SF30-Amendment 00001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

00001

3. EFFECTIVE DATE

02/07/2025

4. REQUISITION/PURCHASE REQ. NO.

PR12388094

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

191S40 7. ADMINISTERED BY (If other than Item 6) CODE 191S40

American Embassy

18 Agron Road

Jerusalem

Contracting Officer

GSO Annex

19 Hasadna Street, Talpiot

Jerusalem

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

191S4025R0002

9b. DATED (SEE ITEM 11)

02/03/2025

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended. [X] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copy of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or© By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF

OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment to the solicitation is to:

a. Confirm by certification that contractor is not in violation with Executive Order 14173 Ending Illegal Discrimination and Restoring Merit-Based Opportunity; and

b. Incorporate the provision Certification Regarding Compliance with applicable Federal anti-discrimination laws in

Section G of the solicitation; and

c. Change the method of submitting the proposals electronically in Section 3.

d. Add two new requirements to be submitted with the Technical Proposal in Section 3.

e. Incorporate the Questions & Answers raised during the pre-proposal conference.

See continuation page Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME OF CONTRACTING OFFICER

Ahmed Wali

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

02/18/2025

SF30

Amendment # 00001 / Solicitation # 191S4025R0002

Continuation page of Block 14 of SF-30:

a. CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-

DISCRIMINATION LAW

All Department of State contractors must certify that they do not operate any programs promoting DEI that violate any applicable anti-discrimination laws and agree that such certification is material for purposes of the government’s payment decision and therefore subject to the False Claims Act. See 31 U.S.C. 3729(b)(4).

DIRECTIONS FOR CONTRACTORS and/or OFFERORS

1. Read the entire certification provided below.

2. After you have read the provisions, please check the boxes in the certification.

3. Upon completion of Step 2, fill out the representation below. NOTE: This certification is made by a person with the authority to bind the contractor or offeror.

4. Return completed form to the Contracting Officer/POC shown in the e-mail.

CERTIFICATION:

The Contractor or prospective offeror certifies they:

are in compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 31 USC 3729(b)(4) (False Claims Act);

do not operate any programs promoting Diversity, Equity, and Inclusion that violate any applicable

Federal anti-discrimination laws.

Contractor or Offeror Name (Printed or Typed): ___________________________________________

Authorized Representative Name and Title: ______________________________________________

Authorized Representative Signature and Date: ____________________________________________

Solicitation or Contract Number: ___________________________________________________

b. Certification Regarding Compliance with applicable Federal anti-discrimination laws

No funds awarded under this contract may be used for any initiatives or programs, or any activities that do not comply with Executive Order 14173 titled Ending Illegal Discrimination and Restoring Merit-Based

Opportunity. The Contractor shall submit, prior to award or upon request from the Contracting Officer, a certification that confirms:

1. Its compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 3729(b)(4) of title 31, United States Code and;

2. It does not operate any programs promoting Diversity, Equity, and Inclusion that violate any applicable Federal anti-discrimination laws.

(End of provision)

c. Section 3 – Solicitation Provisions, is hereby amended:

From

A.1. VOLUME I: PRICING:

Submit 2 hard copies and 1 soft copy on a flash disk of a completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

To

A.1. VOLUME I: PRICING:

Submit electronically by email a completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out. When naming the files, use clear file naming convention, such as “CompanyName_Price Proposal.”

It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. Please use a naming convention that identifies the subject and the number of the emails; such as “CompanyName – Solicitation # xxxx email 1 of 3” and so on.

From

A.2. VOLUME II: TECHNICAL OFFER:

Submit 2 hard copies and 1 soft copy on a flash disk of information demonstrating the offeror’s ability to perform, including:

To

A.2. VOLUME II: TECHNICAL OFFER:

Submit electronically by email the information demonstrating the offeror’s ability to perform. When naming the files, use clear file naming convention that identifies the content of the file, such as

CompanyName_Technical Proposal. The technical package shall include:

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.federalregister.gov%2Fdocuments%2F2025%2F01%2F31%2F2025-02097%2Fending-illegal-discrimination-and-restoring-merit-based-opportunity&data=05%7C02%7CDahdalRA%40state.gov%7C1c3505197f61458e926c08dd4b7470cf%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638749685688954023%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=0hDmcwa7UCBJBIKmr%2BcILIRUaknpyM2EsnpMzloPDXY%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.justice.gov%2Fd9%2Fcivil%2Flegacy%2F2011%2F04%2F22%2FC-FRAUDS_FCA_Primer.pdf&data=05%7C02%7CDahdalRA%40state.gov%7C1c3505197f61458e926c08dd4b7470cf%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638749685688972669%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=keCrYUnpwLzyJGg6iArSU%2BQzGTMEFdDzCcgS5i6uSVI%3D&reserved=0

d. Section 3, A.2. Volume II: Technical Offer: is hereby amended to add the following additional requirements:

(6) The offeror shall mention the time frame for the Early Check In and Late Check Out.

(7) The offeror shall submit the hotel’s No Show and Cancellation policy.

e. The following Questions and Answers were raised during the pre-proposal conference that took place on February 11, 2025:

Q1: We manage two hotels; can we submit 2 pricing tables for each hotel in the same solicitation?

