list of major products proposed for use, with name of manufacturer, trade name, and model number of each product.

B. For products specified only by reference standards, give manufacturer, trade name, model or catalog designation, and reference standards.

1.5 PRODUCT DATA

A…