SOLICITATION_Milan_Maintenance_2019.docx

SECTION A

COVER PAGE - SF-1442 (2 pages)

RFP No. 191T520-19-R-0002 Maintenance Services

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment, as identified in this solicitation for all building maintenance services at the U.S. Consulate General in Milan, Italy as described in Section C, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT, of this contract and exhibits attached in Section J.

B.2 TYPE OF CONTRACT

This is a fixed price type contract for scheduled maintenance services as defined in the Comprehensive Maintenance Plan (CMP). The fixed price will include all work, including furnishing all labor, materials, equipment and services, overhead (including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit, unless otherwise specified. The Government will issue on a weekly, biweekly, monthly, quarterly, or semi-annual basis scheduled task orders, which are pre-printed forms and generated by computerized CMMS (Computer Maintenance Management System). The scheduled work orders shall identify the listed system/equipment or other description, machine number, location, task description, for the Contractor to perform the maintenance services specified. (See Exhibit A, Section J)

An indefinite delivery/indefinite quantity type contract will be awarded for unscheduled work or urgently needed services. Individual delivery orders will be issued using the fixed hourly rates identified below. The fixed hourly rates shall include wages, overhead, general and administrative expenses, and profit. Hours and labor categories for these delivery orders shall be negotiated into a firm-fixed-priced delivery order. The actual amount of work to be performed, an estimate of the professional/technical effort required, the time of such performance, and the location of the property(ies) shall be authorized by delivery orders issued by the Contracting Officer. Orals orders may be necessary for emergency services however they shall be issued in writing within three business days of the oral instructions. See Exhibit B, Section J for sample of an Unscheduled Work Order.

B.3 PRICES/COSTS

B.3.1 Value Added Tax

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Consulate has a tax exemption certificate with the host government.

B.3.2 All prices shall be submitted in Euro currency.

B.3.3 Scheduled Maintenance Services

(a) In consideration of satisfactory performance of all the scheduled services required under this contract, the Contractor shall be paid a fixed-price per month for Scheduled Maintenance Services. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor (unless mandated by local law), or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by the maintenance plan is. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rate.

(b) Premium pay for services required to be provided on holidays is included only in the fixed prices for Scheduled Maintenance Services.

B.3.4 Unscheduled Services

(a) The fixed hourly rates per labor category shall be used to establish firm fixed-price task orders. Each task order shall be issued in advance and priced by multiplying the hourly rates or the per unit price by the number of hours or items required.

(b) The Contractor shall also be reimbursed for costs for any materials/equipment ordered under the task order issued by the Government in conjunction with the Unscheduled Services, as further described in H.14. No profit shall be added to this material/equipment. All costs of materials/equipment shall be itemized on the invoice, such as purchase price of material/equipment, cost of transportation and cost of handing. If VAT charges are paid by the contractor then they must be itemized in each task order.

B. 3.5 Emergency Services

(a) Emergency services shall be issued and priced at the same rates as unscheduled services, however, work that is required beyond normal working hours or days (see F.8) or 40 hours per week or 8 hours per day and meet the definition of emergency services as defined in C.1.3 may use overtime rates as fixed below.

(b) The Contractor shall also be reimbursed for costs for any materials/equipment ordered under the task order issued by the Government in conjunction with the Emergency Services, as further described in H.14. No profit shall be added to this material/equipment. All costs of materials/equipment shall be itemized on the invoice, such as purchase price of material/equipment, cost of transportation and cost of handing. If VAT charges are paid by the contractor then they must be itemized in each task order.

B.3.6 Ordering

Ordering - (a) All supplies or services to be furnished under this contract shall be ordered by the issuance of delivery orders by the Department of State. Orders may be issued from the date of the Contracting Officer's signature until the end of the "Period of Performance" applicable to this contract.

(b) Contractor will be asked to submit a cost proposal (sample shown in Exhibit D) when given a draft scope of work for an unscheduled task.

(c) Contracting Officer will negotiate and develop firm-fixed-priced delivery orders for each unscheduled or emergency task that needs to be performed.

(d) All delivery orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any order.

B.4 BASE PERIOD PRICES

B.4.1. Scheduled and Preventive Maintenance Services The fixed-price for the base year (starting on the date stated in the Notice to Proceed and continuing for a period of 12 months) for scheduled and preventive maintenance services is:

DESCRIPTION OF SERVICE

Unit

Qty.