A1: If you manage more than 1 hotel and would like to provide pricing for each hotel, then you need to submit separate proposals/submissions – complete package that includes Pricing and Technical information for each one.

Q2: Can we submit the licenses for running/operating a hotel in Hebrew?

A2: Yes, if they are only available in Hebrew but you are required to include the English translation of the titles and a description of the type of license.

Q3: Is the Embassy looking to award only one contract from this solicitation?

A3: No, the Embassy will award a multi-award Indefinite Delivery Indefinite Quantity “IDIQ” contract with several hotels based on the evaluation process included in Section 4 – Evaluation Factors.

Q4: Will the Embassy request to reserve the hotels completely for a period of time?

A4: In the event that a hotel is required to be booked for the exclusive use of the U.S. Government guests, the hotel will be notified and if necessary additional negotiations could be required at the time. Those will be addressed accordingly if and when required. In General NO allocation of Rooms is required.

Q5: Is the per diem a requirement and can we price above the per diem rate during the base year or any option?

A5: As noted in Section I – The Schedule, under the Pricing tables for Base Period, and each Option Period:

The contractor may price lower than the per diem rate, but not higher during the base year. The US

Government cannot pay above the published per diem rate at any period of time. If the price offered by the contractor is lower than the per diem rate then the Embassy will pay the offered price. If the per diem rate is changed during the contract’s performance period, then the US Government will pay the lowest price of the two. Option years may be priced over current per-diem allowance ($440), but if the allowance won't be increased to meet the new rate, the Embassy will check with the hotel/s whether they are willing to work at the approved per-diem, or the option year will not be exercised.

The following link has the current per diem rate:

https://aoprals.state.gov/web920/per_diem_action.asp?MenuHide=1&PostCode=11061

Q6: The Hotel Star rating is no longer applicable in Israel; how will you evaluate the Hotel rating?

A6: The rating process will be conducted using the evaluation factors prescribed in the solicitation.

https://aoprals.state.gov/web920/per_diem_action.asp?MenuHide=1&PostCode=11061

Q7: Will the Embassy provide a Credit Card Guarantee?

A7: The Embassy will process payment via electronic bank transfer only. Hotels may request guest credit card from the guest to guarantee the extra personal expenses rendered by guest that are not covered on the official order.

Q8: Will the Embassy accept the Rate increase during Holidays “Jewish Holiday”?

A8: Hotels are required to submit Flat Rates. The contractor may price lower than the per diem rate, but not higher during the base year. The US Government cannot pay above the published per diem rate at any period of time. If the price offered by the contractor is lower than the per diem rate, then the Embassy will pay the offered price. If the per diem rate is changed during the contract’s performance period, then the US

Government will pay the lowest price of the two.

Q9: Will Embassy guest be using the Executive Lounge?

A9: Lounge access expense is part of extras that are payable by guest unless otherwise noted and agreed upon when signing the contract.

Q10: What if Hotels have different Early/Late check in/out pricing based on specific time frame?

A10: Hotels are required to mention the Time Frame in their technical proposal, as per new requirement in

Amendment 00001, Item # d.6.

Q11: No Show/Cancellation policy charges; how will the Embassy respond to it?

A11: Hotels are required to submit their No Show and Cancellation policy with their technical proposal, as per new requirement in Amendment 00001, Item # d.7.

Q12: Will the Embassy be visiting the Hotels?

A12: No, no site-visit is planned for this solicitation.

Q13: When will the contract start?

A13: The Contract will start beginning April 2025.

Q14: Can a new hotel opening in 2026 submit a proposal in response to this solicitation?

A14: Yes, however, note that the proposal will be incomplete. The Government is evaluating the total price of all option periods beginning with the award date on or about April 2025 for 12 months and four one-year option periods.

Q15: Does the Embassy require swimming pool and gym services to be part of this contract even though it is provided by a sub-contractor (not owned by the hotel)?

A15: If the hotel is providing the services of these facilities to all hotel guests, then it will be taken into consideration.

Q16: Can a travel agent or a company bid on this contract?

A16: No, the Embassy intends to work directly with the hotels as mentioned in the Solicitation, Section 1.I.

Q17: In the pricing table, do you calculate the price per room or price per night?

A17: Multiply the Price per Room per Night x Estimated Qty of Nights x Applicable VAT to get to the Sub-total.

Q18: We have many halls, what is the size of the Banquet Halls that the Embassy requires and what should the price include?

A18: As per Section 1, Description/Specifications/Work Statement, 1. Definitions, Banquet Halls are defined as: Banquet Halls for official events - Large meeting halls from 51 to 500 pax including A/C, lighting, table setup, chairs, A/V equipment: loud-speaking system, projector and screen; paper and pens.

The price of the banquet hall should be the rental cost of the hall including the services that your hotel offers with it, if any.

Q19: In the pricing table, "Estimated Qty of Rooms", does this refer to the total number of hotel rooms that the Embassy will be needing from all the hotels in Jerusalem?

A19: This is the estimated quantity for the Embassy’s need per year.

Q20. VIII. Minimum and Maximum Amounts, is the amount of $5,800,000 "Contract Maximum" per year (annually) or is this the total for the entire contract?

A20: This is the contract maximum amount throughout the performance period of the contract which is 5 years.