191NLE25P0017 Sow INACIF Ballistic Lab Microscope.pdf

U.S. Department of State (DoS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) Guatemala

Strengthen National Institute of Forensic Sciences of Guatemala (INACIF) Ballistic Lab capabilities.

191NLE24Q0017

STATEMENT OF WORK

Strengthen National Institute of Forensic Sciences of Guatemala (INACIF) Ballistic Lab capabilities.

GENERAL

The Contactor shall provide all labor, services, materials, equipment, transportation, supervision, standard equipment warranty and all requirements necessary to accomplish the efforts described in this Statement of Work (SOW).

The Bureau of International Narcotics and Law Enforcement (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime.

INL programs support two of the Department of States’ strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

The INL section of the U.S. Embassy in Guatemala is responsible for providing assistance to the host government to develop and implement effective counter narcotics, anticrime, and border control programs. INL-G works closely with US law enforcement agencies to ensure that Guatemala has the training and the tools needed to combat illicit drug traffic and transnational organized crime. INL-G also works with various Government of Guatemala (GOG) institutions. The Letter of Agreement states: “The Government of the United States of America and the Government of the Republic of Guatemala agree to establish and to support projects designed to improve Public and Citizen Security and promote Rule of Law” and justifies that “to improve citizen security, INL will work with National Civil Police (PNC), municipalities, and other counterparts to establish and support public security/community-based partnerships with improve communication between security forces and the communities they serve”. The general objective of the Project Implementation Letter signed with INACIF is “to strengthen the institutional capacities including the ballistics laboratory to provide an effective response to prosecution cases and criminal investigations at the national level”.

DESCRIPTION

INL-G requires the purchase of one forensic comparison microscope for the National Institute of Forensic Sciences of Guatemala (INACIF), particularly the Ballistics Laboratory, in order to expedite ballistic expert reports requested by the competent authority. A ballistic expert report includes microscopic analysis involving the comparative study of injuries and micro-injuries of evidence (cartridges and projectiles collected from the scene) and ballistic traces (elements obtained from civil or criminal records or generated from the weapon submitted for analysis). In the Ballistics Laboratory, comparative and identity ballistic expert reports are carried out, specifically comparing the evidence found at the scene or on the victim's body with undisputed elements generated by the suspected weapon. It can be conclusively determined whether or not they were fired by the device, thereby making significant contributions to criminal investigations, providing useful information for scientifically and conclusively clarifying criminal acts.

The Contractor will be responsible for adhering to all policies and procedures of the DOS- INL in the procurement and delivery of the specified equipment.

The Contractor shall provide all required labor, personnel, management, materials & equipment to supply INL-G with the required equipment.

THE SCHEDULE

1. Type of Contract This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications of this statement of work (sow). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. Effective Period of Contract

This contract shall be effective on the date of the Contracting Officer’s signature and shall remain in full force and effect until all equipment is received and accepted by the U.S. Government in accordance with the contract delivery date NLT (30 calendar days after receipt of award).

3. Supplies and Pricing

The Contractor shall provide to the U.S. Government new, not previously used nor refurbished or recycled equipment in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand collection(s) or reject this requirement in its entirety. The firm fixed price shall include the equipment, operator’s manuals, warranty certificates and any other documentation. All manuals shall be furnished in English and Spanish.

4. Equipment Description and Quantities

All equipment shall be new and not previously used. Refer to section 4.1 below for Equipment Technical Specification details. If brand name is not used, technical specification sheets are required to be submitted prior to equipment approval and acceptance.

Pricing Matrix Deliverables Quantity Unit 1 Forensic comparison microscope that is compatible with IBIS 1 Each

2 Delivery to Guatemala City 1 Each

4.1. TECHNICAL SPECIFICATIONS

4.1.1 Forensic Comparison Microscope

• Ergonomic model that adapts to the size of various users.

• The binoculars should remain at a constant angle of 30 degrees to offer greater ergonomic comfort, regardless of the height of the operator.