Unit Price in Euro Yearly Price in Euro

Maintenance & Repair Services (Section C.1.5.1)

Preventive Maintenance Services (Section C.1.5.2)

For both scheduled and preventive maintenance services:

TOTAL per month € _________ x 12 = € ______________ per year

B.4.2 Unscheduled and Emergency Maintenance Services. The fixed unit prices for unscheduled and emergency maintenance service is:

UNSCHEDULED SERVICES (Section C.1.5.3)

UNSCHEDULED PAINTING SERVICES (Section C.1.5.4)

For unscheduled and painting services

TOTAL ESTIMATED AMOUNT € ____________________ per year

B.4.2.1 Overtime. The fixed-price for overtime work occurring on other than a normal work day or hours is:

LABOR CATEGORY

in Euro Total Price in Euro

For overtime work related to unscheduled or emergency services

TOTAL ESTIMATED AMOUNT € ____________________ per year.

All quantities for unscheduled, emergency, overtime above are estimates and they are specified for evaluation purposes only.

B.4.2.2 Materials/Equipment

TOTAL not to exceed: Euro 12,000.00 per year

B.4.3 Minimum and Maximum Amounts for Unscheduled Maintenance and Emergencies

During this contract period, the Government shall place orders totaling a minimum of Euro 1,500.00 (one thousand five hundred/00). This reflects the contract minimum for unscheduled orders for this period of performance. The amount of all orders shall not exceed Euro 40,000.00 (forty thousand/00). This reflects the contract maximum for unscheduled services for this period of performance.

B.4.4 TOTAL AMOUNT FOR THE BASE YEAR OF THE CONTRACT IS

Euro ______________________

The above total includes scheduled, preventive, unscheduled, painting, and overtime services, as well as materials/equipment not to exceed amount.

B.5 FIRST OPTION YEAR PRICES

B.5.1. Scheduled and Preventive Maintenance Services. The fixed-price for the first option year of scheduled and preventive maintenance services is:

Qty.

Unit Price in Euro Yearly Price in Euro

Maintenance & Repair Services (Section C.1.5.1)

Preventive Maintenance Services

B.5.2 Unscheduled and Emergency Maintenance Services. The fixed unit prices for unscheduled and emergency maintenance services is:

UNSCHEDULED SERVICES (Section C.1.5.3)

UNSCHEDULED PAINTING SERVICES (Section C.1.5.4)

For unscheduled and painting services:

B.5.2.1 Overtime. The fixed-price for overtime work occurring on other

in Euro Total Price in Euro

For overtime work related to unscheduled or emergency services:

All quantities for unscheduled, emergency, overtime above are estimates and they are specified for evaluation purposes only.

B.5.2.2 Materials/Equipment

TOTAL not to exceed: Euro 12,000.00 per year

B.5.3 Minimum and Maximum Amounts for Unscheduled Maintenance and Emergencies

During this contract period, the Government shall place orders totaling a minimum of Euro 1,500.00 (one thousand five hundred/00). This reflects the contract minimum for unscheduled orders for this period of performance. The amount of all orders shall not exceed Euro 40,000.00 (forty thousand/00). This reflects the contract maximum for unscheduled services for this period of performance.

B.5.4 TOTAL AMOUNT FOR THE FIRST OPTION YEAR OF THE CONTRACT IS

The above total includes scheduled, preventive, unscheduled, painting, and overtime services, as well as materials/equipment not to exceed amount.

B.6 SECOND OPTION YEAR PRICES

B.6.1. Scheduled and Preventive Maintenance Services. The fixed-price for the second option year of scheduled and preventive maintenance services is:

Qty.

Unit Price in Euro Yearly Price in Euro

Maintenance & Repair Services (Section C.1.5.1)

Preventive Maintenance Services

B.6.2 Unscheduled and Emergency Maintenance Services. The fixed unit prices for unscheduled and emergency maintenance services is:

UNSCHEDULED SERVICES (Section C.1.5.3)

UNSCHEDULED PAINTING SERVICES (Section C.1.5.4)

B.6.2.1 Overtime. The fixed-price for overtime work occurring on other

in Euro Total Price in Euro

All quantities for unscheduled, emergency, overtime above are estimates and they are specified for evaluation purposes only.

