191NLE26Q0072 INL Kyiv EOD Equipment for NPU and SGU.pdf

INL/Kyiv

191NLE26Q0072

Request for Quote/Statement of Work

EOD Equipment for NPU and SGBS

LIST OF SECTIONS AND APPENDICES

Section 1 - Solicitation Considerations Section 2 - Submission Information Pertaining to Request for Quote Section 3 - Quote Submission Format and Requirements Section 4 - Statement of Work (SOW) Section 5 - Basis of Award and Evaluation Criteria

(Rest of Page Intentionally Left Blank)

SECTION 1

SOLICITATION CONSIDERATIONS

SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

SECTION 2

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such contact occurs and found to be prejudicial to competing vendors, the vendor making such contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing via email.

Question and Answer Period Answers to inquiries/questions, if given, shall be provided in writing to all vendors being solicited.

Written questions relating to this RFQ shall be accepted through:

Question and Answer Period:

• 10:00 A.M. (local Washington D.C. time) Tuesday, Jun 09, 2026.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individual:

Name: Mohan Krishnakumar Title: Contracting Officer E-mail: KrishnakumarM@state.gov

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative, via email.

Proposals relating to this RFQ shall be accepted through:

Closing Date and Time:

• 10:00 A.M. (local Washington D.C. time) on the following date: Tuesday, June 16, 2026.

mailto:KrishnakumarM@state.gov

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individual:

Name: Mohan Krishnakumar Title: Contract Specialist E-mail: KrishnakumarM@state.gov

PERIOD OF ACCEPTANCE OF OFFERS

All Quotes must be valid for 90 days from the closing date for this solicitation. Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified. No exceptions or qualifications

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organizational Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

mailto:KrishnakumarM@state.gov

SECTION 3

QUOTE SUBMISSION FORMAT AND REQUIREMENTS

INFORMATION AND REQUIREMENTS

In order to receive an award, vendors must be registered in the System for Award Management (SAM.gov). All responsible vendors that submit proposals pursuant to the requirements outlined in this document shall be considered by INL.

GOVERNMENT POINT OF ENTRY

This solicitation is posted to SAM.gov.

SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New Roman, pdf.

Quotes MUST include the following to be considered compliant:

• PRICE: unit and extended prices, inclusive of delivery charges in USD.

• DELIVERY DATE: Proposed delivery date

• DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features.

Also include description of warranty terms.

• PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

• CERTIFICATIONS: Certified knowledge of company that will provide installation and support expertise.

• REFERENCES: Companies that have received equipment and services from vendor.

SECTION 4

STATEMENT OF WORK (SOW)

DESCRIPTION OF SERVICES/INTRODUCTION

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. The requirement is to provide direct support to detect and neutralize unexploded ordnance. EOD partners have requested INL assistance with the procurement of new equipment that will be used to neutralize unexploded ordinance and support demining activities throughout Ukraine.

4.1 TECHNICAL SPECIFICATIONS

Lin e Description Unit of measure QTY

1 С4 40lb Case 150

2 DynoNobel Cobra® Blasting Cap / #8 Blasting Cap

Ea-Each 5000

3 DynoNobel Detonator / Electric Electric Super™ Starter, 4.9m

Ea-Each 20,000

4 Sheet explosive 20lb roll 70

5 Detcord (50gr/ft) PETN 1000 ft roll 60

6 DynoNobel NONEL Lead Line, Nonelectric Shock Tube, (762m rolls, 2 rolls per case)

Case 8

7 M112 Demolition Block Ea-Each 5,000 8 M118 Demolition Block Ea-Each 5,000

The offeror is responsible for obtaining all items requested directly from the manufacturer, with no aftermarket parts/non-manufacturer parts incorporated the offered.

The offeror is fully responsible for the delivery of safe, fully operational and complete line items. Offeror must possess a valid Federal Explosives License issued by ATF to support the distribution and sales of these items and provide a copy with proposal.

• The offeror shall provide a full one-year manufacturer warranty

• Vendor will only deliver complete Contract Line Item Numbers

• Prior to shipment of the equipment to Ukraine an INL US advisor may execute a factory visit to inspect and review cargo for quality assurance.

