SOW-P.pdf

PR# 2025R320-1008

STATEMENT OF WORK

Amistad Dam Field Office

Janitorial Services

I. Introduction/Overview Contractor shall provide janitorial services for the International Boundary and Water Commission (IBWC), United State Section, at the Amistad Dam Field Office (ADFO) located at 670 Texas Spur 349, Del Rio, Texas, 78840. The Contractor shall provide all labor, material, equipment, cleaning supplies, supervision, and management to perform the requirements of this Statement of Work (SOW).

II. Background ADFO needs janitorial services for four (4) buildings located at the above location.

III. Scope The contractor shall perform janitorial services and provide all cleaning supplies, equipment, and materials (disinfectants, plastic bags for office trash cans, chemicals, waxes, liquid soap, soaps, and deodorizers for the restrooms) necessary for performing janitorial services. ADFO shall provide the toilet paper, and paper towels. All materials will be considered the property of the International Boundary & Water Commission.

A. These are the areas that require janitorial services:

• Administration Building consists of five (5) carpeted offices, one (1) administrative ceramic tiled floor area, four (4) open ceramic tiled flooring workstations, one (1) carpeted conference room, one (1) ceramic tiled flooring lunchroom with kitchen sink, refrigerator, and microwave, one (1) vinyl tiled flooring record file room – annual strip and wax required, and two (2) separate (male and female) ceramic tiled flooring restrooms. Unless otherwise indicated, all carpeted floors shall receive an annual cleaning, and all floors shall receive sweep and mop applications and all vinyl floors shall receive annual strip and wax applications and all concrete and ceramic (porcelain) floors shall receive wash and buffing required for entire building. Trash removal is required. Total square footage is 3,700.

• Security Building consists of three offices approximately 200 square feet. one

(1) concrete flooring lunchroom with kitchen sink, refrigerator, and microwave, one (1) concrete flooring record file room, and one (1) concrete flooring restroom – Unless otherwise indicated, all floors shall receive sweep and mop applications and all vinyl floors shall receive annual strip and wax applications and all concrete floors shall receive wash and buffing required for entire building. Trash removal is required.

• O&M Lunchroom and restroom consists of approximately 400 square feet in the lunchroom and 80 square feet in the restroom. Kitchen area consist of vinyl flooring, one kitchen sink, and one working station. The restroom has one each sink, urinal, toilet, and shower. Mechanic Office includes a ceramic floor office area for an approximately 144 square feet. Unless otherwise indicated, all floors shall receive sweep and mop applications and all vinyl floors shall receive annual strip and wax applications and all concrete floors shall receive wash and buffing required for entire building. Trash removal is required.

• Hydro Tech Building consists of four (4) areas.

i. Area 1 includes three (3) offices, one (1) working station with refrigerator and microwave, and one (hallway) with water fountain for an approximate 860 square feet. All flooring is vinyl. Annual strip and wax are required. Trash removal is required.

ii. Area 2 includes one (1) restroom with one toilet and one urinal for an approximately 50 square feet with vinyl flooring. Annual strip and wax are required. Trash removal is required.

iii. Area 3 includes a concrete floor shop area for an approximately 480 square feet. Area to be swept only. Trash removal is required.

iv. Area 4 includes a laboratory area for an approximately 150 square feet with vinyl flooring. Annual strip and wax are required. Trash removal is required.

Unless otherwise indicated, all floors are carpeted, or tiled (ceramic or vinyl). The ceramic (porcelain) floors shall receive steam wash and buffing. The stripping and waxing/buffing of all vinyl composition tile floors and the ceramic (porcelain) floors shall be done on a yearly basis and within the first month of contractual obligation (or each October).

B. Description of the services are outlined in the attached Janitorial Services Check List per area. Some tasks are required twice a week, once a week, monthly, or yearly.

C. Additional requests are noted on the bottom of each Check List.

IV. Objectives At the end of performance, objective is to leave each area in a clean and presentable condition.

V. References Contractor shall refer to Janitorial Services Check List for a more detailed description of services requested and how they plan to address each with frequency per areas to be covered under this Statement of Work. This should be included within all submitted proposals.

VI. Requirements The field office hours are Monday through Friday from 7:30 a.m. to 3:30 p.m. (Central Standard Time) excluding Federal holidays. Point of Contact shall be in the following order:

• Supply Tech Phone Number: to be provided upon award

• Secretary Phone Number: to be provided upon award

• O&M Supervisor Phone Number: to be provided upon award

The Contractor shall perform the janitorial services required under this contract on a two day per week schedule (preferably the mornings of Tuesdays and Thursdays) during field office hours and no later than 3:00 p.m. Services times can be negotiated but any changes will require pre-approval by Area Operations Manager or his representative at least one week in advance.

Rescheduling of the workday and hours for special occasions (special visitors, trainings, etc.)

will be coordinated with the Contractor at least a week in advance.

VII. Deliverables Contractor shall conduct their own quality assurance and provide their own supervision for performing the work outlined in this SOW.

Contractor shall provide a list of products and corresponding SDS sheets for each chemical to be used and stored on-site. List of products shall be approved by ADFO personnel prior to use.

Contractor shall be prepared to substitute, at no additional cost, any product that the Government may feel is not safe to use inclusive of chemicals that may cause an allergic reaction to ADFO employees.

VIII. Schedule The base period of performance for this contract is from February 07, through September 30, 2025.

If exercised, the first option period/year will extend the contract period of performance from October 1, 2025, through September 30, 2026.

If exercised, the second option period/year will extend the contract period of performance from October 1, 2026, through September 30, 2027.

If exercised, the third option period/year will extend the contract period of performance from October 1, 2027, through September 30, 2028.

If exercised, the fourth option period/year will extend the contract period of performance from October 1, 2028, through September 30, 2029.

I. Payments

The Contractor shall invoice monthly for services provided in accordance with this SOW.

The Contractor shall submit invoices via the Invoice Processing Platform (IPP) System.

Further information on IPP will be provided at time of award. A copy of the invoice shall be emailed to the CO and COR concurrently with emailing the invoice to FAD.

Payment shall be made in accordance with contract clause 52.212-4.

II. Assumptions: Not applicable.

III. Monitoring Progress/Compliance: Not applicable.

IV. Other: Not applicable.

V. Monitoring Progress/Compliance The Contractor shall appoint a coordinator or manager and alternate to serve as a single point of contact and liaison between the Contractor and Area Operations Manager or his representative for the services required under this contract. The coordinator or manager shall be responsible for the coordination of the services provided under this statement of work and shall respond to discrepancies and questions regarding this contract.

VI. Other For security purposes a list of individuals performing the services shall be provided to ADFO prior to commencement. Everyone must present a valid government issued form of identification to our Security Office on-site.

Individuals must report directly to the Administrative Building and obtain an IBWC contractor’s badge for daily use only and return the badge promptly at the end of the day’s service.

Janitorial Services Check List, three (3) pages for three (3) areas follow.

END OF SOW