B.6.2.2 Materials/Equipment

TOTAL not to exceed: Euro 12,000.00 per year

B.6.3 Minimum and Maximum Amounts for Unscheduled Maintenance and Emergencies

During this contract period, the Government shall place orders totaling a minimum of Euro 1,500.00 (one thousand five hundred/00). This reflects the contract minimum for unscheduled orders for this period of performance. The amount of all orders shall not exceed Euro 40,000.00 (forty thousand/00). This reflects the contract maximum for unscheduled services for this period of performance.

B.6.4 TOTAL AMOUNT FOR THE SECOND OPTION YEAR OF THE CONTRACT IS

The above total includes scheduled, preventive, unscheduled, painting, and overtime services, as well as materials/equipment not to exceed amount.

B.7 THIRD OPTION YEAR PRICES

B.7.1. Scheduled and Preventive Maintenance Services. The fixed-price for the third option year of scheduled and preventive maintenance services is:

Qty.

Unit Price in Euro Yearly Price in Euro

Maintenance & Repair Services (Section C.1.5.1)

Preventive Maintenance Services

B.7.2 Unscheduled and Emergency Maintenance Services. The fixed unit prices for unscheduled and emergency maintenance services is:

UNSCHEDULED SERVICES (Section C.1.5.3)

UNSCHEDULED PAINTING SERVICES (Section C.1.5.4)

B.7.2.1 Overtime. The fixed-price for overtime work occurring on other

in Euro Total Price in Euro

All quantities for unscheduled, emergency, overtime above are estimates and they are specified for evaluation purposes only.

B.7.2.2 Materials/Equipment

TOTAL not to exceed: Euro 12,000.00 per year

B.7.3 Minimum and Maximum Amounts for Unscheduled Maintenance and Emergencies

During this contract period, the Government shall place orders totaling a minimum of Euro 1,500.00 (one thousand five hundred/00). This reflects the contract minimum for unscheduled orders for this period of performance. The amount of all orders shall not exceed Euro 40,000.00 (forty thousand/00). This reflects the contract maximum for unscheduled services for this period of performance.

B.7.4 TOTAL AMOUNT FOR THE THIRD OPTION YEAR OF THE CONTRACT IS

The above total includes scheduled, preventive, unscheduled, painting, and overtime services, as well as materials/equipment not to exceed amount.

B.8 FOURTH OPTION YEAR PRICES

B.8.1. Scheduled and Preventive Maintenance Services. The fixed-price for the fourth option year of scheduled and preventive maintenance services is:

Qty.

Unit Price in Euro Yearly Price in Euro

Maintenance & Repair Services (Section C.1.5.1)

Preventive Maintenance Services

B.8.2 Unscheduled and Emergency Maintenance Services. The fixed unit prices for unscheduled and emergency maintenance services is:

UNSCHEDULED SERVICES (Section C.1.5.3)

UNSCHEDULED PAINTING SERVICES (Section C.1.5.4)

B.8.2.1 Overtime. The fixed-price for overtime work occurring on other

in Euro Total Price in Euro

All quantities for unscheduled, emergency, overtime above are estimates and they are specified for evaluation purposes only.

B.8.2.2 Materials/Equipment

TOTAL not to exceed: Euro 12,000.00 per year

B.8.3 Minimum and Maximum Amounts for Unscheduled Maintenance and Emergencies

During this contract period, the Government shall place orders totaling a minimum of Euro 1,500.00 (one thousand five hundred/00). This reflects the contract minimum for unscheduled orders for this period of performance. The amount of all orders shall not exceed Euro 40,000.00 (forty thousand/00). This reflects the contract maximum for unscheduled services for this period of performance.

B.8.4 TOTAL AMOUNT FOR THE FIRST OPTION YEAR OF THE CONTRACT IS

The above total includes scheduled, preventive, unscheduled, painting, and overtime services, as well as materials/equipment not to exceed amount.

B. 9 GRAND TOTAL

GRAND TOTAL: €_____________________

Note: The estimated Not-to-Exceed amounts specified for materials/equipment SHALL be included in the calculation of the total yearly amounts above.

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. INTRODUCTION

C.1.1 General. The U.S. Consulate General in Milan, Italy requires a building maintenance service Contractor to perform scheduled, preventive and unscheduled work orders on US Government owned and/or leased properties. The Contractor shall furnish managerial, administrative and direct operational personnel to accomplish all work as required in this contract. The Contractor shall maintain a permanent and operational seat within 4 hours distance from the Consulate General.

The Contractor shall designate an English and Italian speaking representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the U.S. Government. The designated person shall have supervision as his/her sole function during the times s/he is on duty. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Specific services are described in detail below.

