191BWC22R0002_Prebid_Agenda.pdf

191BWC22R002 Page 1 of 4 Sunland Park Levee Repair

191BWC22R0002

Prebid Conference

Meeting Date: April 7, 2022 at 9:00 am Location: USIBWC American Dam Facility

Please understand that the Prebid Conference is intended to aid Contractors and ensure that misunderstandings are minimized to provide a better project for all involved. However, the Government is not bound by verbal responses. Contractors shall submit written questions to the Contracting Officer (CO) for official clarification and responses. All written questions and answers received prior to the cutoff date shall be added to this Solicitation as an amendment;

only these written responses bind the Government during performance of this Contract.

Items of Note for Contractors

1. Only access to project is via Borderland Bridge, Country Club Bridge, Frontera Road, Sunland Park Bridge, and Racetrack Bridge.

a. USIBWC does not require a traffic control plan for our property, but you will need plans through the City of El Paso or Sunland Park for these access points. Section

01.55.26 1.8.

2. Many homeowners adjacent to work.

a. Contractor is required to notify adjacent landowners/renters/occupants of construction work. See Section 02.01.00 1.14.B.1.

b. Contractor is required to notify adjacent landowners/renters/occupants of removal of encroachments. See Section 02.01.00 1.14.B.2.

c. Contractor is required to notify adjacent landowners/renters/occupants of seeding.

USIBWC has had significant issues with people spraying herbicides on the levee to stop the growth of weeds. See Section 02.01.00 1.14.B.3.

d. Many walls adjacent to work. See Section 02.22.13 about vibration monitoring and inspections prior to construction.

3. Irrigation canals and structures adjacent to work shall be protected. This includes keeping soil from falling into canals.

4. Rio Grande Trail parallels east levee on floodplain from upstream of Sunland Park Bridge to Racetrack Bridge.

a. People using trail enter through Racetrack Bridge or enter off the levee. Detour and safety signs will be required for pedestrians and bicyclists.

5. The work is located in El Paso, Texas and Sunland Park, New Mexico. Work within New Mexico is subject to New Mexico Gross Receipts Tax.

6. SF-1413 forms are required for all subcontractors. This includes service providers but not suppliers.

7. Davis Bacon project

a. Applies to all subcontractors.

b. Certified payrolls required for all workers, including truck drivers (unless owner-operator).

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c. Owner-operators have special reporting requirements.

d. Federal minimum wage for Contractors of $15/hour applies regardless of wage determination.

8. Review requirements for Safety and Health Officer. Section 01.35.23 1.12.

9. CPR and first aid required for all employees onsite, including subcontractors. Section

01.35.23 1.19.

10. All subcontractors working onsite during any month shall complete Form 153 (Monthly Exposure and First Aid Report). Sections 01.29.00 and 01.35.23.

11. Quality Control Systems Manager must be an engineer and shall have no other duties on the project. Section 01.45.00 1.11.

12. Review premobilization submittals: Section 01.11.00 3.1.

a. Code of Business Ethics (Section 01.31.75)

b. Baseline Schedule (Section 01.32.16)

c. Scheduler Qualifications (Section 01.32.16)

d. Video and Photographs of Existing Conditions (Section 01.32.33)

e. Submittal Register (Section 01.33.00)

f. Accident Prevention Plan (Section 01.35.23)

g. Applicable AHAs to start mobilization and construction (Section 01.35.23)

h. Site Safety and Health Officer Qualifications (Section 01.35.23)

i. Employee First-Aid and CPR Training Records (Section 01.35.23)

j. Quality Control Plan (Section 01.45.00)

k. Contractor Quality Control System Manager Qualifications (Section 01.45.00)

l. Staging Area/Haul Routes/Trailer Location/Storage (Section 01.52.13 and 01.57.00)

m. SWPP Plan (Section 01.57.19)

n. SWPP NOI (Section 01.57.19)

o. Resource Conservation Construction Plan (Section 01.74.19)

p. Flood Protection Plan (Section 02.01.00)

q. Preconstruction Site Verification (Section 02.21.00)

r. Preconstruction Survey (Section 02.21.00)

s. Vibration Control Plan (Section 02.22.13)

t. Preconstruction Condition Survey (Section 02.22.13)

13. Testing laboratories shall be unaffiliated with the Contractor and with any part of the design of this project (Arcadis and Kenall). Section 01.43.26 1.14.

14. All engineering test results shall be signed and sealed by a professional engineer. Section

01.43.26 1.9.C.

15. Stringent clay requirements. Section 35.41.00 Part 2.

a. Please note that in situ clay that meets all material requirements cannot be blended.

Section 35.41.00 2.1. K.

b. Clay must be placed above optimum moisture. Section 35.41.00 3.6. B.

