191N6026Q0002-PR16045038-RFQ letter signed by CO.pdf

This is a Request for Quote (RFQ) issued by the U.S. Consulate General, Chennai, India for the supply of HySecurity gate driver and spare parts for the consulate office building's sliding gates at the sallyport.

The solicitation requests thirteen line items for gate automation equipment and components, including one complete Slide Driver II SD80V unit with specifications (1 each), four aluminum grooved drive rails (4 each), six 8-inch wheel kits for AdvanceDrive systems (6 each), six limit ramp kits Type B rail (6 each), two limit kit stop units (2 each), six limit switch assemblies (6 each), two limit sensors (2 each), two hose kits (2 each), one hose assembly with quick disconnect fittings (1 each), and three electronic control boards comprising one smart touch board, one power supply board, and one display board (1 each), plus two 24 VAC control transformers (2 each). This is a firm fixed-price contract with no additional charges for currency fluctuation. The solicitation is mandatory for vendors operating within India to apply Goods & Services Tax (GST) with the consulate's UIN: 3317USA00002UNE. Vendors must provide breakups clearly delineating GST and other applicable charges. Quotations must include product make and model details, complete technical specifications, and pictures of proposed products for evaluation. The deadline to submit technical queries is Monday, July 20, 2026, by 3:00 p.m. IST, and the deadline to submit solicitations is Tuesday, July 28, 2026, by 3:00 p.m. IST, sent via email to ChennaiProcurement@state.gov with the specified subject line. For U.S. vendors, delivery options include either consolidation at IKUN LLC in New Jersey or direct air shipment via CIF charges to Chennai, with the consulate handling custom clearances. Non-U.S. vendors must quote CIF charges for direct air or sea shipment to Chennai. Payment will be made via Electronic Fund Transfer (EFT) within 30 days of delivery and invoice submission. Award will be made to the lowest priced, technically acceptable quote meeting consulate requirements, and SAM registration is mandatory for orders over $40,000. No advance payments are permitted under U.S. Government regulations.