C.1.2 Personnel. The Contractor shall be responsible for providing qualified technicians with relevant experience of more than 3 years to meet the minimum requirements established below to perform maintenance services in accordance with the maintenance plan shown in Exhibit A and unscheduled services. Helper positions do not need to meet this 3 year minimum requirement. Personnel shall meet the minimum criteria for labor categories shown in Section B.4.2 as identified in Exhibit C.

All personnel assigned by the Contractor for the performance of the respective services shall be regular employees of the Contractor, and shall be supervised by the Contractor. There shall be no employer-employee relationship between the Government and the personnel. Subcontractors may only be employed with the express written consent of the Contracting Officer.

C.1.3 Definitions.

"Consulate" means the building used for official activities

“CMMS” is a computer maintenance management system such as PASS/RPA (real estate management system), PMCI or QUIBIC.

"CMP" is a comprehensive maintenance plan.

"Daily" means 5 days per week, on each non-holiday workday.

"Emergency Services" are task orders which require immediate attention. May involve working other than normal work day or hour as defined in F.8. Contractor required to respond to call within 4 (four) hours and take action to minimize emergency situation.

"Execution Plan" is submitted by the Contractor and defines the methods and disciplines used to carry out the maintenance plan as provided in Exhibit A

"General Instructions" mean those instructions, directives and guidelines that apply to all employee maintenance personnel.

"HVAC" means Heating Ventilating Air Conditioning.

"PM" means Preventive Maintenance

"Routine Maintenance and Repair" includes the preservation in a sound state of real property and might include day-to-day electrical and plumbing work, and the purchase of maintenance stock.

"Scheduled Maintenance Services" includes all routine maintenance functions identified in the Exhibit A, Comprehensive Maintenance Plan or Facility Maintenance Plan, for Post systems and equipment.

"Unscheduled Maintenance and Repair Services" includes minor maintenance and repair services which are not identified in the Comprehensive Maintenance Plan or Facility Maintenance Plan.

C.1.3.1 The Contractor shall provide an Executive Plan to carry out the maintenance as shown in Exhibit A. These duties and responsibilities described in Subsection C.1.5. The Contractor shall provide a draft of the Executive Plan to the COR for review 30 days after contract award.

C.1.4 Location, Service, Kind of Personnel: A sample listing of locations, kinds of services, and personnel by category, is provided in Exhibit A. A sample of an unscheduled order is described in Exhibit B and is for illustration only and will not necessarily be identical to services provided under this contract.

C.1.5 Duties and Responsibilities.

Services under this contract include:

C.1.5.1 Scheduled maintenance Services;

C.1.5.2 Preventive Maintenance Services;

C.1.5.3 Unscheduled and Emergency Services; and C.1.5.4 Interior/exterior painting Services

C.1.5.1 SCHEDULED MAINTENANCE SERVICES

Outline of Electrical/HVAC/Plumbing/Other Mechanical Services to be Performed: (ALL PROPERTIES)

Services to be performed by these engineers shall include those outlined below.

Damage or situations requiring major or specialized remedial services shall promptly be brought to the attention of the COR or the Embassy Buildings Management Office, and efforts shall be made to minimize such trouble or damage until proper corrective action can be taken. Major and specialized repairs shall be carried out by the Government, independent of this contract. Services to be performed as part of scheduled maintenance to include:

C.1.5.1.1 Electrical

(1) Monitoring the operating condition of all systems and equipment in the central station, substations and machine rooms on a 24 hour basis.

(2) Replacing circuit breakers and/or fuses, material to be provided by the Government.

(3) In an emergency, taking all possible measures to prevent hazards, ensure safety and maintain property. Promptly reporting to the COR, the Power Company (as required by the Consulate -Power Company Agreement), or to the Marine Guard on duty when the COR or his/her staff are unavailable.

C.1.5.1.2 HVAC

(1) Operating the Heating/Ventilation/Air Conditioning(HVAC) systems according to the pertinent seasonal cooling/heating requirements as prescribed by the COR.

(2) Providing seasonal (i.e. off-, pre-, and post-season) servicing on the heating and air-conditioning plant equipment.

(3) Making insulation tests, adjusting relays, resetting circuit breakers, cleaning contact surfaces.

(4) Making minor repairs to the systems and their equipment in accordance with scheduled and unscheduled work orders. Replacement parts to be supplied by the Government.