4.2 SERVICE AND MAINTENANCE

All parts, accessories, service and equipment – if applicable for the above items shall be available in Ukraine and obtainable within reasonable period (1 year minimum).

4.3 APPLICABLE DOCUMENTS

Material Safety Data sheets (MSDS) shall be delivered for the equipment when applicable.

4.4 TRAINING:

Will not be required.

4.5 KNOWLEDGE TRANSFER

Not Applicable

4.6 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The vendor is responsible for the preparation of delivery of all items listed above. Vendor will coordinate with COR for delivery/collection at vendor location. Delivery shall be made FOB Origin as soon as possible but not later than two hundred and seventy (270) days from the date of contract award and in accordance with the instructions from the COR, post award. FOB Origin shall be coordinated via INL freight forwarder (DFS). All Delivery will be coordinated with INL COR and provide requested information.

Partial shipments of complete items are authorized and in coordination with the Contracting Officer or the Contracting Officer’s Representative (COR).

The Contractor shall consolidate the entire shipment to prevent loss and misdirection.

The contractor, upon notification, shall replace any lost or damaged items during shipment, partial deliveries will be accepted.

The items being acquired shall be donated to the government of the ultimate destination, Ukraine. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment in each pallet, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

Marking and packing guidelines. Boxes and Pallets will be marked with color-specific labels (ex. Blue, green, yellow, red) that properly identifies the end user. COR will give more details post award. Each box will be marked with the following information:

destination, order number, pallet number, unique box number, item number, date packed, unit of measure, end user, weight, and quantity.

All boxes shall be marked clearly as follows:

US Embassy KYIV, UKRAINE- INL Order No. (Insert) Box #__ of __ (if applicable) Description:

ATTN: INL/KYIV

End User:

Weight (kgs/lbs):

Quantity with Unit of Measure Date Packed (Improperly marked shipments may be rejected by the Government)

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment contains wood packaging material, the packing and palletizing must conform to the International Standard for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the packing materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and shall be corrected at the contractor’s expense.

4.7. SOLICITATION CONSIDERATIONS

The seller certifies that it is an authorized distributer of the product being sold to the Department of State and that it has the certification/specialized level required by the manufacturer to support both the product sale and product pricing in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, the Seller warrants that the products are 100% new, all accepted manufacture original parts and in their original box (es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) in a timely manner, received no later than the closing date and time for this solicitation (see Section 1 for due dates information).

All Quotes must be valid for 90 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. All components/parts of the requested equipment must be manufacturer-approved and may not be compatible, remanufactured, or refurbished component/part. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License

Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

Partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

4.8 TYPE OF CONTRACT

This is a Firm-Fixed Price (FFP), single award contract, with the optional quantities.

Items outlined under 4.1 TECHNICAL SPECIFICATION OF ITEMS shall be brand name or equal of the purchase request. The FFP price shall include all direct and indirect costs, profit, export license, shipping/delivery charges (if any), and any and all insurances. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. The price will not be subject to adjustment after award nor will be adjusted on account of fluctuations in the currency exchange rates.

4.9 WARRANTY

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address.

Contract Line Items: 1,2, and 11 should have minimum one (1) year warranty against defects.

4.10 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Ukraine in accordance with the packing, marking, and submission of documents as instructed herein.

This requirement is part of a technical assistance project registered with the Government of Ukraine are not subject to value-added tax (VAT), customs duties, or any other form of taxation or import fees imposed by the Government of Ukraine. INL Kyiv will provide the vendor with all necessary project registration and exemption documents to enable the vendor to claim applicable tax and customs duty exemptions in Ukraine, upon request.

All such requests for documentation must be submitted in writing to the Contracting Officer’s Representative (COR).

4.11 EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination.

Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

4.12 INSPECTION AND ACCEPTANCE

The equipment shall be received from vendor warehouse in United States where it will be consolidated for shipping / pick up by INL freight forwarder. The packing list of all equipment shall include at a minimum: description, brand name, serial number (if any), weight, and quantities. Partial Deliveries of completed contract line-item numbers (CLINs) will be accepted.

A factory / warehouse visit may be conducted by INL COR and/or delegated representatives to evaluate quality assurance, quality control, shipping control, physical inspection of randomly selected finished items prior to shipping.