• An ergonomically arranged control panel for operation without adapting the binocular view.

• Motorized mode for lens changer.

• Motorized adjustment of the free working distance.

• Binocular ergonomics.

• Lighting:

o Two controllers for lighting sources with direct and immediate access to the user to avoid a minimum of maneuvers when setting up the lighting in the work area.

o Coaxial incidental white LED light ring, which allows illumination of the complete light ring and segments of the light ring.

o Oblique incidental, white LED light with flexible arms that allow the light to be positioned at any angle.

o Illumination control integrated into the microscope must contain the following functionalities:

o Coaxial incidental light intensity control.

o Oblique incident light intensity control.

o Complete ring light and segment lighting control.

• Revolver objectives that allow 243X magnification without exchanging objectives or binoculars.

• The revolver must support the entire magnification range without the need to exchange objectives to avoid the potential introduction of impurities into the optical system.

• Must have four objectives with a range from 0.13x to a maximum of 7.5x for a magnification with a 10x/22 eyepiece, from 1.3 to 243x.

o Low magnification objective that allows highlighting the original replication of the object with a magnification of 1.3x or higher. And that allows a working distance of 230mm minimum.

o Objective 0.6X, with a minimum working distance of 116 mm, allowing 6X, 11X and 20x magnification.

o Objective 3.2X, apochromatically corrected with a working distance of minimum 120 mm, with diaphragm aperture, allowing 32X, 58X and 104X magnification.

o Macro Objective 7.5X, apochromatically corrected with a working distance of minimum 95 mm, allowing magnification at 75x, 135x and 243x.

• It must allow you to observe the images in the following ways:

o Left lens full image.

o Right objective full image.

o Superimposition of the images of both objectives.

o Side-by-side comparison of the images of both objectives, with vertical division, whose dividing line is movable.

• It must have plates with motorized movements in the “X” axis and in the “Y” axis that allow coupling support for caps and projectiles with a rotation measurement scale.

• It must allow the installation, in the future, of motorized supports that allow tilt, rotation and rotation movements both in the local station and in the remote station in collaboration mode.

• Must have the following accessories for handling ballistic evidence:

o Projectile holders: 360° projectile rotation for intact or damaged projectiles.

Which includes at least:

o Two supports for projectiles between 5 and 6 mm in diameter.

o Two supports for projectiles between 9 and 10 mm in diameter.

o Two supports for projectiles between 12 and 15 mm in diameter.

o Two supports for projectiles with a diameter greater than 15 mm.

• Brush-type bushing holders: For intact and deformed bushings. Which includes at least:

• Two brush type fasteners, 5.6 millimeter diameter.

• Two brush type fasteners, 8 millimeter diameter.

• Two brush type fasteners,11 millimeter diameter.

• Two brush type fasteners, 15 millimeter diameter.

• Two brush type fasteners, 25 millimeter diameter.

• Two universal diaphragm holders for bushings at any angle.

• Two clamp fasteners.

• Two tilting platinum-type clamps, with rotating axis, with platform to rotate objects.

• Two supports to place deformed or small items.

• The microscope must have a high resolution digital camera:

o At least 10 megapixels, o Compatible with the microscope o That it includes all the accessories for its correct installation in the microscope and transmission of images to the computing equipment.

• They must have a remote collaboration module, which allows remote control of the microscope and computer screen.

• In addition to the control panel itself, the control of the microscope and the analysis parameters must be managed through a computer exclusive to the microscope, which must be compatible with the microscope to be offered.

• The computer must be high-end, with the speed, processing, memory capacity, etc., that allows the optimal functioning of the software, the camera and the microscope.

The computer equipment must be delivered by the offeror.