(5) Keeping records on power consumption and operation/maintenance/repair of major equipment, as defined by Post, on a daily basis, in a continuous calendar-day series: these records shall remain the property of the Government and be available for inspection by the COR or his staff at any time.

(6) Inspecting pumps for abnormal temperature, vibration, noise, and other trouble symptoms, and adjusting as necessary.

(7) Inspecting valves for restriction, leaks and other trouble symptoms, and adjusting as necessary.

(8) Inspecting cooling towers, checking condition of cooling water, if dirty replacing with clean water. Cleaning strainers when replacing cooling water. Insuring that the water treatment equipment is properly working and that the water is being treated in accordance with manufacturer's recommendations.

(9) Performing periodic cleaning, washing and/or replacing of all air filters, air handling and fan coil units at all properties. The terms "cleaning" means "dusting" where unwashable filters are used, "washing", where washable filters are used and "replacing" where unwashable/throwaway filters are used. Replacement filters to be supplied by the contractor.

(10) Inspecting all HVAC work including pipes, ducts, valves, dampers, fittings, waste water and sewer lines, traps, catch basins, toilet fixtures, down-spouts, and gutters for clogging and loose joints, restrictions, leaks, and other faulty conditions; providing routine servicing such as retightening, caulking, lubricating, and performing first echelon maintenance. All supplies and equipment (except ordinary tools such as screwdrivers, wrenches, etc.) needed for the repairs shall be furnished by the Government, subject to the approval of the COR.

C.1.5.1.3 Plumbing:

(1) Inspecting all plumbing work including pipes, ducts, valves, dampers, fittings, waste water and sewer lines, traps, catch basins, toilet fixtures, down-spouts, and gutters for clogging and loose joints, restrictions, leaks, and other faulty conditions; providing routine servicing such as retightening, caulking, lubricating, and performing first echelon maintenance. All supplies and equipment (except ordinary tools such as screwdrivers, wrenches, etc.) needed for the repairs shall be furnished by the Government, subject to the approval of the COR.

(2) Inspecting sprinklers, hot water heaters, drinking fountains and servicing to maintain in good and proper working order.

(3) Maintaining continuous records of water consumption for inspection by the COR or his staff at any time; such records to remain the property of the Government.

C.1.5.1.4 Other Mechanical:

(1) Inspecting all fire extinguishers and fire extinguishing systems (including halon gas), smoke and heat detectors in all communal areas once a month for proper operation and reporting the results to the COR. The date of each inspection shall be stamped on the tag attached to each piece of equipment.

(2) In case of elevator failure or trouble, promptly notify the COR.

C.1.5.1.5 Work Schedule:

Technicians on scheduled days to provide planned and unplanned maintenance and repair services as described above. This service includes general monitoring, inspection and testing of building systems, equipment and conditions. This shall always include one electrician and one plumber to be at the Consulate from 8:30 am to 1:00 pm and from 2:00 pm to 5:30 pm (8 hours per day). HVAC technician and a carpenter as needed. The Government shall provide work orders and instructions for each day which will include maintenance and repair activities. The following chart shows the frequency of services.

C. 1.5.2 PREVENTIVE MAINTENANCE SERVICES:

Technicians to perform preventive maintenance services on heating, ventilation, air conditioning equipment, electrical equipment, substation and security bollards. The Government shall provide work orders, check lists and instructions for each system which will include inspection and maintenance activities. A more specific Inventory and checklists are outlined in Exhibit A.

The following chart shows the frequency of services.

X

X

X

X

X

X

X

X

X

X

X

X

C.1.5.3 UNSCHEDULED AND EMERGENCY SERVICES

C.1.5.3.1 Unscheduled Maintenance and Repair Services: Technicians to provide maintenance and repair services on unscheduled days or extra hours (overtime) on scheduled maintenance days. For Unscheduled Maintenance and Repair Services, services must be provided by the contractor within one (1) business day of request by the Government.

C.1.5.3.2 Emergency Maintenance and Repair Services: Technicians to provide emergency maintenance and repair services within four (4) hours’ notice at any time of the day when technicians are not present at the Consulate premises including, but not limited to, during/after/before normal business hours, weekends, Italian and U.S. holidays.

C.1.5.4 TECHNICAL SPECIFICATIONS FOR PAINTING WORK

a. INTERIOR and EXTERIOR PAINTING

Paint surfaces as directed. Match paint to similar adjacent materials or surfaces.

