19 - Sources Sought Notice - SS-2022-1012.docx

Sources Sought Notice SS-2022-1012 for Door and Lock Repair

Background:

The National Renewable Energy Laboratory (NREL) is a national laboratory of the U.S. Department of Energy (DOE), Office of Energy Efficiency and Renewable Energy (EERE), operated and managed by the Alliance for Sustainable Energy, LLC. NREL advances the science and engineering of energy efficiency, sustainable transportation, and renewable power technologies and provides the knowledge to integrate and optimize energy systems. Located in the foothills of Golden, Colorado, NREL is the only federal laboratory dedicated to the research, development, commercialization, and deployment of renewable energy and energy efficiency technologies.

The Alliance for Sustainable Energy, LLC (the Alliance), as the Prime Contractor for the DOE to manage and operate NREL, is seeking a subcontractor to provide electronic and mechanical repairs for all types of locks, doors, closures, and all associated door hardware.

Objective:

The objective of this Sources Sought is to identify potential subcontracting companies that are qualified and capable of meeting the project objectives. The project objective, at a high level, is to provide electronic and mechanical repairs per manufacturer recommendations for all types of locks, doors, closures, and all associated door hardware. This service is necessary to ensure that all doors and door locks are functioning and maintained properly.

Project Details:

The subcontractor shall provide all the labor, materials, equipment, staff, and transportation to complete the following requirements:

1. Repairs shall include, but are not limited to, the following:

a. Mechanical Lock – mechanical devices which secure an opening by keeping a door closed until a release mechanism is activated, usually a lever, knob, key, or thumb turn.

b. Electronic Lock – is a locking device which operates by means of electric current. Electronic Locks include electromagnetic lock, electronic strikes, electronic deadbolts and latches, programmable lock, and cypher lock.

c. Low Energy Door Openers or Handicapped Door Operators – low-energy (12-24 volt) operated door opener that requires a physical act, such as pushing a wall switch, to open the door.

d. Door Closer – is a spring-loaded hydraulic device that closes a door automatically.

e. Doors – includes interior, exterior, wood, glass, steel, PVC, fiberglass and aluminum glazed doors.

2. On-Site Response time within 24 hours of NREL request for service on non-emergency door and lock repairs.

3. Emergency on-call services available via a 24/7/365 phone number with a 4-hour on-site response time.

4. Subcontractor shall provide quotes to be approved by the NREL Technical Monitor prior to the start of work on all repairs.

5. Subcontractor shall be trained, at a minimum, in the following:

a. OSHA LOTO

b. NFPA 70E for Shock Protection

c. Special Protective Equipment Training

d. First-Aid/CPR/AED Certification

Solicitation Details:

The Alliance is seeking to determine the appropriateness of a total set aside to small businesses. The volume of qualified responses received from this Sources Sought will inform NREL’s decision regarding the Request for Proposal (RFP) set aside status.

Step 1 Selection (SSN): Parties that meet the minimum criteria outlined herein are encouraged to submit their capabilities statements. Submitted capabilities statements that meet the Alliance’s stated criteria will be included in the source list to receive the planned RFP.

Step 2 Selection (RFP): In the second and final step, offerors will be asked to demonstrate their technical approach to the project as well as a firm price to perform the work. This step may include oral presentations from as a part of the final selection.

At the conclusion of the two steps, the Alliance intends to enter into a single subcontract with the selected offeror for the duration of time identified in the selected offeror’s proposal at the conclusion of negotiations with NREL.

Historical Order of Magnitude: The historical usage for these supplies and services ranges from $20,000.00 to $55,000.00 per year.

Small-Business Requirements: This subcontract is planned as a 100% small business set-aside. The NAICS code applicable to this Sources Sought is 561622.

Period of Performance: This project will have a base period of performance totaling twelve (12) months or 365 days, plus four one-year option periods totaling twelve (12) months of 365 days. The total Period of Performance, if all options are exercised, shall not exceed sixty (60) months.

Submission Requirements:

1. The Subcontractor shall provide a narrative of the Offeror’s company expertise with projects of similar scope, size, and complexity. NREL is seeking information from the Offeror that demonstrates the Offeror’s capability to self-perform and manage lower-tier subcontractors with regards to safety, security, schedule, cost and administrative requirements. In the response to this Sources Sought Notice, Offerors shall highlight the depth and breadth of resources that can be brought to the project to ensure completion on schedule. Offerors shall identify the processes for communication with the project manager, schedule management, quality assurance, subcontractor management, and staff coordination. In addition to the above, the Subcontractor is encouraged to provide project experience working with state or federal agencies.

2. The following links are being provided for convenience:

https://www.sba.gov/document/support--table-size-standards https://www.sba.gov/size-standards

3. Capability: NREL is seeking a subcontractor has demonstrated success with similar projects, has experience with federally funded projects, is knowledgeable with challenging schedules on project delivery, and is well versed and skilled in effectively integrating with all project team stakeholders.

Please complete the following table and include in your Capabilities Statement.

4. Location: Offerors shall have a bona-fide office located within 100 miles or shall be able to demonstrate their capability to perform in these locations:

National Renewable Energy Laboratory (NREL) South Table Mountain Campus (STM) 15013 Denver West Parkway Golden, CO 80401

No contract award will be made to any contractor that is not registered or in the process of registering with the System for Award Management (SAM). Please visit the SAM website at https://sam.gov/content/entity-registration for instructions on how to register.

For firms interested in competing for the “Door and Lock Repair” RFP, please submit the following to Caitlyn Alter at Caitlyn.Alter@NREL.gov on or before 5:00 p.m. (MST), 10/07/2022:

1. Capability Statement

2. Organization Name and Address (include bona-fide location as stated above)

3. Point of Contact Information (Email, Direct Phone Number)

4. Respondents must address the criteria as stated above to be considered for RFP.

5. The page limit for responses shall be limited to 2-5 pages.

Disclaimer: Responding to this request identifies your organization as an interested candidate only. Your submittal is not in response to a Request for Proposals (RFP). This is a Sources Sought Notice, not a Request for Proposal. Verbal replies will not be accepted. All inquiries must be in writing via email. Project related questions will not be entertained at this point in the procurement process.

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