19-IFB-2317504054-RMT Warrenton Co Generators Addendum 1.pdf

This is a Bid Addendum issued by the North Carolina Department of Public Safety, Division of Emergency Management (NCEM), for the purchase, design, engineering, and installation of emergency backup generators at critical facilities in Warrenton. The project scope covers two installations: a 25 kilowatt, 3-phase diesel generator with automatic transfer switch at 145 Ridgeway-Warrenton Road and a 25 kilowatt, single-phase diesel generator with automatic transfer switch at 284 Red Hill Loop Road, both serving the Town of Warrenton Sewer Pump Station. The bid is designated as 19-IFB-2317504054-RMT with a mandatory pre-bid site visit held on August 10, 2026, and written questions due by August 14, 2026 at 5:00 p.m. Bids are due August 25, 2026 at 2:00 p.m. ET. This Addendum Number 1 addresses vendor questions clarifying project requirements, including confirmation that the bid includes a turn-key project with both generator pricing and installation, a maximum 4-hour allowable downtime for the pump station, permission to utilize troughs for wire extensions from existing control panel locations, availability of wiring diagrams for the Red Hill Loop only, and elimination of minority solicitation and good faith affidavit requirements due to recent state HUB changes.

The contract requires a firm fixed-price bid with no separate consideration for site condition variations, and selected vendors must be North Carolina registered entities in good standing with a Certificate of Authority from the NC Secretary of State obtained within ten business days of award notification. Bids must include separate line items for generator cost, automatic transfer switch cost, miscellaneous materials, project management and labor, and total project completion timeline in days. The awardee assumes all debris removal, permitting, inspections, site restoration, weekly informal updates, monthly progress reports, one-year manufacturer's warranty, and photographic documentation. The project is federally funded through FEMA and requires compliance with FEMA standards, North Carolina State Building Code, ASCE 24, OSHA regulations, and local floodplain ordinances. The initial contract term is twelve months from the effective date, with renewal options for up to six additional months at the state's sole discretion. No change orders are permitted for site condition variations.