1. "Paint" includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

2. Product Data: The contractor shall submit manufacturer's technical information, label analysis, and application instructions for each paint material proposed for use to the COR, prior to starting work. As an attachment, list each material and cross-reference specific coating and finish system and application. Identify each material by the manufacturer's catalog number and general classification. A manufactures safety data sheet (MSDS) shall be provided for all paint.

3. Single Source Responsibility: Provide primers and undercoat paint produced by the same manufacturer as the finish coats.

4. Material Quality: Provide the manufacturer's best quality trade sale type paint material. Paint material containers not displaying manufacturer's product identification will not be acceptable.

5. Deliver materials to the job site in manufacturer's original, unopened packages and containers bearing manufacturer's name and label with trade name and manufacturer's instructions.

6. Store materials not in use in tightly covered containers in a well-ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C). Protect from freezing. Keep storage area neat and orderly. Remove oily rags and waste daily.

7. Project Conditions: Do not apply paint when the relative humidity exceeds 85 percent, at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to damp or wet surfaces. Apply paint only in temperatures in accordance with manufacturer's specifications.

8. Examine substrates and conditions under which painting will be performed for compliance with requirements. Do not begin application until unsatisfactory conditions have been corrected, to the satisfaction of the COR.

9. Preparation: Remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted, or provide protection such as taping prior to surface preparation and painting (taping includes windows, door jams, etc.).

10. Clean and prepare surfaces to be painted following manufacturer's instructions before applying paint or surface treatments. Remove oil, dust, and direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, or chipping. All surfaces must be clean and dry. Schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

11. Notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed. Replace all electrical switches and plugs with new covers after painting.

12. Materials Preparation: Mix and prepare paint following manufacturer's directions.

13. Application: Apply paint following manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

i. Unless otherwise specified, the contractor is to use a high quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, door frames, and window frames. A flat or satin flat latex base paint (containing no lead or mercury) is to be used in the remainder of the unit. The color to be used must be consistent with the balance of the room, which will normally be off-white. Contractor shall provide samples of the color of the type of material to be painted before actual paint date is scheduled.

ii. Provide finish coats that are compatible with primers used.

iii. The number of coats and film thickness required is the same regardless of application method. Do not apply succeeding coats until previous coat has cured. Sand between applications where required to produce a smooth, even surface.

iv. Apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

v. Scheduling Painting: Apply first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not re-coat until paint has dried.

vi. Minimum Coating Thickness: Apply materials at the manufacturer's recommended spreading rate. Provide total dry film thickness of the system as recommended by the manufacturer.

vii. Prime Coats: Before application of finish coats, apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and has not been prime coated.

viii. Brush Application: Brush out and work brush coats into surfaces in an even film. Eliminate cloudiness, spotting, laps, brush marks, runs, sags, ropiness, or other surface imperfections. Draw neat glass lines and color breaks.

ix. Apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators

x. Mechanical Applications: Use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

xi. Wherever spray application is used, apply each coat to provide the equivalent hiding of brush-applied coats. Do not double-back with spray equipment to build up film thickness of two coats in one pass, unless recommended by the manufacturer.

14. Upon completion of painting, clean glass and paint-spattered surfaces. Remove spattered paint by washing, scraping or other methods, using care not to scratch or damage adjacent finished surfaces.

15. Remove temporary protective wrappings after completion of painting operations.

b. DRYWALL/PLASTER REPAIR Patch defective drywall with a similar thickness and fire rated drywall. Joints must be taped in a manner so they are not readily visible. The patch must be textured with a texture consistent with the rest of the surface being patched. All nail heads must be set and spackled. Joints must be taped and covered with a joint compound. Spackled nail heads and tape joints must be sanded smooth and all dust removed prior to paining. Exterior surfaces must be spackled with exterior grade compounds.

c. TEXTURE ONLY - WALLS Occasionally, the Government may require a wall to be textured that has not previously been textured. The contractor shall prepare the wall by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the contractor shall furnish and apply a texture type material. If any other walls within that room are textured, the texture material shall closely match the texture of any other existing textured walls in that room. The minimum assignment for this requirement will be one room within a unit.

d. TEXTURE ONLY - CEILING Occasionally, the Government may require that a ceiling be textured that has not previously been textured. The contractor shall prepare the ceiling by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the contractor shall furnish and apply an "acoustic" type texture. The minimum assignment for this requirement will be one room within a unit.

e. REMOVE WALL COVERING By task order, remove the designated wall covering (such as wallpaper, cork, mirror, and tile). After removing the wall covering the area shall be cleaned and made ready for painting. The contractor shall remove and properly dispose of the old wall covering.

f. PLASTER Repair any damaged interior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

g. STUCCO Repair any damaged stucco and remove any loose stucco before applying paint.

h. BASEBOARDS, DOOR MOLDINGS AND DOORS.