4.13 PERIOD OF PERFORMANCE (POP)

Performance period for this contract will be no more than 270 days from the date of award. The Contractor shall interpret any reference made to days, as calendar days.

5. EVALUATION FACTORS

The following information should be carefully reviewed by any vendor contemplating an offer for this contract:

INL reserves the right to reject a quotation that is technically unacceptable, unreasonably high in price, or missing required information.

To be considered for award, the contractor must be determined by the Contracting Officer to be responsible in accordance with the standards described in FAR 9.104-1.

To be considered for award, the contractor must be registered in SAM (www.sam.gov).

Exceptions to this requirement are enumerated in FAR 4.1102.

INL will award the contract to the vendor whose offer or is in compliance with the terms of the RFP to include the technical information required. The following factors shall be used to evaluate proposals for technical acceptability:

1) Technical Specifications: Proposal must meet or exceed required technical specifications

2) Delivery Time: INL/Kyiv is willing to pay more for a faster delivery time

3) Export Compliance Experience: The entity demonstrating export compliance experience with DDTC and BIS.

4) Past Performance: INL/Kyiv values direct past performance with similar items delivered to Ukraine.

5) Price: The overall price will be considered, and the lowest prices is favorable.

The offer conforms to the requirements found within the solicitation and its attachments and provides the necessary information required within its contents.

Responses to requirements include an approach that meets or exceeds minimum requirements.

Submissions must include sufficient detail for effective evaluation and substantiation of stated claims.

Submissions must provide convincing rationale for how requirements will be met.

Responses to requirements do not rephrase or restate the Government’s requirements.

Proposed Work Plan: The Contractor’s proposal should include detailed information about the following:

Logistical aspects: Detail any additional costs that would result due to logistics. At a minimum, the Contractor should explain in detail the following:

Proposed timeline including time for the drafting of the final report;

Proposed travel of team members.

Performance measures: The plan should provide a detailed explanation of methods to be used to ensure that all requirements are met: timeline, costs, objectives, and resources.

Experience: In addition to reviewing individual team member experience, INL will carefully review past performance and experience of the proposed contractor. Please provide at least three examples of previous projects similar to this solicitation. The examples can focus on one or more aspects of this solicitation; however, at a minimum, examples should provide relevant experience for each of the criterion listed within the contractor requirements and deliverables.

5.1 CONFIDENTIALITY CLAUSE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the Ukrainian Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

The CONTRACTOR shall ensure the care, confidentiality and correct use of the information delivered and generated during the execution of the contract, as well as of the elements that the National Police makes available for its execution.

5.2 DOS QUALITY PROCEDURE

The purpose of this procedure is to Document the Quality Process for Receiving, Inspection, Packaging and Shipping Orders for the Department of State (DOS). The quality process plan should include detailed descriptions on receiving, inspection, discrepancy process, labeling, packaging, and shipping orders in coordination with DFS.

Discrepancy reports will be submitted to COR.

Receiving

To ensure incoming items are accounted for, are in good working order and free of physical defects, and confirm serial numbers.

Order Fulfillment

To begin the task of 100% inspection. To ensure that the product is the correct size, color, model, serial number, and confirm quantity packed. Identify discrepancies and prepare corrective measures prior to labeling and shipment.

Labeling and Shipping

To ensure the right product is destined to the correct end-user as per the distribution list provided by the COR. At a minimum each label for each box will provide the following information - destination, order number, pallet number, unique box number, item number, date packed, unit of measure and quantity. Any hazardous materials are noted and further inspection and labeling of such is performed by our freight forwarder. Hazardous materials are then sent separate from non-hazardous materials.

Quality

Once boxes have been confirmed and pallets built, proper wrapping and weight are taken.

Pallets should be wrapped in black stretch wrap to conceal the contents. Security tape is then added to the four sides of the wrapped pallet to easily identify if a pallet has been opened or tampered with after it leaves our facility. Pallet count labels are also applied to the exterior (ie. pallet 1 of X). A detailed packing list is created per order that shows which items are on which pallets, thus making it easier to track and identify where items are in a shipment. Finally, pictures of all finished pallets prior to their shipping as a record in case there are any issues after product leaves our dock.