Question and Answer.pdf
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- Attached to
- INL/Mexico Metal Detectors MOD 01
- Solicitation number
- 191NLE20Q0076
About this file
This document contains questions and answers regarding a solicitation for metal detectors to be installed at 44 prison sites in Mexico. The solicitation seeks walkthrough metal detectors with a minimum of 60 localization zones and handheld metal detectors with an audible and light alarm. Pricing is to be provided using the SF-1449 form and must include costs for a three-year warranty period. The awarded vendor will be required to visit all installation sites to ensure requirements are met and provide training. The period of performance is 120 days for delivery of all equipment and services to a vendor-selected warehouse, with an additional estimated 90 days for each site to be ready for installation, training and final delivery. Costs for importation, duties, taxes and proposed site visits should be included in pricing. The solicitation is being issued by the Department of State Office of Acquisition Management.
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SBU - CONTRACTING AND ACQUISITIONS
Question and Answer
1. Document 191NLE20Q0076+SF-1449: Do we just need to blocks need to be completed?
a. Blocks 17, 30a & 30b, and all pricing CLINs must be completed.
2. Document 191NLE20Q0076+SF-1449: Do we need to fill the unit prices section, including optional quantity 1 (OQ1 )and optional quantity 2 (OQ2)?
a. Pricing shall be done using the SF-1449, and all quantities shall be priced for consideration.
3. Appendix A – Technical Specifications – CEIA HI-PE PLUS METAL DETECTOR WALKTHROUGH: Do we need to consider 3 years warranty for the WTMD´s?
a. Yes, According CLIN 007 – WARRANTY SERVICES.
The Vendor shall provide hardware and software warranty, preventive maintenance, and support for a period of three (3) years in country (Mexico) beginning after formal acceptance of deliverables by the COR.
4. Appendix A – Technical Specifications – Garrett Hand-held Metal Detectors: Could you please indicate if you need a detector that have two alarm options?, option 1: Audible alarm and light, option 2: Vibration alarm and light.
a. Option 1: audible alarm and light
5. APPENDIX C – DELIVERABLES - D01 – Site Visit: Do the Company who get awarded need to visit all the prisons where the equipment will be installed?
a. Yes, to ensure installation requirements.
6. To confirm delivery timeframes: The 120-day timeframe is for the awardee to deliver all products to the awardee’s chosen warehouse (which complies with the Government’s specifications)? After that, each site will confirm when they are ready to receive installation, training and final delivery?
a. Total 120-day time frame is for accomplishing the delivery of all equipment and services.
7. VAT question: Is this reimbursement only for in-country purchases or does it also include reimbursement for Mexico’s import tax (I.V.A)? In addition, would it be acceptable if we estimated, for example, $5,000 but only ended up needing reimbursement for $2,000?
a. The reimbursement apply to all supplies and services purchased in Mexico that are provided to the USG as part of this contract. Import taxes fall into this requirement.
All taxes with the support documentation shall be submitted for approval and could be approved or rejected.
8. For the walkthrough metal detector: Is “60 localization zones” a minimum requirement and would any walkthrough metal detector with a smaller number of zones would be unacceptable?
a. No, 60 localization zones is the minimum requirement.
9. Training, Installation and Final delivery: After delivery to the warehouse, what is the
Government’s estimated timeframe for when all 44 sites would be ready for training, installation and final delivery?
a. A maximum of 90 days
10. Importation question: Will the government assist in gaining tax/duties exemptions from Mexico for import of products under this contract? Or should the tax/duty be included in the line item price?
SBU - CONTRACTING AND ACQUISITIONS
a. All importation/ exportation taxes should be included on the final price. The USG will not act as the importer nor will facilitate any importation permits to the vendor.
11. Site visits: Since the awardee would be doing a site visit to all 44 locations in country, is it possible for this cost to be added as another line item? If not, should the costs be put under
Installation?
a. Site visits cost could be included in under Installation CLIN 005.
File details come from the government source that posted it. Updated .