Unless otherwise determined by COR baseboards, door moldings and doors will be given primer and oleosynthetic enamel. The Contractor has to present sample of each primer/enamel to the COR for approval, within ten days of contract signature. The COR has the right to disallow use of paint that does not meet Embassy standards.

l. RADIATORS, INTERIOR AND EXTERIOR IRON WORK.

The contractor shall propose the rust-proofing, primer and oleosynthetic enamel to be used, and present sample of each to the COR, within ten days of contract signature for approval. The COR has the right to disallow use of paint that does not meet Embassy standards.

The Contractor may propose, for the COR's approval or rejection, alternative materials, products, equipment or processes that the Contractor believes to be of superior quality than those named herein. Such proposals must be submitted in writing, and any changes to this contract resulting from such proposals must be approved in writing by the COR, prior to the use of any such proposed alternative materials.

C.1.5.4.1 OTHER MATERIALS

All necessary primers, solvents, additives and mixing chemicals must be purchased from the same manufacturers as the paints listed above. The contractor is responsible for ensuring the full compatibility of these with the selected paint. Within ten days from contract signature, the contractor shall deliver to the COR samples of all additional, non-paint products which shall be used under this contract.

C.1.5.4.2 SAFETY SHEETS

Within ten days from contract signature, the contractor shall deliver to the COR the “MSDS” safety sheets of all paints and related chemicals to be used under the contract.

C.1.5.4.3 COLORS

Within ten days of the contract signature, the contractor shall deliver to the COR sample sheets of the colors available. Before starting work, the contractor shall receive written instructions from the COR concerning the colors that shall be used for that particular work. These instructions will be given on the basis of the sample sheets. The COR is the only person who may authorize the colors to be used.

Each room can be painted with a different color at no increase in cost.

The contractor is allowed to mix the paint on site to obtain the desired color, using the same formulas shown on the sample sheets.

Rooms in some properties may have stucco moldings and/or decorations that may be painted with a different color.

C.1.5.4.4 SITE PROTECTION

Before starting work, all pieces of furniture, carpets and removable fixtures shall be moved out of the work area and protected. The contractor shall protect all the floors with corrugated cardboard sheets covered by plastic sheets of a thickness which has been approved in advance by the COR. All baseboards, edges, moldings, tiles, door frames, doors, cabinets, light fixtures, towel racks, and other fixtures and surfaces that should not be painted must also be protected by plastic sheets and self-adhesive paper (masking) tape.

The Contractor shall at all times keep the work area free from accumulations of waste materials. All debris and used protective coverings shall be removed from Government premises and transported by the Contractor to the public dump. Trash cans at the premises may not be used for trash disposal.

The contractor must ensure that no personal items of the occupant are used by the workers during the painting process.

Paint brushes and other tools must not be cleaned and dirty liquids may not be emptied in wash basins, kitchen sinks or bathtubs.

The Contractor shall ensure that his/her employees do not smoke on Government premises, including offices, apartments, etc.

Upon completing the work, the contractor must remove all paint accidentally applied to any adjoining surfaces, such as floorboards, molding, tiles, door frames, cabinets, light fixtures, towel racks, windows etc. The contractor must also remove any tape or other product used to mask such areas. The Contractor shall also remove from the premises any rubbish, tools, equipment, and materials that are not the property of the Government. The Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the COR.

In the event that the contractor fails to properly protect government property, the property of the landlord or the personal property of the occupant and paint damage results, the Embassy will detract the relevant cost for cleaning, polishing, replacing items, or whatsoever work is necessary to restore the damaged item(s).

C.1.5.4.5 PAINTER

Upon request the contractor shall be able to supply painter manpower to perform any kind of painting tasks, including touch-ups and decoration.

Minimum time request per painting Work Order will be of 8 hours.

C.1.5.4.6 RULES FOR MEASUREMENTS

The measurements for painting walls, ceilings, vaults, etc. will be computed without taking into consideration lateral projecting parts, pilaster strips or similar objects that jut less than 5 cm.