• The computer equipment must have perpetual licensing software for the operation of the camera and microscope in conjunction, said software must have at least:

o Measurement module: parallels, circles, areas, angles, rectangles, ellipses, etc.

o Fade reference scale, concentric circles and grid.

o Mirror, horizontal and vertical functions.

o Stepless rotation from 0° to 360°.

o Image comparison module: allowing side-by-side comparisons of object images and stored images, horizontal and vertical division, movable dividing line.

o Extended Focus Module (EDF) that allows generating images in focus regardless of the magnification level.

o Overlay images of objects observed in the microscope and stored images o Positive/negative overlap.

o Magnification functions window.

o Brightness control, contrast enhancement and chromatic adjustment.

o Shows negative images.

o Noise reduction.

o AVI function to record and view video footage.

o Generation of reports.

o Image Processing Module.

• The microscope must be provided with a 3D Image Analysis Module that allows observing:

• The shape and basis of printed images.

• 2D texture and 3D topography.

• The inverted image.

• 115 Volt and 60 Hertz electrical power supply.

• The microscope must include: a table with vertical motorized movement and two ergonomic, high-resistance chairs, with height adjustment compatible with the microscope to be offered.

• The microscope must be delivered and installed in its electrical part with the support of a 100% online UPS, the UPS must be provided by THE OFFEROR and must be able to provide protection and support to the microscope for a minimum period of 15 minutes.

4.1.2 Installation

• The UPS must be connected to the institution's transfer line that includes the power plant.

• The bidder must carry out a technical visit on site, to verify the physical, electrical, environmental, temperature and other conditions that are necessary for the optimal performance of the microscope:

• A date will be planned and announced on which interested parties must attend the INACIF facilities for the electrical inspection and all the requirements for the installation of the equipment to be purchased, as well as to disclose further details regarding the installation.

• Participation in this visit is mandatory to bid, attendance will be taken from the participants and they will be attended only together in this technical visit. The Head of the Criminalistics Laboratories will issue a certificate of visit, which must be attached to the offer.

• The bidder must prove the ability to offer technical support for the forensic comparison microscope and/or similar equipment, for which he must have trained technical personnel whose resume must be attached, as well as legalized photocopies of records of courses, training and/or or training of the proposed technical personnel, received during the last 10 years as of the date of bid submission.

4.1.3 Training

• The contractor must train on-site the experts of the Ballistics Laboratory in the handling of the forensic comparison microscope in both its hardware and software, for which national or foreign personnel with training and experience in the field will be required.

• If the trainer does not speak Spanish, the offeror must provide an interpreter. The trainer's resume must be presented, including competencies, records of courses and/or training received in the last ten (10) years that are related to the forensic comparison microscope acquired.

• Training should not have any additional cost for INACIF and should be in coordination with the Training Department and the Head of the Criminalistics Laboratories of INACIF.

• Target group to train: Expert personnel from the Ballistics Laboratory, 40 people, distributed into two groups of 20 people.

• Thematic Content, minimum for each group:

• Generalities of the microscope.

• Software management.

• Practical presentation of the operation of the microscope.

• Fault detection.

• Number of training sessions: 2 sessions, at least for each group.

• Minimum duration of each session: 8 hours each session (16 hours in total for each group).

• Taught by a national or foreign expert, the trainer must be certified by the parent company of the brand of the microscope offered.

• Evaluation necessary: Yes, practical and/or written.

• You must deliver a training diploma, stating the grade obtained from the evaluation.

4.1.4 Maintenance

• Offeror must present an Affidavit stating that:

• When the INACIF reports a failure of the forensic comparison microscope (via telephone, email, etc.), the offeror must respond to the request and present itself the day after the notification, if when diagnosing that the failure is minor, it will have a deadline no more than forty-eight hours for the forensic comparison microscope to become operational. If the technician determines that the failure is major, it must be resolved within a period of no more than ten business days, counted from the diagnosis made.

• If the local technician cannot resolve the failure, the offeror must escalate it immediately, informing INACIF with proof of where the management was carried out.

• Commits to providing technical support for the maintenance of the forensic comparison microscope, for at least five (05) years after the delivery and installation of the microscope.

4.1.3 Delivery to Guatemala City

• DAP (Delivery at Place) Guatemala City

• Contractor pays for transportation to Guatemala City and takes responsibility for the goods until they are delivered.

• INL Guatemala will be responsible to process the duty-free exemption and the customs clearance for importation of goods.

4.2. ADDITIONAL REQUIREMENTS

• Provide Factory warranty – Contractors to describe all warranty periods with their quotation.

• Contractor performance entails compliance with all applicable requirements/regulations/laws of the United States Export Administration, and any other US or Guatemala licensing/governing authorities. Further, performance shall include compliance with, and providing all required licensing to transport, export, and train personnel (as necessary/required) regarding the subject equipment.

• Contract type shall be Firm Fixed-price, including all direct costs, indirect costs, profit, taxes and other chargers. The Price shall be DAP to Guatemala City.

These items will be donated.

• Quoters must demonstrate that any required support services (warranty, maintenance, testing, etc.) can be provided on-site in Guatemala (if required), including the ability to provide those services on a timely basis.

• Quotations submission requirements – the following must be included in the quotation:

o Pricing for items requested above, using contractor quotation format, and detailed explanation of warranty coverage.

o Delivery availability time.

5. WARRANTY

In accordance with the contractor’s proposal, the subject equipment shall be covered by the manufacturer’s standard warranty of 2 years.

The contractor shall be registered to do business in the host country or an existing partner with a host country registered business; this is required to provide repairs and spare parts to cover the warranty.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user to avoid incoming additional expenses.

Contractor must be able to ensure that the equipment and warranty for the equipment will have coverage within Guatemala.

6. PREPARATION FOR DELIVERY

The equipment shall be clean, in new, not previously used conditions and must be in optimal operating conditions and quality.

Since the order is ultimately intended for an overseas destination, please secure packing for a safe shipment. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guideline for Regulating Wood Packaging Material in International Trade” (ISPM15).

7. PLACE OF DELIVERY

The equipment shall be received in Guatemala and deliver to:

Ballistics Laboratory of the National Institute of Forensic Sciences of Guatemala, NASA Building 14 calle 5-49 zone 1, 4º. Level, from Guatemala City.

Consignee information – This information shall be specified on the Bill of lading or Air way Bill and related documents

SECCION DE ASUNTOS NARCOTICOS DE LA

EMBAJADA DE LOS ESTADOS UNIDOS DE AMERICA

Boulevard Austriaco, 11-51 Zona 16 Guatemala City, Guatemala

NIT: 6358562-6

Cargo not following these instructions, will have delays. U.S. Government will not be liable for any delay while documents are amended, or cargo falls in abandonment status.

Contractor should submit prior to shipment copy of invoice declaring the value of goods/product in IPP.

8. DELIVERY SCHEDULE

All equipment shall be delivered and installed to the above address in Guatemala no later than (NLT) 30 calendar days from receipt of the award notification before Jan 30, 2025.

9. DELIVERY SCHEDULEABLES SPECIAL INSTRUCTIONS

The government shall have up to ten (10) business days, unless specifically denoted below or extended by notification, to review each deliverable product and provide oral and written comments. The Contactor shall review and incorporate comments or implement directed changes, after discussion or clarification with the designated point mailto:BarrientosBL@state.gov of contact (POC) from program, if necessary, submit a final version of the product no later than ten (05) business days thereafter.

• Partial deliverables may be made subject to prior coordination and approval of program POC.

• INL Guatemala will be responsible for the importation and clearance of goods and the exoneration of duties into Guatemala. Offeror must follow shipping instructions.

• All documentation developed or provided by the contractor shall become property of the US Government and the Government of Guatemala. All deliverables shall be provided in formal printed documents, as well as electronic format. The GOG will have the right to republish the documentation and translate the information into Spanish with appropriate credit provided to both the contractor and the USG.

10. EVALUATION OF QUOTATIONS

Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements.

Evaluation Criteria in proposals

- Contractor must be able to ensure that equipment and warranty of equipment will have coverage within Guatemala.

- All hardware shall have 115 Volt and 60 Hertz electrical power supply

- All proposals to be evaluated shall include technical specifications in compliance with the SOW.