16. All surveys shall be performed by or under the direction of a professional surveyor.

(Multiple specification references)

17. Surveys are required: prior to site disturbance, after excavation, after backfill of each type of material, and upon completion of the project. See Section 02.21.00 3.2 and 3.3 for more specifics.

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18. Floodplain is available as staging area at Contractor's risk.

a. River trail cannot be impacted.

b. Country Club, Sunland Park, and Anapra Restoration Areas cannot be impacted.

These areas are shown on the plan and profile drawings. If any of the restoration areas are destroyed, the Contractor shall replace items with the same type of vegetation per the specifications of the original restoration project.

19. Floodplain is not available for Contractor's office.

20. Contractor borrow areas for the project require a cultural resource survey prior to use.

Section 02.21.13 1.7.

a. Contractor may perform survey or request that USIBWC perform survey.

b. USIBWC cultural resource surveys require at least 45 days prior to use of site.

21. All areas disturbed by construction shall be revegetated. Lump sum item.

a. All areas with topsoil shall be revegetated.

b. All additional areas disturbed during construction shall be revegetated.

c. Substantial completion for revegetation shall not be granted until acceptable growth is achieved. Section 32.05.33 3.9.

22. Contract duration is 1,110 calendar days after the Notice to Proceed.

a. 870 calendar days for construction

b. 240 calendar days after completion of construction for reseeding and establishment of vegetation

c. 180 calendar days after substantial completion of construction for construction closeout paperwork

d. Time for completion includes final cleanup of the premises

23. Construction work for the West Levee and Country Club Bridge stop logs must be completed first. USIBWC will allow separate substantial completion for these areas only.

24. Substantial completion is granted separately for all construction and for revegetation.

25. Any questions about Bid Schedule?

CLIN DESCRIPTION VEQ UNIT QTY

1 Mobilization / Demobilization (01.22.00) LS 1

2 Contract Closeout (01.77.19) LS 1

3 Handrails (05.52.13) LS 1

4 USIBWC Notice Signs (10.14.53) SET 30

5 Sign Maintenance Materials (10.14.53) LS 1

6 Stoplog Storage Shed (13.34.23) EA 2

7 Saltcedar Removal (31.13.00) LS 1

8 Concrete Slope Drains (31.35.23) LS 1

9 Vegetation Maintenance (32.05.33) LS 1

10 Roadway Gravel Surface (32.15.00) SY 103,800

11 Boulders (32.31.59) LS 1

12 Vehicular Gates EA 16

13 Chicanes (32.31.90) EA 2

14 Montoya Lateral Wasteway (32.32.00) LS 1

15 Topsoil (32.91.00) * CY 50,200

16 Revegetation (32.92.19) LS 1

17 Schultz Lateral RCP (33.42.00) LS 1

18 Montoya C Wasteway (33.42.05) LS 1

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CLIN DESCRIPTION VEQ UNIT QTY

18 Remove Stockpiles on Floodplain (31.14.00) LS 1

19 Guardrailing (34.71.13) LF 11,500

20 Montoya Intercepting Drain Excavation (35.24.90) LS 1

21 Levee Excavation (35.41.00) * CY 222,500

22 Levee Embankment Fill (35.41.00) * CY 252,600

23 Riprap (35.42.37) LF 1,968

24 Country Club Bridge East (35.49.53) LS 1

25 Country Club Bridge West (35.49.56) LS 1

26. There will be an amendment issued to for CLINs 11, 12, 19 and 18 (items listed in red).

27. There will be an amendment to provide the drawings required to perform the work for CLINs 3, 7, 13, 17, 19, and 20.

28. Any questions about proposal instructions?

29. Any questions about Solicitation attachments?

a. The drawings are provided in full-size and half-size drawing sets. There are not differences between the two files provided.

30. We are going to start the site visit at EOP. To reach that area, take McNutt to Racetrack Bridge. Once you cross the bridge, turn right onto the levee. Once we are at the end of the project, we will move upstream stopping at Racetrack Bridge, Sunland Park Bridge, location for Montoya C Wasteway, Frontera Road, Montoya Lateral Wasteway, private property encroachments at Sta 1725+00, Country Club Bridge, Little River Park, Artcraft Bridge, and Borderland Bridge. We will then pass over to the western levee and return to County Club Bridge. We will stop at the end of the western levee and at Country Club Bridge.

a. The levee is available to pedestrian access all of the time. You are welcome to go back and revisit any of the things that you see today on your own time. However, the gates will be locked, blocking vehicular access.

Final written questions are due to the CO by April 22, 2022 (extension issued) at 2:00 pm MDT. Submit questions in Microsoft Word file.

RFP Deadline is May 17, 2022 at 2:00 pm MDT (El Paso time).

CO is Sylvia Grindstaff sylvia.grindstaff@ibwc.gov

**Note that items in blue have been added to the prebid agenda that was provided on April 7, 2022 based on discussions held during the meeting. CLIN 018 and the due date for questions has also been revised.