Attachment_B_Minutes_from_Pre-Proposal_Conference_of_September_10,__2019.pdf

19IS7019Q0021 00001

Unclassified

00001 ATTACHMENT B Page 8 of 13

September 12, 2019

MINUTES FROM PRE-PROPOSAL CONFERENCE OF SEPTEMBER 10TH, 2019

SOLICITATION 19IS7019Q0021 CELLULAR COMMUNICATIONS SERVICES

Introduction

Mr. Chanan Stern, the Contracting Specialist, welcomed all attendees and the following

Government Attendees were introduced:

1. Mr. Brandon H Reynolds – Supervisory General Service Officer

2. Mr. Lawrence Groman – Contracting Officer – Jerusalem

3. Ms. Sherri D. Epongo – Information Systems Officer – Tel Aviv

4. Mr. Travis J. Waites – Information Management Officer – Jerusalem

5. Mr. Ronen BenEli – Procurement Agent – Tel Aviv

6. Ms. Wafa M Sheikh – Telecommunications Supervisor (COR) - Jerusalem

7. Ms. Ranya A Dahdal – Contract Specialist – Jerusalem

8. Mr. Johnny M Kamar – Procurement Agent – Jerusalem

9. Ms. Vartou V Torrosian – Telecommunications Clerk – Tel Aviv

The Contracting Specialist thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. Pricing – Contract line items were discussed. Each line item needs to be priced per unit per month and the total yearly price for each line item needs to be priced out. VAT pricing was explained.

4. The Performance Work Statement was discussed. All elements of the Performance Work

Statement were detailed. It was stated that all references to purchasing phones would be removed from the solicitation through an official solicitation amendment

5. The ordering process was discussed at length.

6. Section 2 Contract Clauses were discussed and the Clause 52.222-50, Combating

Trafficking in Persons (MAR 2015) was emphasized.

7. The importance of the technical proposal was emphasized.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY JERUSALEM, ISRAEL

19IS7019Q0021 00001

Unclassified

8. Reviewed Section 4 – Evaluation Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

9. Reviewed Section 5 – Representations and Certifications – This section was explained in detail and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN and DUNS numbers and CAGE code and register with SAM, or show proof of being in the process of obtaining those.

10. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by September 26, 2019, 14:00 PM Israel Standard time.

Answers will be emailed to all offerors who expressed interest in this solicitation. In addition answers to all questions will be posted in FEDBIZOPS.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contracting Specialist