For walls thicker than 15 cm the surfaces to be painted will be calculated as "gross surfaces" (i.e. without taking into consideration doorways, windows, niches, etc.). However, each space with a surface larger than 4 sq.mt. will be subtracted and calculated separately.

For walls that are up to 15 cm thick, all spaces of any size will be subtracted and the measurements calculated separately.

C.1.5.4.6.1 Measuring surfaces to be varnished Masonry or similar surfaces to be varnished will be measured using the same criteria as indicated above.

Metal or wood surfaces to be varnished will be measured with the following coefficients. The calculations will take into consideration varnishing on both sides and will be measured in a straight projection (i.e. without calculating the thickness, moldings, etc.).

a. Simple metal fixtures (large glazed frames, skylights): 0.75

b. Normal metal fixtures (gates, railings, parapets, fences, radiators and heaters, etc.): 1.0

c. Ornate metal fixtures: 1.5

d. Normal window and door frames (windows, French doors, glass doors, etc.): 1.0

e. "Roman" type shutters with shutter box and sheet iron roller shutters: 3.0

f. Roller shutters: 2.5

g. Undulated sheet iron, metal rolling gates, etc.: 2.5.

C.1.5.4.7 MOVING FURNITURE - Standard office.

A “standard size office” is an office of approximately 20 sq. mt. The contents of a furnished office may include some or all of the following: desk, chairs, computers, safe, typewriter, file cabinets, carpets etc. The contractor shall move any existing furniture and furnishings out of each work area in each office (if this is not possible furniture and furnishings will be grouped in the center of the room), protect furniture and furnishings with plastic drop cloths, and replace them in their original positions in the same office. Carpets must be removed, rolled up and protected. Those items which are fixed to the wall but can be removed, such as light fixtures, must be removed prior to the beginning of preparation and painting work. Light switches, outlet covers, windows and doors hardware must also be removed. Those furnishings which are fixed to the wall and cannot be moved must be protected by plastic tarps.

C.1.5.5 Electrical/Mechanical Installations to be Operated and Maintained:

See Exhibit A for a representative sampling of the systems and equipment to be Operated and maintained.

C.1.5.6 Miscellaneous Maintenance and Repair Services: The Contractor shall provide day-to-day maintenance and repair services for all Government-owned and/or leased properties, systems, equipment as directed by the COR.

The detailed work requirements and instructions including emergency works shall be provided by the Contracting Officer to the Contractor's Liaison who shall supervise, schedule, and manage the performance of the assignments.

C.1.5.7 Waste Disposal: The Contractor shall provide on a monthly basis an environmental waste report which describes any occurrence of and disposal of hazardous waste encountered during performance of this contract and any resulting delivery orders issued herein.

C.2 SUPERINTENDENCE BY CONTRACTOR:

Contractor shall provide a supervisor/representative to oversee, manage and evaluate all services. The supervisor/representative shall be able to effectively speak, write and read English and Italian. Supervisor/representative will be available by phone and email at all times, attend one meeting per month up to four hours at the Consulate and visit the Consulate at any other times as needed. Supervisor/representative shall be responsible for ensuring that a safety plan and a quality control program implemented. Supervisor/representative shall provide a monthly report of services provided and relevant activities.

C.3 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system including checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract requirements. Copies of the weekly inspection reports shall be provided to the COR.

Any shortcomings and/or substandard conditions noted in such inspections shall be promptly corrected and improved; any conditions beyond the responsibility of the Contractor shall be brought to the attention of the Contracting Officer or COR, for disposition.

C.3.1 Monthly Report: The Contractor shall render a monthly building maintenance report, summing up observations resulting from the inspections, difficulties or irregularities encountered, measures taken, improved conditions, repairs or services needed (those beyond the Contractor's responsibilities), special work done, recommendations, and other matters related to operation and maintenance of the buildings and facilities covered by this contract. The monthly report shall be provided in a format similar to the one in Exhibit F, signed by an authorized representative of the Contractor, and shall be submitted to the COR, together with the Contractor's monthly invoice.

C.3.2 Inspection by Government: The services being performed hereunder and the supplies furnished therefor will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective actions, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

SECTION D

PACKAGING AND MARKING

Reserved

SECTION E

INSPECTION AND ACCEPTANCE

E.1 52.2522 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an internet “search engine” (for example Google, Yahoo, Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

E.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor…