Questions and Answers - RFP - 191NLE24R0008 El Salvador.docx

U.S. Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

Request for Proposal (RFP): 191NLE24R0008 El Salvador Shooting Simulator and Software Training

18 MARCH 2024

1. Row 17 states, “The UTP structured cabling system for voice and data services must meet the ANSI/TIA/EIA – 568-C.2 Category 6A specifications and the recommendations included in the following standards and addenda” This is a new requirement that was not part of the RFI. Can you clarify what this is talking about since our system does not provide voice and data services? If the solution requires connectivity using network data cabling, that is the requirement and standard to be used by the contractor. (in case needed).

2. Row 21 states, "A list of the proposed equipment shall be provided, it shall include: Item Description, Name of Manufacturer, Model Number, Serial Numbers, Quantity, Unit Price." VirTra can provide everything being requested in our response to the RFB, EXCEPT the serial numbers of all proposed equipment. With the understanding that if VirTra were to win this competition we would at that time be able to provide serial numbers can you clarify if this is needed as it would require us to hold inventory until a decision was made and be an undue burden. For those situations where the serial number is not available at this point of the process, it can be completed in a later stage and for the solicitation purposes, you can use “”TBD” for that specific field.

3. Row 49 states, "The Contractor shall provide, at no additional cost to the Government, software user interfaces, operator and maintenance manuals, and video scenarios in English. The required language will be identified by the Government in each delivery order." This statement seems to be contradictory between sentence 1 which states everything to be provided in English and sentence 2 which states the language will be identified in each delivery order. Can you please clarify what is meant by each delivery order? Are there additional delivery orders expected? If so can we get a list of languages that might be requested? If the contractor is able to supply all items in a single delivery order or if the contractor requires more than one delivery order, the required langue is also English. In other words, if a partial delivery or a complete delivery is done the language always has to be English.

4. Row 107 states, “Any equipment, hardware, and software or parts thereof, repaired or furnished in replacement under this contract, shall be subject to the same warranty terms as equipment, hardware, and software initially delivered.” Can you clarify if the Government is stating the 3 year warranty should start over if something is replaced or repaired or are they stating that if something is repaired or replaced it will maintain the duration of the purchased warranty? It will maintain the duration of the purchased warranty.

5. In 10.2.0 CLIN 003 TRAINING WEAPONS Quantity: varies The line item contradicts itself and states, “Q:2 - Tactical Light on Rail (Weapon Mounted Flashlight)” but then states “-1 weapon mounted tactical light”. Can you please clarify the quantity needed? Two are required.

6. Will there be an extension to the submission time that is at least equal to the time it takes to respond to these questions? I believe an extension should be provided based on the significant questions we are receiving. Yes, we will update SAM.gov to extend for another week.

7. What are the room(s) configuration and dimensions required? Must fit entirely within room size 7.0M (width) x 10M (length) x 3.0M (height). This is a drop down ceiling. The height can be extended up to 3.5 meters which will result in a hard ceiling (per Page 9 of the RFP).

8. Page 8 of RFP “Capable of linking with other like simulators”? Please clarify what this means and what are the expectations. If a second system from the same brand is necessary for a future project. Current project’s accessories must be compatible with the future second system, regardless of whether the second system is a 180-degree system or less. This requirement applies only to products and series listed in the current contractor’s product catalog; should the catalog or series change, this compatibility requirement will no longer be necessary.

9. It is stated that “on-site” support is required. Is this through installation and training, or is the expectation for this to be through the duration of the contractual agreement? For the duration of the contractual agreement.

10. - 9.2 Delivery Schedule Delivery is to the US Embassy in El Salvador. Delivery, installation, configuration, fine-tuning, testing and familiarization training for all systems: All work must be completed no later than 120 calendar days after award. The training must be completed by sixty (60) days after delivery.

Question: Can the delivery, installation and training be coordinated to happen in the one trip from the US?

Yes Would a Spanish speaking installer and trainer be a benefit?

Yes, not mandatory, but will be a benefit.

11. - 1.0 Clin 001 Hostile / Return Fire Feature The feature must include safety features to prevent accidental firing. This device shall use safe electrical impulses to the trainee, imitation potential real-world consequences. The contractor shall include all needed personal protective equipment (for a group of 4 trainees) to ensure the safety of trainees.

Question: The electrical impulse delivered to a trainee can be considered as negative training, can we propose an alternative vibration vest with a light to indicate a hit without the electrical impulse?

The electrical impulse delivered to a trainee is required.

12. Hardware

· Conversion kits for Glock 17T shall be included with the corresponding recoil kits for Question: The Glock 17T is a training pistol developed specifically for use with UTM ammunition. There are no recoil conversion kits available on the open market for this weapon, it is a converted weapon with an offset barrel and firing pin, is it your intention to use blanks in the training pistol to activate a laser? If so, we can provide a weapon mounted laser to work with the Glock 17T for that purpose.

No, the intention is not to use blanks.

Question: If you do not intend to use blanks, is it acceptable to use Replica Glock 17 with recoil?

No, it is not acceptable.

Question: Do you want recoil Kits to convert a real Glock 17 weapons? If so what Generation?

No, recoils for real Glock 17 are not required.

13. - Site Survey:

· Including but not limited to: LE content library, computer rack, UPS backup, and audio/video projection equipment.

Question: Does the system have to use a computer rack; will you accept a modern CPU with a high-end graphics card?

A computer rack is required. No, it is not acceptable.

14. 10.2.0 CLIN 003 Training Devices Q:4- Threat-fire return simulator, delivers a safe and adjustable electrical impulse to simulate hostile fire and enhance realism during training.

Question: Will you accept vibration vest with light activated upon signal as an alternative to the shock vest?

No, vibration vest with light activated upon signal is not acceptable.

Q:8 - Standard Refillable G17T pistol (simunition) magazine with pressure supply Q:8 - Advanced Refillable G17 pistol (simunition) magazine with pressure supply, shot counting (defaults to 15 rounds per magazine), rechargeable battery pack, and wireless communications Q:4 - Glock 17T Recoil Kits Q:8 - Glock 17T Standard pistol magazine adapter plate Q:8 - Glock 17 Advanced Skills Magazine (ASM) pistol magazine adapter plate Question: Since the Glock 17T is a UTM Device and no recoil kit is available for this Training Pistol, can you give some guidance regarding what you want to use with the simulator?

Glock 17T gen 3 are going to be used with the simulator.

If you want to use a GL17T with blanks we can provide a vibration activated laser?

G17T won’t be used with blanks.

If you want a Recoil Replica of the Glock 17 with integrated laser?

Recoil Replica of the Glock 17 are not required A recoil Kit with a refill magazine and refill station for the real Glock17? What Generation?

Recoil kits are not required for the real Glock 17.

Q:2 - M4 rifle recoil kit Q:8 - M4 Standard rifle magazine Q:8 - M4 rile advanced refillable magazine Q:2 - M4 rifle standard/advanced skills magazine adapter plate Question:

Do you want Refillable recoil kits for the real weapon?

Yes Do you want recoil Replica weapons (non-Guns)?

No Do you want counting-magazines capable of locking back when considered empty?

Just the shot counting feature is required.

ILEA will utilize the G17T Gen3 model (UTM ammunition) Question: We can provide weapon mounted lasers for this Glock 17T How many do you need?

4 recoil kits are required for G17T Gen3 devices.

15. CLIN 004 STORAGE CONTAINER

Quantity: 01

· Lockable storage cases (“pelican type”) for simulator and accessories capable of protecting the equipment from water and blunt force damage during storage and shipping via international Mail Service and during local transport.

Question: We can provide lockable cases for all the accessories on the final proposal, do you need custom cut foam labeled for each device?

Yes, or any other type of material for internal protection.

Do you need locks for the cases also?

Yes

16. 10.3.0 CLIN 005 FIVE (05) DAY TRAINING

Quantity: 01

The Contractor shall provide five (05) days familiarization training for eight (08) ILEA employees. The training shall be coordinated in advance with the COR and shall take place after testing of the installed solution. The training shall cover operational and maintenance functions required to ensure successful operation, configuration, and protection of the installed solution. The Contractor shall also explain the applicable technical support and warranty processes. Some examples of scenarios for the simulator can be found in APPENDIX A.

Question: Delivery and training, subject to local conditions and accessibility, if we are onsite to accept delivery with two people to move the equipment upstairs, we can build and test in a week and leave one person on site for training the following week is this acceptable? If so, it will save time and money.

Yes, that is a valid option subject to local conditions.

10.4.0 CLIN 1001 One (01) Year HARDWARE WARRANTY

Quantity: 01 As described above in CLIN 002

10.5.0 CLIN 2001 One (01) Year HARDWARE WARRANTY

Quantity: 01 As described above in CLIN 002

17. 4.0 PERIOD OF PERFORMANCE

This contract is comprised of a one-year base period, and four, one-year option periods (plus a six-month option to extend in accordance with FAR 52.217-8).

Question: The Period of Performance calls for a base year included as part of the system and 4 optional years. The CLINS do not Match? Please clarify as we can provide up to five years with optional upgrades for CPU, Projectors, monitors, and keyboard in the fifth year?

Based period and two optional ones are required. RFP has been updated.

18. Remove transport cases, which are unnecessary for a system that is by the specifications installed at a fixed location. Transport cases are required. No changes will be performed to the current solicitation.

19. Industry recoil kits (regardless of supplier) are not compatible with Glock 17T pistols as those pistols have an offset firing pin that only works with UTM ammunition. Recoil kits our company and other suppliers in the industry are designed for centerfire pins found in standard pistol models such as the Glock 17 (but not 17T). However, the RFP continues to specify the Glock 17T will be used, and that recoil kits must be provided for them. We do therefore recommend that any vendor who proposes recoil kits for use with Glock 17T for this RFP, be requested to demonstrate their compatibility, and declare the operational lifespan of the recoil kit, specifically in the Glock 17T. No need for a demonstration of compatibility or lifespan. No changes will be performed to the current solicitation.

20. Several of the requirements for the training weapons in CLIN 003 became much more detailed (since the RFI) and now include the product/feature names of a specific vendor. The product descriptions in CLIN 003 now include, among other names:

1. “Threat-fire return simulator”

1. “Advanced Skills magazine”

1. “Advanced Refillable…” These are product names (some trademarked). Further, the “Threat-fire return simulator” incorporates an electro-shock delivered to trainees during training, which is a patented capability to a particular company. Which may prevent all other US companies from offering/delivering a compliant solution without violating patent. Companies are permitted to showcase their product features; The sole requirement is that they must be able to deliver a product with the necessary capabilities. No changes will be performed to the current solicitation.

SBU - CONTRACTING AND ACQUISITIONS

SBU - CONTRACTING AND ACQUISITIONS

SBU - CONTRACTING AND ACQUISITIONS

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