Cover Letter - 191T7025Q0005.pdf

U.S. Embassy Rome, Italy

GSO/Acquisitions

Rome, March 27, 2025

Dear Prospective Offeror:

Subject: Request for Quotes 191T7025Q0005 – Cleaning Industrial Kitchen Hoods & Ducts, Rome, Italy

Enclosed is a Request for Quotes (RFQ) for the cleaning services of the Industrial Kitchen hoods and hood ducts installed at the American Embassy and Residences located throughout the city of Rome, Italy. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the

Standard Form that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a site visit and pre-quotation conference at the site. The pre-quotation conference will be held on April 3, 2025 at 3:00 pm local time and all prospective offerors are invited to attend.

Offerors interested in attending should e-mail the names all individuals who will participate to the site visit to the following e-mail address RomeGSOProcurement@state.gov no later than April 1, 2025, at

5:00 p.m. to arrange access to the building. For additional information see Section L of the attached

Request for Quotation (RFQ).

Quotations are due by April 28, 2025 at 12:00 (noon) local time. No quotations will be accepted after this time. Quotations must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to RomeGSO-Offers@state.gov.

Offer must not be larger than 25MB in size, and may only contain files and attachments in MS Office, o

Pdf, or zip formats. If too large, you may send your offer in separate e-mails.

Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.

No Certified Mail (PEC) will be accepted.

mailto:RomeGSOProcurement@state.gov mailto:RomeGSO-Offers@state.gov

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

5. Proof of SAM Registration

6. Exhibit C - Certification Regarding Compliance with Applicable Federal Anti-Discrimination Law

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s quotation to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of

52.212-3, Offeror Representation and Certifications – Commercial Products and Commercial Services.

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Sincerely, Crystal D. Sheridan

Contracting Officer

Enclosure:

03/27/2025 11:50 GMT

Sheridan, Crystal (SheridanCD@state.gov) https://www.sam.gov/