19-Special Instructions to Vendors - TRN2130893B1.pdf

SPECIAL INSTRUCTIONS TO VENDORS

QUOTATION REQUEST OR INVITATION TO BID

Exterior Painting of the Downtown Mass Transit Terminal Building (FTA)

A. Scope This fixed contract is for the purchase of all necessary labor, equipment, tools, supplies, and other items required to pressure clean and paint the exterior of the BCT Downtown Mass Transit Terminal Building located at 101 NW 1st Avenue, Fort Lauderdale, FL 33301, for the Broward County Transportation Department in accordance with the Specifications and Requirements.

B. Contract Type

Definite Quantity Contracts. This solicitation is for a definite quantity of goods or services. Purchase order(s) for the quantity(ies) stated in the solicitation will be issued to the Vendor after notification of award and receipt of all required documents or as otherwise stated in the solicitation.

The County may order additional quantities of up to an additional twenty percent (20%) of the originally specified quantities at any time prior to the expiration of one (1) year after the date of award; if mutually agreed, the awarded Vendor must furnish such additional quantities at the same prices, terms, and conditions as stated in the solicitation and the response. If the County requires delivery within a shorter period than the delivery time specified in the solicitation (if any), and if the awarded Vendor is unable to deliver by that time at the contracted price, the County may obtain such delivery from other sources, without penalty or prejudice to the County, and such shall not be a violation of the contract provided the County purchases the remainder of the definite quantity from the awarded Vendor under the delivery terms specified in the solicitation.

C. Office of Economic and Small Business Requirements

Disadvantaged Business Enterprise (DBE) participation can be achieved through race-neutral methods. Therefore, this project does not include race-conscious contract goals.

This project is 66% funded by the United States Department of Transportation, Federal Transit Administration, and is subject to the requirements of Title 49 CFR Part 26. Broward County has established an overall triennial DBE program goal of 7% for federally funded transit projects.

D. Funding Requirements (ex. Grant, State, or Federal)

Federal Transportation Administration Requirements The successful Vendor is required to complete the applicable forms found in Federal Transit Administration Funding Supplement Requirements and Certification.

FTA Buy America Certification: A bidder or offeror must submit to COUNTY the appropriate Buy America Certification for Procurements of Steel, Iron, or Manufactured Products, with all bids or proposals on FTA-funded Contracts, except those subject to a general waiver. Bids or offers that are not accompanied by a completed Buy America Certification for Procurements of Steel, Iron, or Manufactured Products will be rejected as non-responsive.

Minimum/Maximum Quantity:

The Minimum Annual Quantity for each bid item is considered zero (0). The Maximum Quantity listed for each bid item shall not be exceeded.

E. Specifications and Requirements The Specifications and Requirements included apply to this solicitation. If the Specifications and Requirements reference a third party (i.e., manufacturer, applicator, subcontractor, etc.), the reference is to be construed as the Vendor through the third party. The product offered by the Vendor must, on an overall basis, be equal or greater in quality or performance than the Specifications and Requirements. Broward County shall be the sole judge of what constitutes equal or greater in quality or performance. Submittals that do not comply with Specifications and Requirements are subject to rejection.

The Vendor should submit with their response photographs, drawings, current manufacturer's catalogues, or product literature on the items offered. If not submitted with their response, this information must be submitted within three calendar days after request by Broward County Purchasing Division. Literature should be clearly marked as to each item number. The Vendor’s failure to submit the requested literature and/or catalogues may result in their bid being declared nonresponsive.

F. Requests for Approved Equals

A Vendor may submit a request for determination of approved equal status. Requests must be submitted on the Request for Approved Equals Form and delivered by email to the Purchasing Agent no later than EST on October 1st 2025, 5:00p.m. Late requests will not be considered. The County’s response to any such request will be issued by addendum.

G. Vendor Responsibilities

The Vendor will be responsible for the provision, installation (if applicable, per Specifications and Requirements), and performance of all equipment, materials, services, etc. offered in their submittal. The Vendor is not relieved of responsibility for the performance of all equipment furnished, or of ensuring timely delivery of materials, equipment, etc., even if the equipment or materials are not of their own manufacture.

The Vendor must itself perform, without subcontracting or other forms of outsourcing, work that constitutes at least one hundred percent (100%) of the total contract price.

H. Fiscal Year End

Not applicable to this solicitation.

I. Basis of Award Award of this contract will be made to the lowest responsive, responsible bidder on a total bid price (sum of all items) basis. The County reserves the right to award on a group basis (if applicable), item by item basis or total bid price basis, whichever is deemed to be in the County’s best interest, in accordance with General Conditions, Section B.7.

J. Multiple Awards

K. Price Adjustment/Escalation

L. Maintenance and Service Requirements

M. Licensing Requirements Proof of licensing should be returned with the Vendor’s submittal. If not provided with submittal, the Vendor must submit within three business days after the County’s request. Vendors may be deemed nonresponsive for failure to fully comply with stated timeframes.

In order to be considered a responsible and responsive Vendor for the scope of work set forth in this solicitation, the Vendor must possess the license(s) indicated below (including any specified State registration, if applicable) at the time of solicitation submittal. Any certificate of competency that meets or exceeds the licensing requirements specified herein, as determined in the sole and absolute discretion of the County, will be considered responsible and responsive to the licensing requirements of this solicitation.

Broward County: Broward County Local Business Tax Receipt for Pressure Cleaning

Any work performed under this contract that requires licensure or registration must be performed by a licensed or registered contractor or subcontractor, as applicable.

N. Certification Requirements

O. Permits and Fees (For Agencies other than Broward County) The Vendor must procure and pay for all permits and licenses, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. The cost of all permits, fees, etc., shall be included in price bid.

P. Allowances

Q. Public Bid Disclosure Act

R. Recycling Preference

S. Prevailing Wage Rates

Davis-Bacon and Copeland Anti-Kickback Acts:

The Davis-Bacon and Copeland Anti-Kickback Acts are applicable to this solicitation. Refer to the Federal Transit Administration Funding Supplement Requirements and Certification for the specific requirements. The applicable United States Department of Labor Wage Determination Table is included in Specifications and Requirements; the prevailing wage rates apply to the resulting contract from this solicitation.

T. Liquidated Damages

U. Payment Refer to Specifications and Requirements.

V. Additional Information/Instructions

Form Date 7/1/25