SF30 Cover Page 00003 19IS7O23R0005.pdf

191S7023R0005 0003 ATTACHMENT A

Section 1. III.G 3.1

From

3.1 The customer shall provide the contractor with comma separated values (CSV) payroll files. The contractor shall use these to calculate applicable pension, education fund and severance pay contributions, tax and National

Insurance withholdings after reducing the employee’s tax liability by any tax credit points, for each pay period and return it to the customer for processing of actual withholdings. The USG Global Financial Service Center in

Bangkok shall perform actual payments and withholdings. The customer transmits the files prepared by the contractor to the financial service center to release payments to the employees and other associated accounts. This transmittal shall not be electronically linked to any US Government application or software.

To now read

3.1 After the Notice to proceed (NTP), the customer shall provide the contractor with sample pay slips and comma separated values (CSV) payroll files. The contractor shall use these to calculate applicable pension, education fund and severance pay contributions, tax and National Insurance withholdings after reducing the employee’s tax liability by any tax credit points, for each pay period and return it to the customer for processing of actual withholdings. The USG Global Financial Service Center in Bangkok shall perform actual payments and withholdings. The customer transmits the files prepared by the contractor to the financial service center to release payments to the employees and other associated accounts. This transmittal shall not be electronically linked to any

US Government application or software.

19IS7O23R0005 0003

ATTACHMENT B

ANSWERS TO QUESTION ASKED FROM INTERESTED PARTIES

Question # 1: Can the Government revise section 1.III Contract Pricing to reflect pricing in US$ rather than NIS due to currency exchange rate changes?

Answer # 1: No. Refer to Section 1.III.F Payment in local currency “NIS”.

Question #2: Is it possible to share current pay slips and sample data or samples of how various salary levels have their health and National Insurance deducted?

Answer #2: No. With this amendment the solicitation will be amended to inform prospective offerors that a sample of a pay slip and sample data will be provided after award.

Question #3: Do pay periods contain their own pay slips?

Answer #3: Yes. Refer to Sections 1.III.G.3. and 1.III.G.5.2.

Question #4: How are the local tax deductions calculated with reference to bonus and overtime payments?

Answer #4: Refer to Section 1.III.G.2

Question #5: What is the NII (National Israeli Insurance) formula for employee contribution and is it also relevant for the dual citizen employees?

Answer #5: Yes, NII is relevant for dual citizen employees. Refer to Section 1.III.G.2.2.

Question #6: What is meant by the reconciliation of payment differences between USG and local requirements?

Answer #6: Refer to Amendment 0002 of the solicitation where it states: Provide pension support services including, but not limited to, the following:

• Implementation/uploading of employee “Tofes Kubiot” information in the contractor payroll system.

• Produce/provide reconciliation report monthly on the differences in employee pension contribution calculations between employer calculations and contractor received Tofes

Kubiot calculations (if any).

• Contractor must designate a representative to communicate directly with employer's designated pension operator to resolve issues as necessary (e.g. questions/clarifications on tofes kubiot collected by pension agent/operator).”

Question #7: Is it possible to share a current CSV file at this time?

Answer #7: Per Section 1. III.G.3.1, not prior to award.

Question #8: Is it possible to receive a sample 102 report?

Answer #8: Not at this time.

Question #9: What happens in months that have three pay periods, and will the Government inform the contractor which months shall include three pay periods?

Answer #9: Refer to Section 1.III.G.3.3.

Question #10: Are the periodic tax calculations subtotals displayed on the monthly 102 report?

Answer #10: Yes, refer to Section III.G.2.2.

Question #11: Do we reduce the paid American Tax from the required Israeli tax for Dual

Citizens?

Answer #11: Yes, refer to Section 1, III.G.3.1.

Question #12: Does the Embassy have two distinct business units with two different designation numbers?

Answer #12: Yes, refer to Section III.G.5.1.

Question #13: What is the performance objective of the Quality Assurance and Surveillance

Plan (QASP)?

Answer #13: Amendment 0002 to the solicitation revised section 1.III.H of the solicitation and now states, that the performance objectives are, the following, “Performs all Payroll services set forth in the scope of work” (section III.G).

Question #14: What licenses and permits are required?

Answer #14: Refer to Section 3 A.2(6).

Question #15: Does the Embassy local Employee receive or have access to the 101 pay report slip for each pay period or monthly?

Answer #15: See the update of Section 1.III.G.1.2 in Amendment 0002:

“Collect and input data using an online electronic system for all customer employees, and provides employees with individualized ISO 27001 controlled access, including the “101 form” and “Tofes Kubiot” as required. Contractor must provide option for utilizing phone number or email address for one-time verification code in lieu of a password for employees to login and access individualized 101 forms.”

Question #16: Should the pension data report, and 102 reflect a full cumulative month's data after each period?

Answer #16: Yes, refer to Section 1.III.G.3.3.

Question #17: Is the exception for the employee contribution for the National Insurance calculations as per the special formula specified in section 1.III.G.2.2 of the solicitation or is it the usual calculation according to the social security levels for every citizen, and 68/32 will be deducted from the gross social security?

Answer #17: Refer to Section 1.III.G.2.2 including Amendment 0002.

Question #18: Will the Government notify the Contractor on premium pay that each employee works based on recognized US Government Holiday?

Answer #18: All pay, including premium pay, are included in the comma separated values

(CSV) payroll files. Refer to Section 1.III.G.3.1

Question #19: Does the actual tax withholding of the returned CSV form by the contractor need to include all cumulative tax withholdings?

Answer #19: Yes, refer to Section 1.III.G.3.1